Board of Commissioners Workshop Meeting

BOARD OF COMMISSIONERS MEETING MINUTES REGULAR WORKSHOP MEETING October 23, 2018 Page I of6 A regular workshop meeting of the City of Madeira Beach Board of Commissioners was held at 2:00 p.m. on October 23, 2018 in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. Mayor Black called the meeting to order. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstein, Vice-Mayor/Commissioner District 1 Nancy Hodges, Commissioner District 2 Nancy Oakley, Commissioner District 3 John Douthirt, Commissioner District 4 MEMBERS ABSENT: None. CITY STAFF PRESENT: Jonathan Evans, City Manager Clara V anBlargan, City Clerk Ralf Brookes, City Attorney 1. CALL TO ORDER Mayor Black called the meeting to order at 2:00 p.m. 2. ROLLCALL City Clerk Clara VanBlargan called the roll. 3. PUBLIC COMMENT There were no public comments 4. TOPICS FOR DISCUSSION A. John's Pass Resort Development Discussion - Linda Portal, Community Development Director; Jack Bodziak, Architect Linda Portal, Community Development Director, reviewed Agenda Item 4.A. She said when the item was discussed at a recent meeting, Jack Bodziak was asked to have a neighborhood meeting and come back to the Board. Jack Bodziak, Architect and Agent of the owner explained the changes he made based on feedback received from the Board and the people at the neighborhood meeting. He explained that the reason for a joint use agreement is, so they would have more parking. For three stories they would need 150 plus parking spaces and with the joint use agreement they could make 297 parking spaces. The spaces would become public parking and they would do a revenue sharing agreement with the City based on the nmnber of spaces being added and the additional area being added to the building BOARD OF COMMISSIONERS MEETING MINUTES REGULAR WORKSHOP MEETING October 23, 2018 Page 2 of 6 from the alley below. With the joint use agreement, they would have the new resort hotel, the tourist water park proposed on the upper level, solve the parking problem at no cost to the City or the residents, repair the utilities in the alley at no cost to the City, increase the alley to useable 24 'width, create parking spaces that generate income and revenue to the City for the use of the alley space and increase their footprint of the parking at no cost to the City, and they would create roughly $700,000 annually in real estate income. Without the alley they would be unable to get the additional parking and only have a two or three-story building above the parking. If they can get the project approved with the joint use agreement they would have about 148 additional parking spaces available to the public and be revenue sharing with the City. Mr. Bodziak responded to questions from Mayor Black, Commissioner Hodges, and Commissioner Oakley: • About 120 people attended the neighborhood meeting. • He received many positive comments about the waterpark • He explained the alternatives to parking. • If he were to have another community meeting he would rather it be held at City Hall, so it can be advertised in the newspaper to encourage people to come and voice their opinion because mailouts are not as effective because some people tend to ignore what comes in the mail. • He had many discussions with the owners of Walt' z and made them an offer ifthey decided to go, and if not, a plan was discussed to accommodate them. Commissioner Douthirt asked how much of the $700,000 annually generated income would come to the City. City Manager Jonathan Evans said it would be about $70,000 annually. Commissioner Douthirt stressed concern about the parking garage fees. He would rather there be a flat fee negotiated by the developer and the City and the agreement require that the flat fees increase as the parking fees increase. Mr. Bodziak said he was not in favor of running the garage. It is run by a national company that pays flat fees. He is open to anything that is reasonable. The City Manager said the parking arrangement needed to be restructured to be fair. A flat rate is much easier for budgeting and accounting purposes. Mr. Bodziak said a flat rate would work and that could be decided if the project is going forward. Commissioner Douthirt asked if the maintenance and repair of Fishennan's Alley would be the City's responsibility after everything is done. Mr. Bodziak said he must have overlooked that in the contract when reading it and said they would be taking care of all costs related to that. Commissioner Douthirt asked Director Portal the status of implementing impact fees because the project will affect that whole area. It would be difficult to justify the costs if the City is not charging impact fees. Director Portal said the City only charges impact fees on county and state roadways. The impact fee ordinance is in the process of being updated to allow for other type of impacts. Because it is a PD the City can negotiate any costs with the developer on anything that might be impacted by the development. The City Manager added comments in concurrence. Commissioner BOARD OF COMMISSIONERS MEETING MINUTES REGULAR WORKSHOP MEETING October 23, 2018 Page 3 of6 Douthirt said questions that are being asked should be sent to the Planning Commission. Commissioner Oakley said Pelican Lane also needed to be considered because ofthe traffic impact from the development. Mr. Bodziak said they were agreeable to anything that is reasonable. Vice-Mayor Weinstein complimented Mr. Bodziak for his development and the improvements made to the designs. She stressed concern about having a private/public partnership agreement where the City is not in control. City Hall is in business to provide services to the citizens and not to be in joint agreements with developers. The City must control its own future. She would like the developer to deed parking spaces to the City on the ground floor of the resort and the spaces above be mirrored to that on the ground floor. The City can install its own parking meters, so the charges would be consistent with what the City is currently charging throughout the City. She would also like the developer to improve the neighborhood because the construction will impact the streets. Since the development is to be upscale the entrance to the resort could also be improved, improvements could be made to Pelican Lane to make it more appealing to the travelers coming into the hotel, and 129th Avenue could be paved. Mr. Bodziak responded that there will be damage during construction and developers must put up a Bond to repair the damages. However, regarding Pelican Lane, it is privately owned on both sides and those owners need to take some responsibility. It would be better to have a comprehensive plan tying it all together by perhaps some kind of waterside walkway down Pelican Lane to dress it up. Commissioner Oakley complemented that idea. Mayor Black recommended a second neighborhood meeting. The Board discussed a flat fee parking agreement. Vice-Mayor Weinstein suggested that the City's land use attorney draft a separate agreement on what the City would like to do and to mesh that with the other agreement. She was not in favor of approving a joint use agreement without the land use attorney looking it to it. The City Manager said the consensus sought from the Board is to move forward with structuring a joint use agreement that is mutually beneficial to both parties, having a second community meeting, making corrections and modifications to the fa9ade, etc., continuing the process with the Planning Commission, and then bringing that back to the Board. The Board consented going forward with having a televised neighborhood meeting in the Chamber, taking it to the Planning Commission, and then bringing it back to the Board for consideration. The Mayor opened to public comment and there were no comments. B. City Hall - Community Development and Building Department Proposed City Hall Renovations - Linda Portal, Community Development Director; Frank DeSantis, Building Official BOARD OF COMMISSIONERS MEETING MINUTES REGULAR WORKSHOP MEETING October 23, 2018 Page4of6 Community Development Director Linda Portal and Building Official Frank Desantis reviewed Agenda Item 4.8. The estimated cost of doing the project is a maximum of$375,000 fully paid by the Building Fund, there is currently $150,000 in reserve in the Building Fund for the project, and the project will not proceed until the additional funding is received. There are projects inhouse currently in review and the permitting fees to those are significantly enough to cover the remainder of what is needed in the Building Fund. That should happen within the next month or so. Director Portal and Director DeSantis answered questions from the Board. The City Manager said staff will provide a memorandum addressing the concerns of the Board at a workshop. The maintenance costs would also be included along with the request for proposals. The Board consented to moving forward. The Mayor opened to public comment and there were no comments. C. City of Madeira Beach Website Update(s) - Curt Preisser, Public Information Specialist; Lacy Lafave, Executive Assistant to City Manager; and Representative from Media Garage, Network People Executive Assistant to the City Manager Lacy Lafave, Public Information Specialists Curt Preisser, Hunt Brand from Network People, and Cort Bishop from Media Garage reported on Agenda Item 4.C. The Mayor opened to public comment and there were no comments. D. Resolution 2018-18, Amending FY 2018 and FY 2019 Budgets for Capital Projects; FY 2019 Capital Projects Review and Budget Update- Walt Pierce, Finance Director; Jonathan Evans, City Manager Finance Director Walt Pierce reported on Agenda Item 4.D. The Board discussed the capital projects listed for FY 2019 and consented to removing the following projects from the list: • Project #3, transient dock construction (John's Pass Village) • Project #5, City Centre dock construction • Project #6, Madeira Way improvements Following discussion of Project #7, storage facility design, the Board consented to keeping the project listed until the City Manager bought back a master plan, and based on that plan, they can decide if the project should stay or be removed from the list. The Board asked the Finance Director to update them quarterly. BOARD OF COMMISSIONERS MEETING MINUTES REGULAR WORKSHOP MEETING October 23, 2018 Page 5 of6 E. Surplused Fire Truck - Jay Hatch, Recreation Director Jay Hatch, Director of Recreation, explained that the old fire truck had reached its useful life at the Fire Department. If the vehicle was surplused it could sell for about $15,000 to $20,000. If the vehicle is kept at the Recreation Department and utilized for special events and other City events, the City would be responsible for its maintenance. Following discussion, the Board consented to the vehicle being surplused. F. Selection of Nominations for the Jim Black Volunteer of the Year Award; Citizen of the Year Award; and Employee of the Year Award Opportunity - Verbal Presentation with PowerPoint - No Staff Memo - Jonathan Evans, City Manager City Manager Jonathan Evans reviewed Agenda Item 4.F. He explained his procedure for nominating a volunteer of the year, citizen of the year, and an employee of the year. He said the nomination of the citizen of the year will being in 2019. The volunteer coordinator has nominated someone for the volunteer of the year and that person will be recognized at the November 13th Regular Board meeting and at the November appreciation dinner. The Department Directors will vote on the employee of the year who will be recognized at the November 13th meeting and at the appreciation dinner. He will put the procedures in a resolution for approval at the November 13th regular meeting and include any changes by the Board. Commissioner Douthirt said the substantial community contribution to the City of Madeira Beach criteria for the citizen of the year award needed to be removed. The Board consented. Following discussion of the item, the Board consented to bringing the resolution to the November 13th Regular Board meeting. G. City of Madeira Beach Downtown Market Fee/Wavier and Co-Sponsor - Jonathan Evans, City Manager City Manager Jonathan Evans reviewed Agenda Item 4.G. He said staff seeks authorization from the Board to proceed with assisting the Madeira Way Merchants Group in the reconstitution of a downtown market to be operated on Sundays for the purposes of promoting local commerce, encouraging local vendors to participate and to encourage residents to shop local. Pam Whitaker, one of the owners of Hannony Sisters Gift Shop on Madeira Way urged approval to allow the downtown market to continue on Madeira Way for the month of November and December. The Board discussed the costs involved that included stafftime assisting with setup. The City Manager said he would like the opportunity to try it out for two months on Sundays to see what can be accomplished and to give a boost to the businesses during the holiday season. BOARD OF COMMISSIONERS MEETING MINUTES REGULAR WORKSHOP MEETING October 23, 2018 Page 6 of6 The Board provided consensus to move forward as requested by staff. 5. ADJOURNMENT The meeting was adjourned at 5:05 p.m. ATTEST: