Planning Commission Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE LOCAL PLANNING AGENCY PLANNING COMMISSION MINUTES The Planning Commission, serving as the Local Planning Agency of the City of Madeira Beach, Florida will meet at the City of Madeira Beach Patricia Shontz Commission Chambers located at 300 Municipal Drive, Madeira Beach, FL 33708, to conduct Public Hearings on the following City business. 6:00 P.M. MONDAY, FEBRUARY 10, 2020 COMMISSION CHAMBERS I. CALL TO ORDER The meeting was called to order at 6:00 pm by Chairman Michael Noble II. ROLL CALL Chairman Michael Noble…………. (Present) Commissioner Mary Ann Hearn…. (Present) Commissioner Marilyn Rappa..….. (Present) Commissioner Robert Preston…... (Present) Commissioner Ray Kerr…………. (Present) 2nd Vice Chair Michael Wyckoff…. (Present) 1st Vice-Chair Robin Biloski……… (Absent) Staff Representatives: Jerry Murphy, Acting Community Development Director Zain Husain, Planning Coordinator Carol Buszinski, Assistant to Planning & Zoning III. APPROVAL OF THE MINUTES – Chairman Noble – Approval of the minutes of the last meeting. Linda Portal – The minutes will be in next meeting packet we had trouble getting the recordings on paper last week the computer ate. Chairman Noble – We will scratch item three from the record and we will approve the minutes at the next meeting when the printer is repaired. Chairman Noble – Agenda number four. New Business. A: Comprehensive Planning Presentation & Commission Discussion. IV. NEW BUSINESS A. Presenter Lina Portal – Plan for tonight since we have no items and we are all very interested in getting started and thinking of the Comprehensive Planning process because it is coming upon us I wanted to run through Comprehensive Planning and what the state requirements are. What a community planning process is like and what you are going to need to know to get through the process. The city of madeira like everybody else in the state has a requirement to update the Comprehensive Planning and our next due date and complete update April 2022. There are statutory requirements not everybody in the country has to do this but in Florida we do have requirements under the state, land law management act and 1 the state comprehensive planning act to provide plans we have to meet all conditions ease these four chapters. In the most part our activity comes under forth group chapter 163 part 2 that involves the local planning land government regulations and you probably have refer to 163 process land use requirements it is a huge chapter this is part 2 specifically refers to local government planning. All local governments are to have comprehensive planning set of principles and standards that state set at a minimum so that we are all addressing the similar principles and guidelines and strategies getting here to the future. A balance of quality of life economics, social, physical, environmental development in the area and specifically talking about it a few if people can remember back in the days 70’s and 80’s in particular it was growing at 5000 people a week they were popping up little cities, subdivisions in the hinterlands and there had be no regulations as to how the development would progress and because of that they had been spreading out all over resulting in local government having trouble meeting the needs like water and road capacity, landfills and other preservation issues. Everything we use potentially everything we are doing in the state threatens the water supply in the entire state. Most of our water we draw on is thru inter-connected artesian wells and aquafer and we were drawing water down so rapidly that at some point the aquafer dropped so low that it was pushing on the water from the ocean which intern will force its way into our aquafer and once it gets into it you can’t get it back out then it’s no longer drinkable. We really have some critical planning issues that are threating our survival as a state here. So, the land and water act was intended to require local governments coordinate with each other what they are providing to make sure the services are being met for these populations before improving the population its self. You can see that in the requirements in roadways out all over the place into areas that necessarily did not want it which created more problems. With this it was to avoid rural sprawl so that we could make better use of the facilities already have invested in. that way using the populations money to pay for the facilities already there. The purpose of using uniform is to make it that smaller communities are not robbed by the larger communities of water for instance. We must make sure that we are all playing by the same rules and not leaving others behind in the dust. Commissioner Preston – How would you relate this to the City of Madeira Beach? Linda Portal – We had the added catch that we are pretty much built out. Madeira Beach was built as a sub-division it was not built as a city really. Like a vacation spot. It has taken the city to get governing under its feet. It could get its services elsewhere. We will have to figure out how dense we want our community based on what we can support with the resources and facilities we have and how much money we can put into them. Any decision we make we must consider how much population we are expecting and explain that we can’t handle any more and that we have the population we can handle. What kind of population we will have permanent vs temporary in the future and based on that what kind of services we want and provide and how much money will be coming in to support that? We as a city are at a complex time living around water, with the sea levels rising. Commissioner Preston - Have you received the new study that Pinellas County as far as water level rising? Linda Portal – We have but we have our own, one specifically that impacts our facilities in our city. Commissioner Preston – Their study’s estimate is by the year 2100 it will be 3 feet high that it is right now. Linda – Correct. They’re not using the low end of the curve anymore because it has been blown out of the water because the sea levels have come up faster than expected. So, they are now using the medium to high because the ice packs are melting at a faster pace. We will be doing inundation studies as part of our comprehensive plan process. We know that it will be shocking to people, but we will need to propose a plan to address these issues. We have a specific process here in Florida that other doesn’t. Generally, there’s a community planning process to get the community involved, and underlaying 2 responsibility with the state and coordination county in the region and there are steps we must have in our plan to address. We get to address them locally but there are minimum standards we must meet that helps our focus in our effort it’s not all about design. The state requires programs that insure implementation. You must set goals that are measurable with timeline, describe the local activities and land development will be initiated, modified and continued use implementation consistent over time. It must identify programs and activity land development will be amended and implemented in order to make sure it is carried out, and meaningful measurement for the impact progress and guidelines exactly on how they will be re-written to support your plan. The review requirements are important if your plan isn’t living it’s not working. For example, the environment is changing rapidly, and we will keep on it to keep ahead of it. We will need to identify a process and evaluated it, in this case the state does this for us by telling us what we must put in the evaluation and appraisal reports and when to turn them in. There are capital improvement updates and amendments every year. Also, coordinate if there are any land use change processes. In our case we have legislation that stipulates lands in Pinellas County be consistent with each other with comprehensive plans of the county use similar categories of land use and impact. Data analyses is what we must base our plan on, and The City of Madeira Beach has updated your plan every 5 years as the law requires. However, your data analyses have not been updated since 1987 which is out of date. Not much has changed in the city’s boundaries or population density, but it does need to be updated with the situation of the environment, the demographics have changed, the mix of people, age and income have an impact on land use and of level of services that it will have to provide. We also, need to look at all the facilities areas there are set level of services attainable that leave adequate levels of services. The city will need to do survey’s studies , collect data, analysis of data as backup plan professionally sourced, collect data for seasonal and permanent population, use medium projections that come from the office of economic and demographic research as they will check that the city has done this professionally and best available data. The city will have to protect growth of facility demand and capital funding to meet those demands. For the 5- and 10-year projected plan at the minimum with the tenuous sea level rise, the city will need to plan for at least a 20- year rise plan. Commissioner Preston – For example 140th and Bay Point Drive at what point does the city say we can do anything about the water in the streets is this a decision that the Commission makes or is it that Planning makes? Linda Portal – On a policy like this the community will ultimately be the one to make the decision, but you will recommend with the information that we know what options to make a recommendation to talk about it because it will be a very big policy that you will have to confront. Each plan will require a certain number of requirements according to the State, future land use, transportation, sanitary use of solid waste, conservation natural resource management, recreation and open space, housing, coastal management, government coordination, capital improvements and concurrency management. A handout was given of 163 to show how big the section is for just the planning elements are and the amount of research and detail Comprehensive Planning policies is significant. I will help you get through the process. Linda has also given a how to list on getting to get what is needed to get what they want to move the city forward in the planning process. Chairman Noble – Nice Commissioner Kerr – Will this presentation be online to review. Linda Portal – Yes, we will send it out to you. 3  Commissioner Wycoff – Asked if Linda had created an itinerary timeline. That will help the commission. Linda Portal – Not yet. The Planning Commission has asked for assistance in the processes. Linda Portal-Suggests that the Planning Commission investigate stake holders that are in the community are. So that each Commissioner come back and report what the interests of their community issues are to one another. Commissioner Michael Wycoff- Has assumed that there has not been any itinerary since the last one Duaney version of the Comp Plan? Linda Portal-Stated that Duaney did an urban design. Also, stated that the Commission could include that into their Comp Plan even Land regs. Also informed the board that it only seemed that the data analysis had not been viewed and that the policies were the only thing updated. Commissioner Michael Wycoff-Asks what it will look like at end of process and the next steps after that. He was also concerned about it going through all the processes and there is a problem and or a conflict. Linda Portal-Explained that if there was a conflict between Comprehensive Plan and Land Development that general what is used is the plan because it is an adopted policy and might need to ask the land use attorney. Chairman Mike Noble-Asked if anyone had questions and there was silence, so he moved onto Old Business #V on the agenda. B. OLD BUSINESS- Commissioner Raymond Kerr-In the last meeting we had Jerry Murphy present on impact fees and since then we voted to recommend to the Board and part of that study was for transportation. Linda correct me if I am wrong, It appears that Pinellas County assesses an impact fee for transportation and Madeira Beach wouldn’t. Linda Portal-Explained that Pinellas County only assesses for major roads and most goes to FDOT because Madeira has mostly major roads. What was asked at the meeting though was for local smaller roads that the city owns’. Commissioner Raymond Kerr- So that is for the residential area roads? Reached out to Leila Varcoe of Development Review Services Supervisor for Pinellas County, she stated that if you did a remodel on your home and tore down within FEMA guidelines……..I wanted to get an idea…..We were talking about 1000 square feet home and you tore it down and to rebuild the same identical home to meet FEMA it had to be raised. Commissioner was questioning in order to have access you need a set of stairs that you would be charged an additional fee because increase of square footage with the inclusion of stairs. Linda-She explained that locally the Commissions’ will be the ones to decide. Also, that city doesn’t have to use their standard. 4 Commissioner Raymond Kerr-States that in accordance to Pinellas County its charges strictly per square foot. Also, stated that per the City of Madeira Beach it already adheres to the counties building permit the city uses the counties standards. Linda Portal-The city does not charge an impact fee per residential inside here, they do charge for water, sewer and a storm water along with on the ground areas (impervious ground) fees. Commissioner Raymond Kerr-Stated that some of what has been explained seemed to be confusing and just wanted to get some more clarity on the fees. Also, with a discussion with an architect stated that the county,(pause) City of Madeira Beach already charges impact fees but it’s through the county. Linda Portal-States that the county charges a user’s fee for stormwater. It’s not a one-time fee it is an ongoing user’s fee. The City of Madeira Beach will not be adding to those fees we would only be charging for those fees that others are not charging for. Commissioner Raymond Kerr- The second point would be does it make sense to create more roadblocks for people to improve? Linda Portal-That is a policy issue. It is a complex process to go through to adopt impact fee and that is something that the policy makers will have to decide. The bigger chunk of the City of Madeira Beaches revenue comes through parking which is paid through tourism and the locals park for free. This is a dangerous way to receive revenue. Since you will be talking about capital improvements and funding, it is very dangerous to do it that way running the government through parking. It is a better bet to run the government off of alarum and use parking for capital improvements in your changes. The Planning Commission will have continued discussions for long term analysis. Chairman Mike Noble-Alright are there any other old business? Since nothing was brought up, he went onto agenda….. VI-Administrative/Staff Presentation again since nothing was brought up he went to….. VII-Planning Commission Discussion….. Commissioner Michael Wyckoff-What is the Cities take on the state trying to do away with home rule? Does the city have a position? Linda Portal-if you get to the point that you cannot regulate zoning there’s not much you can control. It is a big expense for local governments when large portions of neighborhoods become transient because it increases the ware and tare on the neighborhood it reduces the property value and it always includes more police because of more crime, hard on the elderly because of not feeling safe, the stability of neighborhoods. Also, if you begin with losing home rule on one thing you lose home rule on a lot of other things. Commissioner Raymond Kerr-I have one question and Mr. Wyckoff can help with this question. A lot of our properties are becoming investment properties. How can we purpose to get those people involved as the will become outspoken eventually because they don’t like what’s going on and the work, we have put into it will be all for not? 5 Linda Portal-We do have mailing lists and we could consider sending out contacts. If they are rental, they should have a business license this is where we can collect where the homeowner lives. Commissioner Michael Wyckoff-A lot of the people that have bought investment property feel that they really don’t have a voice in what is going on here. I am glad to hear that you do have a mailing list and that there is an effort in contacting the homeowners on any one issue. Also has brought up timing on issues and the owners getting to voice their opinion because they are only here part of the year. Renters owners all need to be in on the process. Linda Portal-That is something that needs to be address seasonal and non-seasonal. There are a lot of part-time residence that make their voices heard. Commissioner Mary Ann Hearn-Don’t you think that this is and issue for most coastal communities? Also, a lot of people become Florida residence. Commissioner Robert Preston-Season is from November 1 thru March 31 a five-month period. Commissioner Michael Wyckoff- Feels that it’s changing to the first week in January thru Spring Break. Also wants the Commission to get the best out of the community when the majority are in town. Linda Portal-Maybe we should do a survey when the part-time residence come back and a timeline. Commission Raymond Kerr-Askes if the elements defined in the current comprehensive plan? Linda Portal-Yes, Land use, transportation, conservation, recreation, public utilities, capital improvements, coastal management, and inter-governmental coordination. Commission Raymond Kerr-The elements to the comprehensive plan will they be split up amongst everyone? When trying to coordinate with the community and breaking up the elements are you trying to set up four or five meeting? Linda Portal-Some but others not so much. I would suggest getting a hold of a steak holder group to begin hashing out a plan getting together some issues it is tricky. You will need to get a list of steak holder groups, data collection and getting information gathering. The Commissioners understand the urgency of getting a plan together sooner than later. Chairman Mike Noble-This would be done as a workshop meeting during our regular Planning Commission Meeting. Linda Portal-Yes Commissioner Robert Preston- I assume you will try to have something for the next meeting? Linda Portal- Yes Commissioner Robert Preston- You said service that people want So part of what Jerry is doing in relation to impact fees what services the Commission want to give there is a connecting point. 6  Linda Portal-Yes, He will have to purpose amendments to comp plan that will support impact fee data he develops. C. NEXT MEETING: March 9th, 2020 at 6 PM in the Patricia Shontz Commission Chambers. D. ADJOURNMENT- Meeting adjourned at 7:25 pm Date Approved: December 9, 2019 Respectfully submitted: _______________________________________ _______________________ Michael Noble, Chairman Date _______________________________________ ________________________ Carol Buszinski, Assistant to Planning/Zoning Date 7