City Council

City Council Meeting Monday, November 13, 2018 7:00 pm The meeting was called to order by Mayor Mike Grote. Those in attendance were; Andy Gappa, Nate Ellis and Larry Schickling and Dave Whitney. A Motion was made by Andy Gappa and seconded by Nate Ellis to approve the Consent Items. Voting in favor of said motion, Mike Grote, Larry Schickling, Nate Ellis and Andy Gappa, and Dave Whitney, motion was approved. A Motion was made by Andy Gappa and seconded by Larry Schickling approving the Certification of the 2018 General Election; City of Madelia – Mayor Mike Grote 637 Votes Write Ins 39 Votes City of Madelia - Councilmember: Cody Eager 503Votes Nate Elllis 309Votes Dave Whitney 392Votes Write Ins 4 Votes Voting in favor of said motion; Mike Grote, Nate Ellis, Larry Schickling, Dave Whitney and Andy Gappa, motion was approved. A Motion was made by Dave Whitney and seconded by Larry Schickling to approve changing the “Agent of Record” from Paul Sheldon, Madelia Insurance Center to Mark Skarpohl, Insurance Services Plus for the years (2019-2021). Voting in favor of said motion; Mike Grote, Nate Ellis, Larry Schickling, Dave Whitney and Andy Gappa; motion was approved. A Motion was made by Larry Schickling and seconded by Andy Gappa to eliminate the inactive Development Loan Fund Program; with the transfer or funds from the Pioneer Bank (approximate dollar amount of 44,000.00) and the transfer of funds from the Alliance Bank (approximate dollar amount of $2,500.00) to the Revolving Loan Fund account to assist the local businesses in the community. Voting in favor of said motion; Mike Grote, Nate Ellis, Larry Schickling, Dave Whitney and Andy Gappa; motion was approved. A Motion was made by Andy Gappa and seconded by Dave Whitney to approve a Revolving Loan Fund to the Madelia Lanes Bowling Alley; Richard Nelson in the amount of $42,067.50 for the purchase of new scoring equipment and the restructuring or combining of current debt. The term of the loan will be for fifteen years with an interest rate of 1%. Voting in favor of said motion; Mike Grote, Nate Ellis, Larry Schickling, Dave Whitney and Andy Gappa; motion was approved. A Motion was made by Dave Whitney and seconded by Larry Schickling to approve a Revolving Loan Fund to the Tatro Plumbing and Heating; Brad Tatro in the amount of $100,000.00 for the purchase of new jetting equipment and Van along with the restructuring or combining of current debt. The term of the loan will be for fifteen years with an interest rate of 1%. Voting in favor of said motion; Mike Grote, Nate Ellis, Larry Schickling, Dave Whitney and Andy Gappa; motion was approved A Motion was made by Larry Schickling and seconded by Andy Gappa to approve the 2019-2021 Police Union contract with the following changes and additions; a. Term of the contract is (3) years b. An adjustment to the wage schedule in 2018 with a 3% wage increase for 2019 and 2020 (adding years 7,8 and 9 to the wage schedule) c. If Sergeant position is established-that position will receive an additional $1.00 per hour added to the base pay. d. An increase from .25 cents to a $1.00/hour license premium shall be paid to those officers holding a Peace Officer’s License. e. Officers will be allowed to bank 120 hours Comp Time vs. 80 hours. f. Standby Pay shall be compensated at the rate of $7.00 per hour for full- time employees. g. Vacation hours shall accrue per payroll vs. anniversary date. Voting in favor of said motion; Mike Grote, Andy Gappa, Larry Schickling, Dave Whitney and Nate Ellis, motion was approved. A Motion was made by Larry Schickling and seconded by Nate Ellis to approve amending the Police Chief employment contract to include the following statement; “Mr. Prescher shall receive call time pay consistent with the current rate of on-call pay based on the City Police Officer Collective Bargaining Agreement”. Voting in favor of said motion; Andy Gappa, Dave Whitney, Nate Ellis, Larry Schickling and Mike Grote. Motion was approved. A Motion was made by Andy Gappa and seconded by Larry Schickling to accept the Significant User Agreement (SIU) as is and request the City Attorney to forward a copy to the Tony Downs Foods Company for review and approval. Voting in favor of said motion; Andy Gappa, Dave Whitney, Nate Ellis, Larry Schickling and Mike Grote. Motion was approved. A Motion was made by Dave Whitney and seconded by Larry Schickling to accept a three-year Audit Proposal (2018-2020) from Dennis E. Oberloah in the amount of $51,000.00. Dennis E. Oberloh $17,000 (same each year) $51,000.00 Carlson SV $17,263 ($420.00 inc each year) $53,049.00 Abdo Eick & Meyers $19,900($420.00 inc each year) $60,960.00 Clifton Larson Allen $19,750($750.00 inc each year) $61,500.00 Eide Bailly $21,100 ($600.00 inc each year) $65,100.00 Voting in favor of said motion; Andy Gappa, Dave Whitney, Nate Ellis, Larry Schickling and Mike Grote. Motion was approved. A Motion was made by Larry Schickling and seconded by Andy Gappa to approve the 2019 Liquor and Business Licenses effective January 1, 2019 through December 31, 2019. Voting in favor of said motion; Andy Gappa, Dave Whitney, Nate Ellis, Larry Schickling and Mike Grote. Motion was approved A Motion was made by Larry Schickling and seconded by Andy Gappa to approve certifying the following delinquent accounts against the owners 2019 Property Taxes for a term of one year. Parcel ID Owner Address Amount - Reason 17-100- 0310 Jesus Rico 21 Dill Ave SW $60.00 - Snow Removal 17-100- 2510 Kimberly Lewis 204 3rd St SW $120.00 - Snow Removal 17-278- 0390 Eric Anderson 21 1st St SE $120.00 - Snow Removal 17-278- 1220 Mirna Campo 208 Adams Ave NE $120.00 - Snow Removal 17-278- Zachary 1220 Hammerschmidt 125 2nd St SE $60.00 - Snow Removal 17-278- Zachary 1220 Hammerschmidt 125 2nd St SE $142.58 - Admin Citation 17-201- 0130 US Dept of Agriculture 148 2nd St SE $91.25 - Admin Citation Voting in favor of said motion; Andy Gappa, Dave Whitney, Nate Ellis, Larry Schickling and Mike Grote. Motion was approved. A Motion was made by Larry Schickling and seconded by Andy Gappa to approve the request of City Administrator, Jane Piepgras, (upon her retirement) to remain under the City’s Health Insurance Plan with the cost of the monthly premium at her expense-no expense to the City. Voting in favor of said motion; Andy Gappa, Dave Whitney, Nate Ellis, Larry Schickling and Mike Grote. Motion was approved. A Motion was made by Dave Whitney and seconded by Larry Schickling to approve the employment of Christine Fischer as City Administrator upon retirement of current City Administrator, Jane Piepgras. Voting in favor of said motion; Andy Gappa, Dave Whitney, Nate Ellis, Larry Schickling and Mike Grote. Motion was approved. Mayor Mike Grote announced the following; Council will now to into “Closed Session” to discuss a potential land purchase of 18 acres located in the SW quarter of Section 23 in the Madelia Township. Council went into Closed Session. Discussion followed. A Motion was made by Dave Whitney and seconded by Andy Gappa to close the “Closed Session”. Voting in favor of said motion; Mike Grote, Andy Gappa, Nate Ellis, Larry Schickling and Dave Whitney. Motion was approved. Council returned to the regular City Council Meeting. With no further business before the Council, A Motion was made by Larry Schickling and seconded by Andy Gappa to adjourn the meeting. Voting in favor of said motion, Andy Gappa, Larry Schickling, Dave Whitney, Nate Ellis and Mike Grote. Voting against none, motion was approved. The meeting was adjourned. Typed this 19th day of November 2018 Jane Piepgras, City Administrator **All Madelia City Council Meetings are videotaped and are available for review during normal business hours in the Madelia City Hall. Meeting minutes are typed as a general synopsis of the meetings and are provided as a general guide of the discussions and decisions for the Madelia City Council. The video of all meetings controls over any typed minutes, and any discrepancy shall be determined in favor of the recorded meeting.