City Council

City Council Meeting Monday, February 24, 2020 The meeting was called to order by Mayor Mike Grote. Those in attendance were; Mike Grote, Cody Eager, Andy Gappa, Larry Schickling and David Whitney. A Motion was made by Andy Gappa and seconded by Cody Eager to add two additional agenda items and approve the Consent Items. Two additional agenda items are as follows: 1. Discuss and take appropriate action on RFP Mowing Contract. 2. Discuss and take appropriate action on equipment purchases. Voting in favor of said motion, Mike Grote, Cody Eager, Larry Schickling, Andy Gappa and David Whitney, motion was approved. A Motion was made by Andy Gappa and seconded by Cody Eager to approve the Final Pay Request from APX in the amount of $26,828.14. Voting in favor of said motion; Mike Grote, Larry Schickling, Cody Eager, Andy Gappa and Dave Whitney. Motion was approved. A Motion was made by Dave Whitney and seconded by Cody Eager to approve Cost Share Sidewalk Agreement for Will Davis/Dan Kalstad at 3rd Street and Center SE Corner. This expense will be for 2019. Voting in favor of said motion; Mike Grote, Larry Schickling, Cody Eager, Andy Gappa and Dave Whitney. Motion was approved. A Motion was made by Andy Gappa and seconded by Cody Eager to approve Cost Share Sidewalk agreement for 2020. Copy of agreement is attached. This agreement is based on the cost of concrete per square yard after inspection of location is performed and approved. Price of concrete per square yard is determined at the beginning of the year with the fee schedule. Voting in favor of said motion; Mike Grote, Larry Schickling, Cody Eager, Dave Whitney and Andy Gappa. Motion was approved. A Motion was made by Andy Gappa and seconded by Cody Eager to approve Nate Boomgarden to be moved to the Water Operator position. Nate will start at 1 year on the wage scale at $22.95. Voting in favor of said motion; Mike Grote, Larry Schickling, Cody Eager, Dave Whitney and Andy Gappa. Motion was approved. A Motion was made by Dave Whitney and seconded by Larry Schickling to approve Well #2 maintenance quote for $18,735.00 from Thein Well Company. Voting in favor of said motion; Mike Grote, Larry Schickling, Cody Eager, Dave Whitney and Andy Gappa. Motion was approved. A Motion was made by Larry Schickling and seconded by Andy Gappa to table approving the cost of the emergency repairs to Well #4. Voting in favor of side motion; Mike Grote, Larry Schickling, Cody Eager, Dave Whitney and Andy Gappa. Motion was approved. A Motion was made by Andy Gappa and seconded by Cody Eager to approve Bid #1, Shrub Trimming, Weed Control and Bid #2 to Total Lawn Care for the 2020 Mowing RFP. Two bids were received and read: Shrub Weed 20 Annual Bid #1 Trimming Control Bid #2 Cuts $ $ $ $ $ Total Lawn Care 35,515.20 477.34 2,690.87 16,568.00 55,251.41 $ $ $ $ $ Bergeman Construction 43,600.00 200.00 2,500.00 16,000.00 62,300.00 Voting in favor of side motion; Mike Grote, Larry Schickling, Cody Eager, Dave Whitney and Andy Gappa. Motion was approved. A Motion was made by Andy Gappa and seconded by Dave Whitney to approve purchasing a John Deer 1575 TerrainCut with ComfortCab Commercial Front Mower for $45,798.23. The City lost a John Deer tractor with the attachments in the Street Shop fire. The City only received $2000 for replacement. The purchase will be set up as a lease with a buyout option for $1 for the next 4 years. Voting in favor of side motion; Mike Grote, Larry Schickling, Cody Eager, Dave Whitney and Andy Gappa. Motion was approved. A Motion was made by Andy Gappa and seconded by Dave Whitney to approve purchasing a John Deer HPX615E Gator for $13,304.50. The purchase will be set up as a lease with a buyout option for $1 for the next 4 years. Voting in favor of side motion; Mike Grote, Larry Schickling, Cody Eager, Dave Whitney and Andy Gappa. Motion was approved. With no further business before the Council, A Motion was made by Andy Gappa and seconded by Cody Eage to adjourn the meeting. Voting in favor of said motion, Mike Grote, Cody Eager, Larry Schickling, Andy Gappa and Dave Whitney. Voting against none, motion carried. Typed this 26th day of February 2020 Chris Fischer, City Administrator **All Madelia City Council Meetings are videotaped and are available for review during normal business hours in the Madelia City Hall. Meeting minutes are typed as a general synopsis of the meetings and are provided as a general guide of the discussions and decisions for the Madelia City Council. The video of all meetings controls over any typed minutes, and any discrepancy shall be determined in favor of the recorded meeting.