City Council Regular Meeting

City Council Regular Meeting Madison Heights, Michigan March 11, 2024 A City Council Regular Meeting was held on Monday, March 11, 2024 at 7:32 PM at City Hall - Council Chambers, 300 W. 13 Mile Rd. PRESENT Mayor Roslyn Grafstein Councilman Sean Fleming Councilman William Mier Councilor Emily Rohrbach Councilman David Soltis Councilor Quinn Wright ABSENT Mayor Pro Tem Mark Bliss ALSO PRESENT City Manager Melissa Marsh City Attorney Larry Sherman Deputy City Manager/City Clerk Cheryl Rottmann The invocations was given by Councilor Wright and the Pledge of Allegiance followed. CM-24-47. Excuse Councilmember. Motion to excuse Mayor Pro Tem Bliss from tonight’s meeting. Motion made by Councilor Rohrbach, Seconded by Councilor Wright. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-24-48. Additions/Deletions. Motion to add to the Consent Agenda: Resolution Supporting Statutory Revenue Sharing Reform "Revenue Sharing Trust Fund." Motion made by Councilor Wright, Seconded by Councilor Rohrbach. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss 1 03-11-24  Motion carried. MEETING OPEN TO THE PUBLIC: Amanda Ugartechea, resident, spoke in favorite allowing quails in the City. She provided reasons that quails should be allowed, and stated that she wants to have 36-42 quails for the production and sale of eggs. Martha Covert, resident, asked why all Council does not have or utilizes a computer, and wondered how Councilman Soltis communicates with Council and residents when he doesn't have one. CM-24-49. Consent Agenda. Motion to approve the Consent Agenda with the removal of the Resolution Supporting Statutory Revenue Sharing Reform, so that it can be read aloud to the public. Motion made by Councilman Fleming, Seconded by Councilor Wright. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-24-50. Consent Agenda. Motion to approve Consent Agenda as originally printed. Motion made by Councilor Wright, Seconded by Councilor Rohrbach. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-24-51. Resolution Supporting Statutory Revenue Sharing Reform “Revenue Sharing Trust Fund.” Motion to approve Resolution Supporting Statutory Revenue Sharing Reform "Revenue Sharing Trust Fund." Mayor Grafstein read the resolution for the public. Motion made by Councilor Rohrbach, Seconded by Councilor Wright. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss 2 03-11-24  Motion carried. CM-24-52. Field Use Agreement with Madison Heights Football. Motion to approve the Field Use Agreement with Madison Heights Little Football League and the City of Madison Heights and authorize the Mayor and City Clerk to sign on behalf of the City. Motion made by Councilor Wright, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-24-53. Field Use Agreement with Stay and Play Social Club. Motion to approve the Field Use Agreement with Stay-and-Play Social Club and the City of Madison Heights and authorize the Mayor and City Council to sign on behalf of the City. Motion made by Councilor Wright, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-24-54. 2024 Summer Maintenance Agreement with Road Commission for Oakland County. Motion to approve the 2024 Summer Maintenance Agreement between the Road Commission for Oakland County and the City of Madison Heights and authorize the Mayor and City Clerk to sign on behalf of the City. Motion made by Councilor Wright, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-24-55. City Council Special Meeting Minutes of January 22, 2024. Motion to approve the City Council Special Meeting Minutes of January 22, 2024, as printed. 3 03-11-24  Motion made by Councilor Wright, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-24-56. City Council Regular Meeting Minutes of February 26, 2024. Motion to approve the Regular Meeting minutes of February 26, 2024, as printed. Motion made by Councilor Wright, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-24-57. Contract Extension - Major and Local Sectional Paving. Motion to approve the contract extension with DiLisio Contracting for the Major and Local Sectional concrete replacement projects, for a total estimated cost of $741,315.70. Motion made by Councilor Rohrbach, Seconded by Councilor Wright. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-24-58. Community Development Block Grant (CDBG) Funded Lawn Service. Motion to award the bid to the lowest responsible bidder, Capital Landscapes, for a one- year contract at the unit rate of $23.00 per lot for the 2024 mowing season. We would also respectfully request that Council authorize the City to proceed to the next lowest qualified bidders, Zimmerman Lawn & Snow, at unit pricing of $24.00 per lot in the unlikely event that the contract with Capital Landscapes is canceled due to non- performance or other issues. Motion made by Councilor Rohrbach, Seconded by Councilman Fleming. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. 4 03-11-24  CM-24-59. Police Department Women's Locker Room Renovation. Motion to approve an agreement with Frank Rewold and Sons, who holds a contract for construction services with Oakland County, for the renovation of the Women's Police Locker Room and General Breakroom, in an amount not to exceed $210,304. Motion made by Councilor Rohrbach, Seconded by Councilor Wright. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-24-60. Budget Amendment- Women’s Locker Room Renovation. Motion to approve a budget amendment to increase expenditures by $210,304 to 101- 301-987-0000. Motion made by Councilor Rohrbach, Seconded by Councilman Fleming. Voting Yea: Mayor Grafstein, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. COUNCIL COMMENTS: Councilman Mier stated that March is MS, Colorectal Cancer, Sleep Disorder, and Social Work Awareness Month. It is also National Women's History Month and March 8th was International Women's Day. Well-done on the State of the Cities which was held this past Friday. March 24th is International Day for the Elimination of Racial Discrimination as well as Down Syndrome Day. On Wednesday he will be attending the MML Capcon with the Mayor and City Manager. He announced that he has attained Level 4 of education from the Michigan School Board Association. Councilor Wright thanked his fellow Council members for passing the resolution this evening on revenue sharing, and thanked Councilman Fleming for suggesting the reading for more awareness. Happy Women's History Month. He stated that he went to the Blocks of Hope event at Cadillac Straits, and they were collecting Lego sets for kids with cancer. This is a great organization and he encouraged everyone to check out the group. The Asian Food and Culture Festival was a fantastic event. Please remember to be kind. City Attorney Sherman had no comments this evening. City Manager Marsh announced that the City has partnered with Habitat for Humanity on home improvement projects for the area between Lincoln and I-696 and Dequindre and John R. A link will be on our website and there is an extensive list of projects including: hot water heaters, furnaces, roofs, siding, and windows. Please reach out to Habitat for Humanity to take advantage of this program. 5 03-11-24 Deputy City Manager/City Clerk Rottmann had no comments this evening Councilor Rohrbach thanked the Clerk and staff for the well run election. Summer is coming, and Madison Heights Parks and Recreation summer camps sell out fast, so sign up if you are interested. The Spring 5K is on April 20th, please come out to this great event at the Nature Center. She stated that Oakland Thrive provides support services for small businesses in Oakland County and in conjunction with the Oakland County Economic Development Department they are hosting a reception on March 20th at the Royal Oak Farmers Market to spotlight local businesses. Tickets on sale at oaklandthrive.org. Please come celebrate our local small businesses. Councilman Fleming stated that this past Friday was State of the Cities; it was a great event at Navistar which is in the City. He appreciates all the help the Chamber and volunteers did to make this event happen. Tonight, we approved the Madison Heights Wolverines football team agreement, and they are accepting registrations. Little Baseball is starting as well. The 5K is also coming up, so please get involved. Councilman Soltis had no comments this evening. Mayor Grafstein clarified that you could walk, run or a combination of walk and run at the 5K, so please come out whatever your speed is. The State of the Cities was past Friday, and it was a very nice event. It should be available to watch on the City’s YouTube channel. This past weekend was the Asian Food Festival, it was great to see the culture and experience the wonderful food. March is a really busy month, and she gave a shout out to the Women's Club for putting on the Coffee Concerts in February. The next Council meeting is March 25th. ADJOURNMENT: Having no further business, Mayor Grafstein adjourned the meeting at 8:08 p.m. Roslyn Grafstein, Mayor Cheryl E. Rottmann, City Clerk 6 03-11-24