City Council Regular Meeting

City Council Regular Meeting Madison Heights, Michigan March 25, 2024 A City Council Regular Meeting was held on Monday, March 25, 2024 at 7:30 PM at City Hall - Council Chambers, 300 W. 13 Mile Rd. PRESENT Mayor Roslyn Grafstein Mayor Pro Tem Mark Bliss Councilman Sean Fleming Councilman William Mier Councilor Emily Rohrbach Councilman David Soltis Councilor Quinn Wright ALSO PRESENT City Manager Melissa Marsh Assistant City Attorney Jeffrey Sherman Deputy City Manager/City Clerk Cheryl Rottmann Mayor Grafstein gave the invocation and the Pledge of Allegiance followed. PRESENTATIONS: Proclamation Declaring April 19, 2024 as Education and Sharing Day in the City of Madison Heights Mayor Grafstein read the Proclamation declaring April 19, 2024 as Education Sharing Day in the City of Madison Heights and encouraged all to participate in the day to promote education, community service and civic engagement. On behalf of the City Council, Mayor Grafstein presented Daniel Allen with the proclamation. MEETING OPEN TO THE PUBLIC: There were no members of the public wishing to speak. CM-24-61. Consent Agenda. Motion to approve the Consent Agenda as read. Motion made by Councilor Rohrbach, Seconded by Councilman Mier. 1 03-25-24  Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-62. Field Use Agreement with Madison Heights Little Baseball. Motion to approve the field agreement between the City of Madison Heights and Madison Heights Little Baseball and authorize the Mayor and Clerk to sign on behalf of the City. Motion made by Councilor Rohrbach, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-63. City Council Special Meeting Minutes of March 11, 2024. Motion to approve the City Council Special Meeting Minutes of March 11, 2024, as printed. Motion made by Councilor Rohrbach, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-64. City Council Regular Meeting Minutes of March 11, 2024. Motion to approve the City Council Regular Meeting Minutes of March 11, 2024, as printed. Motion made by Councilor Rohrbach, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-65. City Property Mowing and Landscape Maintenance Contract. Motion to award a three-year contract for City Property Mowing and Landscape Maintenance to Green Meadows Lawnscape, of Rochester Hills, Michigan, at the unit pricing provided and to further authorize the City to proceed to the next two lowest qualified bidders, Xpert Lawn and Snow, of Warren, and United Lawnscape, of Almont, 2 03-25-24  respectively, in the event that the contract with Green Meadows is cancelled due to non- performance or other issues. Motion made by Mayor Pro Tem Bliss, Seconded by Councilor Rohrbach. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-66. 2024 R-3 Residential Road Projects. Motion to award the bid for the 2024 R-3 Residential Road Projects to the lowest responsible bidder, DiLisio Contracting, Inc., of Clinton Township, in the total project amount of $1,433,010.25. DPS Director Ballantine provided an overview of the streets that would be affected by the 2024 Residential Road Projects, how homeowners access would be affected, and the City's tree replacement program. Motion made by Councilman Mier, Seconded by Councilor Wright. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-67. Wireless Network Upgrade. Motion to approve the purchase of 18 Cisco Meraki MR 44 wireless access points and 18 three (3) year subscription licenses from CDW-G, of Chicago, Illinois, under the Michigan Master Computing-Mi Deal in the amount of $18,540, plus labor costs of $8,100 for a total amount of $26,640. Mayor Pro Tem Bliss stated that this is part of the long-term strategy to migrate to the cloud with more security and have better coverage in City buildings. He is pleased that the project came in under budget. Motion made by Mayor Pro Tem Bliss, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. COUNCIL COMMENTS: Councilman Mier stated that he attended the Cap-Con conference last week, a Madison Heights Youth Assistance meeting, the Oakland Thrive event, as well as the joint City Council/Planning 3 03-25-24 Commission meeting and all were very informative. He stated that he is glad Council adopted the Education and Sharing Day Proclamation, noting education is close to his heart. He thanked the City for their ongoing support of Little League Baseball and commented that he appreciated the work of Recreation Supervisor Brooke Heisler. Today is the last day of registration for Little Baseball. Mayor Pro Tem Bliss stated that the City started the tree replacement project in 2017 and he complimented the work of staff for implementing this program. The City had a joint meeting of the Planning Commission and City Council, and it was great to get everyone up to speed on the work of staff and our Planning Commission. To get to this point, work has been ongoing for the past six years and exciting things are happening. He stated that he is thrilled that the Recreation Brochure includes programs from our boards and commissions for the first time and showcases the hard work our volunteers do to bring these events to the community. He gave a shout out to Council members for their work on traffic and student safety, and noted he is thankful for their work. Councilor Wright stated remember to be kind and wished a Happy Women's History Month to all the fantastic women in the community. Assistant City Attorney Sherman had no comments this evening. City Manager Marsh announced that the Regular Council meetings for April will be on the 8th and 15th this year due to holidays. The 15th will also be our budget hearing, so please join us. Deputy City Manager/City Clerk Rottmann had no comments this evening. Councilor Rohrbach wished those who celebrate a Happy Holi, Ramadan Mubarak, Happy Easter, or Happy Passover. Lots of people are celebrating, so enjoy your time together as family. Last week five of the fifteen businesses highlighted at the Oakland Thrive event were from Madison Heights. They include D Asian Media, Shawarma Castle, Not Just Noodles, Noodle Topia, and Club Venetian so if you haven't already, please make your way out to try them. Councilman Fleming had no comments this evening. Councilman Soltis stated in two weeks there will be a solar eclipse, it is a once in a lifetime event, but please don't forget your glasses. He is planning a trip to Lansing on May 1st for Older Michiganian Day, please contact him or the City Manager if you’d like to attend. He added that every time we have been, it has been a fantastic event. He complimented Mayor Pro Tem for the concept of the Information Technology Advisory Committee, which was started approximately10 years ago. Mayor Grafstein stated that the Oakland Thrive event was great, with a lot of Madison Heights small businesses included. The next City Council meeting is April 8th. She noted that the library does have some solar eclipse glasses if you need them. ADJOURNMENT: Having no further business, Mayor Grafstein adjourned the meeting at 7:56 p.m. Roslyn Grafstein, Mayor Cheryl E. Rottmann, City Clerk 4 03-25-24