City Council Regular Meeting

City Council Regular Meeting Madison Heights, Michigan January 27, 2025 A City Council Regular Meeting was held on Monday, January 27, 2025 at 7:30 PM at City Hall - Council Chambers, 300 W. 13 Mile Rd. PRESENT Mayor Roslyn Grafstein Mayor Pro Tem Mark Bliss Councilman Sean Fleming Councilman William Mier Councilor Emily Rohrbach Councilman David Soltis Councilor Quinn Wright ALSO PRESENT City Manager Melissa Marsh City Attorney Larry Sherman Deputy City Manager/City Clerk Cheryl Rottmann Councilman Soltis gave the invocation and the Pledge of Allegiance followed. MEETING OPEN TO THE PUBLIC: Natalia (last name not given), resident, spoke in opposition to ICE raids. She is concerned about how Madison Heights will address this if these raids come to us, specifically in the schools. She spoke to the 14th amendment and of the right to due process. CM-25-07. Consent Agenda. Motion to approve the Consent Agenda as read. Motion made by Mayor Pro Tem Bliss, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-25-08. Proclamation Celebrating the 2025 Lunar New Year. City Council proclaimed and recognized the 2025 celebration of the Asian Lunar New Year which will usher in the Year of the Snake, a symbol of wisdom, resilience, and transformation in many Asian cultures. City Council encourages all residents to celebrate the rich diversity, traditions, and cultural significance of the Lunar New Year and celebrate the contributions of Asian Americans to the success and vitality of our city. 1 01-27-25  CM-25-09. Proclamation for Black History Month 2025. City Council proclaimed February 2025 as Black History Month in the City and call upon all residents to reflect upon the rich history and contributions of Black Americans, to participate in local initiatives that promote diversity and inclusion, and to explore opportunities for involvement with committees, boards, and commissions that are essential to shaping the future of our city. CM-25-10. City Council Regular Meeting Minutes of January 13, 2025. Motion to approve the City Council Regular Meeting Minutes of January 13, 2025, as printed. Motion made by Mayor Pro Tem Bliss, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-25-11. Amendments to FY 2024-25 Budget. Motion to approve the attached budget amendments to the FY 2024-25 Budget and appropriate the necessary funds. Motion made by Councilor Rohrbach, Seconded by Councilman Fleming. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. COUNCIL COMMENTS: Councilman Mier thanked Council for recognizing Black History Month, the Lunar New Year and Holocaust Memorial Day. He commented that he attended the Library Advisory Board meeting and there are a lot of events going on at the library, so check them out and participate. There are also many events through the Recreation Department and the Active Adult Center to participate in. Mayor Pro Tem Bliss noted that the Historical Commission is kicking off the City’s 70th anniversary with the Moments that Made Us - ten moments in the City's history that made us the city we are today. To highlight this, there will be an Open House at the Heritage Rooms with special guests who played a role in shaping our community. These will be on the 2nd Saturdays of March, June, September and December from 10 a.m. to 1 p.m. The Arts Board is working hard to bring a summer of music to Madison Heights. In celebration of our 70th Anniversary, each musical event will begin with a song from the year Madison Heights was formed. There will be four summer concerts dates: July 9th, July 23rd, August 13th and August 27th, followed by Trail Tunes on September 6th. There are lots of activities for the community to engage in. Councilor Wright announced Revin’ in the Heights will be on September 13th. He expressed thanks to the young lady who came out tonight and for speaking her truth, noting that it is hard to come and speak in front of people. There are a lot of folks who do not know how to feel right now, some are scared, and we need to be kind, show grace, and give people room. Days like today, when we have Holocaust Remembrance Day as well as a month celebrating Black History allows us to understand history so we can move forward. He 2 01-27-25 announced that he will be holding office hours on February 15th at Library from 11 a.m. to 1 p.m. so please feel free to join him or send comments or concerns to quinnwright@madison-heights.org. Remember to be kind and celebrate each other. City Attorney Sherman expressed congratulations to Tina Karanfili on her retirement from the 43rd District Court, noting she will be missed by everyone at the court. City Manager Marsh had no comments this evening. Deputy City Manager/City Clerk Rottmann had no comments this evening. Councilor Rohrbach acknowledged the resident speaker, stating we appreciate your views, and they reflect a lot of those in the city. The diversity in this city is what makes it a special place to live. It is important that we take care of each other and acknowledge the goodness that people bring to our community. We are better when we come together and acknowledge and celebrate each other. Freedom that doesn’t extend to everyone is not freedom; it is a privilege. As we are celebrating Asian Lunar New Year, Black History Month, Holocaust Remembrance Day, the persecution of anyone is not acceptable or right. Councilman Fleming noted that Lao Pot will be having Lunar New Year Festival Parade on February 12th at 5:30 p.m. and he hopes all can come out a support the event. February 2nd is Ground Hog's Day, and he is hoping Spring is coming soon. He read a statement noting that today is the 80th anniversary of the liberation of Auschwitz and Birkenau concentration camps. The word holocaust is a word that is used for this one single event in world history. It is antisemitic to participate in the "oppression olympics" and to make comparisons to the holocaust. It is also antisemitic to use the holocaust name in another situation is life. Using another version of the holocaust is diminishing the importance of the holocaust to its victims. In today's society, we want to make sure we are sensitive to others; we want to use nice words, that sound non-violent in nature, such as "parish" or "loss of lives" but this waters down and sanitizes the brutality of the holocaust and diminishes the facts. During the holocaust, Jews and others were oppressed, persecuted and murdered. The holocaust should also never be used for political talking points. And finally, we should not perform performative actions today and tomorrow minimize the oppression that has been ongoing against Jews today. Councilman Soltis had no comments this evening. Mayor Grafstein thanked Natalia from speaking today and stated that she understands where she is coming from. She commented that the City is not changing any policy and does not have jurisdiction over immigration law and that is outside the authority of our police. With respect to today being the 80th anniversary of the liberation of Auschwitz, she noted that her great uncle and his family were butchered there simply because they were Jewish. We need to remember this. There is a lot of good and a lot of bad going on in the world and there has been one holocaust. She spoke of her experience with visiting a concentration camp and the horrors that were experienced there. It is the Lunar New Year coming up, the Year of the Snake. The next City Council meeting is February 10th. ADJOURNMENT Having no further business, Mayor Grafstein adjourned the meeting at 7:56 p.m. Roslyn Grafstein, Mayor Cheryl E. Rottmann, City Clerk 3 01-27-25  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2024-25 FY 2024-25 Prior FY 2024-25 Adopted FY 2023-24 Approved 1/27/2025 Amended Budget Carryforward Amendments Amendments Budget General Fund (101) Revenues Property Taxes $ 26,125,670 $ - $ - $ - $ 26,125,670 Business Licenses/Permits 553,423 - - 50,000 603,423 Non-Business License/Permits 662,500 - - - 662,500 Federal Shared Revenues 125,382 - 600,000 - 725,382 State Shared Revenues 7,176,824 - 500,000 (727,918) 6,948,906 Other Governmental Revenues 294,836 - - - 294,836 County Shared Revenues 38,186 - - 22,500 60,686 SMART Shared Revenues 70,019 - - - 70,019 Court Revenues 1,743,000 - - - 1,743,000 Charges for Services 260,430 - - - 260,430 Sales - Miscellaneous 6,450 - - - 6,450 Recreation Program Revenues 289,000 - - - 289,000 Miscellaneous Revenues 2,112,101 - - 601,262 2,713,363 Sale of Fixed Assets 97,000 - - - 97,000 Departmental Charges 821,480 - - - 821,480 Transfers 2,275,395 - - (1,618,123) 657,272 (Contr. To)/Use of Fund Balance - 2,370,571 16,983 2,047,128 4,434,682 Total Revenues $ 42,651,696 $ 2,370,571 $ 1,116,983 $ 374,849 $ 46,514,099 Expenditures Mayor & Council $ 61,875 $ - $ - $ - $ 61,875 City Manager 413,338 - - - 413,338 Finance 916,912 - - - 916,912 City Clerk 448,646 - - - 448,646 Information Technology 539,590 96,000 16,983 46,864 699,437 Insurance 281,500 - - - 281,500 Board of Review 3,043 - - - 3,043 General Administration 605,116 26,700 - 109,151 740,967 Assessing 245,242 - - - 245,242 Election 139,284 10,000 - 18,000 167,284 DPS-Municipal Building 186,662 - 500,000 - 686,662 Legal 375,000 - - - 375,000 DPS-Custodial & Maintenance 194,488 - - - 194,488 Human Resources 533,225 - - - 533,225 District Court 1,741,108 44,680 - - 1,785,788 Police 14,416,351 502,000 500,000 (420,880) 14,997,471 Fire 10,206,231 157,369 - 41,435 10,405,035 DPS-Streets 1,348,722 243,747 - 44,262 1,636,731 DPS-Solid Waste 4,368,731 150,000 - 297,000 4,815,731 Community Development 1,259,906 15,775 100,000 - 1,375,681 DPS-Recreation 396,436 - - - 396,436 DPS-Parks 986,164 1,064,300 - 239,017 2,289,481 DPS-Nature Center - - - - 0 DPS-Active Adult Center 476,226 50,000 - - 526,226 Library 997,292 10,000 - - 1,007,292 Pension Obligation Debt Services 1,028,108 - - - 1,028,108 Transfer Out 482,500 - - - 482,500 Total Expenditures $ 42,651,696 $ 2,370,571 $ 1,116,983 $ 374,849 $ 46,514,099 1  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2024-25 FY 2024-25 Prior FY 2024-25 Adopted FY 2023-24 Approved 1/27/2025 Amended Budget Carryforward Amendments Amendments Budget Major Streets (202) Revenues State Shared Revenues $ 2,596,466 $ - $ - $ - $ 2,596,466 County Shared Revenues 85,391 - - - 85,391 Miscellaneous Revenues - - - - - Prior Years Fund Balance (590,848) 992,508 - - 401,660 Total Revenues $ 2,091,009 $ 992,508 $ - $ - $ 3,083,517 Expenditures Construction $ 1,425,000 $ 992,508 $ - $ - $ 2,417,508 Maintenance 149,954 - - - 149,954 Traffic Services 201,521 - - - 201,521 Winter Maintenance 204,945 - - - 204,945 Administration 11,910 - - - 11,910 County Roads 97,679 - - - 97,679 Transfers - - - - 0 Total Expenditures $ 2,091,009 $ 992,508 $ - $ - $ 3,083,517 Local Streets (203) Revenues Property Taxes $ 2,028,464 $ - $ - $ - $ 2,028,464 State Shared Revenues 1,203,720 - - - 1,203,720 County Shared Revenues 0 - - 0 Miscellaneous Revenue 5,000 - - - 5,000 Transfers In 0 - - - 0 Prior Years Fund Balance (750,914) - - - (750,914) Total Revenues $ 2,486,270 $ - $ - $ - $ 2,486,270 Expenditures Construction $ 1,938,000 $ - $ - $ - $ 1,938,000 Maintenance 319,268 - - - 319,268 Traffic Services 157,821 - - - 157,821 Winter Maintenance 60,020 - - - 60,020 Administration 11,161 - - - 11,161 Transfers - - - - - Total Expenditures $ 2,486,270 $ - $ - $ - $ 2,486,270 2  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2024-25 FY 2024-25 Prior FY 2024-25 Adopted FY 2023-24 Approved 1/27/2025 Amended Budget Carryforward Amendments Amendments Budget Parks Maintenance & Improvement Fund (208) Revenues Miscellaneous $ 45,544 $ - $ - $ - $ 45,544 Prior Years Fund Balance - - - - - Total Revenues $ 45,544 $ - $ - $ - $ 45,544 Expenditures Parks Maintenance & Improvement $ 45,544 $ - $ - $ - $ 45,544 Transfers - - - Total Expenditures $ 45,544 $ - $ - $ - $ 45,544 Downtown Development Authority (248) Revenues Property Taxes $ 239,521 $ - $ - $ - $ 239,521 State Shared Revenues 40,249 - - - 40,249 County Shared Revenues - - 313,982 - 313,982 Miscellaneous Revenue 250 - - - 250 Prior Years Fund Balance 290,954 - - 470,972 761,926 Transfers In - - - - - Total Revenues $ 570,974 $ - $ 313,982 $ 470,972 $ 1,355,928 Expenditures Downtown Development $ 88,246 $ - $ - $ 470,972 $ 559,218 Capital Outlay 455,000 - 313,982 - 768,982 Transfers 27,728 - - - 27,728 - Total Expenditures $ 570,974 $ - $ 313,982 $ 470,972 $ 1,355,928 Drug Forfeiture Fund (265) Revenues Other Governmental Revenues $ - $ - $ - $ - $ - Miscellaneous Revenue 250 - - - 250 Transfers In - - - - - Prior Years Fund Balance 39,500 41,879 - - 81,379 Total Revenues $ 39,750 $ 41,879 $ - $ - $ 81,629 Expenditures Vehicle - State, Patrol Vehicles $ 39,750 $ 41,879 $ - $ - $ 81,629 Total Expenditures $ 39,750 $ 41,879 $ - $ - $ 81,629 3  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2024-25 FY 2024-25 Prior FY 2024-25 Adopted FY 2023-24 Approved 1/27/2025 Amended Budget Carryforward Amendments Amendments Budget Community Improvement Fund (276) Revenues Federal Shared Revenues $ 148,924 $ - $ - $ - $ 148,924 Prior Years Fund Balance - - - - - Total Revenues $ 148,924 $ - $ - $ - $ 148,924 Expenditures Community Development $ 148,924 $ - $ - $ - $ 148,924 Total Expenditures $ 148,924 $ - $ - $ - $ 148,924 Special Assessment Revolving (297) Revenues Use of Fund Balance $ 30,000 $ - $ - $ - $ 30,000 Total Revenues $ 30,000 $ - $ - $ - $ 30,000 Expenditures Construction $ 27,500 $ - $ - $ - $ 27,500 Transfers Out 2,500 - - - 2,500 Total Expenditures $ 30,000 $ - $ - $ - $ 30,000 Municipal Building Bond (370) Revenues Transfers In $ 482,500 $ - $ - $ - $ 482,500 Total Revenues $ 482,500 $ - $ - $ - $ 482,500 Expenditures Debt Service $ 482,500 $ - $ - $ - $ 482,500 Total Expenditures $ 482,500 $ - $ - $ - $ 482,500 4  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2024-25 FY 2024-25 Prior FY 2024-25 Adopted FY 2023-24 Approved 1/27/2025 Amended Budget Carryforward Amendments Amendments Budget Water & Sewer Fund (592) Revenues Sales of Water $ 5,569,911 $ - $ - $ - $ 5,569,911 Sales of Sewer 7,517,799 - - - 7,517,799 Charges for Services 45,000 - - - 45,000 Miscellaneous 143,800 - - - 143,800 Sale of Fixed Assets 12,000 - - - 12,000 Department Charges 115,000 - - - 115,000 Transfers - - - - - Prior Years Fund Balance 286,744 125,000 32,718 - 444,462 Total Revenues $ 13,690,254 $ 125,000 $ 32,718 $ - $ 13,847,972 Expenditures Sewage Disposal $ 4,758,894 $ - $ - $ - $ 4,758,894 Water Purchased 2,887,346 - - - 2,887,346 Water System Maintenance 933,311 - - - 933,311 Water Tapping & Installation 50,000 - - - 50,000 Sewer System Maintenance 675,907 - - - 675,907 General Service Building 201,799 - - - 201,799 General Administration 1,586,830 - - - 1,586,830 Capital Outlay 2,444,405 125,000 32,718 - 2,602,123 Debt Administration 151,762 - - - 151,762 Total Expenditures $ 13,690,254 $ 125,000 $ 32,718 $ - $ 13,847,972 Department of Public Services (650) Revenues Contributions - General Fund $ 791,856 $ - $ - $ - $ 791,856 Contributions - Major Streets 108,389 108,389 Contributions - Local Streets 173,312 173,312 Contributions - Water/Sewer 1,434,576 - - - 1,434,576 Prior Years Fund Balance - - - - - Total Revenues $ 2,508,133 $ - $ - $ - $ 2,508,133 Expenditures Department of Public Services $ 2,508,133 $ - $ - $ - $ 2,508,133 Total Expenditures $ 2,508,133 $ - $ - $ - $ 2,508,133 5  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2024-25 FY 2024-25 Prior FY 2024-25 Adopted FY 2023-24 Approved 1/27/2025 Amended Budget Carryforward Amendments Amendments Budget Motor Pool and Equipment Fund (661) Revenues Contributions - General Fund $ 1,092,546 $ - $ - $ - $ 1,092,546 Contributions - Water/Sewer 127,896 - - - 127,896 Fund Balance - - - - - Total Revenues $ 1,220,442 $ - $ - $ - $ 1,220,442 Expenditures Motorpool $ 1,220,442 $ - $ - $ - $ 1,220,442 Total Expenditures $ 1,220,442 $ - $ - $ - $ 1,220,442 Chapter 20 Drain Debt Service Fund (870) Revenues Property Taxes $ 223,440 $ - $ - $ - $ 223,440 Total Revenues $ 223,440 $ - $ - $ - $ 223,440 Expenditures Services and Charges $ 150,000 $ - $ - $ - $ 150,000 Debt Service 73,440 - - - 73,440 Total Expenditures $ 223,440 $ - $ - $ - $ 223,440 Total Other Funds $ 23,507,240 $ 1,159,387 $ 346,700 $ 470,972 $ 25,484,299 Total General and Other Funds $ 66,158,936 $ 3,529,958 $ 1,463,683 $ 845,821 $ 71,998,398 6  EXHIBIT A City of Madison Heights Explanation of Amendments for FY 2024-25 General Fund Revenues (101) Explanation Amount Account Number Non-Business Licenses Construction Permits $ 50,000 101-017-476-4771 Sales Tax Constitutional Funding estimate decrease (727,918) 101-023-574-5752 County Grant Oakland County Parks & Rec, Civic Center Basketball Court 22,500 101-025-588-1000 Interest Earned Projected Market Value Change 400,000 101-044-665-5000 Donations/Private Contributions Elections - More Responsive Government Grant 18,000 101-044-674-0000 Donations/Private Contributions Landscaping Work 14 Mile & John R, Donation 33,262 101-044-674-0000 Donations/Private Contributions Jax Donation 150,000 101-044-674-0000 Transfer in OPEB Trust Correct net funding amount (1,618,123) 101-048-699-0730 Prior Years Fund Balance Use of Fund Balance 2,047,128 101-053-692-6970 Total General Fund Revenues $ 374,849 General Fund Expenditures (101) Explanation Amount Account Number Information Technology - Contractual Services Contractual - IT vendor contract 37,648 101-228-818-0000 Information Technology - Computer Services DUO Fobs annual contract 9,216 101-228-818-3000 General Administration - Retiree Hospitalization Medicare Advantage increased projection 109,151 101-248-710-3002 Elections - Part Time and Seasonal Elections - More Responsive Government Grant 16,000 101-262-707-0000 Elections - Forms and Printing Elections - More Responsive Government Grant 2,000 101-262-729-0000 Police - Police and Fire Retirement Pension Contribution to Match Millage (324,786) 101-301-710-0009 Police - Vehicles Reduce to Anticipated Purchase Cost (96,094) 101-301-985-0000 Fire - Wages Eliminate EMT positions (252,646) 101-336-706-0000 Fire - Police and Fire Retirement Pension Contribution to Match Millage (255,919) 101-336-710-0009 Fire - Vehicles FY 23-24 Carryforward Quint phase-funding 750,000 101-336-985-0000 Fire - Improvements Delay Phase-Funding Roof Replacement (200,000) 101-336-987-0000 Streets - Detroit Edison Streetlight cost increase 11,000 101-446-920-0000 Streets - Improvements Landscaping Work 14 Mile & John R, Donation 33,262 101-446-987-0000 Solid Waste - Vehicles FY 23-24 Carryforward Street Sweeper phase-funding 297,000 101-528-985-0000 Parks - Improvements FY 23-24 Carryforward Bandshell Project 202,810 101-752-987-0000 Parks - Improvements Civic Center Basketball Court and Oakland County Grant 36,207 101-752-987-0000 Total General Fund Expenditures $ 374,849 DDA Fund Revenues (248) Explanation Amount Account Number DDA - Use of Fund Balance Use of Fund Balance $ 470,972 248-053-692-6970 Total DDA Fund Revenues $ 470,972 DDA Fund Expendidtures (248) Explanation Amount Account Number DDA - Contractual Services 11 Mile Streetscape Project $ 470,972 248-863-818-0000 Total DDA Fund Expenditures $ 470,972 Total Exhibit A Budget Amendments $ 845,821 7