City Council Regular Meeting

City Council Regular Meeting Madison Heights, Michigan January 26, 2026 A City Council Regular Meeting was held on Monday, January 26, 2026 at 6:30 PM at City Hall - Council Chambers, 300 W. 13 Mile Rd. PRESENT Mayor Corey Haines Mayor Pro Tem William Mier Councilwoman Toya Aaron Councilman Sean Fleming Councilor Laurie Geralds Councilor Emily Rohrbach Councilor Quinn Wright ALSO PRESENT City Manager Melissa Marsh City Attorney Larry Sherman Deputy City Manager/City Clerk Cheryl Rottmann Councilor Geralds gave the invocation and the Pledge of Allegiance followed. CM-26-08. Addition to the Agenda. Motion to include the Historical Commission Work Plan with agenda item #8, Board and Commission 2026 Work Plans. Motion made by Mayor Pro Tem Mier, Seconded by Councilman Fleming. Voting Yea: Mayor Haines, Mayor Pro Tem Mier, Councilwoman Aaron, Councilman Fleming, Councilor Geralds, Councilor Rohrbach, Councilor Wright Motion carried. PRESENTATIONS: SEMCOG Grant Presentation - Traffic Calming and Safety Enhancements The city has been awarded SEMCOG’s Transportation Alternatives Grant in the amount of $180,602 for traffic calming and safety enhancements. City Planner Matt Lonnerstater made a brief presentation of the project scope, followed by comments by SEMCOG Planning Director Kevin Vettraino. Mayor Haines thanked Mr. Vettraino for attending tonight and for their continued support of the city, as well as thanked the elected officials and their representatives that attended the meeting this evening. 1 MEETING OPEN TO THE PUBLIC: Deputy City Manager/City Clerk Rottmann noted correspondence was received from Mary Harp and that communication was provided to City Council. CM-26-09 Consent Agenda. Motion to approve the Consent Agenda as read. Councilman Fleming requested the Proclamation Recognizing Holocaust Remembrance Day be read by City Manager Marsh. Motion made by Mayor Pro Tem Mier, Seconded by Councilman Fleming. Voting Yea: Mayor Haines, Mayor Pro Tem Mier, Councilwoman Aaron, Councilman Fleming, Councilor Geralds, Councilor Rohrbach, Councilor Wright Motion carried. CM-26-10. City Council Special Meeting Minutes of January 12, 2026. Motion to approve the City Council Special Meeting Minutes of January 12, 2026, as printed. Motion made by Mayor Pro Tem Mier, Seconded by Councilman Fleming. Voting Yea: Mayor Haines, Mayor Pro Tem Mier, Councilwoman Aaron, Councilman Fleming, Councilor Geralds, Councilor Rohrbach, Councilor Wright Motion carried. CM-26-11. City Council Regular Meeting Minutes of January 12, 2026. Motion to approve the City Council Regular Meeting Minutes of January 12, 2026, as printed. Motion made by Mayor Pro Tem Mier, Seconded by Councilman Fleming. Voting Yea: Mayor Haines, Mayor Pro Tem Mier, Councilwoman Aaron, Councilman Fleming, Councilor Geralds, Councilor Rohrbach, Councilor Wright Motion carried. CM-26-12. Proclamation Recognizing International Holocaust Remembrance Day. Motion to adopt the Proclamation Recognizing International Holocaust Remembrance Day. Motion made by Mayor Pro Tem Mier, Seconded by Councilman Fleming. 2  Voting Yea: Mayor Haines, Mayor Pro Tem Mier, Councilwoman Aaron, Councilman Fleming, Councilor Geralds, Councilor Rohrbach, Councilor Wright Motion carried. CM-26-13. City Manager - Oakland Community Health Network - Mental Health Co-Responder Program Contract. Motion to approve the contract extension and Amendment Number 2 with the Oakland County Community Health Network for continuation of the Co-Responder Program through September 30, 2026. City Council discussed the contract extension for the Mental Health Co-Responder program through September 30, 2026, emphasizing its critical role in community safety while addressing concerns regarding long-term financial sustainability. Council members praised the program as an "extremely valuable" resource that provides compassionate support to vulnerable residents and improves outcomes for first responders. The program is currently covered by grant funding from the Oakland County Board of Commissioners. City Manager Marsh stated that if grant funding is not renewed after September 30, 2026, the city’s estimated portion would be approximately $26,000 for the remainder of the city’s fiscal year. City Manager Marsh noted that at least one other partner city might withdraw from the program if they are forced to fund it locally due to budget constraints. County Commissioner Ann Erickson-Gault explained that the program was originally intended to be a one-year pilot using ARPA funds, but she is advocating for continued county support to help communities through these fiscal challenges. Council members sought clarification on how the program functions on a daily basis, specifically asking about team deployment, responder training, and success statistics. City Manager Marsh explained that OCHN acts as the technical expert, managing co-responders for the Sheriff's department and multiple other communities. To address these questions, the Manager committed to providing the Council with quarterly reports to track the program's impact and effectiveness within Madison Heights. Motion made by Councilor Wright, Seconded by Councilor Rohrbach. Voting Yea: Mayor Haines, Mayor Pro Tem Mier, Councilwoman Aaron, Councilman Fleming, Councilor Geralds, Councilor Rohrbach, Councilor Wright Motion carried. CM-26-14. Director of Public Services - John R Construction Contract. Motion to approve the following Resolution Approving Participation in the Construction Funding Agreement for Contract 25-5600, and authorize Mayor Corey K. Haines and City Clerk Cheryl E. Rottmann to sign and execute on behalf of the City. 3  RESOLUTION WHEREAS, John R. Road from 11 Mile Road to a point north of 12 Mile Road is under the jurisdiction of the City of Madison Heights, is eligible for federal funding, and is in significant need of rehabilitation; and WHEREAS, the City of Madison Heights has applied for and received funding for the rehabilitation of this portion of John R. Road through the Oakland County Federal Aid Committee, with construction scheduled for the spring of 2026; and WHEREAS, this project represents a partnership between the City of Madison Heights and the Michigan Department of Transportation (MDOT) as a federally funded MDOT Local Agency Project; and WHEREAS, MDOT has provided the construction funding agreement for this project, and requires the City to execute same in a timely manner NOW THEREFORE BE IT RESOLVED, that the Mayor and City Council approves participation in the construction funding agreement for Contract 25-5600, and authorizes Mayor Corey K. Haines and City Clerk Cheryl E. Rottmann to sign and execute on behalf of the City. Motion made by Councilor Rohrbach, Seconded by Councilman Fleming. Voting Yea: Mayor Haines, Mayor Pro Tem Mier, Councilwoman Aaron, Councilman Fleming, Councilor Geralds, Councilor Rohrbach, Councilor Wright Motion carried. CM-26-15. Board and Commission 2026 Workplans. Motion to approve the Arts Board, Crime Commission, Human Relations and Equity Commission, Environmental Citizens Commission and the Historical Commission 2026 Workplans as submitted. Motion made by Councilor Wright. Voting Yea: Mayor Haines, Mayor Pro Tem Mier, Councilwoman Aaron, Councilman Fleming, Councilor Geralds, Councilor Rohrbach, Councilor Wright Motion carried. CM-26-16. Amendments to FY 2025-26 Budget. Motion to approve the attached Budget Amendments to the FY 2025-26 Budget and appropriate the necessary funds. Motion made by Councilman Fleming, Seconded by Mayor Pro Tem Mier. Voting Yea: Mayor Haines, Mayor Pro Tem Mier, Councilwoman Aaron, Councilman Fleming, Councilor Geralds, Councilor Rohrbach, Councilor Wright Motion carried. 4 COUNCIL COMMENTS: Councilman Fleming announced an upcoming fundraiser for the animal shelter at the Coach Grill on February 3rd, where 10% of proceeds will be donated. He also advocated for lowering the city’s snow emergency threshold from four inches to three inches and reminded residents to place waste bins close to the curb for automated collection arms. Additionally, he requested a merge sign for westbound 11 Mile Road to improve traffic safety and shared plans for a Historical Commission trip to the Holocaust Center in West Bloomfield. Councilor Laurie Geralds praised the local food pantry for remaining open during extreme cold and recognized the success of the Fire Department’s warming shelter, which assisted seven adults over the weekend. She expressed gratitude to residents and donors who provided food, water, and games to support those utilizing the shelter. Councilor Rohrbach expressed excitement for the "Safe Streets" grant but noted that construction would not begin until 2027. She emphasized that traffic calming requires personal responsibility from drivers, especially in snowy conditions, and requested proactive communication with Wolverine Street residents regarding upcoming road disruptions. Deputy City Manager/City Clerk Rottmann informed all registered voters that new voter ID cards would be mailed out due to changes in state senate districts and consolidated city precincts. She noted that while precinct numbers and voting locations may have changed, information is available on the city website. Councilwoman Aaron reminded the community about the "I Love the Library" bookmark contest, which has a submission deadline of January 31st. She also supported the discussion to review the snow emergency threshold and applauded the Department of Public Services (DPS) for keeping the roads clear during the recent storm. Mayor Pro Tem Mier encouraged residents to participate in winter activities such as the "Hearts in the Parks" program and snowshoeing. He also extended a special congratulations to residents Dave and Beverly Hughes on the occasion of their 70th wedding anniversary. Councilor Wright commended city staff for their leadership in securing grants and vowed to continue seeking traffic solutions for neighbors on Dartmouth and Parker. Closing with a quote from Martin Luther King Jr., he urged the community to speak up on important issues and to remember to be kind. City Manager Marsh confirmed she would meet with DPS to review snow emergency processes, noting that weather patterns have changed significantly over the last 15 years. She highlighted progress on the John R rehabilitation project and the city's support for a grant application for Dequindre Road, which is owned by Macomb County. She also offered a special thank you to Firefighter Matt Sirvio for arranging transportation for residents at the warming shelter. Mayor Haines celebrated officiating his first wedding at City Hall and joined in honoring the 70th anniversary of the Hughes couple. He reminded local businesses that plowing snow into public streets or onto neighboring properties is an ordinance violation. Finally, he addressed the poor condition of Dequindre Road south of 14 Mile, confirming that the city is in contact with Macomb County regarding potential repairs. 5  ADJOURNMENT: Having no further business, Mayor Haines adjourned the meeting at 7:30 p.m. Corey K. Haines, Mayor Cheryl E. Rottmann, City Clerk 6  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2025-26 FY 2025-26 Prior FY 2025-26 Adopted FY 2024-25 Approved 1/26/2026 Amended Budget Carryforward Amendments Amendments Budget General Fund (101) Revenues Property Taxes $ 27,737,742 $ - $ - $ - $ 27,737,742 Business Licenses/Permits 589,486 - - - 589,486 Non-Business License/Permits 791,734 - - - 791,734 Federal Shared Revenues 555,000 600,000 - - 1,155,000 State Shared Revenues 6,188,770 403,200 - (131,415) 6,460,555 Other Governmental Revenues 260,610 - - - 260,610 County Shared Revenues 39,105 - - - 39,105 SMART Shared Revenues 70,019 - - - 70,019 Court Revenues 1,552,000 - - - 1,552,000 Charges for Services 272,180 - - - 272,180 Sales - Miscellaneous 5,950 - - - 5,950 Recreation Program Revenues 284,500 - - - 284,500 Miscellaneous Revenues 2,237,356 - - 118,580 2,355,936 Sale of Fixed Assets 97,000 - - - 97,000 Departmental Charges 849,441 - - - 849,441 Transfers 291,899 - 20,000 - 311,899 (Contr. To)/Use of Fund Balance 436,521 3,568,663 (12,116) 393,953 4,387,021 Total Revenues $ 42,259,313 $ 4,571,863 $ 7,884 $ 381,118 $ 47,220,178 Expenditures Mayor & Council $ 64,201 $ - $ - $ - $ 64,201 City Manager 295,902 - - - 295,902 Finance 929,617 - - - 929,617 City Clerk 467,141 - - - 467,141 Information Technology 617,637 220,750 - 97,150 935,537 Insurance 372,490 - - - 372,490 Board of Review 2,373 - - - 2,373 General Administration 1,314,624 - - 30,000 1,344,624 Assessing 247,787 - - - 247,787 Election 144,538 - - 25,573 170,111 DPS-Municipal Building 67,384 620,000 - - 687,384 Legal 481,960 - - - 481,960 DPS-Custodial & Maintenance 200,817 - - - 200,817 Human Resources 475,684 - - - 475,684 District Court 1,595,229 141,505 - - 1,736,734 Police 14,457,705 190,084 - 109,815 14,757,604 Fire 10,119,061 1,347,000 - 29,969 11,496,030 DPS-Streets 1,155,660 165,896 - 88,611 1,410,167 DPS-Solid Waste 3,034,292 1,046,800 - - 4,081,092 Community Development 1,266,172 110,000 - - 1,376,172 DPS-Recreation 376,269 - - - 376,269 DPS-Parks 1,466,171 676,000 7,884 - 2,150,055 DPS-Active Adult Center 574,835 46,828 - - 621,663 Library 1,020,957 7,000 - - 1,027,957 Pension Obligation Debt Services 1,027,707 - - - 1,027,707 Transfer Out 483,100 - - - 483,100 Total Expenditures $ 42,259,313 $ 4,571,863 $ 7,884 $ 381,118 $ 47,220,178 Major Streets (202)  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2025-26 FY 2025-26 Prior FY 2025-26 Adopted FY 2024-25 Approved 1/26/2026 Amended Budget Carryforward Amendments Amendments Budget Revenues State Shared Revenues $ 2,715,325 $ - $ - $ - $ 2,715,325 County Shared Revenues 86,086 - - - 86,086 Miscellaneous Revenues - - - - - Prior Years Fund Balance (626,269) 1,492,508 - - 866,239 Total Revenues $ 2,175,142 $ 1,492,508 $ - $ - $ 3,667,650 Expenditures Construction $ 1,525,000 $ 1,492,508 $ - $ - $ 3,017,508 Maintenance 166,978 - - - 166,978 Traffic Services 191,094 - - - 191,094 Winter Maintenance 192,408 - - - 192,408 Administration 10,873 - - - 10,873 County Roads 88,789 - - - 88,789 Transfers - - - - 0 Total Expenditures $ 2,175,142 $ 1,492,508 $ - $ - $ 3,667,650 Local Streets (203) Revenues Property Taxes $ 2,104,690 $ - $ - $ - $ 2,104,690 State Shared Revenues 1,250,336 - - 151,295 1,401,631 County Shared Revenues 0 - - - 0 Miscellaneous Revenue 50,000 - - - 50,000 Transfers In 0 - - - 0 Prior Years Fund Balance (923,731) - - (151,295) (1,075,026) Total Revenues $ 2,481,295 $ - $ - $ - $ 2,481,295 Expenditures Construction $ 1,956,000 $ - $ - $ - $ 1,956,000 Maintenance 309,127 - - - 309,127 Traffic Services 136,147 - - - 136,147 Winter Maintenance 50,740 - - - 50,740 Administration 29,281 - - - 29,281 Transfers - - - - - Total Expenditures $ 2,481,295 $ - $ - $ - $ 2,481,295  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2025-26 FY 2025-26 Prior FY 2025-26 Adopted FY 2024-25 Approved 1/26/2026 Amended Budget Carryforward Amendments Amendments Budget Parks Maintenance & Improvement Fund (208) Revenues Miscellaneous $ 48,972 $ - $ - $ - $ 48,972 Prior Years Fund Balance 50,000 - - - 50,000 Total Revenues $ 98,972 $ - $ - $ - $ 98,972 Expenditures Parks Maintenance & Improvement $ 98,972 $ - $ - $ - $ 98,972 Transfers - 0 - - Total Expenditures $ 98,972 $ - $ - $ - $ 98,972 Downtown Development Authority (248) Revenues Property Taxes $ 254,909 $ - $ - $ - $ 254,909 State Shared Revenues 27,545 - - - 27,545 County Shared Revenues - - - - - Miscellaneous Revenue 500 - - - 500 Prior Years Fund Balance (110,789) 725,562 - - 614,773 Transfers In - - - - - Total Revenues $ 172,165 $ 725,562 $ - $ - $ 897,727 Expenditures Downtown Development $ 87,766 $ - $ - $ - $ 87,766 Capital Outlay 55,000 725,562 - - 780,562 Transfers 29,399 - - - 29,399 - Total Expenditures $ 172,165 $ 725,562 $ - $ - $ 897,727 Drug Forfeiture Fund (265) Revenues Other Governmental Revenues $ - $ - $ - $ - $ - Miscellaneous Revenue 250 - - - 250 Transfers In - - - - - Prior Years Fund Balance 55,250 - - - 55,250 Total Revenues $ 55,500 $ - $ - $ - $ 55,500 Expenditures Vehicle - State, Patrol Vehicles $ 55,500 $ - $ - $ - $ 55,500 Total Expenditures $ 55,500 $ - $ - $ - $ 55,500  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2025-26 FY 2025-26 Prior FY 2025-26 Adopted FY 2024-25 Approved 1/26/2026 Amended Budget Carryforward Amendments Amendments Budget Community Improvement Fund (276) Revenues Federal Shared Revenues $ 137,359 $ - $ - $ - $ 137,359 Prior Years Fund Balance - - - - - Total Revenues $ 137,359 $ - $ - $ - $ 137,359 Expenditures Community Development $ 137,359 $ - $ - $ - $ 137,359 Total Expenditures $ 137,359 $ - $ - $ - $ 137,359 Special Assessment Revolving (297) Revenues Use of Fund Balance $ 32,500 $ - $ - $ - $ 32,500 Total Revenues $ 32,500 $ - $ - $ - $ 32,500 Expenditures Construction $ 30,000 $ - $ - $ - $ 30,000 Transfers Out 2,500 - - - 2,500 Total Expenditures $ 32,500 $ - $ - $ - $ 32,500 Municipal Building Bond (370) Revenues Transfers In $ 483,100 $ - $ - $ - $ 483,100 Total Revenues $ 483,100 $ - $ - $ - $ 483,100 Expenditures Debt Service $ 483,100 $ - $ - $ - $ 483,100 Total Expenditures $ 483,100 $ - $ - $ - $ 483,100  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2025-26 FY 2025-26 Prior FY 2025-26 Adopted FY 2024-25 Approved 1/26/2026 Amended Budget Carryforward Amendments Amendments Budget Water & Sewer Fund (592) Revenues Sales of Water $ 5,938,781 $ - $ - $ - $ 5,938,781 Sales of Sewer 7,935,461 - - - 7,935,461 Charges for Services 45,000 - - - 45,000 Miscellaneous 163,800 - - - 163,800 Sale of Fixed Assets 12,000 - - - 12,000 Department Charges 115,000 - - - 115,000 Transfers - - - - - Prior Years Fund Balance 148,434 1,115,500 20,000 - 1,283,934 Total Revenues $ 14,358,476 $ 1,115,500 $ 20,000 $ - $ 15,493,976 Expenditures Sewage Disposal $ 5,013,019 $ - $ - $ - $ 5,013,019 Water Purchased 3,085,036 - - - 3,085,036 Water System Maintenance 913,120 - - - 913,120 Water Tapping & Installation 50,000 - - - 50,000 Sewer System Maintenance 658,198 - - - 658,198 General Service Building 236,952 - - - 236,952 General Administration 1,718,628 - - - 1,718,628 Capital Outlay 2,531,610 1,115,500 - - 3,647,110 Debt Administration 151,913 - - - 151,913 Transfers - - 20,000 20,000 Total Expenditures $ 14,358,476 $ 1,115,500 $ 20,000 $ - $ 15,493,976 Department of Public Services (650) Revenues Contributions - General Fund $ 786,922 $ - $ - $ - $ 786,922 Contributions - Major Streets 63,676 - 63,676 Contributions - Local Streets 129,151 - 129,151 Contributions - Water/Sewer 1,425,637 - - - 1,425,637 Prior Years Fund Balance - - - - - Total Revenues $ 2,405,386 $ - $ - $ - $ 2,405,386 Expenditures Department of Public Services $ 2,405,386 $ - $ - $ - $ 2,405,386 Total Expenditures $ 2,405,386 $ - $ - $ - $ 2,405,386  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2025-26 FY 2025-26 Prior FY 2025-26 Adopted FY 2024-25 Approved 1/26/2026 Amended Budget Carryforward Amendments Amendments Budget Motor Pool and Equipment Fund (661) Revenues Contributions - General Fund $ 1,164,580 $ - $ - $ - $ 1,164,580 Contributions - Water/Sewer 96,470 - - - 96,470 Fund Balance - - - - - Total Revenues $ 1,261,050 $ - $ - $ - $ 1,261,050 Expenditures Motorpool $ 1,261,050 $ - $ - $ - $ 1,261,050 Total Expenditures $ 1,261,050 $ - $ - $ - $ 1,261,050 Chapter 20 Drain Debt Service Fund (870) Revenues Property Taxes $ 223,708 $ - $ - $ - $ 223,708 Total Revenues $ 223,708 $ - $ - $ - $ 223,708 Expenditures Services and Charges $ 150,000 $ - $ - $ - $ 150,000 Debt Service 73,708 - - - 73,708 Total Expenditures $ 223,708 $ - $ - $ - $ 223,708  EXHIBIT A City of Madison Heights Explanation of Amendments for FY 2025-26 General Fund Revenues (101) Explanation Amount Account Number Sales Tax Constitutional State funding decrease (107,373) 101-023-574-5752 State Statutory/CVTRS State funding decrease (24,042) 101-023-574-5753 Donations/Private Contributions MH Community Foundation Grant Purchase of Drone 29,969 101-044-674-0000 Donations/Private Contributions Quality Roots Donation for Gateway Signs 88,611 101-044-674-0000 Prior Years Fund Balance Use of Fund Balance 393,953 101-053-692-6970 Total General Fund Revenues $ 381,118 General Fund Expenditures (101) Explanation Amount Account Number Information Technology - Contractual S IT Contract 78,267 101-228-818-0000 Information Technology - Computer Ser Licenses and Phone Routers 3,376 101-228-818-0000 Information Technology - Computer Eq Fiber Repair 9,200 101-228-982-0000 Information Technology - Computer Eq Networking Equipment Upgrade 6,307 101-228-982-0000 General Government - Forms and Printi City-Wide Newsletter 25,000 101-248-729-0000 General Government - Forms and Printi Recreation Brochure 5,000 101-248-729-0000 Elections - Contractual Services Absentee Ballot Scanner Maintenance 11,373 101-262-818-0000 Elections - Contractual Services High Speed Tabulator Maintenance 14,200 101-262-818-0000 Police - Improvements HVAC Replacement Project Completion 109,815 101-301-987-0000 Fire - Machinery and Equipment MH Community Foundation Grant Purchase of Drone 29,969 101-336-982-0000 Streets - Improvements Quality Roots Donation for Gateway Signs 88,611 101-446-987-0000 Total General Fund Expenditures $ 381,118 Local Streets (203) Explanation Amount Account Number Gas and Weight Tax Act 51 increase from State 151,295 203-023-574-5760 Prior Years Fund Balance Use of Fund Balance (151,295) 203-053-692-6970 Total Local Streets Revenues $ -