Library Advisory Board Meeting

Library Advisory Board Meeting Madison Heights, Michigan October 18, 2023 A Library Advisory Board Meeting was held on Wednesday, October 18, 2023 at 6:30 PM at Library, 240 W. 13 Mile Road CALL TO ORDER at 6:35 p.m. by Chair May. ROLL CALL PRESENT: Toya Aaron, Council Representative Amanda May, Chair Rebecca Hill Kristina Mentzer, Vice Chair William Mier ALSO PRESENT: Anthony Goatley, Student Representative Vanessa Verdun-Morris, Staff Liaison ABSENT: Jennifer Nagle Jeffrey Scott Nicholas Cobb, Alternate EXCUSED: Deborah Shepherd Mark Bliss, Council Alternate, ex officio Melissa Marsh, City Manager, ex officio Motion by Mentzer to excuse Shepherd, Bliss, & Marsh for giving notice. Seconded by Mier. Passed unanimously. ADDITIONS/DELETIONS None. APPROVAL OF MINUTES 1. Approve minutes of July 20, 2023 Motion by Mier to approve minutes of July 20, 2023. Second by Aaron. Passed unanimously. MEETING OPEN TO THE PUBLIC No public present wishing to speak. REPORTS 2. Friends of the Library 1  Mentzer reported the Friends made over $1000 at sale, not counting their PayPal donation. She noted it was difficult to move furniture in Breckenridge Room and wheels or sliders are needed for larger furniture pieces like tables and lounge chairs. 3. Library Director Report Verdun-Morris reported the Community Engagement Librarian resigned. Hiring process is ongoing. The library is looking to expand event offering more in upcoming year. Building usage patterns are being evaluated and operations continue to be refined. WORK PLAN REVIEW 4. Work Plan Review a. Grand Opening Celebration - Chair Mentzer, Aaron, May, Shepherd May reported goal was met. b. Gala or Other Fundraiser - Chair Bliss, Aaron, May, Shepherd May reported goal was removed from plan at previous meeting. c. Promote Library Services and Plan Speaker Series - Aaron, May Aaron reported four sessions on finance were well-attended. Mental Health series to continue into next workplan, with other series. d. Create Opportunity for Collaboration - No subcommittee. Verdun-Morris & May reported some events, like Mythical Mermaids event and Grand Opening, were hosted collaboratively between Library and Active Adult Center. UNFINISHED BUSINESS NEW BUSINESS 5. Elect chair and vice-chair. Motion by Aaron to keep the same chair and vice-chair. Second by Mier. Passed unanimously. 6. Create 2024-2025 Work Plan Motion by Mentzer to close out 2023 work plan and adopt 2024-2025 work plan as follows: Collaborative Speaker Series, benefit of free educational events for community, will need space and snack resources. Subcommittee consists of Chair Aaron, May, Hill, Bliss, and ex-officio Goatley. Expand Tween Events, benefit of more activities for grades 5-8 in community, will need books, space, and snacks. Subcommittee consists of Chair Mentzer, Hill, Shepherd, Nagle. Measures of success for both goals is participation numbers. Seconded by Aaron. Passed unanimously. 2  7. Set 2024 meeting schedule. Suggested dates: January 24, April 24, July 24, October 23. Motion by Mentzer to adopt suggested meeting dates. Second by Hill. Passed unanimously. ANNOUNCEMENTS No announcements were made. ADJOURNMENT at 7:30 pm by Chair. NOTICE: Persons with disabilities needing accommodations for effective participation through electronic means in this meeting should contact the City Clerk at (248) 583-0826 or by email: clerks@madison-heights.org at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations. 3