Parks & Recreation Advisory Board Meeting

Parks & Recreation Advisory Board Meeting Madison Heights, Michigan January 19, 2023 A Parks & Recreation Advisory Board Meeting was held on Thursday, January 19, 2023 at 5:30 PM at the Department of Public Services, 801 Ajax Dr. CALL TO ORDER In the absence of a chair, the meeting was called to order by Almas at 5:30 PM. ROLL CALL Present: Harris, Theodoroff, Molencupp, Busch, Borngesser, R. Chambliss, C. Chambliss, Lee (arrived 6:12 PM), Almas, Heisler, Pardy, Ballantine . Absent: Bommarito, Palazzolo*, Wright, Rohrbach, Aaron, Goatley*, Surratt*. *denotes those members who gave notice. 1. Excuse Absences (if applicable) a. Motion by Harris, seconded by Busch to excuse the absences of those who gave notice – unanimous approval. PARLIAMENTARY PROCEDURE 2. Board Composition - Ordinance Update a. Ballantine explained changes to the board structure based on the ordinance revision. Almas reiterated that participation is important, as the board hasn’t had a quorum in three meetings. Discussion ensued regarding Council participation, the absence threshold, and the changes to the board. 3. Election of Officers a. Busch nominated Borngesser to be chair of the board. Borngesser declined the nomination. b. Motion by Theodoroff, seconded by Borngesser to nominate Harris as chair. Harris accepted, motion unanimously approved. ADDITIONS/DELETIONS None proposed. APPROVAL OF MINUTES 4. Approval of Minutes from 7/21/22 a. Motion by Theodoroff, seconded by Busch to approve the minutes as written – unanimous approval. MEETING OPEN TO THE PUBLIC No public were present. REPORTS 5. Activities and Events Subcommittee a. A new subcommittee consisting of R. Chambliss, Theodoroff, Busch, and Harris was seated. 1 01-19-23 6. Student Report: Madison High School: C. Chambliss provided an update on sports, the new PTO organizations at the high and middle schools, current clubs that the schools offer, and other fundraising and social events. Lamphere High School: No representative was present. Bishop Foley High School: No representative was present. 7. School Board Representative Report Madison District: R. Chambliss reported on the new superintendent and assistant superintendent, the district talent show, and updates coming to the high school, including the ongoing bond renovations. The district is being revitalized and revamped. Lamphere District: Borngesser reported on changes to the Lamphere Board, the new weight room at the high school and the new kitchen in the concession stand for the Band Boosters. The budget is balanced, the kids are doing great, the district is moving along at top speed. Busch inquired about collaboration between the City and the school districts, as well as the status of the pools. Heisler and Almas summarized existing arrangements. Borngesser and R. Chambliss reported on the status of the pools at Lamphere, Page, and Madison. 8. Council Report: No representative was present. 9. Administration Report: Almas reported that Connor Chapman completed the tree display at Gravel Park, and earned his rank of Eagle Scout. Summarized road construction, and the strategic planning process with City Council. Provided a summary of the ongoing meetings regarding Oakland County and the golf course, and Ambassador Park. 10. Oakland County Parks and Recreation Report: Pardy reported that OCPR finished the 5 year Recreation Master Plan, with many changes and updates. A significant amount of ARPA funding was allocated to the OCPR system. Summer staffing continues to be an issue, particularly in light of increased patronage at all facilities. Target date of April 1 to open the golf course, and the last weekend in June for the water park. OCPR is working on a cost recovery plan for the golf course to better balance operation costs and revenues. 11. Recreation Report: 2 01-19-23  Heisler reported that Recreation is also looking for summer staffing, and provided a summary of upcoming programs and events. Many are selling out, including new initiatives undertaken by the Recreation Division. A full-time Recreation Specialist position has been posted, which will mark the first time in 15 years that Recreation has had two full-time recreation staff. 12. Streets/Facilities/Parks Report: Ballantine reported on the Civic Center Campus project, tree plantings, and the status of the ballfield lights. UNFINISHED BUSINESS No unfinished business to discuss. NEW BUSINESS 13. Rosie's Park Pavilion - Proposed Location Staff presented several options for the proposed Rosie’s Park Pavilion, and weighed the pros and cons of each. Motion by Busch, seconded by Lee to place the pavilion in the greenspace between the two parking lots and to the west of the building. Discussion ensued about screening options, and the benefits of putting the pavilion in this location. Unanimous approval. ADJOURNMENT Motion by R. Chambliss, seconded by Busch to adjourn the meeting at 7:31 PM. 3 01-19-23