Regular DDA Meeting

Regular DDA Meeting Madison Heights, Michigan August 09, 2022 A Regular DDA Meeting was held on Tuesday, August 09, 2022 at 8:00 AM at City Hall - Executive Conference Room, 300 W. 13 Mile Rd. ROLL CALL PRESENT Member Rickey Busler Member Ruth Charlebois Member Gordon Davignon Mayor Roslyn Grafstein Vice-Chair Yousif Jarbo Member Joseph Keys Member Joe Marando City Manager Melissa Marsh Member Michael Sheppard Member Jennifer Zmarzlik ABSENT Member Anthony Mancini Member Lenea Renshaw Chair Michael Van Buren Discussion on DDA Sign at John R and Progress. Motion made by Member Zmarzlik, Seconded by City Manager Marsh, to add to the agenda, under New Business, Discussion on DDA Sign at John R and Progress. Voting Yea: Member Busler, Member Charlebois, Member Davignon, Mayor Grafstein, Vice- Chair Jarbo, Member Keys, Member Marando, City Manager Marsh, Member Sheppard, Member Zmarzlik Absent: Member Mancini, Member Renshaw, Chair Van Buren Motion carried. 1. April 12, 2022 DDA Minutes Motion made by Member Charlebois, Seconded by Member Sheppard, to approve the DDA Minutes of April 12, 2022, as printed. Voting Yea: Member Busler, Member Charlebois, Member Davignon, Mayor Grafstein, Vice-Chair Jarbo, Member Keys, Member Marando, City Manager Marsh, Member Sheppard, Member Zmarzlik Absent: Member Mancini, Member Renshaw, Chair Van Buren Motion carried. 1 01-24-22 MEETING OPEN TO THE PUBLIC There were no members of the public wishing to speak. 2. Director's Report CED Director Tucker provided a map on the location of trees planted in the DDA. Each tree cost approximately $330 and this is a 4-year program. Small Business Saturday is November 26th and at this time it is not clear if Oakland County with have a promotional event. The 4th Saturday in September is Downtown Day, celebrating downtowns. Restaurant Week s September 18-23, 2022. The Economic Vitality committee had a market study on the southend of the DDA by Oakland County; there is good information for any businesses that may wish to access it. In response to Mr. Yarbo, Mr. Tucker stated that it was possible to promote Small Business Saturday with a banner sign and suggested that the Promotions and Marketing committee establish a budget for it. City Manager Marsh added that the City is talking with the Chamber about a possible partnership for Small Business Saturday and she will report back as talks progress. UNFINISHED BUSINESS 3. The Supply House Grant Amendment & Reimbursement Request Mr. Tucker noted that the DDA approved a $4,766 matching grant and the sign is near completion. The reimbursement request has risen to $5,147.66 due to permitting fees and taxes. Motion made by Member Marando, Seconded by Member Sheppard, to approve the amended reimbursement amount of $5,147.66 for the Supply House Grant, contingent upon final approval by the City. Voting Yea: Member Busler, Member Charlebois, Mayor Grafstein, Vice-Chair Jarbo, Member Keys, Member Marando, City Manager Marsh, Member Sheppard, Member Zmarzlik Voting Abstaining: Member Davignon Absent: Member Mancini, Member Renshaw, Chair Van Buren Motion carried. Motion carried. NEW BUSINESS 4. Trash Bins Refurbishment Mr. Tucker reported that the cost to refurbish each trash bin is approximately $100-200 and they will be powder coated and painted. The Design committee is recommending refurbishment and their are eight bins. Motion made by Mayor Grafstein, Seconded by Member Charlebois, to authorize the CED Director to obtain quotes for powder coating and painting and approve the refurbishing of eight trash bins in the DDA for a cost not to exceed $2000. 2 01-24-22  Mr. Keys offered to repair any of the bins that may need it prior to refurbishing them, at no cost. Voting Yea: Member Busler, Member Charlebois, Member Davignon, Mayor Grafstein, Vice-Chair Jarbo, Member Keys, Member Marando, City Manager Marsh, Member Sheppard, Member Zmarzlik Absent: Member Mancini, Member Renshaw, Chair Van Buren Motion carried. 5. Holiday Decorations Mr. Tucker advised that the light poles in the DDA now have updated plugs. There is $5,000 budgeted towards holiday decorations. He reviewed the existing decorations and they are in decent shape, but may need some new lights and he is estimating approximately $500 for repairs. The cost of each street light is approximately $40 for the season and the DDA has 106 light posts. Motion made by Mayor Grafstein, Seconded by Member Sheppard, to approve the holiday decorating of every other street light in the DDA, not to exceed 60 light poles. Voting Yea: Member Busler, Member Charlebois, Member Davignon, Mayor Grafstein, Vice-Chair Jarbo, Member Keys, Member Marando, City Manager Marsh, Member Sheppard, Member Zmarzlik Absent: Member Mancini, Member Renshaw, Chair Van Buren Motion carried. Discussion on the DDA Sign and Landscaping at John R and Progress. Ms. Zmarzlik updated the DDA membership on the condition of the sign and landscaping at John R and Progress. There is a root structure problem in the landscape box and Joe Keys has offered to create a new sign. It was the consensus that this issue be referred back to the Design committee for further recommendations. COMMITTEE REPORTS Design Ms. Marsh noted that the Design committee has met and they discussed the trash bins. The mural is 1/2 way done. They have submitted a grant for sustainable planning and are waiting on approval; if approved the City cost will be $6,500. The committee will also be talking about banners. She invited the membership to attend the Zoning Re-write meeting, noting it is important that the Zoning Ordinance reflect the priorities of the DDA. Economic Vitality Mayor Grafstein stated that the Linen Shop is for sale. The corner of 11 Mile Road and John R is proposing retail on the bottom and 40-50 apartments above and they have submitted a site 3 01-24-22 plan. She stated that the committee is hoping to meet with bar owners to see if they may be interested in utilizing a Redevelopment Liquor License or if they have other collegues in the industry that may. Promotions Ms. Zmarzlik reviewed the status of the projects of the Promotions committee for the membership. She noted that she has been approached by people interested in a Farmers Market in the southend and she is exploring options for someone to run it. A possible location may be Wilkinson Middle School. She stated that due to the Green Beer Crawl success and relatively little effort it took to put it together, they are looking for this event to return next year. ADJOURNMENT Having no further business, the meeting was adjourned at 9:16 a.m. NOTICE: Persons with disabilities needing accommodations for effective participation through electronic means in this meeting should contact the City Clerk at (248) 583-0826 or by email: clerks@madison-heights.org at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations. 4 01-24-22