Downtown Development Commission

October 16, 2014 7:00 pm Hartley Dodge Memorial  AGENDA Thursday, October 16, 2014 1. Call to order d. Bottle Hill Day – report/Discussion 2. Roll Call Beer Garden 3. Open Public Meetings Act as read by Chairman Stern: “In Estimated Numbers compliance with the Open Public Meetings Act, adequate notice of this meeting of the DDC was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris e. Sidewalk Gallery Gala – Oct. 17 County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a f. YMCA/DDC Downtown Scavenger Hunt– Nov. 15 copy in the office of the Clerk, all on January 3, 2014. This Notice was made available to members of the general public.” MOTION: To pay $700 to the YMCA to cover ½ of the 4. Pledge of Allegiance estimated $1400 expenses for the Downtown Scavenger Hunt 5. Approval of August Minutes 9. Old Business MOTION to approve August minutes. 10. New Business 6. Discussion: Official Time Change for meetings? a. Holiday Gift Check Program MOTION to change meeting time from 7:00-7:30pm. b. Holiday Party Dec. 11th @ David’s Rumba! OLE! c. New Projects for 2015 7. Committee Reports: • Sign & Façade • University Relations 11. Invitation for discussion from the public • Public Improvement Committee: – Wayfinding Signs update 12. Adjournment – Sidewalk repairs and Waverly Lot apron OUR NEXT MEETING: THURSDAY, November 20 at 7:00PM 8. Ad Hoc Committee Reports HARTLEY DODGE MEMORIAL a. Taste of Madison b. Farmers Market – Last Market today c. May Day Minutes Thursday, August 21, 2014 1. Call to order 7:10 2. Roll Call: PRESENT: Carla Brady, Maureen Byrne, Mayor Conley, Mark Fabyanski, Larry Jasen (7:15), Mike Kopas, Pat Rowe, Barb Short, Russell Stern, Steve Whitehorn (7:36), Marsha Ann Zimmerman (7:15) Absent: Jim Burnet, Brad Cramer, Lisa Ellis, Peter Flemming, Garry Herzog, Wayne Lajewski, Carmen Vacchiano, Also present: Laura Cole, John Hoover 3. Open Public Meetings Act as read by Chairman Stern: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the DDC was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 3, 2014. This Notice was made available to members of the general public.” 4. Pledge of Allegiance 5. Approval of July 2014 minutes MOTION to approve July 2014 minutes by Pat Rowe. Second by Maureen Byrne. Motioned passed unanimously. 6. Treasurer’s Report: In his absence, Brad left financials for us to review. 7. Mayor’s Report: We have an incredible group of volunteers. It is regrettable that an event failed in the way that it did. The failure was beyond our control. We should all be proud of how hard we worked. 8. Council Liaison Report: NR 9. Discussion: Clam Bake Russell summarized failure of caterer and exceptional work of the volunteers. We learned a lot about who comes to summer events and what they like. Larry suggested that we reduce the ticket price. Mike suggested one tent for simple food (perhaps run by Rotary or other local group) and 3-4 other stations for specialty foods like clams and pulled pork. Also to be considered is a new name like Summer Cookout or BBQ to create a distinction from this event. Exploratory committee to visit Mendham clam bake. The PayPal thing is now ready to go for future events. 10. Foundation Report: NR  8/21/14 minutes page 2 of 3 11. Committee Reports: • Sign & Façade: NR • University Relations: Town Tour next Saturday. Recently had a preliminary U Relations meeting with reps from all three schools. Planning a “Colleges of Madison Ave Block Party” downtown for college students November 8th and working on the “Battle of the Bell” in the spring, March 23-29, that will be open to the Madison community. • Public Improvement Committee: Looking at ways to use the pool of new volunteers. Goal to get some new projects that will drive traffic downtown. – Wayfinding Signs update: files have been digitized and are with the fabricator. We are waiting for a cost. Hope to have them up by BHD. – Sidewalk Sounds: Laura explained the idea for “the Producer’s Circle” ($10 sponsorship) to encourage a community buy in. Also at a level that creates access for students to give. – Sidewalk repairs and Waverly Lot apron: David Maines has a proposal for someone to come in and repair sidewalks and apron. Looking at bids. Bob Vogel has been told that the pedestrian crossing is the DDC’s main concern. Craig explained that the list was comprehensive. Mayor Conley asked that the DDC rank and categorize the list to submit to council. 12. Ad Hoc Committee Reports a. Taste of Madison b. Farmers Market – June 5-Oct. 16 c. May Day--NR d. Bottle Hill Day -- Sept. 27 --Beer Garden Sponsorships: Plaza Lanes, Amrish. --J&M ready, Ridge ready, security ready --Getting some nicer signs. --Beefing up security to contain the event. 13. Assistant Borough Administrator’s Report: NR 14. Old Business a. Ordinance Update to remove term limits: Done! You can now serve forever. b. Update on Social Media outsourcing: Next month 8/21/14 minutes page 3 of 3 15. New Business a. YMCA/DDC Madison Rose Hunt: Volunteers from the Volunteer Party coordinating with YMCA. Nov. 15th. b. Madison Access Decals MOTION: to allocate $450 for Madison Access Decals. Motion by Pat Rowe. Second by Mike Kopas. Discussion: Craig is concerned that this is not ADA. It “vouches” that the stores are compliant, when they are not and we are opening ourselves up to a lawsuit. Mayor responded that this has limited accountability. It is more about exposure and helping merchants provide better service. Pat explained that the seniors have a list of guidelines for merchants. Pat will ask borough attorney to look at our liability. Larger suggestion to change name so that it doesn’t include buzz words such as “Access” that imply ADA compliance. MOTION: to table vote until questions and concerns are addressed. Motion by Pat Rowe. Second by Mayor Conley. Motion passed unanimously. c. Gala: Honorarium for Lambs Artillery - $250 MOTION: to allocate $250 for an honorarium for Lambs Artillery for the Art Gala. Motion by Maureen ByrneSecond by. Pat Rowe. Passed unanimously d. Quest vs. Mayor Softball Game: Mayor Conley announced that the Mayor’s team will win this year. Great event. Live music. Raise money for the American Cancer Society and YMCA Project Community Pride. Oct. 9th. Dodge Field. 16. Invitation for discussion from the public: None 17. Adjournment 8:17. Motion by Pat Rowe. Second by Mike Kopas.