Downtown Development Commission

DOWNTOWN DEVELOPMENT COMMISSION Committee Room - Hartley Dodge Memorial Building Date: November 29, 2018 Time: 7:15 pm (7:30 PM)* MEETING AGENDA 1) CALL TO ORDER *This meeting will start at 7:30 pm, due to the Harvest Market and was originally scheduled for November 15 but had to be postponed due to a snowstorm. 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL R. Conley P. Flemming L. Lajewski R. Stern M. Byrne G. Herzog E. Range M. Tomaszewski C. Brady J. Hollenbach R. Rocco S. Whitehorn B. Cramer L. Jasen B. Short M. Zimmerman M. Fabyanski M. Kopas D. Starker M. Pellessier TBD - Volunteer TBD - Drew Student Giralda Rep - TBD 4) OPEN PUBLIC MEETINGS ACT: In compliance with the open public meetings act, adequate notice of this meeting of the Downtown Development Commission was provided by distributing the Annual Meeting schedule to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance to the Hartley Dodge Memorial Building, posting a copy on the Borough website, and filing a copy with the Borough Clerk, all on or about the first week of January 2018. Copies of said notice were made available to members of the general public. 5) APPROVAL OF SEPTEMBER 2018 MINUTES (There are no minutes for October, as a quorum was not reached. The meeting notes are attached here) 6) CHAIRMAN/EXECUTIVE BOARD REPORT a) DDC 2019 7) TREASURER’S REPORT a) Introduction of 2019 MMSF Grant Request/DDC Budget 8) MAYOR’S REPORT 9) COUNCIL LIAISON REPORT 10) DIRECTOR OF BUSINESS DEVELOPMENT REPORT 11) PLANNING BOARD REPORT 12) FOUNDATION REPORT 13) COMMITTEE REPORTS: The DDC Chair, Mayor and Council Liaison will be invited to all standing committee meeting meetings. a) Sign & Façade: Eric Range, Chair, Mike Kopas, Suzy Whitehorn, Leslie Lajewski Karen Giambra Report: The Committee has reviewed one application since the meeting of September 20, 2018:  SimpleCoffee, 22 Main Street  Fast Fix Pro Repair, 36 Main Street  Station Athletics for Her, 300 Main Street  Baba's Bakery, 39 Kings Road 1|Page   Fit Fab Moms, 268 Main Street b) PIC (Public Improvement): Jim Hollenbach, Chair, Peter Flemming, Bob Rocco, Russell Stern Brad Cramer, Suzy Whitehorn, Marsha Ann Zimmerman, Larry Jasen. Report: The survey for the property beyond the MECT has been postponed and will hopefully be included in the 2019 Borough budget. Action Items: The new wreaths were put up last week in time for the Christmas Parade by the Madison Electric Department. The white lights were hung on the lampposts on Saturday, November 17, thanks to the efforts of Mayor Conley, Council Member John Hoover, John Morris, Chuck Ellis, Bob Rocco, Suzy Whitehorn, Laura Cole and Ian Coen. On Wednesday, November 21, the first 96 new wreath bows ere put up with the help of Michael Pellessier and Suzy Whitehorn. The rest of wreath bows are in and will be hung over the course of the next few days. c) Marketing and Economic Development: Eric Range, Leslie Lajewski, Carla Brady, Deb Starker Melanie Tomaszewski, John Morris, Karen Giambra, Michael Pellessier. Chair TBD. Report: The Committee met on Wednesday, October 24 at 7:30 pm with Vicky Vitarelli and Kris Pfeifer to review proposals from local professionals. It is the recommendation of the Committee that the proposal be advanced and voted on tonight. i) https://1drv.ms/b/s!AnwS_DqnT6nMg1zVscliKR5ndJ_y 14) AD HOC COMMITTEE AND PROJECT UPDATES: NO DISCUSSION ON SHADED ITEMS a) Taste of Madison (Monday, March 18, 2019): There is no report. b) May Day (May 5, 2018): There is no report. c) DDC/MACA Sidewalk Art Gallery & Gala: The Art Gala has been scheduled for Friday, December 14 at 6:30 pm in the Madison Community Arts Center. You can register for the event here: https://www.eventbrite.com/e/madison-arts-art-gala-auction-tickets-52719210578?utm- medium=discovery&utm-campaign=social&utm-content=attendeeshare&aff=escb&utm- source=cp&utm-term=listing d) Farmers’ Market (Thursdays, May 31 - October 25, 2018): i) Harvest Market (November 1 through December 20) e) Drew University Town Tour (August 25, 2018): There is no report. f) Bottle Hill Day (Saturday, October 6, 2017): i) Event Review g) Downtown Concert Series w/METC (June 22, July 13, July 27, August 10, August 24, & September 7, 2018): There is no report h) Madison Storytellers Festival (September 15, 2018): This event has been cancelled for 2018. i) Madison IntoYellow: Small Committee meetings have been ongoing and there will be a more detailed report and ask for the 2019 programming on the December meeting agenda. j) MACA/DDC Holiday Arts Festival (Friday and Saturday, November 24 and 25): i) Sum of attendance at all events in 2018: 1,595 over two days, 2017. 1,557 - Friday, 2018, 1,075 - 2017: 1,102. Saturday, 2018 - 520, 2017- 455. Here is a link to the full event schedule: https://1drv.ms/b/s!AnwS_DqnT6nMg1uQEk_DBt-2_rHT k) Rose City Summerfest (Saturday, June 15/Rain date – Sunday, June 16): There is no report 15) OLD BUSINESS 16) NEW BUSINESS 17) INVITATION FOR DISCUSSION FROM THE PUBLIC 18) ADJOURNMENT 2|Page  NEXT MEETING: Thursday, December 20, 2018 at 7:15pm, Committee Room - Hartley Dodge Memorial Building. Executive Board Meeting TBD. DOWNTOWN DEVELOPMENT COMMISSION Committee Room - Hartley Dodge Memorial Building Date: October 18, 2018 Time: 7:15 pm (8:00 PM)* MEETING NOTES: Attendance at this meeting was insufficient to reach the quorum threshold for the Commission. No official action or minutes were taken the agenda items were reviewed and any notes are included below. 1) CALL TO ORDER: This meeting was called to order at 8:00 pm by Chair Mark Fabyanski 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL: MEMBERS PRESENT: C. Brady, M. Fabyanski, M. Kopas, L. Lajewski, E. Range, B. Short, S. Whitehorn, M. Zimmerman Michael Pellessier MEMBERS ABSENT: R. Conley M. Byrne, , B. Cramer, P. Flemming G. Herzog, J. Hollenbach L. Jasen, R. Rocco, D. Starker, R. Stern, M. Tomaszewski ALSO PRESENT: Lisa Ellis, Director of Business Development MEMBERS OF THE PUBLIC: None Present 5) OPEN PUBLIC MEETINGS ACT: In compliance with the open public meetings act, adequate notice of this meeting of the Downtown Development Commission was provided by distributing the Annual Meeting schedule to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance to the Hartley Dodge Memorial Building, posting a copy on the Borough website, and filing a copy with the Borough Clerk, all on or about the first week of January 2018. Copies of said notice were made available to members of the general public. 7) APPROVAL OF SEPTEMBER 2018 MINUTES: Approval of minutes was tabled until the November meeting. 8) CHAIRMAN/EXECUTIVE BOARD REPORT: There was no report. 19) TREASURER’S REPORT: There was no report. 20) MAYOR’S REPORT: There was no report. 21) COUNCIL LIAISON REPORT: There was no report. 22) DIRECTOR OF BUSINESS DEVELOPMENT REPORT: Lisa Ellis gave a brief update on Bottle Hill Day. She spoke briefly about the Shade Tree Management Board meeting attended earlier in the day. The STMB is beginning to formulate plans for tree replacement in the Historic Downtown, the DDC will be asked to 3|Page  be involved. Carla Brady, Russell Stern and Mike Kopas had volunteered to serve on an ad hoc committee for this purpose. 23) PLANNING BOARD REPORT: There was no report. 24) FOUNDATION REPORT: Eric Range and Carla Brady noted that there will be a Foundation meeting scheduled prior to the December DDC meeting to vote on the 2019 Grant Proposal. 25) COMMITTEE REPORTS: The DDC Chair, Mayor and Council Liaison will be invited to all standing committee meeting meetings. b) Sign & Façade: Eric Range, Chair, Mike Kopas, Suzy Whitehorn, Leslie Lajewski Karen Giambra Report: The Committee has reviewed one application since the meeting of September 20, 2018:  Poze Massages LLC, 100 Kings Road d) PIC (Public Improvement): Jim Hollenbach, Chair, Peter Flemming, Bob Rocco, Russell Stern Brad Cramer, Suzy Whitehorn, Marsha Ann Zimmerman, Larry Jasen. Report: The survey for the property beyond the MECT will be completed before the end of the year. Wreaths will be in on November 14. Action Items: Volunteer sign-ups for holiday light installation, dates were determined. The plan is to put them up the weekend of November 17-18. A Signup genius will be created and circulated for volunteers. e) Marketing and Economic Development: Eric Range, Leslie Lajewski, Carla Brady, Deb Starker Melanie Tomaszewski, John Morris, Karen Giambra, Michael Pellessier. Chair TBD. Report: Meeting has been scheduled for Wednesday, October 24 at 7:30 pm to review proposals from local professionals. 26) AD HOC COMMITTEE AND PROJECT UPDATES: NO DISCUSSION ON SHADED ITEMS l) Taste of Madison (Monday, March 18, 2019): There is no report. m) May Day (May 5, 2018): There is no report. n) DDC/MACA Sidewalk Art Gallery & Gala: There is no report. The Gala date is TBD. o) Farmers’ Market (Thursdays, May 31 - October 25, 2018): i) Harvest Market (November 1 through December 20) p) Drew University Town Tour (August 25, 2018): There is no report. q) Bottle Hill Day (Saturday, October 6, 2017): i) Event Review r) Downtown Concert Series w/METC (June 22, July 13, July 27, August 10, August 24, & September 7, 2018): There is no report s) Madison Storytellers Festival (September 15, 2018): This event has been cancelled for 2018. t) Madison IntoYellow: There is no report u) MACA/DDC Holiday Arts Festival (Friday and Saturday, November 24 and 25): There is no report v) Rose City Summerfest (Saturday, June 15/Rain date – Sunday, June 16): There is no report 27) OLD BUSINESS 28) NEW BUSINESS a) The DDC’s participation in the annual Christmas Parade was discussed. Plans were tentatively made to create a float this year. 29) INVITATION FOR DISCUSSION FROM THE PUBLIC: There was no discussion. 30) ADJOURNMENT: The unofficial meeting concluded at approximately 9:00 pm. 4|Page  NEXT MEETING: Thursday, November 15, 2018 at 7:15pm, Committee Room - Hartley Dodge Memorial Building. Executive Board Meeting TBD. 5|Page