Mayor & Council

REORGANIZATION MEETING January 1, 2013 at 12 o’clock Noon ORDER OF BUSINESS ____________________________________________________________________________ 1. Call to Order and Reading of Open Public Meetings Act Statement 2. Roll Call by Borough Clerk Mayor Robert H. Conley Council Members: Jeannie Tsukamoto Dr. Vincent A. Esposito Donald R. Links Robert G. Catalanello Robert Landrigan Carmela Vitale 3. Invocation - Rabbi Ruth Gais, Chavurat Lamdeinu Synagogue, Madison 4. Presentation of Colors by Madison Police Department Honor Guard 5. Pledge of Allegiance led by Boy Scout Venture Crew 77 Representatives 6. National Anthem, “The Star Spangled Banner” performed by Patty Doyle 7. Oath of Office Oath of Council Member Astri J. Baillie administered by Raymond M. Codey, Esq. Oath of Council Member Benjamin Wolkowitz administered by Raymond M. Codey, Esq. 8. Union Beach, New Jersey Recognition R 24-2013 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING DONATION OF POLICE PATROL VEHICLE TO UNION BEACH NEW JERSEY POLICE DEPARTMENT 9. Presentations Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. Dave Carver Susan Behrens Open Space, Recreation MAASA and Historic Preservation 2004-2012 2008 – 2012 John T. Ciulla Daniel F. Cochran Zoning Board of Adjustment Zoning Board of Adjustment 2005 - 2012 2008 – 2012 Philip DeBiase James R. Greene Parks Advisory Committee Environmental Commission 1992-2012 2004-2012 Dana Napurano Roy J. Redmond Historic Preservation Commission Environmental Commission 2003-2012 2005-2012 Daniel Seidel Nora C. Stewart Parks Advisory Committee Senior Advisory Committee 2007-2012 2008 – 2012 Barbara Valk Irving M. Valkys Housing Authority Housing Authority In Memoriam In Memoriam 1977 – 2012 1989 – 2012  Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon Proclamation for outgoing Council Member Vincent A. Esposito is read and presented by Mayor Conley. Presentation to and comments from outgoing Council Member Vincent A. Esposito. Administrator Raymond M. Codey replaces name plaques at Council seats. Newly elected Council Members take their seats at Council table. 10. Roll Call by Borough Clerk Mayor Robert. H. Conley Council Members: Jeannie Tsukamoto Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz 11. Election of Council President Council MEMBER nominates and moves the appointment of Council President for the Borough of Madison for the year 2013. Council Member seconds the motion. The roll call vote is recorded. 12. Adoption of Council Bylaws for 2013 Council PRESIDENT moves that the existing Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2013. Council Member seconds the motion. The roll call vote is recorded. 13. Mayor's Announcement of Council Standing Committees for the Year 2013 STANDING COMMITTEE CHAIR/OTHER MEMBER Finance and Borough Clerk Benjamin Wolkowitz/Robert Landrigan Public Safety Astri J. Baillie/Benjamin Wolkowitz Public Works and Engineering Robert Catalanello/ Astri Baillie Utilities Jeannie Tsukamoto/Carmela Vitale Health Carmela Vitale/Jeannie Tsukamoto Community Affairs Robert Landrigan/Robert Catalanello Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 14. Mayor's Message to the Citizens of Madison 15. Appointment of Borough Officials Mayor Conley nominates and appoints the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Administrator, Raymond M. Codey (January 1, 2013 – December 31, 2015) Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Borough Engineer, Robert A. Vogel (January 1, 2013 – December 31, 2015) Page 2 of 12  Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon Housing Officer, Lisa Gulla (Annual Appointment) Zoning Officer, Frank Russo, Omland Eng. (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Fire Subcode Official, Louie E. DeRosa, III (Annual Appointment) Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 16. Mayor Conley appoints Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2015 Stephen Stocker, Regular Unexpired three-year term through December 31, 2013 Jeffrey Sarret, Regular Two-year term through December 31, 2014 Judy Honahan, Alt. #1 Unexpired two-year term through December 31, 2013 Mary Lewis, Alt. #2 One-year term through December 31, 2013 Betsy Uhlman, Chair Jeffrey Gertler, Planning Board Rep. Robert Catalanello, Council Liaison (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2016 John Forte, Class C Regular Carmen Toto, Class C Regular Janet Foster, Class A Regular Two-year term through December 31, 2014 David Luber, Alt #2 Unexpired two-year term through December 31, 2013 Margaret Weisgerber, Alt #1 One-year term through December 31, 2013 Robert Catalanello, Council Liaison (3) HOUSING AUTHORITY Unexpired five-year term through August 10, 2014 George Hayman, Regular (4) PLANNING BOARD Unexpired three-year term through December 31, 2013 Judy Mullins, Class IV Page 3 of 12  Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon One-year term through December 31, 2013 John Forte, Class II, Official of the Borough other than Governing Body Council Liaison to the Planning Board is appointed by Council Council PRESIDENT moves the appointment of Astri J. Baillie, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2013. Council Member seconds the motion. The roll call vote is recorded. 17. Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announces the Mayor’s appointments of the following individuals requiring Council confirmation, all for one-year term through December 31, 2013: (1) BOARD OF EDUCATION Benjamin Wolkowitz, Council Liaison (2) CHAMBER OF COMMERCE Robert Landrigan, Council Liaison (3) HISTORIAN Kay Leary (4) HOUSING AUTHORITY Jeannie Tsukamoto, Council Liaison (5) JOINT MEETING COUNCIL REPRESENTATIVES Benjamin Wolkowitz– Finance Chair Jeannie Tsukamoto– Operating Vice-Chair (6) MUSEUM OF EARLY TRADES & CRAFTS Jeannie Tsukamoto, Council Liaison (7) PASSAIC VALLEY GROUNDWATER PROTECTION COMMITTEE Daniel Kelly (8) PROJECT COMMUNITY PRIDE Astri J. Baillie, Council Liaison (9) WHIPPANY RIVER WATERSHED ACTION COMMITTEE Carmela Vitale, Council Liaison (10) MADISON COMMUNITY POOL Robert H. Conley, Mayor, Ex-Officio Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 18. Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requests that Mrs. Tsukamoto announce the Mayor’s appointments of the following individuals requiring Council confirmation: Page 4 of 12 Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon (1) BOARD OF HEALTH Four-year term through December 31, 2016 Donald Bowen, Regular Unexpired two-year term through December 31, 2013 Brenda Catalanello, Alt #1 Two-year term through December 31, 2014 Michael Giordano, Alt #2 One-year term through December 31, 2013 Carmela Vitale, Council Liaison (2) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2015 Colleen Castellano, Regular Mary Ellen Kapalo, Regular Geoffrey Thomas, Regular Charles Van Buskirk, Regular One-year term through December 31, 2013 Robert Catalanello, Council Liaison (3) COMPLETE STREETS COMMITTEE One-year term through December 31, 2013 Mayor, Ex-Officio, Robert H. Conely Public Safety Council Liaison, Astri J. Baillie Engineering Council Liaison, Robert Catalanello Borough Engineer, Robert Vogel Public Works Superintendent, David Maines Traffic Safety Officer, John Keymer Board of Education Representative, Mrs. Lisa Ellis Resident, Mark Chiarolanza Resident, Kirk Oakes Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Catalanello announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2015 Carla Brady, At Large James E. Burnet, Ex-Officio Craig Erezuma, At Large Wayne Lajewski, MD, Owner/ Merchant Stephen Whitehorn, Owner/Merchant Marsha Ann Zimmerman, Chamber of Commerce Rep Page 5 of 12 Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon Unexpired three-year term (Welden) through December 31, 2013 Mark Fabyanski, Resident Representative One-year term through December 31, 2013 Robert Landrigan, Council Liaison (2) ELECTRIC UTILITY STUDY COMMITTEE One-year term through December 31, 2013 Martin Barbato James Burnet Raymond M. Codey Robert F. Kalafut Jeffery Kerr Robert Mutone Susanne Patenaude Michael Piano Ronald A. Poeter Alan Sawyer Kevin Williams Herbert C. Worthington Carmela Vitale Jeannie Tsukamoto, Council Liaison (3) LIBRARY TRUSTEES Five-year term through December 31, 2017 Gary Ruckleshaus, Trustee Unexpired five-year term through December 31, 2015 William Van Ryzin, Trustee Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) LOCAL EMERGENCY PLANNING COUNCIL FOR 2013 Administrator Assistant Borough Administrator Borough Engineer Construction Official Electric Utility Superintendent Fire Chief Health Officer Mayor Superintendent of Public Works Council Member Astri J. Baillie Auxiliary Police John Granato Board of Education Representative John Connolly Madison Eagle Garry Herzog Page 6 of 12 Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon MCJM (Sewer), Superintendent Chris Manak Medical Representative Wayne Lejewski, M.D. Drew University Rep, Chief Robert C. Lucid OEM Coordinator Robert Landrigan OEM Deputy Coordinator Acting Police Chief Darren Dachisen OEM Asst. Dep. Coordinator James Cavezza Pharmacist Frank Iannarone Public Information Officer Joseph Longo R.A.C.E.S. Lee Storm School Resource Officer Lisa Esposito Secretary Kristy Manion Senior Citizens Advisory Rep Carmela Vitale (2) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2015 Lisa Ellis, Resident Representative Diane Fastiggi, At Large Katherine Plunkett, St. Vincent’s Church School Frank Iannarone, At Large Vanessa Morgenthaler, Student Assistance Coordinator, MHS The Rev. Thomas Murphy, Clergy Audra Tonero, Drew Rep., Prevention Specialist One-year term through December 31, 2013 Carmela Vitale, Council Liaison (3) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2015 Chris Kellogg, Madison Resident (#3 of 4) Lisa Ellis, Madison Resident (#4 of 4) Unexpired three-year term through December 31, 2013 Ronald Poeter, Madison Resident (#1 of 4) One-year term through December 31, 2013 Cathie Coultas, Parks Advisory Committee Representative Judy Mullins Planning Board Representative Missy Durham, Environmental Commission Rep. William Van Ryzin, Historic Preservation Commission Rep. Peter Hiscano, Recreation Committee Chair Mayor Robert H. Conley, Ex-Officio Astri J. Baillie, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mrs. Vitale announce the Mayor’s appointments of the following individuals requiring Council confirmation: Page 7 of 12 Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon (1) PARKS ADVISORY COMMITTEE One-year term through December 31, 2013 Paul Allocco, Chair Cathie Coultas, Secretary Robert McDowell Debbie Mantone Philip Cervone Geoffrey Thomas Lois Wolkowitz Diane Zsombik Robert Catalanello, Council Liaison (2) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2013 Ron DeBiasse Debra Dias Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson Jerome Holzman James Kemp, Chair Sam Mantone Jeffrey Pettitt Michael Piano Victor Schumacher Patrick Sherwood Carmela Vitale, Council Liaison (3) PROPERTY MAINTENANCE EMERGENCY COMMITTEE One-year term through December 31, 2013 Construction Code Official Health Officer Board of Health President (1 of 2 required) Board of Health Member (2 of 2 required) Astri J. Baillie, Council Liaison and Chair Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2013 Harvey Allen, Community Pool Rep. Dan Baulig Robert Boyle Brenda Catalanello Page 8 of 12 Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon Steven Coppola Nino Coviello Chuck Ellis Zach Ellis, Ex-Officio, Recreation Director Tony Gero Thomas Haralampoudis, Board of Education Rep. Peter Hiscano Christopher Holland Martin Horn Donald Links Vito Lupino Dorina Martirano Bill Mulcahy Carmen Pico Ranjan Sinha Nick Spagnoletti Mark Sweeney Kenneth Waer Michael Wallace Robert Landrigan, Council Liaison (2) SAFETY COMMITTEE One-year term through December 31, 2013 Borough Administrator Assistant Borough Administrator Borough Engineer Chief Financial Officer /Personnel Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Acting Police Chief Acting Purchasing Officer Recreation Director Superintendent of Public Works Astri J. Baillie, Council Liaison (3) SENIOR CITIZENS ADVISORY COMMITTEE One-year term through December 31, 2013 Ruth Barrett, AARP Rep Nancy Blank, At Large Ben Cahill, DDC Rep Lena Crasto, Rexford S. Tucker Apartments Rep. Peggy Donnelly, Rose City Steppers Sandra Fielo, Stay Healthy Program Edna Ierley-Byrne, Senior Citizen Coordinator George Hayman, Rotary Rep. Kay Leary, Thursday Morning Club Rep. Florence Rice, Madison Health Department Kay Shaler, RSVP Page 9 of 12  Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon Donna Sue Dowton , YMCA Rep. Carrie Thompson, Madison Library Rep. Carmela Vitale, Chair Robert Landrigan, Council Liaison Friends of the Madison Senior Center Rep. (pending) Council PRESIDENT moves approval of each of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Wolkowitz announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2017 Christine Hammitt, Regular One-year term through December 31, 2013 Robert Catalanello, Council Liaison (2) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2015 Stephen Eget, Regular Heather Shepard, Regular One-year term through December 31, 2013 Betsy Uhlman, MEC Rep Joseph Trause, Board of Education Rep. David Maines, Superintendent of Public Works James Burnet, Assistant Borough Administrator Robert Catalanello, Council Liaison (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2016 Timothy Blair, Regular Unexpired four-year term through December 31, 2014 Susan Niculescu, Regular Unexpired two-year term through December 31, 2013 Kyle Wickman, Alt # 1 Two-year term through December 31, 2014 Carl Hess, Alt #2 Council PRESIDENT moves approval of each of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 19. Communications 20. Invitation for Discussion Page 10 of 12  Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon 21. Consent Agenda Resolutions The Clerk makes the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Council PRESIDENT moves adoption of Resolutions listed on the Consent Agenda. Council Member seconds the motion. Discussion Vote R 1-2013 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2013 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT R 2-2013 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS R 3-2013 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS R 4-2013 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING ELIZABETH OSBORNE AS ACTING PURCHASING OFFICER R 5-2013 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS R 6-2013 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES R 7-2013 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS R 8-2013 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS R 9-2013 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS R 10-2013 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS R 11-2013 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2013 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-19 R 12-2013 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES R 13-2013 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS Page 11 of 12  Reorganization Meeting - Tuesday, January 1, 2013, 12 o’clock Noon R 14-2013 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND R 15-2013 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES R 16-2013 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS R 17-2013 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING ELIZABETH OSBORNE AS PUBLIC AGENCY COMPLIANCE OFFICER R 18-2013 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2013 R 19-2013 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING SCHOOL CROSSING GUARDS FOR THE 2012 - 2013 SCHOOL YEAR R 20-2013 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2013 R 21-2013 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE R 22-2013 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING LOUIS A. RICCIO AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS R 23-2013 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ROBERT LANDRIGAN TO THE POSITION OF EMERGENCY MANAGEMENT COORDINATOR FOR A ONE YEAR TERM THROUGH DECEMBER 31, 2013 R 24-2013 listed previously on the agenda R 25-2013 RESOLUTION OF THE BOROUGH OF MADISON APPROVING JACOB HENRY PERKINS TRUST DISBURSEMENT 22. Adjournment Page 12 of 12