Mayor & Council
Regular MeetingMadison, NJ · December 10, 2012
Minutes
Regular Meeting Minutes – December 10, 2012
Community Affairs 2,376.24
Finance & Borough Clerk 2,898,295.71
Utilities 292,654.04
Total $3,444,686.40
The following roll call vote was recorded approving the aforementioned vouchers:
Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Landrigan. Mrs. Vitale
Nays: None
Absent: Mr. Catalanello
NEW BUSINESS - None
ADJOURN
There being no further business to come before the Council, the meeting was
adjourned at 9:30 p.m.
Respectfully submitted,
Elizabeth Osborne
Borough Clerk
Approved January 14, 2013 (EO)
PAGE 24 OF 24
Regular Meeting Minutes – December 10, 2012
improvements at a total price not to exceed $33,471.90, in a form acceptable
to the Borough Attorney.
3. When received, the Business Entity Disclosure Certification, Political
Contribution Disclosure Form and the Determination of Value shall be placed
on file with this resolution.
4. The Borough Clerk is hereby directed to publish notice of the adoption of
this resolution in the official newspaper of the Borough of Madison within ten
(10) days of its adoption pursuant to N.J.S.A. 40A:11-5.
R 296-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING
NOTICE OF DEED RESTRICTION FOR A PORTION OF THE PREMISES
KNOWN AS BLOCK 601, LOT 1.01 ON THE CURRENT TAX MAP OF THE
BOROUGH OF MADISON
WHEREAS, the Borough Engineer has recommended that the Borough
Council authorize a Notice of Deed Restriction on a portion of the property
commonly know as the Madison Recreation Center, Block 1401, Lot 5.02 on the
current tax map of the Borough of Madison, to facilitate the disbursement of New
Jersey Department of Environmental Protection, Green Acres Program funding; and
WHEREAS, the New Jersey DEP, Green Acres Program will provide
funding to the Borough of Madison for costs associated with the acquisition of
property known as the Madison Recreation Center in the amount in excess of $1.2
million dollars; and
WHEREAS, the Borough Council has determined to authorize the execution
of a Notice of Deed Restriction to a portion of the deed for the Madison Recreation
Center site.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of
Madison, County of Morris, and State of New Jersey, that the Mayor and Borough
Clerk are hereby authorized to execute on behalf of the Borough of Madison a
Notice of Deed Restriction in a form approved by the Acting Borough Attorney.
UNFINISHED BUSINESS - None
APPROVAL OF VOUCHERS
On motion by Mrs. Tsukamoto seconded by Dr. Esposito and carried, the following
vouchers of the Borough of Madison were approved for payment, and the
supporting documentation of said vouchers was made part of the Supplemental
Minute Book.
Public Safety $59,558.68
Health & Public Assistance 3,344.15
Public Works & Engineering 188,457.58
PAGE 23 OF 24
Regular Meeting Minutes – December 10, 2012
WHEREAS, the Borough of Madison desires to purchase services for fence
installation on property owned by and known as Block 601 Lot 1.01 in the Borough
of Madison from an authorized vendor under State and County Contracts; and
WHEREAS, the purchase of goods and services through pre-bid State and
County agencies by local contracting units is authorized by the Local Public
Contracts Law, N.J.S.A. 40A:11-12, et seq; and
WHEREAS, E.B. FENCE, LLC. OF CEDARBROOK, NEW JERSEY has
been awarded New Jersey State and Morris County Cooperative Bid Contracts; and
WHEREAS, the Borough Engineer has recommended that the Borough
Council utilize these contracts for fence installation in the total amount of
$33,471.90; and
WHEREAS, the Borough Engineer has determined and certified in writing
that the cumulative value of services in this calendar year will exceed $17,500.00;
and
WHEREAS, E.B. FENCE, LLC. OF CEDARBROOK, NEW JERSEY must
submit to the Borough Purchasing Agent the required documents to satisfy the
requirements of N.J.S.A. 19:44A-20.5, since this matter may be awarded via
cooperative bidding; and
WHEREAS, E.B. FENCE, LLC. OF CEDARBROOK, NEW JERSEY, must
complete and submit a Business Entity Disclosure Certification which certifies that
the vendor has not made any reportable contributions to a political or candidate
committee in the Borough of Madison in the previous one year; and
WHEREAS, the Director of Finance has attested that funds will be available
in an amount not to exceed $33,471.90 for this purpose, pursuant to R280-2012
authorizing use of Municipal Open Space Trust funds.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey, as follows:
1. Upon ten days after receipt of the Business Entity Disclosure Certification
and other required documents from E.B. FENCE, LLC., the purchase of
services for fence improvements on Madison Tax Block 601 Lot 1.01 at a
total price not to exceed $33,471.90 is hereby approved under New Jersey
State and Morris County contracts.
2. Upon ten days after receipt of the Business Entity Disclosure Certification
and other required documents from E.B. FENCE, LLC., the Mayor and
Borough Clerk are hereby authorized and directed on behalf of the Borough
to execute a purchase order and contract to E.B. FENCE, LLC.. for the fence
PAGE 22 OF 24
Regular Meeting Minutes – December 10, 2012
WHEREAS, There appears to be insufficient funds in the following accounts
(excepting the appropriation for Contingent Expenses or Deferred Charges) to meet the
demands for the balance of Police Department – Overtime, Health Department – Other
Expenses, and;
WHEREAS, There appears to be surplus in the following accounts (excepting
the appropriation for Contingent Expenses, Deferred Charges, Cash Deficit of
Preceding Year, Reserve for Uncollected Taxes, Down Payments, Capital
Improvement Fund, or Interest and Debt Redemption Charges), over and above the
demand deemed to be necessary for the balance of the Current Year, in Health
Insurance – Other Expenses, Health Department – Salaries & Wages, and Police
Department – Other Expenses.
NOW, THEREFORE, BE IT RESOLVED, (not less than two-thirds of all the
members thereof affirmatively concurring) that in accordance with the provision of
R.S. 40A:4-58, part of the surplus in the account heretofore mentioned be and the
same are hereby transferred to the account (excepting the appropriation for
Contingent Expenses or Deferred Charges) mentioned as being insufficient, to meet
the current demands, and;
BE IT FURTHER RESOLVED, that the Chief Financial Officer be and is
hereby authorized and directed to make the following transfers:
R 294-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING
CANCELLATION OF AN OLD ACCOUNT BALANCE IN THE WATER UTILITY
OPERATING FUND
WHEREAS, the Chief Financial Officer has recommended that an old Revenue
Accounts Receivable Balance in the Water Utility Operating Fund in the amount of
$1,658.60 be canceled; and
WHEREAS, the Chief Financial Officer has indicated that the Auditors have
recommended that this balance should be canceled.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey that the amount of
$1,658.60 in the Water Utility Operating Fund be canceled as being out of date.
R 295-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING
SERVICES FROM E.B. FENCE, LLC. OF CEDAR BROOK, NEW JERSEY UNDER
STATE AND COUNTY CONTRACT FOR FENCE MATERIAL AND
CONSTRUCTION
PAGE 21 OF 24
Regular Meeting Minutes – December 10, 2012
WHEREAS, the Chief Financial Officer has indicated that the Chief
Accountant has recommended these items should be canceled.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey as follows:
1. All outstanding checks and charges listed on the attached
Memorandum dated October 22, 2012 from Francine DeAngelis,
Chief Accountant, to Robert Kalafut. Chief Financial Officer,
be canceled.
2. The Chief Financial Officer is authorized to take whatever action
is necessary to effectuate this Resolution.
R 291-2012 RESOLUTION FO THE BOROUGH OF MADISON AUTHORIZING
CANCELLATION OF OLD FEDERAL AND STATE GRANT RESERVE BALANCES
WHEREAS, the Madison Borough Chief Financial Officer has recommended
that old Federal and State Grant Reserve Balances be canceled, with these funds to be
transferred to the Miscellaneous Revenue Account.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey as follows:
3. All federal and state grant reserve balances as listed on the
attached schedule prepared by the Chief Financial Officer, be
canceled, with these funds to be transferred to the Miscellaneous
Revenue Account.
4. The Chief Financial Officer is authorized to take whatever action
is necessary to effectuate this Resolution.
R 292-2012 RESOLUTION OF THE BOROUGH OF MADISON COUNCIL
APPROVING CORRECTIVE ACTION PLAN REPORT
WHEREAS, the 2011 Audit Report prepared by the Municipal Auditor contained
seven (7) recommendations to be remedied, and;
WHEREAS, the Chief Financial Officer has prepared a Corrective Action Plan
which the Borough Council has reviewed and approved.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey, that the Corrective Action
Plan attached hereto is hereby approved.
R 293-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING
2012 BUDGET TRANSFERS
PAGE 20 OF 24
Regular Meeting Minutes – December 10, 2012
WHEREAS, the Borough Engineer, Acting Purchasing Agent and Acting
Borough Attorney have recommended that the Borough Council award the contract
to Cifelli & Son General Construction, Inc. in the amount of $230,345.50; and
WHEREAS, the Chief Financial Officer has attested that funds will be
available in an amount not to exceed $230,345.50 for this purpose which funds were
appropriated by Ordinance 21-2012.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey, as follows:
1. The contract for the Samson Avenue Improvements is hereby
awarded to Cifelli & Son General Construction, Inc., based upon its bid in the
amount of $230,345.50.
2. The Mayor and Borough Clerk are hereby authorized and
directed on behalf of the Borough to enter into the contract with Cifelli & Son
General Construction, Inc., in a form acceptable to the Acting Borough Attorney.
R 289-2012 RESOLUTION OF THE BOROUGH OF MADISON CANCELLING
COMPLETED CAPITAL IMPROVEMENT ORDINANCES
WHEREAS, the Chief Financial Officer has reviewed a list of open capital
projects and has determined that several capital projects have been completed and
the improvement authorization accounts should be closed; and
WHEREAS, the Chief Financial Officer has recommended that the Council
adopt a Resolution canceling the open dollar balances in such completed projects;
and
WHEREAS, the Borough Council has determined to make such cancellation.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey that the list of open
capital projects annexed hereto are hereby cancelled.
R 290-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING
CANCELLATION OF OLD OUTSTANDING CHECKS, BANK ERRORS AND
RETURNED CHECKS
WHEREAS, the Madison Borough Chief Financial Officer has recommended
that old outstanding checks, bank errors and returned checks be canceled as being out
of date; and
PAGE 19 OF 24
Regular Meeting Minutes – December 10, 2012
WHEREAS, three qualified bids were received from Turtle & Hughes, Inc., of
Bridgewater, New Jersey, Spectrum Power Products, LLC of Bath, Pennsylvania,
and Stuart C. Irby Co. of Liverpool, New York; and
WHEREAS, the Electric Utility Superintendent, Acting Purchasing Agent
and Acting Borough Attorney have recommended that the Borough Council award a
contract for certain electric materials to Turtle & Hughes, Inc., for the Electric
Department in an amount not to exceed $13,106.66 and a contract for certain
electric materials to Spectrum Power Products, LLC in an amount not to exceed
$3,692.85 and a contract for certain electric materials to Stuart C. Irby Co. in an
amount not to exceed $6,823.46; and
WHEREAS, the Chief Financial Officer has attested that funds will be
available in an amount not to exceed $24,000.00 for this purpose, in Account 502,
subaccount 315.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey, as follows:
1. The contract for the purchase of certain electric materials for the
Electric Department is hereby awarded to each of the following: Turtle & Hughes,
Inc. in an amount not to exceed $13,106.66; Spectrum Power Products, LLC in an
amount not to exceed $3692.85 and Stuart C. Irby Co. in an amount not to exceed
$6,823.46.
2. The Mayor and Borough Clerk are hereby authorized and directed on behalf
of the Borough to enter into contracts with Turtle & Hughes, Inc., Spectrum Power
Products, LLC, and Stuart C. Irby Co., in a form acceptable to the Acting Borough
Attorney.
R 288-2012 RESOLUTION OF THE MADISON BOROUGH COUNCIL
AWARDING CONTRACT TO CIFELLI & SON GENERAL CONSTRUCTION, INC.
OF NUTLEY NJ FOR PROJECT ENTITLED SAMSON AVENUE IMPROVEMENTS
WHEREAS, the Borough of Madison publicly advertised for bids for the
Samson Avenue Improvements project (the “Contract”) in accordance with the Local
Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and
WHEREAS, the lowest qualified bid (base bid, plus add alternate) was
submitted by Cifelli & Son General Construction, Inc., in the amount of $230,345.50;
and
PAGE 18 OF 24
Regular Meeting Minutes – December 10, 2012
R 286-2012 RESOLUTION OF THE BOROUGH OF MADISON AWARDING
MEDIUM VOLTAGE LOAD INTERRUPTER SWITCHES AND
PREFERRED/ALTERNATE SWITCHES BID TO STUART C. IRBY, COMPANY OF
LIVERPOOL, NEW YORK IN THE AMOUNT OF $214,430.00
WHEREAS, the Borough of Madison publicly advertised for the purchase of
medium voltage load interrupter switches and preferred/alternate switches (the
“Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et
seq.; and
WHEREAS, the lowest qualified bid was submitted by Stuart C. Irby Co., of
Liverpool, New York, in the amount of $214,430.00; and
WHEREAS, the Electric Utility Superintendent, Acting Purchasing Agent and
Acting Borough Attorney have recommended that the Borough Council award the
contract to Stuart C. Irby Co., of Liverpool, New York, in the amount of $214,430.00;
and
WHEREAS, the Chief Financial Officer has attested that funds will be
available in an amount not to exceed $214,430.00 for this purpose which funds were
appropriated by Ordinance 25-2011.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey, as follows:
1. The contract for the purchase of medium voltage load
interrupter switches and preferred/alternate switches is hereby awarded to Stuart C.
Irby Co., of Liverpool, New York, based upon its bid in the amount of $214,430.00.
2. The Mayor and Borough Clerk are hereby authorized and
directed on behalf of the Borough to enter into the contract with Stuart C. Irby Co., in
a form acceptable to the Acting Borough Attorney.
R 287-2012 RESOLUTION OF THE MADISON BOROUGH COUNCIL
AWARDING ELECTRIC MATERIALS BID TO SUMMIT ELECTRIC SUPPLY IN
THE AMOUNT OF $17,703.50 AND TURTLE & HUGHES IN THE AMOUNT OF
$14,204.86 AND SPECTRUM POWER PRODUCTS IN THE AMOUNT OF
$21,057.04
WHEREAS, the Borough of Madison publicly advertised for bids for the
purchase of Electric Department materials in accordance with the Local Public
Contracts Law, N.J.S.A. 40A:11-1, et seq.; and
WHEREAS, three bids were received for various electric materials for the
Electric Department; and
PAGE 17 OF 24
Regular Meeting Minutes – December 10, 2012
WHEREAS, S-2/A-1171 is also based on the misconception that smaller
governments are less efficient and effective than larger ones, an assumption that is
not necessarily the case and contrary to lessons learned from recent events in which
the municipal elected officials and professionals were very effective in pooling their
resources and responding quickly; and
WHEREAS, there is no overnight cure to our property tax crisis and shared services,
and consolidation or other cost saving measures are long-term actions where
benefits/savings may not be seen for a number of years down the road;
NOW, THEREFORE, BE IT RESOLVED by the governing body of the Borough
of Madison in the County of Morris strongly opposes S-2/A-1171 not only on the
issue of the voter penalty but on the loss of the Civil Service reform; and
BE IT FURTHER RESOLVED that S-2/A-1171 be reviewed by the Red Tape
Review Commission, which has tirelessly worked to remove government hurdles,
and the Civil Service Commission before the bill proceeds to ensure that the
proposed amendments do not create additional Civil Service burdens and hurdles that
further impede shared services and drive up cost; and
BE IT FURTHER RESOLVED, that copies of this Resolution be forwarded to the
Governor of the State of New Jersey, our State Legislators and the League of
Municipalities.
R 285-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING
MORRIS HABITAT FOR HUMANITY 14TH ANNUAL BIKE & HIKE ON SATURDAY,
JUNE 1, 2013
WHEREAS, Morris County Habitat for Humanity has requested to hold a
“Bike & Hike” event in Madison on Saturday, June 1, 2013, for the benefit of
supporting Morris Habitat’s mission to build affordable housing in and around Morris
County; and
WHEREAS, the run will begin at 7:30 a.m., on the grounds of Giralda Farms;
and
WHEREAS, Acting Police Chief Dachisen recommends approval of this
request.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of
Madison, County of Morris, State of New Jersey, that the request of Morris County
Habitat for Humanity to hold a “Bike & Hike” in Madison on Saturday, June 1, 2013,
as described herein is hereby approved, subject to any safety requirements
imposed by the Madison Police Department, and the Mayor is authorized to sign a
Hold Harmless Agreement as approved by the Acting Borough Attorney and to
request a Certificate of Liability Insurance for this event.
PAGE 16 OF 24
Regular Meeting Minutes – December 10, 2012
WHEREAS, initially S-2 removed or reduced many of the roadblocks that increase
the costs of shared services – things like terminal leave, pay, civil service mandates,
employee tenure requirements – many of the original provisions in the bill could
reduce the costs and hurdles to shared services and consolidations, produce
municipal savings and promote relief for our taxpayers; and
WHEREAS, the recent amendments to S-2 removed many of the labor provisions
that would have given municipalities tools to implement a shared service without the
time consuming hurdles that diminished the savings and will now discourage shared
services from a municipalities' perspective by continuing the hindrances imposed by
Civil Service; and
WHEREAS, the amendments removed not only the preamble language that the bill
would “supersede existing Civil Service and tenure provisions” but also removed the
suspension of Civil Service rules regarding layoff, transfer, seniority, testing,
bumping rights and tenure; and
WHEREAS, the amendments would now require that any non-civil service
municipality who has a shared service agreement with a civil service municipality
serving as the Lead Agency be brought into the civil service system, thus expanding
the civil service system; and
WHEREAS, the amendments would require that municipalities entering into the
shared service agreement be subject to civil service rules and collective bargaining
agreements for determining which employee stays, protects the seniority provisions
removing management prerogatives on retaining the best qualified and most efficient
work force; and
WHEREAS, the amendments would require that any contractual provision dispute
be settled by mediation, or if necessary, arbitration which will impede the process
from moving expeditiously and will not result in cost savings, and which will likely
result in mediation and arbitration becoming the norm thus leading to delays and
additional cost; and
WHEREAS, S-2 would, on the one hand, allow the voters to express their will; but
on the other hand, inform those voters that they will lose their State Aid if their will
does not comport with that of a majority of the appointed members of the Local Unit,
Realignment and Consolidation Commissioner, (LUARCC); and
WHEREAS, while we appreciate the consideration and acceptance of the
amendments that would clarify the process, on balance, the benefits of those
amendments are outweighed by the lose of the suspension of the Civil Service rules
and regulations; and
WHEREAS, S-2/A-1171 is based on the misconception that municipalities do not
share services when in fact shared Services are not a new concept to municipalities,
dating back well before the Interlocal Services Act of 1973;and
PAGE 15 OF 24
Regular Meeting Minutes – December 10, 2012
Absent: Mr. Catalanello
R 282-2012 RESOLUTION OF THE BOROUGH OF MADISON APPROVING
RAFFLES LICENSE APPLICATION SUBMITTED BY FRIENDS OF THE MADISON
PUBLIC LIBRARY
BE IT RESOLVED by the Council of the Borough of Madison, County of
Morris, State of New Jersey, that the following application for Raffles License, to be
held as listed below, be and the same are hereby approved:
FRIENDS OF MADISON PUBLIC LIBRARY
I.D. No. 274-5-37411
R.A. No. 1263 – Off Premise 50/50
March 2, 2013
BE IT FURTHER RESOLVED that a certified copy of this Resolution be
forwarded to the Legalized Games of Chance Control Commission.
R 283-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING
INTERLOCAL SERVICES AGREEMENT WITH THE BOROUGH OF CHATHAM
TO PROVIDE CONSTRUCTION CODE, PLUMBING SUB-CODE AND
ELECTRICAL SUB-CODE SERVICES
WHEREAS, the Borough Administrator has recommended that a revised
Interlocal Services Agreement be entered into with the Borough of Chatham to
provide enhanced construction code, plumbing sub-code and electrical sub-code
services; and
WHEREAS, the Borough of Madison would be the provider of said services
and the Borough of Chatham would be the recipient of said services; and
WHEREAS, the revised Interlocal Services Agreement would terminate on
December 31, 2014, with a provision that either party may terminate its participation
in the Agreement by giving the other party 120 days written notice in advance;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey, that the Mayor is
authorized to execute and the Borough Clerk is authorized to attest to a revised
Interlocal Services Agreement with the Borough of Chatham as described herein in
a form approved by the Acting Borough Attorney.
R 284-2012 RESOLUTION OF THE BOROUGH OF MADISON OPPOSING
NEW JERSEY SENATE BILL S-2/A-1171, REGARDING SHARED SERVICES
WHEREAS, S-2/A-1171 are meant to promote the more effective operation of local
government and sharing of services among local units and
PAGE 14 OF 24
Regular Meeting Minutes – December 10, 2012
Mayor Conley opened up the public hearing on Ordinance 40-2012. Since no
member of the public wished to be heard, the public hearing was closed.
Dr. Esposito moved that Ordinance 40-2012, which was read by title, be finally
adopted. Mrs. Tsukamoto seconded the motion. There was no Council discussion,
and the motion passed with the following roll call vote recorded:
Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Landrigan. Mrs. Vitale
Nays: None
Absent: Mr. Catalanello
Mayor Conley declared Ordinance 40-3012 adopted and finally passed and asked
the Clerk to publish notice thereof in the newspaper and file the ordinance in
accordance with the law.
INVITATION FOR DISCUSSION (2 of 2)
Mayor opened the meeting to the public for their opportunity to ask questions and
make comments on any subject. Mayor asked that, upon recognition by the Chair,
the person shall proceed to the lectern and give his/her name and address in an
audible tone of voice, and print the same on the sheet provided for the record.
He/she shall limit his/her statement to three (3) minutes or less.
Sam DeMarzo, Ridgedale Avenue, thanked Council Member Links for his efforts to
make the construction of the synthetic turf fields at the Madison Recreation Center a
reality, and thanked him for his service to the Borough.
Tom Piskula, Valley Road, noted that he looks forward to Council’s continuing
work to redevelop the Green Village Road School property and hopes that shared
services efforts will continue. Mr. Piskula also asked that the Council liaison
appointed to the Board of Education attend Board meetings more regularly.
Carmen Pico, North Street, thanked Council Member Links for his service as
Council Member.
Kenneth Sullivan, Independence Court, noted that roadway reconstruction on
Woodland Road is not completed and noted that storm debris in his neighborhood
has not been removed.
INTRODUCTION OF ORDINANCES -NONE
CONSENT AGENDA RESOLUTIONS
The Clerk made the following statement:
Consent Agenda Resolutions will be enacted with a single motion; any Resolution
requiring expenditure is supported by a Certification of Availability of Funds; any
Resolution requiring discussion will be removed from the Consent Agenda; all
Resolutions will be reflected in full in the minutes.
Mrs. Tsukamoto moved adoption of the Resolutions listed on the Consent Agenda.
Dr. Esposito seconded the motion. There was no Council discussion and the motion
passed with the following roll call vote recorded:
Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Landrigan. Mrs. Vitale
Nays: None
PAGE 13 OF 24
Regular Meeting Minutes – December 10, 2012
SECTION 3: This Ordinance shall take effect as provided by law.
Mayor Conley opened up the public hearing on Ordinance 39-2012. Since no
member of the public wished to be heard, the public hearing was closed.
Dr. Esposito moved that Ordinance 39-2012, which was read by title, be finally
adopted. Mrs. Tsukamoto seconded the motion. There was no Council discussion,
and the motion passed with the following roll call vote recorded:
Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Landrigan. Mrs. Vitale
Nays: None
Absent: Mr. Catalanello
Mayor Conley declared Ordinance 39-3012 adopted and finally passed and asked
the Clerk to publish notice thereof in the newspaper and file the ordinance in
accordance with the law.
ORDINANCE 40-2012
ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING
$70,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR
THE PURCHASE OF A UTILITY TRUCK AND ACCESSORIES
WHEREAS, the Superintendent of Public Works has recommended that
the Borough appropriate $70,000.00 from the General Capital Improvement Fund
for the purchase of a utility truck and accessories, lost in recent Hurricane Sandy;
and
WHEREAS, the Chief Financial Officer has attested to the availability of
the funds in the General Capital Improvement Fund in an amount not to exceed
$70,000.00 for this purpose; and
WHEREAS, the Borough Council has determined that the Borough
should appropriate $70,000.00 from the General Capital Improvement Fund for the
purchase of a utility truck and accessories.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough
of Madison, in the County of Morris and State of New Jersey, as follows:
SECTION 1: The amount of $70,000.00 is hereby appropriated
from the General Capital Improvement Fund for the purchase of a utility truck and
accessories.
SECTION 2: The budget of the Borough is hereby amended to
conform with the provisions of this Ordinance.
SECTION 3: This Ordinance shall take effect as provided by law.
PAGE 12 OF 24
Regular Meeting Minutes – December 10, 2012
SECTION 2: The budget of the Borough is hereby amended to
conform with the provisions of this Ordinance.
SECTION 3: This Ordinance shall take effect as provided by law.
Mayor Conley opened up the public hearing on Ordinance 38-2012. Since no
member of the public wished to be heard, the public hearing was closed.
Dr. Esposito moved that Ordinance 38-2012, which was read by title, be finally
adopted. Mrs. Tsukamoto seconded the motion. There was no Council discussion,
and the motion passed with the following roll call vote recorded:
Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Landrigan. Mrs. Vitale
Nays: None
Absent: Mr. Catalanello
Mayor Conley declared Ordinance 38-3012 adopted and finally passed and asked
the Clerk to publish notice thereof in the newspaper and file the ordinance in
accordance with the law.
ORDINANCE 39-2012
ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING
$46,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR
TWO HVAC UNITS FOR THE MADISON PUBLIC LIBRARY
WHEREAS, the Library Director has recommended that the Borough
appropriate $46,000.00 from the General Capital Improvement Fund to replace
HVAC units at the Madison Free Public Library; and
WHEREAS, the approved 2012 Capital Budget recognized this expenditure;
and
WHEREAS, the Chief Financial Officer has attested to the availability of the
funds in the General Capital Improvement Fund in an amount not to exceed
$46,000.00 for this purpose; and
WHEREAS, the Borough Council has determined that the Borough should
appropriate $46,000.00 from the General Capital Improvement Fund to replace
HVAC units at the Madison Free Public Library; and
NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey, as follows:
SECTION 1: The amount of $46,000.00 is hereby appropriated from the
General Capital Improvement Fund to replace HVAC units at the Madison Free
Public Library
SECTION 2: The budget of the Borough is hereby amended to conform
with the provisions of this Ordinance.
PAGE 11 OF 24
Regular Meeting Minutes – December 10, 2012
Mr. Kalafut explained that the Auditors have recommended cancellation of this
account, which has been on the balance sheet as a stand alone amount for over ten
year. There was no objection to listing Resolution R 294-2012on the Consent
Agenda.
12/10/2011-7 BOROUGH OF UNION BEACH UPDATE
Mayor Conley thanked staff and residents who participated in last weeks meeting
with officials in the storm damaged community of Union Beach, New Jersey, and
noted that their electric system has been damaged and inspection and inspectors
are needed, before restoration. This community is also in need of police vehicles,
ambulances and fire trucks. Mayor Conley thanked the many Madison church
groups, schools and individuals for their help. Mayor Conley noted that staff and
several students of the Madison Junior School will be making a trip to Union Beach
to help with clean up.
ADVERTISED HEARINGS
The Clerk made the following statement:
Ordinances scheduled for hearing tonight were submitted in writing at a Regular
meeting of the Mayor and Council held on November 26, 2012, were introduced by title
and passed on first reading, were published in the Madison Eagle and made available
to members of the general public requesting same.
Mayor Conley called up Ordinances for second reading and asked the Clerk to read
said ordinances by title:
ORDINANCE 38-2012
ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING
$480,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR
ROAD IMPROVEMENTS ON ROSEDALE AVENUE
WHEREAS, the Borough Engineer has recommended that the Borough
appropriate $480,000.00 from the General Capital Improvement Fund for road
improvements to Rosedale Avenue, including new pavement, traffic calming and
pedestrian sidewalk ramp improvements; and
WHEREAS, the Chief Financial Officer has attested to the availability of the
funds in the General Capital Improvement Fund in an amount not to exceed
$480,000.00 for this purpose; and
WHEREAS, the Borough Council has determined that the Borough should
appropriate $480,000.00 from the General Capital Improvement Fund for road
improvements to Rosedale Avenue.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of
Madison, in the County of Morris and State of New Jersey, as follows:
SECTION 1: The amount of $480,000.00 is hereby appropriated
from the General Capital Improvement Fund for road improvements to Rosedale
Avenue.
PAGE 10 OF 24
Regular Meeting Minutes – December 10, 2012
INVITATION FOR DISCUSSION (1 of 2)
Mayor Conley opened the meeting to the public for their opportunity to ask
questions and make comments on those items listed on the Agenda only. Mayor
asked that, upon recognition by the Chair, the person shall proceed to the lectern
and give his/her name and address in an audible tone of voice, and print the same
on the sheet provided for the record. He/she shall limit his/her statement to three
(3) minutes or less.
Richard Zipper, Greenwood Avenue, asked if part of the roadway reconstruction
place for Rosedale Avenue include improvement of site line at the intersection of
Rosedale and Greenwood Avenues. Borough Engineer Robert Vogel noted that the
Complete Streets committee has discussed improvements, including stripping,
which is part of the improvements project.
AGENDA DISCUSSIONS
12/10/2012-1 CANCELLATION OF COMPLETED CAPITAL IMPROVEMENT
ORDINANCES
After a review of the schedule of open capital ordinances, Borough of Madison CFO
Robert Mr. Kalafut recommended cancelling 14 ordinances in the General Capital
Fund in the amount of $51,881.19, cancelling 4 ordinances in the Water Capital
Fund in the amount of $58,678.61 and cancelling 2 ordinances in the Electric
Capital Fund in the amount of $2,706.00, for a total of 20 ordinances. There was no
objection to listing Resolution R 289-2012 on the Consent Agenda.
Resolution 289-2012 is listed on the Consent Agenda.
12/10/2012-2 CANCELLATIONS OF ALL OUTSTANDING CHECKS AND
BANK ERRORS
Mr. Kalafut explained that this is a routine resolution approved annually to cancel
outstanding checks and bank errors. Resolution R 290-2012 is listed on the Consent
Agenda.
12/10/2012-3 CANCELLATION OF GRANT APPROPRIATION RESERVE
BALANCES
Mr. Kalafut reported that the 2009 Report of Audit contained a recommendation to
investigate the older grant reserves and to make a determination as to continued
recognition or proper disposition. Mr. Kalafut recommends cancellation of listed
grant fund reserves. There was no objection to listing Resolution R 291-2012 on the
Consent Agenda.
12/10/2011-4 2012 CORRECTIVE ACTION PLAN
Mr. Kalafut explained that this is a mandatory resolution accepting the Corrective
Action Plan which addresses seven (7) recommendations of the 2011 Audit Report.
Resolution R 292-2012 is listed on the Consent Agenda.
12/10/2011-5 2012 BUDGET TRANSFERS
Mr. Kalafut explained that there are two storm related transfers necessary that are
allowed to be authorized during the last two months of the current budget year by
resolution. Resolution R 293-2012 is listed on the Consent Agenda.
12/10/2011-6 CANCELLATION OF ACCOUNTS RECEIVABLE
ACCOUNT/WATER UTILITY OPERATING FUND
PAGE 9 OF 24
Regular Meeting Minutes – December 10, 2012
Esposito congratulated the Madison High School Dodgers football team as State
Champions.
Public Works and Engineering
Mr. Links, Chair of the Committee, made the following comments:
Mr. Links reported that the Public Works Department is completing storm cleanup
including tree stump removal. The Samson Avenue Improvements project is
targeted to begin in the Spring of 2013. Public Service Gas & Electric has completed
work on Main Street and will replace gas lines on Crestwood Road. Please refer to
the Borough website for additional information on projects
Finance and Borough Clerk
Mr. Catalanello, Chair of the Committee, absent.
Community Affairs
Mr. Landrigan, Chair of the Committee, made the following comments:
Mr. Landrigan reported that the Senior Citizen Advisory Committee continues to
help residents of Union Beach, hard hit by Superstorm Sandy, by knitting and
crocheting, as well as collecting warm clothing. They continue to work with other
organizations in town, including the Thursday Morning Club, Shabbat of South East
Morris County, St. Vincent’s Church and the Madison Public Library. They will be
using the Blue Pearl’s email list. Mr. Landrigan encouraged residents to continue to
support local businesses and noted that $50.00 gift cards can be purchased at
Cramer’s Carpets for $45.00, with a portion of the proceeds going to the Union
Beach recovery efforts. Test poles will be installed in the downtown area, to display
artwork.
Health & Public Assistance
Mrs. Vitale of the Committee made the following comments:
Mrs. Vitale reported several activates at the Madison Health Department, noting that
residents can find cat and dog licenses registration forms on the Borough website,
and a new page for retail establishments including food handlers’ license
applications. The Health Department is donating over 100 masks to be use when
working on cleanup in Union Beach. The Health Department has also arranged,
along with Walgreen’s and CVS of Chatham, to provide tetanus vaccines to
volunteers.
COMMUNICATIONS AND PETITIONS
The Borough Clerk announced receipt of the following communications:
E-mail received November 27, 2012 from Rob Bazaral, Glenwild Circle regarding a
Madison Community Theatre
E-Mail received November 30, 2012 from Alex Haidukwych, Wayne Blvd regarding
repairs to Neighborhood watch sign that needs repair.
E-mail received December 5, 2012 from Shawn Murphy, Greenwood Avenue
regarding debris collection.
E-mail received December 5, 2012 from David Williams, Highland Avenue regarding
Union Beach relief efforts.
PAGE 8 OF 24
Regular Meeting Minutes – December 10, 2012
privilege of working with him and extend our best wishes to him and his family in all
future endeavors.
_______________________________________________
Robert H. Conley, Mayor
_______________________________________________
Jeannie Tsukamoto, Council President
_______________________________________________
Vincent Esposito, Council Member
_______________________________________________
Robert G. Catalanello, Council Member
_______________________________________________
Robert Landrigan, Council Member
_______________________________________________
Carmela Vitale, Council Member
December 10, 2012
Presentation of Gifts
Mayor Conley presented Mr. Links with gifts from the Mayor and Council—a pewter
box engraved with the Hartley Dodge Memorial and a Council chair engraved with
Mr. Links’ name and years of service as Council Member. Mr. Links thanked all and
expressed his thoughts and best wishes to the citizens of Madison.
There was a long round of applause in Mr. Links’ honor.
REPORTS OF COMMITTEES
Public Safety
Mrs. Tsukamoto, Chair of the Committee, made the following comments:
Mrs. Tsukamoto reported that the Madison Police Department responded to over
2200 calls for service in the month of November, including 48 motor vehicle crashes
The Police issued 178 summonses and made13 arrests. Mrs. Tsukamoto report the
annual services calls in 2012. The Police Department collected over 1000 lbs of
food for the Interfaith Food Pantry of Morris County. Mrs. Tsukamoto reported that
the Madison Fire Department wishes to thank neighboring communities for their
mutual aid in 2012, including Fire Departments from Florham Park, Chatham
Borough, Cedar Knolls, Morris Township, New Vernon, Green Village and the Morris
County Fire Coordinator. Mrs. Tsukamoto also reported mutual aid offered by the
Madison Fire Department to other communities.
Utilities
Dr. Esposito, Chair of the Committee, made the following comments:
Dr. Esposito announced that Jim Burnet was unanimously elected as President of
the Public Power Association of New Jersey at their organization meeting hosted by
Madison on December 6th. The Electric Utility staff continues to repair storm related
damage, and thanked the staff of the Utility and the Public Works Department for
their efforts. Dr. Esposito also announced that Lincoln Place has been designated,
by the New Jersey Planning Association as a ‘Great Place in New Jersey’. Dr.
PAGE 7 OF 24
Regular Meeting Minutes – December 10, 2012
Robert H. Conley, Mayor
December 10, 2012
Proclamation for outgoing Council Member Donald Links.
Mayor Conley read and presented a Proclamation in honor of outgoing Council
Member Donald Links:
DONALD LINKS
Whereas, Don Links has served the Borough of Madison as Council Member
from January 1, 2010 through December 31, 2012; and
Whereas, during his term of office Councilman Links served as Chair and Co-
Chair of:
Community Affairs, Co-Chair - 2012
Health and Public Assistance, Chair – 2010 and 2011
Public Works and Engineering, Chair – 2012
Utilities, Co-Chair –2010 and 2011
Whereas, Councilman Links has served on the following Boards and
Commissions:
Board of Education – 2010, 2011 and 2012
Environmental Commission – 2012
Historic Preservation Commission – 2012
Library Trustee – 2009, 2010, 2011 and 2012
Local Assistance Board – 2010
MAASA – 2010 and 2011
Parks Advisory Committee – 2012
Property Maintenance Emergency Committee
– 2010 and 2011
Shade Tree Management Board – 2012
Sustainable Madison Advisory Committee – 2012
Whereas, Councilman Links was a tireless advocate for expanding and
enhancing all recreational sports programs throughout the Borough; and
Whereas, Councilman Links was the driving force behind the development of
two lighted, artificial turf fields and a field house at the Madison Recreation
Complex (MRC) to serve thousands of children and their families; and
Whereas, Councilman Links initiated the planning for a lightning detection
system for all sports fields to protect participants and spectators;
NOW, THEREFORE, BE IT RESOLVED that the Governing Body of the Borough
of Madison, in the County of Morris and State of New Jersey, wishes to express its
gratitude and appreciation to Councilman Don Links for his dedicated service and
commitment to Madison. We, the Mayor and Members of Council, have enjoyed the
PAGE 6 OF 24
Regular Meeting Minutes – December 10, 2012
NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf
of the Governing Body, do hereby extend thanks and appreciation to Jim Burke for his
hard work and dedicated efforts in restoring power to the residents of the Borough of
Madison.
_____________________________
Robert H. Conley, Mayor
December 10, 2012
Proclamation in recognition of Vision Electric for their support to the Madison Electric
Utility in restoring power to the residents of the Borough of Madison, to Angelo Iossa.
Proclamation
of the
B o r o u g h o f M a d i s on
In Recognition of
VISION ELECTRIC
WHEREAS, on October 29, 2012, Superstorm Sandy hit the Northeast, slamming into
New Jersey with up to 80 mph winds and an unprecedented 13-foot surge of seawater,
causing massive destruction and devastating blackouts; and
WHEREAS, the Borough of Madison sustained major damage caused by thirty
snapped utility poles and hundreds of fallen trees, as well as a town-wide blackout
caused by two downed JCP&L feeder lines; and
WHEREAS, after the repair of the JCP&L feeder lines, the dedicated members of the
Madison Electric Utility worked round-the-clock to restore power to the Borough; and
WHEREAS, Borough employees were supported in their restoration work by Darren
Moran and Greg Heller of Vision Electric who from the second day after the storm
assisted in disassembling downed wires and poles from the damaged and de-
energized areas of town, thereby allowing the Public Works Department to begin
clearing downed trees; and
WHEREAS, these employees of Vision Electric also performed visual inspections of
certain areas and secured downed residential service wires to expedite the re-
energizing of the Borough’s electric circuits; and
WHEREAS, for the next week, George Bielen, Bruno Ferreira, Greg Heller and Darren
Moran of Vision Electric assisted the Borough by working to reattach and re-energize
approximately 70 residential services; and
WHEREAS, Angelo Iossa, owner of Vision Electric, and his daughter Kathryn,
volunteered their assistance by preceding the crews to determine if the work could be
performed by employees of Vision Electric or if the Madison Electric Utility was
required;
NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf
of the Governing Body, do hereby extend thanks and appreciation to the employees of
Vision Electric for their hard work and dedicated efforts in restoring power to the
residents of the Borough of Madison.
_____________________________
PAGE 5 OF 24
Regular Meeting Minutes – December 10, 2012
WHEREAS, the New Jersey State constitution declares that all persons are by nature
free and independent and have certain natural and unalienable rights; and
WHEREAS, the mission of the New Jersey Coalition Against Human Trafficking is to
end human trafficking through education, advocacy and assistance to survivors;
NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf
of the Governing Body, do hereby proclaim January 11, 2013 as HUMAN
TRAFFICKING AWARENESS DAY to raise public awareness, promote opposition to
human trafficking and encourage support for the victims in the State of New Jersey
and throughout the world.
————————————————————
Robert H. Conley, Mayor
December 10, 2012
Proclamation in recognition of Jim Burke for his support to the Madison Electric Utility
in restoring power to the residents of the Borough of Madison.
Proclamation
of the
B o r o u g h o f M a d i s on
In Recognition of
JIM BURKE
WHEREAS, on October 29, 2012, Superstorm Sandy hit the Northeast, slamming into
New Jersey with up to 80 mph winds and an unprecedented 13-foot surge of seawater,
causing massive destruction and devastating blackouts; and
WHEREAS, the Borough of Madison sustained major damage caused by thirty
snapped utility poles and hundreds of fallen trees, as well as a town-wide blackout
caused by two downed JCP&L feeder lines; and
WHEREAS, after the repair of the JCP&L feeder lines, the dedicated members of the
Madison Electric Utility worked round-the-clock to restore power to the Borough; and
WHEREAS, Borough employees were supported in their restoration work by Jim
Burke of Burke Electric who from the second day after the storm assisted in
disassembling downed wires and poles from the damaged and de-energized areas of
town, thereby allowing the Public Works Department to begin clearing downed trees;
and
WHEREAS, Jim Burke also performed visual inspections of certain areas and secured
downed residential service wires to expedite the re-energizing of the Borough’s electric
circuits; and
WHEREAS, for the next week, Jim Burke assisted the Borough by working to reattach
and re-energize approximately 70 residential services;
PAGE 4 OF 24
Regular Meeting Minutes – December 10, 2012
Mayor Conley wished residents Happy Holidays and noted that the Madison High
School Dodgers football team is once again State Champions, and will be invited to a
future Council meeting for recognition of their achievement.
Mayor Conley noted that he Public Library abatement project went well and the Library
has reopened.
Mayor Conley recognized the heroic efforts of off duty Madison Police Patrol Officers
Paul Papamarkos and Luis Goncalves, for their efforts to prevent a robbery.
Mayor Conley made the following announcement:
Employee of the Month:
Frances Boardman of Planning and Zoning for her dedication working long hours at
the Emergency Operations Center during Hurricane Sandy to assist Madison residents
and for organizing and implementing the buses into New York City for commuters
when the trains were unavailable.
Mayor Conley presented Proclamations to the following individuals:
Proclamation in recognition of Human Trafficking Awareness Day on January 11,
2013, to Joy Beuchfirer representing NJ Coalition Against Human Trafficking and the
League of Women’s Voters and resident Bob McDowell.
Proclamation
of the
B o r o u g h o f M a d i s on
Proclaiming
HUMAN TRAFFICKING AWARENESS DAY
January 11, 2013
WHEREAS, human trafficking involves the coercive recruitment, transportation,
transfer, harboring or receipt of persons for the purposes of sexual exploitation, forced
labor, slavery or other forms of servitude; and
WHEREAS, the United Nations has estimated that at least 12.3 million adults and
children are in forced labor, bonded labor or forced prostitution worldwide; and
WHEREAS, the U.S. Department of State has estimated that annually 14,500 to
17,500 persons are trafficked into the United States of which a disproportionate
number are women and young girls; and
WHEREAS, many of these victims do not speak or understand English and are unable
to communicate to seek rescue; and
WHEREAS, human trafficking is a form of modern day slavery and is second only to
drug dealing as a growing criminal industry; and
WHEREAS, New Jersey is a prime location for human trafficking because it is a major
national and international transportation and shipping corridor; and
PAGE 3 OF 24
Regular Meeting Minutes – December 10, 2012
ELECTRIC DEPARTMENT MATERIALS
SAMSON AVENUE IMPROVEMENTS
Date of public disclosure 60 days after conclusion, if disclosure required.
PERSONNEL MATTERS (2)
POLICE CHIEF PROMOTION
POLICE DEPARTMENT ACTING APPOINTMENTS
Date of public disclosure 90 days after conclusion, if disclosure required.
Seconded: Dr. Esposito
Vote: Approved by voice vote
RECONVENE IN COUNCIL CHAMBER
Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber
with all members present. The Pledge of Allegiance was recited by all.
APPROVAL OF MINUTES
Mrs. Tsukamoto moved approval of the Executive Minutes of September 24,
2012. Dr. Esposito seconded the motion, which passed with the following roll call
vote recorded:
Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Landrigan. Mrs. Vitale
Nays: None
Absent: Mr. Catalanello
Mrs. Tsukamoto moved approval of the Regular Meeting Minutes of September
24, 2012. Dr. Esposito seconded the motion, which passed with the following roll
call vote recorded:
Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Landrigan. Mrs. Vitale
Nays: None
Absent: Mr. Catalanello
Mrs. Tsukamoto moved approval of the Executive Minutes of October 10, 2012.
Dr. Esposito seconded the motion, which passed with the following roll call vote
recorded:
Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Landrigan. Mrs. Vitale
Nays: None
Absent: Mr. Catalanello
Mrs. Tsukamoto moved approval of the Regular Meeting Minutes of October 10,
2012. Dr. Esposito seconded the motion, which passed with the following roll call
vote recorded:
Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Landrigan. Mrs. Vitale
Nays: None
Absent: Mr. Catalanello
GREETINGS TO PUBLIC
Mayor Conley made the following comments:
PAGE 2 OF 24
MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE
BOROUGH OF MADISON
December 10, 2012 - 7 p.m.
CALL TO ORDER
The Regular Meeting of the Mayor and Council of the Borough of Madison was held
on the 10th day of December, 2012. Mayor Conley called the meeting to order at 7
p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the
Borough of Madison.
STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT
The Borough Clerk read the statement pursuant to the Open Public Meetings Act:
“In compliance with the Open Public Meetings Act, adequate notice of this meeting
of the Council was provided by transmitting a copy of the meeting notice to the
Madison Eagle and Morris County Daily Record, posting a copy on the bulletin
board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the
office of the Clerk, all on January 5, 2012. This Notice was made available to
members of the general public.”
ROLL CALL
The Borough Clerk called the roll and the following acknowledged their presence:
Mayor Robert H. Conley
Council Members:
Jeannie Tsukamoto
Vincent A. Esposito
Donald R. Links
Robert Landrigan
Carmela Vitale
Absent: Robert G. Catalanello, excused
Also Present:
Raymond M. Codey, Borough Administrator
James E. Burnet, Assistant Borough Administrator
Elizabeth Osborne, Borough Clerk
Matthew J. Giacobbe, Esq. Acting Borough Attorney
AGENDA REVIEW
There was approval of the Regular and Executive Agenda.
READING OF CLOSED SESSION RESOLUTION
Mrs. Tsukamoto moved:
RESOLVED, that the meeting be adjourned to an Executive Session to consider the
following matters:
MINUTES FOR APPROVAL (1)
Executive Minutes of September 24, 2012
Executive Minutes of October 10, 2012
Date of public disclosure 60 days after conclusion, if disclosure required.
CONTRACT MATTERS (3)
MEDIUM VOLTAGE LOAD INTERRUPTER SWITCHES
Agenda
MAYOR AND COUNCIL
REGULAR MEETING AGENDA
DECEMBER 10, 2012
Committee Room at 7:00 p.m.
1. CALL TO ORDER
2. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT
3. ROLL CALL
4. AGENDA REVIEW
5. READING OF CLOSED SESSION RESOLUTION
Council Chamber 8 p.m.
6. RECONVENE WITH (ALL) MEMBERS PRESENT ON DECEMBER 10, 2012
7. PLEDGE OF ALLEGIANCE
8. MINUTES FOR APPROVAL
9. GREETING TO PUBLIC
Recognizing Councilmember Donald R. Links
10. REPORTS FROM COMMITTEES
11. COMMUNICATIONS AND PETITIONS
12. INVITATION FOR DISCUSSION (1 of 2)
13. AGENDA DISCUSSIONS
12/10/2012-1 CANCELLATION OF COMPLETED CAPITAL IMPROVEMENT
ORDINANCES
Resolution 289-2012 listed on the Consent Agenda
12/10/2012-2 CANCELLATIONS OF ALL OUTSTANDING CHECKS AND BANK ERRORS
Resolution 290-2012 listed on the Consent Agenda
12/10/2012-3 CANCELLATION OF GRANT APPROPRIATION RESERVE BALANCES
Resolution 291-2012 listed on the Consent Agenda
12/10/2011-4 2012 CORRECTIVE ACTION PLAN
Resolution R 292-2012 Listed on Consent Agenda
12/10/2011-5 2012 BUDGET TRANSFERS
Resolution R 293-2012 Listed on Consent Agenda
12/10/2011-6 CANCELLATION OF ACCOUNTS RECEIVABLE ACCOUNT/WATER
UTILITY OPERATING FUND
Resolution R 294-2012 Listed on Consent Agenda
12/10/2011-7 BOROUGH OF UNION BEACH UPDATE
14. ORDINANCES FOR HEARING
LAST PRINTED 12/10/2012 3:16:00 PM1
MAYOR AND COUNCIL MEETING AGENDA – DECEMBER 10, 2012
ORDINANCE 38-2012
ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $480,000.00
FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR ROAD
IMPROVEMENTS ON ROSEDALE AVENUE
ORDINANCE 39-2012
ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $46,000.00 FROM
THE GENERAL CAPITAL IMPROVEMENT FUND FOR TWO HVAC UNITS FOR THE
MADISON PUBLIC LIBRARY
ORDINANCE 40-2012
ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $70,000.00 FROM
THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF A
UTILITY TRUCK AND ACCESSORIES
15. INVITATION FOR DISCUSSION (2 of 2)
16. INTRODUCTION OF ORDINANCES- none
17. CONSENT AGENDA RESOLUTIONS
R 282-2012 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES
LICENSE APPLICATION SUBMITTED BY FRIENDS OF THE MADISON PUBLIC LIBRARY
R 283-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING
INTERLOCAL SERVICES AGREEMENT WITH THE BOROUGH OF CHATHAM TO PROVIDE
CONSTRUCTION CODE, PLUMBING SUB-CODE AND ELECTRICAL SUB-CODE SERVICES
R 284-2012 RESOLUTION OF THE BOROUGH OF MADISON OPPOSING NEW JERSEY
SENATE BILL S-2/A-1171, REGARDING SHARED SERVICES
R 285-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING MORRIS
HABITAT FOR HUMANITY 14TH ANNUAL BIKE & HIKE ON SATURDAY, JUNE 1, 2013
R 286-2012 RESOLUTION OF THE BOROUGH OF MADISON AWARDING MEDIUM
VOLTAGE LOAD INTERRUPTER SWITCHES AND PREFERRED/ALTERNATE SWITCHES
BID TO STUART C. IRBY, COMPANY OF LIVERPOOL, NEW YORK IN THE AMOUNT OF
$214,430.00
R 287-2012 RESOLUTION OF THE MADISON BOROUGH COUNCIL AWARDING
ELECTRIC MATERIALS BID TO SUMMIT ELECTRIC SUPPLY IN THE AMOUNT OF
$17,703.50 AND TURTLE & HUGHES IN THE AMOUNT OF $14,204.86 AND SPECTRUM
POWER PRODUCTS IN THE AMOUNT OF $21,057.04
R 288-2012 RESOLUTION OF THE MADISON BOROUGH COUNCIL AWARDING
CONTRACT TO CIFELLI & SON GENERAL CONSTRUCTION, INC. OF NUTLEY NJ FOR
PROJECT ENTITLED SAMSON AVENUE IMPROVEMENTS
LAST PRINTED 12/10/2012 3:16:00 PM Page 2
MAYOR AND COUNCIL MEETING AGENDA – DECEMBER 10, 2012
R 289-2012 RESOLUTION OF THE BOROUGH OF MADISON CANCELLING COMPLETED
CAPITAL IMPROVEMENT ORDINANCES
R 290-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING
CANCELLATION OF OLD OUTSTANDING CHECKS, BANK ERRORS AND RETURNED
CHECKS
R 291-2012 RESOLUTION FO THE BOROUGH OF MADISON AUTHORIZING
CANCELLATION OF OLD FEDERAL AND STATE GRANT RESERVE BALANCES
R 292-2012 RESOLUTION OF THE BOROUGH OF MADISON COUNCIL APPROVING
CORRECTIVE ACTION PLAN REPORT
R 293-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING 2012
BUDGET TRANSFERS
R 294-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING
CANCELLATION OF AN OLD ACCOUNT BALANCE IN THE WATER UTILITY OPERATING
FUND
R 295-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SERVICES
FROM E.B. FENCE, LLC. OF CEDAR BROOK, NEW JERSEY UNDER STATE AND COUNTY
CONTRACT FOR FENCE MATERIAL AND CONSTRUCTION
18. Unfinished Business
19. Approval of Vouchers
20. New Business
21. Adjournment
LAST PRINTED 12/10/2012 3:16:00 PM Page 3
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