Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON September 22, 2014 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 22nd day of September, 2014. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 2, 2014. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Landrigan moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) September 8, 2014 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (5) Regular Meeting Minutes – September 22, 2014 HARTLEY DODGE MEMORIAL CONSTRUCTION UPDATE STANZIALE CONSTRUCTION PBA/SOA CONTRACT NEGOTIATIONS FMBA CONTRACT NEGOTIATIONS 2014 ELECTRIC SERVICES Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (2) DEPARTMENT OF PUBLIC WORKS PART-TIME OFFICE ASSISTANT – CONSTRUCTION DEPARTMENT Date of public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (1) JERSEY CENTRAL POWER & LIGHT COMPANY Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mr. Catalanello Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of September 8, 2014. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Ms. Baillie moved approval of the Regular Meeting Minutes of September 8, 2014. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley announced the retirement of Water Foreman Sal DeBiasse after 37 years with the Borough of Madison. Mayor Conley also announced the second annual Quest Cares Charity Softball game to be held October 9th, 2014 at 5:00PM at Dodge Field. Borough staff and volunteers will play against the Quest Diagnostics softball team to benefit Project Community Pride and the American Cancer Society PAGE 2 OF 14 Regular Meeting Minutes – September 22, 2014 Mayor Conley presented the following Proclamation recognizing October 2014 as National Breast Cancer Awareness Month. Proclamation of the B o r o u g h o f M a d i s on Proclaiming BREAST CANCER AWARENESS MONTH OCTOBER 2014 WHEREAS, October is National Breast Cancer Awareness Month, which is an annual campaign to increase awareness of this disease; and WHEREAS, National Breast Cancer Awareness Month remains dedicated to increasing public knowledge about the importance of early detection of breast cancer diagnosis and treatment; and WHEREAS, too many women do not utilize mammography at regular intervals, even though, research indicates it is the best available method of detection to decrease death rates; and WHEREAS, the awareness campaign is sending out several key messages, most notably, the American Cancer Society continues to advise women to get an annual mammogram screening once they reach age 40; and WHEREAS, the National Cancer Institute estimates that in the United States, more than 230,000 (female) and 2,000 (male) new cases of breast cancer will be diagnosed this year and over 40,000 people will die from this disease; NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim October 2014 as Breast Cancer Awareness Month and urge all women and their families to increase their knowledge about breast cancer and to celebrate successes and memorialize lost battles. ________________________________________ Robert H. Conley Mayor September 22, 2014 Mayor Conley presented the following Proclamation recognizing October 10, 2014 as Put the Brakes on Fatalities Day. Proclamation of the B o r o u g h o f M a d i s on PAGE 3 OF 14 Regular Meeting Minutes – September 22, 2014 Proclaiming Put the Brakes on Fatalities Day® October 10, 2014 WHEREAS, across the nation, traffic crashes caused approximately 34,000 fatalities in 2013, and are the leading cause of death for young people ages 15 to 34; and WHEREAS, in New Jersey, 542 individuals lost their lives in traffic crashes in 2013; and WHEREAS, alcohol-related crashes accounted for 22.5 percent of the State’s traffic fatalities, while 26 percent of all fatal crashes involved traveling at unsafe speeds; and WHEREAS, motorcyclists, bicycle riders and pedestrians face increased risks on New Jersey’s roadways, as people opt for alternative modes of transportation; and WHEREAS, 57 motorcyclists, 14 bicyclists and 132 pedestrians were killed in New Jersey in traffic-related crashes in 2013; and WHEREAS, safer driving behaviors such as buckling up, every ride; obeying posted speed limits; stopping for pedestrians in crosswalks and using crosswalks when walking; avoiding aggressive driving behaviors; never driving impaired; wearing proper safety gear while riding a motorcycle or bicycle; and, focusing solely on driving by avoiding distractions, can dramatically reduce the number of traffic- related injuries and deaths; NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim October 10, 2014 as Put the Brakes on Fatalities Day®, and call upon everyone to put these lifesaving behaviors into practice to improve safety on the roadways in our community and throughout the State. __________________________________ Robert H. Conley, Mayor September 22, 2014 KRE Madison NJ Urban Renewal Presentation of the former Green Village Road School Property Mayor Conley presented a ceremonial check from Robert S. Powell Jr. of KRE Madison NJ Urban Renewal to Board of Education President Lisa Ellis Architect for KRE, Dean Marchetto, presented the design work for the project including images of the downtown area and four proposed buildings that will comprise the project. Mr. Marchetto noted a public area and community center along Kings Road. Mayor Conley thanked the members of the Council and Board of Education who have worked to make this project happen. Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on the proposed project. PAGE 4 OF 14 Regular Meeting Minutes – September 22, 2014 Since no member of the public wished to be heard, the invitation for discussion was closed. REPORTS OF COMMITTEES Health Mr. Landrigan of the Committee made the following comments: The Madison Health Department will hold two flu vaccine clinics October 1st and October 8th, for both residents and Borough staff. Public Works and Engineering Mr. Catalanello, Chair of the Committee, made the following comments: Mr. Catalanello reminded residents that once weekly garbage pickup has begun and leaf collection will begin October 27th. The 2014 Road Improvement program is underway with milling and paving for the final rive roads to be completed. The State anticipates the milling and paving of Main Street during the evenings beginning October 5th. Utilities Mrs. Vitale, Chair of the Committee, made the following comments: Mrs. Vitale noted the extensive road improvement program this year, which includes the Electric Department, working along with the Engineering Department, to install poles and overhead lines. Mrs. Vitale congratulated Sal DeBiasse on his recent retirement and noted that the Utility Advisory Committee will meet in early October. Public Safety Ms. Baillie, Chair of the Committee, made the following comments: The Madison Fire Department announces a major recall of KID smoke detectors, due to a defect after a power outage. Please see the Fire Department website or call KID directly for more information. The Fire Department received new breathing apparatus obtained with a grant today. The firefighters will need additional training with this new equipment, once serviced. Finance and Borough Clerk Mr. Wolkowitz, Chair of the Committee, made the following comments: Mr. Wolkowitz noted that staff from Standard & Poor will visit the Borough tomorrow regarding the Borough’s financial rating. Mr. Wolkowitz also noted the proposed resolution authorizing contracts with the Madison PBA and SOA . MR. Wolkowitz stated that the amended Electric Rebate Program form are available in the Clerk’s Office and must be submitted before December 1st. Community Affairs Mr. Rowe, Chair of the Committee, made the following comments: The Senior Center’s fall program, “Healthy, Wealthy & Wise,” will take place on Saturday, October 18th at 10:00 a.m. at the Civic Center. The Madison Access project, originally created in 2006 to promote local shopping, is returning this fall and the advisory group is making good progress on its rollout. Bottle Hill Day is this Saturday, September 27th, and The Gala for the Sidewalk Art Banner Gallery will be held on Friday, October 17. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: PAGE 5 OF 14 Regular Meeting Minutes – September 22, 2014 E-mail received September 9, 2014 from Christine Sherman, Fairview Avenue regarding the speed limit on Central Avenue E-mail received September 15, 2014 from John Fetterly, Green Avenue regarding a recent dog bite. E-mail received September 16, 2014 from Ray Lauletti, Central Avenue regarding the speed limit on Central Avenue INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Tim Harrington, Cross Gates Road, raised concern regarding the presentation of the proposed development of the Green Village Road School property, noting that what is actually developed is often not what is originally presented. AGENDA DISCUSSIONS 09/22/2014-1 BYLAWS AMENDMENT Mrs. Vitale provided suggested amendments to the Council bylaws as assembled by the Bylaws Committee. Mayor Conley noted each suggestion and asked for Council comments. Following discussion, there was consensus that Mrs. Vitale continue to adjust the bylaws amendments, with the Borough Clerk and present amended bylaws at the January 1st Reorganization meeting. ADVERTISED HEARINGS The Clerk made the following statement: The ordinances scheduled for hearing tonight was submitted in writing at a Regular meeting of the Mayor and Council held on September 8, 2014, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 48-2014 AN ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 195 OF THE BOROUGH CODE, LAND DEVELOPMENT ORDINANCE, REGARDING WAIVER OF BUILDING PERMIT FEES WHEREAS, the Borough Administrator has recommended amending Chapter 195 of the Borough Code, the Madison Land Development Ordinance, in regard to the waiver of construction fees for work done to promote accessibility by disabled persons; and PAGE 6 OF 14 Regular Meeting Minutes – September 22, 2014 WHEREAS, the Borough Council has considered the proposed amendment to the Madison Land Development Ordinance and wishes to amend the Code as recommended. NOW, THEREFORE, BE IT ORDAINED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that Chapter 195 of the Borough Code entitled “Madison Land Development Ordinance” shall be amended as follows: SECTION 1: Section 195-12, entitled ‘Fees” shall have the following added to it: § 195-12. Waiver of building permits fees. A. No person shall be charged a construction permit surcharge fee or enforcing agency fee for any construction, reconstruction, alteration or improvement designed and undertaken solely to promote accessibility by disabled persons to an existing public or private structure or any of the facilities contained therein. B. A disabled person, or a parent or a sibling of a disabled person, shall not be required to pay any municipal fee or charge in order to secure a construction permit for any construction, reconstruction, alteration or improvement which promotes accessibility to his/her own living unit. C. For the purposes of this section, "disabled person" means a person who has the total and permanent inability to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment, including blindness, and shall include, but not be limited to, any resident of this state who is disabled pursuant to the federal Social Security Act (42 U.S.C. § 416) or the federal Railroad Retirement Act of 1974 (45 U.S.C. § 231 et seq.) or is rated as having a 60% disability or higher pursuant to any federal law administered by the United States Veterans' Act. For purposes of this subsection, "blindness" means central visual acuity of 20/200 or less in the better eye with the use of a correcting lens. An eye which is accompanied by a limitation in the fields of vision such that the widest diameter of the visual field subtends an angle no greater than 20° shall be considered as having a central visual acuity of 20/200 or less. SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 48-2014. Since no member of the public wished to be heard, the public hearing was closed. Mr. Catalanello moved that Ordinance 48-2014, which was read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 7 OF 14 Regular Meeting Minutes – September 22, 2014 Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley declared Ordinance 48-2014 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of October 15, 2014 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 49-2014 AN ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 145 OF THE BOROUGH CODE ENTITLED ‘PROPERTY MAINTENANCE’ AUTHORIZING FINES FOR FAILURE TO MAINTAIN CERTAIN VACANT PROPERTIES AND REQUIRING OUT-OF-STATE CREDITORS TO DESIGNATE IN-STATE REPRESENTATIVES WHEREAS, the Borough of Madison (“Borough”) has reviewed recent amendments to Title 2A, 40 and 46 of the New Jersey Statutes regarding vacant and abandoned property and the responsibilities of foreclosing creditors; and WHEREAS, as a result of such legislation, certain amendments to the Code of Borough of Madison are required: NOW THEREFORE, BE IT ORDAINED AND ENACTED, by the Borough Council of the Borough of Madison that the following provisions of the Code of The Borough of Madison are amended as follows: SECTION ONE: Chapter 145 Article II § 145-8 is amended by the addition of the following new sections: § 145-8G Creditor responsibility: Pursuant to the provisions of the Public Laws of 2014, Chapter 35, a creditor filing a summons and complaint to foreclose a lien on a residential property that is vacant and abandoned, whether the filing of the summons and complaint is made before or after the determination that the property is vacant and abandoned, shall be responsible for the care, maintenance, security and upkeep of the exterior of the residential property. This obligation applies whether the determination that the property is vacant and abandoned is made by the public officer pursuant to the provisions of Chapter 145 Article V 8, 145-15 of the Code of the Borough of Madison, pursuant to the provisions of N.J.S.A. 2A:50-73 or otherwise. PAGE 8 OF 14 Regular Meeting Minutes – September 22, 2014 § 145-8H Notice to creditor; time to correct violations: If the public officer, or other authorized municipal official, determines that a creditor obligated to care, maintain, secure and keep up a vacant and abandoned property has failed to do so in violation of the provisions of Chapter 148 of this Code, the public officer or other authorized municipal official shall issue a notice of violation to the creditor that has filed a summons and complaint to foreclose on the property in question. The notice shall require the person or entity to correct the violation within thirty (30) days of receipt of the notice, or within ten (10) days of receipt of the notice if the violation presents an imminent threat to public health and safety. The issuance of this notice shall constitute evidence that a property is “vacant and abandoned” for purposes of N.J.S.A. 2A:50-73. § 145-8I Designated representative of out-of-State creditor; violation. An out-of-State creditor shall include the full name and contact information of the in-State representative or agent in the notice required to be provided to the municipal clerk pursuant to paragraph one of N.J.S.A. 46:10B-51. An out-of-state creditor found by a court of competent jurisdiction to have violated this provision shall be subject to a fine of $2,500.00 for each day of the violation commencing on the day after the ten (10) day period set forth in paragraph one of N.J.S.A. 40:10b-51 with respect to notifying the municipal clerk that an action to foreclose the property has been filed. SECTION TWO: Chapter 145, Article V § 145-15, is amended by adding the following new sections: § 145-15I. Additional notice required. Notice of violations of property maintenance, building or other property codes for any property declared vacant and abandoned pursuant to this Chapter shall be given a foreclosing creditor pursuant to the procedures of this Code as required by P.L. 2014, c. 35. § 145-18E. Violations and penalties. Except as set forth in Chapter 1, Article 1 § 1-15 and herein, any person, firm, corporation or entity violation any provision of this Chapter shall, upon conviction, be punishable as provided in Chapter 1, General Provisions, Article I, of this Code. A creditor required to care, maintain, secure and keep up a property under this Chapter cited in a notice issued pursuant to § 145-8H shall be subject to a fine of $1,500.00 for each day of the violation. AND BE IT FURTHER ORDAINED that any prior Ordinances which are inconsistent with the provisions of this Ordinance, are hereby repealed to the extent of such inconsistencies; AND BE IT FURTHER ORDAINED that should any section, part of any section, or clause or phrase of this ordinance for any reason be held to be invalid or unconstitutional, such decision shall not affect the remaining provisions of this ordinance; AND BE IT FURTHER ORDAINED that this Ordinance shall become effective upon final passage and publication as required by law. PAGE 9 OF 14 Regular Meeting Minutes – September 22, 2014 Mrs. Vitale moved that Ordinance 49-2014, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Landrigan moved adoption of the Resolutions listed on the Consent Agenda. Mr. Catalanello seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None R 265-2014 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY WOMAN’S NATIONAL FARM & GARDEN ASSOCIATION INC. BEACON HILL BRANCH OF NJ BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: NATIONAL FARM & GARDEN ASSOCIATION INC. BEACON HILL BRANCH OF NJ I.D. No. 75-8-39302 R.A. No. 1327 – On Premise merchandise Bottle Hill Day - September 27, 2014 R 266-2014 RESOLUTION OF THE BOROUGH OF MADISON GRANTING THE NEW JERSEY AFFILIATE OF “SUSAN G. KOMEN FOR THE CURE” PERMISSION TO PUBLICIZE OCTOBER AS BREAST CANCER AWARENESS MONTH WHEREAS, Gretchen Coviello on behalf of “Tie One On” Team ID# 6002517 has requested permission to decorate Waverly Place and tie pink ribbons on Borough street trees from October 1, 2014, to October 31, 2014, in support of their “Tie One On” campaign to fight breast cancer and raise awareness during “Breast Cancer Awareness Month;” and WHEREAS, the Borough Council has determined to grant this request. PAGE 10 OF 14 Regular Meeting Minutes – September 22, 2014 NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request to decorate Waverly Place and tie pink ribbons on Borough street trees from October 1, 2014, to October 31, 2014, in support of the “Tie One On” campaign to fight breast cancer and raise awareness during “Breast Cancer Awareness Month” is hereby approved with the understanding that the ribbons will be removed by organizers of the program no later than November 7, 2014. R 267-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CHANGE ORDER AND FINAL PAYMENT REQUEST FROM STANZIALE CONSTRUCTION FOR THE EAST STREET PARKING LOT PROJECT WHEREAS, a contract for the East Street Parking Lot project, in an amount not to exceed $114,223.00 was awarded to Stanziale Construction, LLC of Bloomfield, New Jersey, by Resolution 189-2014; and WHEREAS, the Borough Engineer has recommended approval of a change order to the contract for changes that were encountered during the construction, in an additional amount of $5,119.00 bringing the contract total to $119,342.00; and WHEREAS, the Borough Engineer has advised the project has been completed and has recommended approval of final payment including the change order to Stanziale Construction of Bloomfield, New Jersey; and WHEREAS, the Chief Financial Officer has attested to the availability of funds for this purpose, which funds were appropriated by Ordinance 34-2013 and Ordinance 32-2014; and WHEREAS, the Madison Area YMCA will be reimbursing the Borough of Madison for 80% of the project cost. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the final payment and $5,119.00 change order request from Stanziale Construction of Bloomfield, New Jersey, for the East Street Parking Lot project is hereby authorized. R 268-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING THOMAS DEBIASSE TO THE POSITION OF ACTING FOREMAN AND JAMES FINELLI TO THE POSITION OF ACTING LEADMAN IN THE MADISON WATER DEPARTMENT WHEREAS, the Superintendent of Public Works has recommended that Thomas DeBiasse be appointed to the position of Acting Foreman in the Madison Water Department; and PAGE 11 OF 14 Regular Meeting Minutes – September 22, 2014 WHEREAS, the Superintendent of Public Works has recommended that James Finelli be appointed to the position of Acting Leadman in the Madison Water Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Thomas DeBiasse to the position of Acting Foreman and James Finelli to the position of Acting Leadman in the Madison Water Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Thomas DeBiasse is hereby appointed to the position of Acting Foreman and James Finelli is hereby appointed to the position of Acting Leadman in the Madison Water Department effective immediately. BE IT FURTHER RESOLVED that provided each continues to serve in their respective capacity, each will be entitled to receive a five (5%) percent differential in compensation effective September 23, 2014. R 269-2014 RESOLUTION OF THE BOROUGH OF MADISON REAPPOINTING AMY GREELEY TO THE POSITION OF PART-TIME OFFICE ASSISTANT IN THE OFFICE OF CONSTRUCTION WHEREAS, the Borough Clerk has recommended reappointing Amy Greeley to the position of Part-Time Office Assistant in the Office of Construction; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that Amy Greeley is hereby reappointed to the position of Part-Time Office Assistant in the Office of Construction, to be compensated at the hourly rate of $19.47 for a maximum of 29 hours per week, with no health benefits provided. R 270-2014 RESOLUTION OF THE BOROUGH OF MADISON REJECTING ALL BIDS FOR THE 2014 ELECTRICAL SERVICES AND AUTHORIZATION FOR REBID WHEREAS, the Borough of Madison publicly advertised for bids for electrical services in accordance with Local Public Contracts Law N.J.S.A. 40A:11-1 et seq.; and WHEREAS, three bids were received; and WHEREAS, the lowest bidder was non-responsive and all others came in well able the cost estimation for these services, and PAGE 12 OF 14 Regular Meeting Minutes – September 22, 2014 WHEREAS, the Purchasing Officer has recommended that all bids be rejected pursuant to N.J.S.A. 40A:11-13.2(a) and rebid; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris and State of New Jersey that all bids for the 2014 Electrical Services are hereby rejected for the reasons set forth herein and the Borough Administrator is authorized to solicit new bids. R 271-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING COLLECTIVE BARGAINING AGREEMENTS WITH THE POLICEMEN’S BENEVOLENT ASSOCIATION AND SUPERIOR OFFICERS ASSOCIATION, LOCAL NO. 92 WHEREAS, the Borough of Madison (“Borough”) commenced collective negotiations with the PBA and SOA employee bargaining units; and WHEREAS, the Borough was able to successfully negotiate the attached contracts with the Madison PBA Local 92 and Superior Officers’ Association PBA Local 92; and WHEREAS, the Mayor and Council have considered the specific terms and conditions contained in each of the respective contracts for the above-enunciated bargaining units. BE IT THEREFORE resolved as follows: 1. The Mayor and Council approve the attached contracts with the Madison PBA Local 92 and Superior Officers’ Association PBA Local 92 for the period January 1, 2014 through December 31, 2017; and 2. The Council hereby authorizes the Borough Administrator, Raymond M. Codey and Mayor Robert H. Conley to execute each of the finalized collective bargaining agreements without further action being necessary. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Tim Harrington, Cross Gates Road, stated present value calculations for cash flow and noted that the Borough is better off calculating now. UNFINISHED BUSINESS - None PAGE 13 OF 14 Regular Meeting Minutes – September 22, 2014 APPROVAL OF VOUCHERS On motion by Mr. Landrigan, seconded by Mr. Catalanello and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Public Safety $38,613.26 Health & Public Assistance 2,372.80 Public Works & Engineering 161,399.94 Community Affairs 17,652.17 Finance & Borough Clerk 1,260,515.22 Utilities 1,174,000.19 Total $2,654,53.58 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None NEW BUSINESS Mayor Conley announced the following appointment and requested Council confirmation: Senior Citizens Advisory Committee William (Bill) List , 26 Rose Avenue – Income Tax Preparation member, unexpired term through December 31, 2014 Ms. Baillie moved confirmation of the foregoing appointment. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 10:00 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved October 27, 2014 (EO) PAGE 14 OF 14