Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON July 13, 2015 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 13th day of July, 2015. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 8, 2015. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert G. Catalanello Robert Landrigan Carmela Vitale Benjamin Wolkowitz Patrick W. Rowe Absent: Astri J. Baillie, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Landrigan moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) June 8, 2015 June 22, 2015 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (4) MRC NOTE ROLLOVER – S. Rogut Regular Meeting Minutes – July 13, 2015 METC LEASE REVISION RIO SUPPLY, INC MCGRATH MUNICIPAL EQUIPMENT, LLC Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (2) NON-UNION F/T CONFIDENTIAL EMPLOYEES FULL TIME METER READER Date of public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (2) HOPKINS V. CHATHAM TWP. FP POD-S ZONING CHANGES- S. Alfieri Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mr. Catalanello Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Mrs. Vitale moved approval of the Executive Minutes of June 8, 2015. Mr. Wolkowitz seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Baillie Mr. Catalanello moved approval of the Regular Meeting Minutes of June 8, 2015. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Baillie Mrs. Vitale moved approval of the Executive Minutes of June 22, 2015. Mr. Wolkowitz seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Baillie Mr. Catalanello moved approval of the Regular Meeting Minutes of June 22, 2015. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: PAGE 2 OF 23 Regular Meeting Minutes – July 13, 2015 Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Baillie GREETINGS TO PUBLIC Mayor Conley made the following comments: EMPLOYEE OF THE MONTH: The Employee of the Month for July is Robert Dunne of the Madison Fire Department for the work he personally undertook of organizing, scanning and researching the Fire Department’s extensive photograph collection ensuring preservation of the department’s history. ANNIVERSARY: Acting Detective/Sergeant Paul Kosakowski of the Madison Police Department – 20th Anniversary on July 17, 2015. Mayor Conley administered the oath to Class II Special Officer Joseph Mittermaier. REPORTS OF COMMITTEES Community Affairs Ms. Baillie, Chair of the Committee, absent. Public Safety Mr. Catalanello, Chair of the Committee, made the following comments: The Fire Department reports all three pumps have recently been tested and recertified. Hydrant flags have been installed on 600 hydrants in the Borough. The Fire Department wishes to thank the Madison Commons Condo Association for allowing the department to test the water pumps on ‘Geraldine” the 1921 Ahrens- Fox, model P-4. Utilities Mrs. Vitale, Chair of the Committee, made the following comments: Revised van registration forms have been completed by 76 riders. The updated form now includes medical and emergency contact information which has been entered on a spreadsheet for easier access and updating. Local resident Hank Knobloch has adopted the 10 Knock-Out rose bushes at the Civic Center, noticing their sad state after a hard winter and aggressive weed infestation. The bushes are now weed-free, pruned, fed and blooming again. The first two summer seminars co- sponsored by the senior center and the Madison Public Library were held on Monday, July 6th. Dr. Douglas Simon drew an audience of 101 on the topic of America’s global power. Eugene Lieber spoke on Islam and the Arab Empire to an audience of 102 on Thursday, July 9th. The Senior Center recently updated their listing on the statewide NJ211 website which includes referral information on nutrition, transportation, medical insurance counseling and other services. It can be seen at www.nj211.org. Electric Department reports the installed new pole and anchor on Valley Road. The completed installation of new secondary cable and pole transfers on Lee Avenue, Hamilton Street and Valley Road, and a transferred pole and transformer on Ridgedale Ave. The Department has also installed new lamppost and wiring on Nordling Lane and a CT cabinet, meters, and wired CTs at 39 Green Village Road. PAGE 3 OF 23 Regular Meeting Minutes – July 13, 2015 Finance and Borough Clerk Mr. Landrigan, Chair of the Committee, made the following comments: The third and fourth quarter tax bills will be delayed as Morris County has not yet determined tax rates. Mr. Landrigan explained that the MRC note is due before August 15th. The Borough Auditor has completed the 2014 audit and a resolution to acknowledging the audit is listed on the Consent Agenda this evening. Mr. Landrigan noted that developer KRE has received Planning Board approvals for the former Green Village Road School property redevelopment. Health Mr. Wolkowitz of the Committee made the following comments: The Madison Health Department reports that too much sun exposure can cause skin damage and some cancers, reminding residents to use sun screens. The Health Department also cautions against standing water which attracts mosquitoes and to be careful of wildlife in our area, such as bears, reminding residents to be cautious with food. Public Works and Engineering Mr. Rowe, Chair of the Committee, made the following comments: Mill and Overlay work on Woodland Road and Noe Avenue has been substantially completed. Borough Officials will be meeting with Cifelli & Son to review the Ridgedale Ave reconstruction project schedule. Tonight Council will be asking to appropriate funds to begin working on plans to reconstruct Prospect Street and Greenwood Avenue in 2016. The goal is to get the projects approved very late this year so project can be bid this coming winter. Sewer lining work will begin within the next two weeks, which will include work authorized in both the 2014 and 2015 budgets. COMMUNICATIONS AND PETITIONS None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Martin Barbato; Arlena Court, raised concern regarding proposed Resolution R 206-2015, setting budget guidelines, noting his preference for an ordinance. Thomas Bintinger; Rolling Hills Court, noted the Budget Committee has more work to accomplish and introduction of Resolution R 206-2015 is an excellent first step. AGENDA DISCUSSIONS 07/13/2015-1 WATER CONNECTION FEES Borough Engineer Robert Vogel provided information regarding recommended water connection fee schedules. There was agreement to list an ordinance for introduction to increase new water connection fee schedules as recommended by the Borough Auditor. Ordinance 46-2015 is listed for Introduction. PAGE 4 OF 23 Regular Meeting Minutes – July 13, 2015 07/13/2015-2 2014 MUNICIPAL AUDIT Mr. Landrigan noted that the Council has received the Borough Auditor’s report for 2014 with minor corrective action items. There was consensus to list a resolution on the Consent Agenda pertaining to the 2014 audit. Resolution R 205-2015 is listed on Consent Agenda. 07/13/2015-3 APPROPRIATION OF $90,000.00 FOR PRELIMINARY EXPENSES RELATED TO RECONSTRUCTION OF PROSPECT STREET AND GREENWOOD AVENUE There was agreement with Mr. Vogel’s recommendation to appropriate $90,000.00 for preliminary engineering expenses for the reconstruction of Prospect Street and Greenwood Avenue. Ordinance 47-2015 is listed for Introduction. ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on June 22, 2015, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 43-2015 ORDINANCE OF THE BOROUGH OF MADISON AMENDING ORDINANCE 52-2014 APPROPRIATING $200,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE WAVERLY GREEN PARKING LOT IMPROVEMENT PROJECT TO INCREASE THE APPROPRIATION FROM $200,000.00 TO $250,000.00 WHEREAS, Ordinance 52-2014 of the Borough of Madison appropriated $200,000.00 from the General Capital Improvement Fund for Waverly Green Parking Lot Improvement project; and WHEREAS, the Borough Engineer has recommended that the Borough amend Ordinance 52-2014 to appropriate an additional $50,000.00 from the General Capital Improvement Fund thereby increasing Ordinance 52-2014 to $250,000.00 for Waverly Green Parking Lot Improvement project; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $250,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should amend Ordinance 52-2014 to appropriate an additional $50,000.00 from the PAGE 5 OF 23 Regular Meeting Minutes – July 13, 2015 General Capital Improvement Fund thereby increasing Ordinance 52-2014 to $250,000.00 for Waverly Green Parking Lot Improvement project. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Ordinance 52-2014 is hereby amended to appropriate an additional $50,000.00 from the General Capital Improvement Fund thereby increasing Ordinance 52-2014 to $250,000.00 for the Waverly Green Parking Lot Improvement project. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 43-2014. Since no member of the public wished to be heard, the public hearing was closed. Mr. Rowe moved that Ordinance 43-2014, which was read by title, be finally adopted. Mr. Catalanello seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Baillie Mayor Conley declared Ordinance 43-2014 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 44-2015 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $32,000.00 FROM THE FIRE DEPARTMENT TRUST FUND TO PURCHASE NOTEBOOKS AND TABLETS WHEREAS, the Fire Chief has recommended that the Borough appropriate $32,000.00 from the Fire Department Trust Fund to purchase and install notebooks and tablets; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Fire Trust Fund in an amount not to exceed $32,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $32,000.00 from the Fire Trust Fund to purchase and install notebooks and tablets. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: PAGE 6 OF 23 Regular Meeting Minutes – July 13, 2015 SECTION 1: The amount of $32,000.00 is hereby appropriated from the Fire Department Trust Fund to purchase and install notebooks and tablets. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 44-2014. Since no member of the public wished to be heard, the public hearing was closed. Mr. Catalanello moved that Ordinance 44-2014, which was read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Baillie Mayor Conley declared Ordinance 44-2014 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 45-2015 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $7,942.79 FROM THE FIRE DEPARTMENT TRUST FUND TO REPAIR TOWER 1 WHEREAS, the Fire Chief has recommended that the Borough appropriate $7,950.00 from the Fire Department Trust Fund for the repair of Tower 1; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Fire Trust Fund in an amount not to exceed $7,950.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $7,950.00 from the Fire Trust Fund for the repair of Tower 1. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $7,950.00 is hereby appropriated from the Fire Department Trust Fund for the repair of Tower 1. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 45-2014. Since no member of the public wished to be heard, the public hearing was closed. PAGE 7 OF 23 Regular Meeting Minutes – July 13, 2015 Mr. Catalanello moved that Ordinance 45-2014, which was read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Baillie Mayor Conley declared Ordinance 45-2014 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of July 27, 2015 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 46-2015 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 190 OF THE MADISON BOROUGH CODE ENTITLED “WATER” TO UPDATE THE WATER CONNECTION FEE SCHEDULE WHEREAS, the Borough Engineer and Borough Auditor have recommended that the Borough amend Chapter 190 of the Madison Borough Code entitled “Water” to include an updated water connection fee schedule; and WHEREAS, Nisivoccia and Company, LLP, Certified Public Accountants and consultant to the Borough, has performed a study of the capital costs and interest on debt service together with the number of equivalent users at December 31, 2014, and based on such study has recommended a water connection fee in the amount of $3,088.00 for new customers; and WHEREAS, such water connection fee is authorized by N.J.S.A. 40A:31-11 entitled “County and Municipal Water Supply”. PAGE 8 OF 23 Regular Meeting Minutes – July 13, 2015 NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 190-11.2 of the Madison Borough Code, currently entitled “Connection fee” is hereby amended as follows: §190-11.2 Connection fee There shall be a water connection fee established in accordance with N.J.S.A. 40A:31-11 in addition to the fees for department services set forth in Section 190-33. The water connection fee for the remainder of 2015 shall be: A. For single family dwelling units, $3,088.00, and for multiple dwelling units, $3,088.00 per unit. B. In the case of any building or portion thereof to be used for industrial, commercial, educational or other than dwelling purposes, the Borough Engineer shall determine by accepted standards the number of units to be connected or added to an existing connection; where a unit equals an annual average daily flow of 248 gallons or fraction thereof: $3,088.00 per unit. This fee shall, pursuant to statute, be recalculated at the end of each budget year and may be reset by ordinance of the Borough Council after public hearing, on a yearly basis. The water connection fee shall be payable in full to the Borough of Madison at the time a building water connection permit is issued for connection to the municipal water system by the Borough of Madison. SECTION 2: This Ordinance shall take effect as provided by law. Mrs. Vitale moved that Ordinance 46-2015, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Baillie ORDINANCE 47-2015 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $90,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING PAGE 9 OF 23 Regular Meeting Minutes – July 13, 2015 AND DESIGN SERVICES FOR IMPROVEMENTS TO PROSPECT STREET AND GREENWOOD AVENUE WHEREAS, the Borough Engineer has recommended that the Borough award a professional services contract for engineering and design services in regard to the improvement of Prospect Street and Greenwood Avenue in preparation of the 2016 Road Improvements Program; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $90,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $90,000.00 from the General Capital Improvement Fund for a professional services contract for engineering and design services in regard to the improvement of Prospect Street and Greenwood Avenue in preparation of the 2016 Road Improvements Program; and NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $90,000.00 is hereby appropriated from the General Capital Improvement Fund for a professional services contract for engineering and design services in regard to the improvement of Prospect Street and Greenwood Avenue in preparation of the 2016 Road Improvements Program. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Rowe moved that Ordinance 47-2015, which the Borough Clerk read by title, be adopted. Mr. Catalanello seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Baillie CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Catalanello moved adoption of the Resolutions R 204-2015, R 205-2014, R 207- 2015 through R 213-2015 and R 215-2015 through R 223-2015 listed on the Consent PAGE 10 OF 23 Regular Meeting Minutes – July 13, 2015 Agenda. Mr. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Baillie R 204-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY PTO MADISON JUNIOR SCHOOL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: PTO MADISON JUNIOR SCHOOL I.D. No. 274-5-26391 R.A. No. 1355 – Off-premise 50/50 December 18, 2015 R 205-2015 RESOLUTION OF THE BOROUGH OF MADISON PERTAINING TO THE 2014 AUDIT WHEREAS, N.J.S.A. 40A:5-4 requires the Governing Body of every local unit to have made an annual audit of its books, accounts and financial transactions; and WHEREAS, the Annual Report of Audit for the year 2014 has been filed by a Registered Municipal Accountant with the Municipal Clerk as per the requirements of N.J.S.A. 40A:5-6, and a copy has been received by each member of the Governing Body; and WHEREAS, the Local Finance Board of the State of New Jersey is authorized to prescribe reports pertaining to local fiscal affairs; and WHEREAS, the Local Finance Board has promulgated N.J.A.C. 5:30-6.5, a regulation requiring that the Governing Body of each municipality shall by resolution certify to the Local Finance Board of the State of New Jersey that all members of the Governing Body have reviewed, as a minimum, the sections of the annual audit entitled: "General Comments and Recommendations"; and WHEREAS, the members of the Governing Body have personally reviewed as a minimum the Annual Report of Audit, and specifically the sections of the Annual Audit entitled: "General Comments and Recommendations" as evidenced by the group affidavit form of the Governing Body attached hereto; and WHEREAS, such resolution of certification shall be adopted by the Governing Body no later than forty-five days after the receipt of the annual audit, pursuant to N.J.A.C. 5:30-6.5; and PAGE 11 OF 23 Regular Meeting Minutes – July 13, 2015 WHEREAS, all members of the Governing Body have received and have familiarized themselves with, at least, the minimum requirements of the Local Finance Board of the State of New Jersey, as stated aforesaid and have subscribed to the affidavit, as provided by the Local Finance Board; and WHEREAS, failure to comply with the regulations of the Local Finance Board of the State of New Jersey may subject the members of the local Governing Body to the penalty provisions of R.S. 52:27BB-52 - to wit: R.S. 52:27BB-52 - A local officer or member of a local Governing Body who, after a date fixed for compliance, fails or refuses to obey an order of the director (Director of Local Government Services), under the provisions of this Article, shall be guilty of a misdemeanor and, upon conviction, may be fined not more than one thousand dollars ($1,000.00) or imprisoned for not more than one year, or both, and in addition shall forfeit their office. NOW, THEREFORE, BE IT RESOLVED that the Governing Body of the Borough of Madison, County of Morris, State of New Jersey, hereby states that it has complied with N.J.A.C. 5:30-6.5 and does hereby submit a certified copy of this resolution and the required affidavit to said Board to show evidence of said compliance. R 207-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING HIGH BID THRESHOLD AMOUNT IN AN AMOUNT NOT TO EXCEED THE STATUTORY MAXIMUM BID THRESHOLD WHEREAS, the Borough of Madison has previously established the office of Qualified Purchasing Agent for the Borough of Madison; and WHEREAS, Linda Sawyer, the Purchasing Agent for the Borough of Madison, holds a certificate from the Department of Community Affairs, Division of Local Government Services, certifying that she is a “Qualified Purchasing Agent”; and WHEREAS, Governor Chris Christie has exercised his authority under N.J.S.A. 40A:11-3(c) to increase the bid threshold to $40,000.00 on July 1, 2015; and WHEREAS, the Borough of Madison has a Qualified Purchasing Agent, and therefore pursuant to N.J.S.A. 40A:11-3 the Borough of Madison may authorize a higher bid threshold in the amount of $40,000.00 and a higher quotation threshold in the amount of $6,000.00. PAGE 12 OF 23 Regular Meeting Minutes – July 13, 2015 NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that pursuant to N.J.S.A. 40A:11-3 the bid threshold effective July 1, 2015 for the Borough of Madison shall be $40,000.00 and the quotation threshold shall be $6,000.00. R 208-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF AN AGREEMENT FOR HEALTH SERVICES WITH THE TOWNSHIP OF CHATHAM WHEREAS, the Borough of Madison wishes to furnish to the Township of Chatham health services of a technical and professional nature as hereinafter set forth, in consideration of payment as hereinafter provided, all according to N.J.S.A. 26:3A2-1 et seq.; and WHEREAS, the Township of Chatham is agreeable to contracting for such services; and WHEREAS, the Borough Administrator has recommend the Council authorize execution of an agreement with the Township of Chatham, with a base fee of $111,920.00, on such terms and in a form acceptable to the Borough Attorney. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, State of New Jersey that the Mayor and Borough Clerk be authorized to enter into an agreement for health services as described herein in such form approved by the Borough Attorney. R 209-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING APPOINTMENT OF LIAM MCLAUGHLIN FOR SUMMER INTERN IN THE PUBLIC WORKS DEPARTMENT WHEREAS, the Borough Administrator has recommended the appointment of Liam McLaughlin to the position of Summer Intern in the Public Works Department; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Liam McLaughlin is hereby appointed to the position of Summer Intern in the Public Works Department effective immediately at the rate of pay of $9.00 per hour. R 210-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING MEMBERSHIP IN THE CRANFORD POLICE COOPERATIVE PRICING SYSTEM PAGE 13 OF 23 Regular Meeting Minutes – July 13, 2015 WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Pricing Agreements for its administration; and WHEREAS, the Cranford Police Cooperative Pricing Council has offered voluntary participation in a Cooperative Pricing System for purchase of goods and services; and WHEREAS, on July 13, 2015, the governing body of the Borough of Madison, County of Morris, State of New Jersey duly considered participation in the Cranford Police Cooperative Pricing Council for the provision and performance of goods and services. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris in the State of New Jersey as follows: 1. This Resolution shall be known and may be cited as a Cranford Police Cooperative Pricing Council Purchasing Resolution of the Borough of Madison. 2. Pursuant to the provisions of N.J.S.A. 40A:11-11(5), the Mayor is hereby authorized to enter into a Cooperative Purchasing Agreement with the Cranford Police Cooperative Pricing Council. 3. The Cranford Police Cooperative Pricing Council shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey. 4. The Resolution shall take effect immediately upon passage. R 211-2015 RESOLUTION OF THE BOROUGH OF MADISON GRANTING TURN THE TOWNS TEAL, INC. PERMISSION TO TIE RIBBONS AROUND TREES ON THE STREETS OF MADISON FROM SEPTEMBER 1, 2015 THROUGH SEPTEMBER 30, 2015 IN SUPPORT OF THEIR TURN THE TOWNS TEAL CAMPAIGN TO FIGHT OVARIAN CANCER WHEREAS, Turn the Towns Teal, Inc. has requested permission for ribbons to be tied on Borough street trees on the main streets of the Borough from September 1, 2015 to September 30, 2015 in support of their “Turn the Towns Teal Campaign” to fight ovarian cancer; and WHEREAS, the Borough Council has determined to grant this request with the understanding that the ribbons be removed after September 30, 2015. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request for ribbons to be PAGE 14 OF 23 Regular Meeting Minutes – July 13, 2015 tied on Borough street trees from September 1, 2015 to September 30, 2015 in support of the Turn the Towns Teal, Inc. “Turn the Towns Teal Campaign” to fight ovarian cancer is hereby approved. BE IT FURTHER RESOLVED that the Kaleidoscope of Hope Foundation will arrange for removal of the ribbons no later than October 5, 2015. R 212-2015 RESOLUTION OF THE BOROUGH OF MADISON RENEWING LIQUOR LICENSES IN THE BOROUGH OF MADISON FOR THE 2015-2016 LICENSE TERM BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for renewal of Liquor Licenses for the 2015 - 2016 license term be, and hereby are, approved: CONSUMPTION LICENSE – FEE $2,386.00; July 1, 2015 through June 30, 2016 License Number 1417-33-017-007 Salgino Pub Inc. Rocco’s Restaurant 30 Cook Plaza Madison, NJ 07940 DISTRIBUTION LICENSES - FEE: $1,798.00; July 1, 2015 through June 30, 2016 License #1417-44-003-006 (Inactive) Silver Sea Enterprises Inc. Bottle Hill Wine & Spirits Madison, NJ 07940 License # 1417-44-004-010 TRID CORP MADISON WINE CELLARS 29 Main Street Madison, NJ 07940 License #1417-44-006-005 ANV Madison LLC Main Street Wine Cellar 300 Main Street Unit 7A Madison, NJ 07940 License #1417-44-013-010 JELMA INC. Gary’s Wine & Marketplace 121 Main Street Madison, NJ 07940 R 213-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SETTLEMENT WITH SHAWN G. HOPKINS WHEREAS, a claim was filed with several Morris County municipalities, including the Borough of Madison, by Shawn G. Hopkins for alleged violation of the Open Public Records Act; and PAGE 15 OF 23 Regular Meeting Minutes – July 13, 2015 WHEREAS, the Borough Attorney has negotiated a settlement with Mr. Hopkins for attorney fees in the total amount of $300.00; and WHEREAS, the Borough Administrator has recommended that the Borough pay $300.00 for full and final settlement of the matter. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey R 214-2015 Item Removed and the # retired. R 215-2015 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING SALARY INCREASE TO CONFIDENTIAL EMPLOYEES EXCLUDED FROM UNION PARTICIPATION WHEREAS, the Borough Administrator has recommended approving a $1,000.00 salary increase to twelve confidential employees excluded from union participation to maintain parity with the union employees; and WHEREAS, the Borough Council has determined to approve a $1,000 salary increase to the non-union confidential employees, effective July 15, 2015. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough Council ratifies and authorizes payment of a $1,000.00 salary increase to Theresa Devecchi, Patricia Macaluso, Connie Phillips, Kristy Manion, Linda Sawyer, Court Administrator Frank Ciampi, Deputy Court Administrator Dawn Allgeier, Sandra Emmerich, Benjamin Keenan, John Rafter, Joseph Mittermaier and John Zaragosa effective July 15, 2015. R 216-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF WATER METERS/DATA RECORDERS AND RADIO FREQUENCY METER INTERFACE UNDER MORRIS COUNTY COOPERATIVE PRICING COUNCIL WHEREAS, the Borough of Madison desires to award a contract for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Rio Supply, Inc., 100 Allied Parkway, Sicklerville, New Jersey, 08094 has been awarded Morris County Co-Operative Pricing Council contract number #47; and WHEREAS, the Public Works Superintendent has recommended that the Borough Council utilize these contracts for the purchase of Water Meters/Data PAGE 16 OF 23 Regular Meeting Minutes – July 13, 2015 Recorders and Radio Frequency meter interface under contract #47, in the amount of $21,845.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $21,845.00 for this purpose in the Water Department operating account. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface, for $21,845.00 is hereby approved. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Rio Supply, Inc., 100 Allied Parkway, Sicklerville, New Jersey, 08094, for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface at a total price not to exceed $21,845.00, in a form acceptable to the Borough Attorney. R 217-2015 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING THE AWARD OF A PURCHASE ORDER/CONTRACT TO MCGRATH MUNICIPAL EQUIPMENT, LLC FOR THE PURCHASE OF A HOT BOX UNDER THE NATIONAL JOINT POWERS ALLIANCE WHEREAS, the Borough of Madison desires to ratify an award of a purchase/order contract for the purchase of a Hot Box to an authorized vendor under the National Joint Powers Alliance Co-Operative Pricing program; and WHEREAS, the purchase of goods and services by a local contracting unit is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, McGrath Municipal Equipment, LLC of Springfield, New Jersey has been awarded the National Joint Powers Alliance Co-Operative Pricing contract number 11312-FRM for a Hot Box; and WHEREAS, the Superintendent of Public Works has recommended that the Borough Council utilize this contract for the purchase of a Hot Box in the amount of $31,512.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $31,512.00 for this purpose in Ordinance 25-2015. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that a purchase order/contract be awarded to McGrath Municipal Equipment, LLC of Springfield, New Jersey for the purchase of a Hot Box, at a total price not to exceed $31,512.00 PAGE 17 OF 23 Regular Meeting Minutes – July 13, 2015 under the National Joint Powers Alliance Co-Operative Pricing contract number 11312-FRM for a Hot Box and same is hereby ratified and approved. R 218-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING 31th ANNUAL GIRALDA FARMS RUN ON SUNDAY, NOVEMBER 8, 2015 R 219-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY WOMAN’S NATIONAL FARM & GARDEN ASSOCIATION INC. BEACON HILL BRANCH OF NJ WHEREAS, the Rose City Runners Club has requested permission to use portions of Loantaka Way, Woodland Road, Treadwell Avenue, Dodge Drive and Madison Avenue in connection with the annual Giralda Farms Run; and WHEREAS, the Police Chief recommends approval of this request; and WHEREAS, the Rose City Runners Club has agreed to reimburse the Madison Police Department for all expenses incurred in connection with the monitoring of said race; and WHEREAS, the Borough Council has reviewed said request and determined that it should be granted. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, State of New Jersey that the Rose City Runners Club is hereby granted permission to use portions of Loantaka Way, Woodland Road, Treadwell Avenue, Dodge Drive and Madison Avenue in connection with the annual Giralda Farms Run to be conducted on Sunday, November 8, 2015, between the hours of 12:00 (noon) and 2:00 p.m. subject to the condition that the Rose City Runners Club reimburse the Madison Police Department for all expenses incurred in connection with the monitoring of said race. RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY WOMAN’S NATIONAL FARM & GARDEN ASSOCIATION INC. BEACON HILL BRANCH OF NJ BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: WOMAN’S NATIONAL FARM & GARDEN ASSOCIATION INC. BEACON HILL BRANCH OF NJ I.D. No. 75-8-39302 R.A. No. 1356 – On Premise merchandise Bottle Hill Day – October 3, 2015 PAGE 18 OF 23