Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON November 23, 2015 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 23rd day of November, 2015. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 8, 2015. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Landrigan moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) November 9, 2015 Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (5) AFFORDABLE CARE ACT LOOK BACK PERIOD 2016 FULL TIME, NON UNION REVIEW SYSTEM DPW PROMOTIONS Regular Meeting Minutes – November 23, 2015 DOWNTOWN PROGRAM DIRECTOR PERSONNEL CERTIFYING OFFICER Date of public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (1) BOROUGH FACEBOOK PAGE Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mr. Catalanello Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Mrs. Vitale moved approval of the Executive Minutes of November 9, 2015. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Ms. Baillie moved approval of the Regular Meeting Minutes of November 9, 2015. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley noted his attendance at the New Jersey League of Municipalities Annual Conference announcing that The New Jersey Municipal Managers Association (NJMMA) has selected our own Ray Codey as the “Outstanding Manager of the Year” for 2015. He was recognized at their luncheon at the NJLOM Conference on November 18th. Congratulations to Ray! Mayor Conley also noted that the Madison Public Library reopened the Chase Room today and anticipates opening the main Library as soon as possible. Mayor Conley wished residents and staff a very Happy Thanksgiving. REPORTS OF COMMITTEES Community Affairs Ms. Baillie, Chair of the Committee, made the following comments: The Downtown Development Commission begins the Madison holiday season this Friday, November 27th with the Arts Festival begins at noon, free musical performances and the annual Christmas walk from 4:00 to 7:00 p.m. the tree lighting will take place as well. The annual menorah lighting will take place on December PAGE 2 OF 23 Regular Meeting Minutes – November 23, 2015 10th at the Madison Train Station with a reception to follow at the Hartley Dodge Memorial. Madison gift checks are now available at Cramer’s Carpets. Helene Corlett’s “Looking Back” column in the Senior Newsletter continues to attract positive comments and is frequently the first place people look when they receive an issue. To date, she has researched and written 27 columns ranging from prohibition to French immigrants to letters to Santa written by children in 1914.Two new activities have been added at the Senior Center, a Thursday bridge group and a Tuesday canasta group. Both are the result of residents taking Adult School classes and then having the opportunity to practice what they have learned, a strategy that began with last year’s Mah Jongg players. Three groups are currently on our schedule. The Telephone Reassurance program has added its twelfth volunteer, insuring coverage and daily calls to 21 homebound seniors around Morris County. Residents are encouraged to support the Madison Christmas Fund. Public Safety Mr. Catalanello, Chair of the Committee, made the following comments: The Madison Police Department is asking for any information regarding a hit and run on Main Street. The Fire Department has posted holiday safety tips on the Borough website. Utilities Mrs. Vitale, Chair of the Committee, made the following comments: The Electric Department has completed decoration of the Christmas tree on Waverly Place and pole decorations downtown. Listed for introduction tonight is an ordinance for funding for a handheld meter pilot program. New customer electric utility billing system is being upgraded to include both water and electric charges on one bill. Mrs. Vitale thanked Utility Supervisor Donna Carey for her hard work. The Water Department reports two new services completed at 134 Main Street and 118 Loantaka Way. Water testing is ongoing every two weeks. Finance and Borough Clerk Mr. Landrigan, Chair of the Committee, made the following comments: We have been working with the State to receive $500,000 Green Acres grant funds awarded earlier this month. The sale of the former Green Village Road School property is scheduled to take place December 1st and the annual Tax Sale is scheduled for December 17th at 10:00 a.m. The transition of CFO duties continues, and Mr. Landrigan noted that this is Mr. Kalafut’s last Council Meeting. Health Mr. Wolkowitz of the Committee made the following comments: Adult residents are encouraged to check their heart health at the Adult Health Screening on Friday, December 4, starting at 8 a.m. The screening includes the CMP (comprehensive metabolic profile blood analysis), blood pressure checks, information on cholesterol and diet, fitness and preventing osteoporosis. Pet license renewals are due between January 2, 2016 and January 31, 2016. Proof of current rabies immunity, good through at least October 31, 2016, must be presented to obtain a license. Public Works and Engineering Mr. Rowe, Chair of the Committee, made the following comments: Signage and striping for Ridgedale Avenue is complete, and the project will be closed out below budget. The Engineering staff is working on the 2016 Road Improvement projects including the recently surveyed streets of Kinney, West, Loantaka Terrace, Crescent ,Cross and Cottage Place in anticipation of approvals PAGE 3 OF 23 Regular Meeting Minutes – November 23, 2015 from Council to bid in early spring. A State aid application for Prospect Avenue was submitted and design work will be completed by a consulting engineer. The 2014 and 2015 Sewer lining work is now completed. Additionally, several small storm water collection improvements and added inlets were completed by DPW staff. The skating rink at Memorial Park has had drainage improvements completed in accordance with a contract with Connon Landscape, Inc. There grading and natural turf replacement contract with Leo Hinds Inc. for the soccer field has been initiated and will be completed with topsoil and seed applications in early spring. The Dodge Field Basketball courts were improved with a contract by Musco and Quality Electric. Sidewalks connecting the Recreation Complex with the High School are in progress with work by contractor Diamond Construction, Inc. The Complete Streets Committee has a meeting scheduled for Wednesday, December 2nd at 8:00 a.m. The Madison Complete Streets Policy Manual and the committees work was recognized by the NJ Bicycle and Pedestrian Resource Center last month. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: E-mail received November 23, 2015 from Jerry Stevenson of Ardsleigh Drive regarding proposed ordinance 55-2015. Email received November from Joseph Hamilton, Jr. of Overhill Drive regarding water utility bills. INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Thomas Haralampoudis, Pomeroy Road, inquired about use of funds from the cancellation of completed capital project. AGENDA DISCUSSIONS 11/23/2015-1 WATER RATE ROLLBACK 11/9/2015-1 Mayor Conley called up Ordinance 55-2015 for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 55-2015 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 190 OF THE MADISON BOROUGH CODE ENTITLED “WATER” TO REMOVE REFERENCES TO ORDINANCE 1-2011, SECTION 4 WHEREAS, the Chief Financial Officer and the Borough Auditor have recommended amending section 190-32B of the Madison Borough Code entitled "Water” to remove any reference to Section 4, of Ordinance 1-2011, adopted January 24, 2011, and; WHEREAS, water rates have only been increased twice since 1990; and PAGE 4 OF 23 Regular Meeting Minutes – November 23, 2015 WHEREAS, there is a need for revenue to support capital improvements to the water supply and distribution system; and WHEREAS, the Strategic Planning Committee on the Utilities confirmed that Madison’s water rates are 54.6% lower than other Morris County towns and investor-owned utilities; and WHEREAS, the Strategic Planning Budget Committee determined that the rate setting process for water recognizes that tax exempt organizations do not directly contribute to funding of municipal services and embedded in the water rates and their transfers is an indirect contribution from tax exempt organizations who are among the largest water users to Madison’s costs; and WHEREAS, the Strategic Planning Budget Committee further found that reducing utility rates would create a revenue gap within the municipal budget that would have to be closed through some combination of higher taxes, additional fees for services and/or reduction in services. WHEREAS, the Borough Council agrees with said recommendation. NOW, THEREFORE, BE IT ORDAINED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that Section 190-32B of the Borough Code entitled “Water” is hereby amended to remove any reference to Section 4, of Ordinance 1-2011. Delete: SECTION 4: One half of the recommended 20% rate increase will be dedicated to funding approximately $1,000,000 for the automated meter reading system. This will require a time frame of approximately five years to fully fund this project. This 10% will sunset from the water rates when the project is completely installed. That date will be January 31, 2016 or when the project is fully funded. Mayor Conley opened up the public hearing on Ordinance 55-2015. Michael Soriano, Woodland Road, noted that the Strategic Planning process has sets needs of the utilities, and noted that the consultant’s report is not yet available. Mrs. Vitale moved that Ordinance 55-2015, which the Clerk read by title, be finally adopted. Mr. Rowe seconded the motion. Following discussion, the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz Nays: Mr. Catalanello, Mr. Rowe Mayor Conley declared Ordinance 55-2015 adopted and finally passed and asked the Clerk to publish notice thereof in the newspaper and file the ordinance in accordance with the law. PAGE 5 OF 23 Regular Meeting Minutes – November 23, 2015 11/23/2015-2 MADISON-CHATHAM JOINT MEETING BYLAWS Mrs. Vitale provided suggested amendment to the Joint Meeting bylaws noting that the amendments are minor, with the addition of the Finance Chair acting as the Personnel Chair. The meeting was adjourned for five minutes, and reconvened at 9:48 p.m. 11/23/2015-3 HEALTH DEPARTMENT STRATEGIC PLAN PRESENTATION Lisa Gulla, Madison Health Officer addressed the Mayor and Council providing a strategic plan for the future of the Health Department, to promote, protect, and assure conditions for optimal health for the Madison community. Mrs. Gulla noted past achievements, current programs and other goals. 11/23/2015-4 2014 CORRECTIVE ACTION PLAN Robert Kalafut, Chief Financial Officer provided information regarding the 2014 Corrective Action Plan and the following additional annual financial items recommended for cancellation listed on the agenda. Mr. Kalafut noted four recommendations for corrective action. There was agreement to list the recommended resolutions on the Consent Agenda. Resolution 313-2015 is listed on the Consent Agenda. 11/23/2015-5 CANCELLATION OF COMPLETED CAPITAL IMPROVEMENT ORDINANCES Resolution 314-2015 is listed on the Consent Agenda. 11/23/2015-6 CANCELLATION OF OLD OUTSTANDING CHECKS AND BANK ERRORS Resolution 315-2015 is listed on the Consent Agenda. 11/23/2015-7 CANCELLATION OF OLD GRANT RECEIVABLES AND OLD GRANT APPROPRIATION RESERVES Resolution 316-2015 is listed on the Consent Agenda. 11/23/2015-8 2016 ROAD RECONSTRUCTION PROJECTS Robert Vogel, Borough Engineer provided information regarding the proposed 2016 Road Reconstruction Program, noting plans and specification can be ready for bids in early February and awarded in April, with work commencing in May. ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on November 9, 2015, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: PAGE 6 OF 23 Regular Meeting Minutes – November 23, 2015 ORDINANCE 52-2015 ORDINANCE AMENDING CHAPTER 34, OF THE CODE OF THE BOROUGH OF MADISON ENTITLED “POLICE DEPARTMENT,” ESTABLISHING PROMOTION PROCEDURES FOR THE RANKS OF POLICE CHIEF, CAPTAIN, LIEUTENANT AND SERGEANT AND ESTABLISHING A PROCEDURE FOR ACTING APPOINTMENTS AND HIRING POLICE OFFICERS WHEREAS, within its general powers as a municipality, the Borough of Madison may make and enforce ordinances, rules and regulations not contrary to federal or state law as it deems necessary and to protect the public safety and welfare of its residents; and WHEREAS, the Mayor and Council of the Borough of Madison support and encourage efficiency within the Madison Police Department; and WHEREAS, the Mayor and Council of the Borough of Madison have determined that it would be in the best interest of the citizens of the Borough to establish a promotion practice based upon merit for the positions of Police Chief, Captain, Lieutenant and Sergeant when there is a vacancy in said position; and WHEREAS, the Borough of Madison desires to have a promotional practice for the positions of Police Chief, Captain, Lieutenant and Sergeant based upon merit, experience, education, demonstrated ability, competitive examinations and competitive written submissions within the Madison Police Department in the interest of better serving the residents of the Borough of Madison; WHEREAS, The Borough of Madison further desires to establish appropriate hiring criteria based on merit, experience, moral character and sufficient physical health when hiring police officers; NOW, THEREFORE, BE IT ORDAINED by the Governing Body of the Borough of Madison as follows: Chapter 34 of the Code of the Borough of Madison entitled “Police Department” is hereby amended as follows: SECTION 1: Article 34-2(E) PROMOTION TO RANK OF LIEUTENANT Article 34-2(F)(C) entitled “Promotion Testing Procedure” is hereby supplemented to add the following: “The Borough Administrator at the direction of the governing body is authorized to waive the written portion of the Lieutenant promotional examination with the expressed written consent of all candidates eligible for promotion to the rank of Lieutenant.” SECTION 2: Article 34-2(I) – PROCEDURE FOR HIRING NEW POLICE OFFICERS PAGE 7 OF 23 Regular Meeting Minutes – November 23, 2015 Article 34-2(I)(A) IS SUPPLEMENTED TO ADD: “2. Accept applications from existing Borough of Madison Police Department personnel (e.g. dispatchers, special law enforcement officers). Renumber the former #2 to #3. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 52-2015. Since no member of the public wished to be heard, the public hearing was closed. Mr. Catalanello moved that Ordinance 52-2015, which the Clerk read by title, be finally adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley declared Ordinance 52-2015 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 53-2015 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $30,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF A DIGITAL FINGERPRINTING SYSTEM FOR THE POLICE DEPARTMENT WHEREAS, the Police Chief has recommended that the Borough appropriate $30,000.00 from the General Capital Improvement Fund for a Digital Fingerprinting System; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $30,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $30,000.00 from the General Capital Improvement Fund for a Digital Fingerprinting System. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $30,000.00 is hereby appropriated from the General Capital Improvement Fund for a Digital Fingerprinting System. SECTION 40: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. PAGE 8 OF 23 Regular Meeting Minutes – November 23, 2015 Mayor Conley opened up the public hearing on Ordinance 53-2015. Since no member of the public wished to be heard, the public hearing was closed. Mr. Catalanello moved that Ordinance 53-2015, which the Clerk read by title, be finally adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley declared Ordinance 53-2015 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 54-2015 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 166 OF THE BOROUGH CODE ENTITLED "STREETS AND SIDEWALKS" REGARDING ROAD OPENINGS AND EXCAVATIONS WHEREAS, the Borough Engineer has recommended that the Borough Council amend Chapter 166 of the Borough Code regarding road opening permits; and WHEREAS, the Borough Council concurs in this recommendation to amend the road openings and excavations regulations in the Borough. NOW, THEREFORE, BE IT ORDAINED, by the Council of the Borough of Madison, County of Morris, State of New Jersey that: SECTION 1: Chapter166, Article III, of the Borough Code, entitled "Openings and Excavations Encumbrances" is amended to include the following: … Article III. Openings and Excavations Encumbrances § 166-17 Street opening permit requirements and conditions. A. Applications for street opening permits shall be made on forms to be obtained at the office of the Borough Engineer, in the Madison Municipal Building, between the hours of 8:00 a.m. and 4:00 p.m. on Monday through Friday in each week (except on holidays, when such office is closed). B. Every application shall generally describe the location and extent of the contemplated work for which the permit is requested and shall state the date upon which the work will be commenced and the date upon which it will be completed. The date upon which the work is to be commenced shall be not less than 24 hours after the date of the application. Every permit shall expire six months after the date of the issuance thereof, unless extended as hereinafter provided. C. If the application for a street permit is approved by the Borough Engineer, the permit shall be issued by the Borough Clerk upon payment to said Clerk of a fee of (for new roads) $500, (for pavements less than 5 years old) $300 and (all others) $100 and compliance by the applicant with all requirements. The Borough Engineer, however, may waive the fee for a utility company that performs all the work, PAGE 9 OF 23 Regular Meeting Minutes – November 23, 2015 including the surface course for the trench, where bonds already cover the performance of work. D. On application, for good cause shown, the Borough Engineer can recommend an extension of any permit beyond its expiration date, and the Clerk shall endorse the extended expiration date on the permit. E. Copies of permits, as granted, and extensions thereof, shall be submitted by the Borough Clerk to the Borough Engineer, Chief of Police and the Supervisor of Public Works. The Chief of Police shall notify the Fire Department of every pending project for which a permit has been granted. F. If any contemplated project will completely obstruct any thoroughfare or make a length of more than 200 feet of any thoroughfare inaccessible for vehicular traffic for a period in excess of 24 hours, then a period of not less than 72 hours shall elapse after the issuance of the permit before the operation may be started. Unless otherwise approved by the Borough Engineer, where an excavation is to extend the full width of the road, only 1/2 of the excavation shall be made at one time and shall be properly backfilled in accordance with § 166-19 herein before the other 1/2 is excavated. Any full or partial road closure is subject to review and approval by Madison Police Department Traffic Safety Division. G. Permission to make a curb or street opening or to tear up the surface of the road does not carry with it any right to make drainage, sewer, water, oil, steam, electric or telephone connections. Separate permits to make such connections must be obtained from the Borough Engineer or utility official having jurisdiction over these matters. H. Insurance. (1) A certificate of insurance must be supplied in the minimum coverage as listed below. State and County insurance requirements apply within those jurisdictions. Public personal injury liability and property damage liability, including contingent liability and contractual liability shall be as follows: (a) One person in any one occurrence: $1,000,000. (b) Two or more persons in any one occurrence: $1,000,000. (c) Aggregate property damage limit: $1,000,000. (d) Property damage in any accident: $1,000,000. (e) Automobile liability insurance: [1] One person in any one accident: $1,000,000. [2] Two or more persons in any one accident: $1,000,000. [3] Property damage in any one accident: $1,000,000. (f) Property damage insurance shall be extended to cover damage to underground wires, pipes, ducts, conduits, structures, etc., and further to cover explosive damage and damage due to collapse. (2) The policies shall remain in force until all work has been completed. (3) All policies shall be endorsed to provide the Engineer with 10 days written notice in advance of any changes or cancellations which modify the coverage provided. In the event that the contractor shall carry blanket liability insurance coverage, compliance with the foregoing requirements shall be met hereunder, provided that the limits of said blanket liability insurance policy shall comply with the amount outlined above. (4) All policies, whether blanket policies or not, shall name the Borough as a coinsured. (5) The policies and/or endorsements herein required must be submitted to the Engineer (in duplicate) at least five days prior to the beginning any work. PAGE 10 OF 23 Regular Meeting Minutes – November 23, 2015 § 166-18 Notice of interruption of gas or water service. Whenever the work done under any permit requires that water or gas services will be interrupted, the persons in charge of supplying such services, or their authorized agents, shall notify affected users of the periods of time when the services will not be available. Such notice shall be given at least 24 hours prior to the interruption of service. § 166-19 Emergency street openings. Street openings may be made without the necessity of a written application, as provided for in § 166-17 hereof, in emergencies, such as broken or frozen water mains or other happenings which would endanger public life, health and safety, provided that notice thereof shall be immediately given to the Madison Police, Municipal Engineer and Superintendent of Public Works. Written application for a permit shall nevertheless be made to the Borough as soon as may be convenient, but in any event within 48 hours of the emergency. § 166-20 Deposit to ensure proper repair of street; repair by Borough. A. No person, firm or corporation shall be granted a permit to open any street until and unless there shall first be deposited with the Borough Clerk an amount estimated to be sufficient to pay the expenses of repairing and replacing such public road, including the restoration of pavement or other surfaces or installations within the street area. B. Amount of deposit. (1) The amount of such deposit shall be estimated by the Borough Engineer in accordance with the following schedule of costs; provided, however, that the minimum amount to be deposited with the Borough shall be $50: (a) Repairs within the street pavement, the deposit is $250. (b) Repairs outside of the street pavement, the deposit is $100. (c) Repairs within and outside of the street pavement, the total deposit is $350. (d) For projects greater than 50 square yards of disturbance, a bond or restoration guarantee in the amount of $20 per square yard and such other amounts estimated by the municipal engineer. (e) For public utility applicants, a corporate surety bond or restoration guarantee covering annual service activities for the entire calendar year in the minimum amount of $40,000 which shall be supplemented if aggregate work exceeds 1000 square yards of disturbance at the direction of the Borough Engineer. (2) The cost as determined by the Borough Engineer or his designee for Borough forces to restore the opening as set forth in § 166-22 will be deducted from the deposit. C. In the event that the permittee shall fail to properly backfill any excavation or shall fail to repair and replace any pavement, road surface, sidewalk or other construction as required by this article, thereby creating a dangerous or hazardous condition, the Borough of Madison may promptly make the necessary repairs, and the cost thereof shall be deducted from the amount of the permittee's deposit. If the municipal cost of restoration exceeds the deposit amount, the applicant shall be subject to claims for reimbursement of direct costs from the Borough of Madison. § 166-21 Backfill specifications. PAGE 11 OF 23 Regular Meeting Minutes – November 23, 2015 Unless otherwise directed by the Borough Engineer or required in the NJDOT Standard Specifications for Road and Bridge Construction (most recent edition), the following minimum specifications shall govern the backfill to be placed in excavated trenches: A. All roads shall be backfilled with quarry-processed stone or a substitute acceptable to the Borough Engineer and shall be tamped in twelve-inch layers with a mechanical tamper. B. All openings shall be backfilled as specified herein. No backfill shall be placed unless the Engineer or his representative is present. C. Backfill shall be placed in trenches as above specified by the person, firm or corporation making the opening. The trench shall be paved with a temporary patch of bituminous material (cold patch) if the bituminous stabilized base course is not available in cold weather. D. All material not suitable for backfill and all excess backfill material shall be removed from the site by the person, firm or corporation responsible for the opening and shall not be dumped on any Borough of Madison property, except as otherwise approved by the Borough Engineer or his designee. § 166-22 Maintenance and repair of street openings following backfilling. Upon completion of the opening and backfill, the requirements of the NJDOT Standard Specifications for Road and Bridge Construction (most recent edition) and the following minimum specifications shall govern the maintenance and repair of street openings by the permittee. A. Road openings shall be backfilled to within eight inches of the existing pavement surface. The remainder of the openings shall be filled with four inches of the quarry- processed stone and four inches of bituminous stabilized base course or cold patch during winter months. Each course shall be tamped or rolled with the equivalent capacity of a ten-ton roller. The above trench shall be maintained and kept to the existing shoulder grade by the addition of bituminous material as required. B. Pavement openings shall be filled and paved as specified hereinabove. The temporary bituminous concrete surface and the quarry-processed stone shall be removed to a depth of eight inches and the existing pavement shall be cut back to a sharp line one foot from each side of the opening. After surfaces of the existing pavement are tack-coated with an asphalt oil, the entire area shall then be covered with six inches of bituminous stabilized base hot mix asphalt (HMA) course and two inches of bituminous surface course hot mix asphalt (HMA) as directed by the Borough Engineer. Each course shall be rolled with the equivalent capacity of a ten- ton roller and the surface course shall be rolled to present an even-riding surface. C. Driveway openings shall be replaced in kind, and the appropriate specifications for shoulder openings or road openings shall govern the replacement of the same. … SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 54-2015. Since no member of the public wished to be heard, the public hearing was closed. Mr. Rowe moved that Ordinance 54-2015, which the Clerk read by title, be finally adopted. Mr. Catalanello seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 12 OF 23 Regular Meeting Minutes – November 23, 2015 Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley declared Ordinance 54-2015 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of December 14, 2015 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinance 56-2015 for first reading and asked the Borough Clerk to read said ordinance by title: ORDINANCE 56-2015 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $35,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR AN AUTOMATED METER PILOT PROGRAM WHEREAS, the Acting Chief Financial Officer has recommended that the Borough appropriate $35,000.00 from the Electric Capital Improvement Fund for an automated meter pilot program; and WHEREAS, the Acting Chief Financial Officer has also attested to the availability of the funds in the Electric Capital Improvement Fund in an amount not to exceed $35,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $35,000.00 from the Electric Capital Improvement Fund for an automated meter pilot program. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $35,000.00 is hereby appropriated from the Electric Capital Improvement Fund for an automated meter pilot program. PAGE 13 OF 23 Regular Meeting Minutes – November 23, 2015 SECTION 40: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mrs. Vitale moved that Ordinance 56-2015, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Baillie moved adoption of the Resolutions 307-2015 through 317-2015 and 319- 2015 through 326-2015, listed on the Consent Agenda. Mr. Catalanello seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None R 307-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING 2015 BUDGET TRANSFERS WHEREAS, there appears to be insufficient funds in the following accounts (excepting the appropriation for Contingent Expenses or Deferred Charges) to meet the demands for the balance of Police – Other Expenses, and Construction Code – Other Expenses, and; WHEREAS, there appears to be surplus in the following account (excepting the appropriation for Contingent Expenses, Deferred Charges, Cash Deficit of Preceding Year, Reserve for Uncollected Taxes, Down Payments, Capital Improvement Fund, or Interest and Debt Redemption Charges), over and above the demand deemed to be necessary for the balance of the Current Year, in Police – Salaries & Wages, and Construction Code – Salaries & Wages. NOW, THEREFORE, BE IT RESOLVED, (not less than two-thirds of all the members thereof affirmatively concurring) that in accordance with the provision of R.S. 40A:4-58, part of the surplus in the account heretofore mentioned be and the PAGE 14 OF 23 Regular Meeting Minutes – November 23, 2015 same is hereby transferred to the accounts (excepting the appropriation for Contingent Expenses or Deferred Charges) mentioned as being insufficient, to meet the current demands, and; BE IT FURTHER RESOLVED, that the Chief Financial Officer be and is hereby authorized and directed to make the following transfers: R 308-2015 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT TO ROBERT KOPACZ FOR FILMING OF BOROUGH COUNCIL MEETINGS AND SPECIAL EVENTS FOR TELEVISION WHEREAS, the Borough Administrator has recommended that the Contract for filming Borough Council meetings and special events should be awarded for 2016 to Robert Kopacz as a media consultant on the same terms and conditions as the 2015 contract, in the amount of $525 per Borough Council meeting and $100 per hour for consulting services as may be agreed upon, as well as courtesy rental space at the Hartley Dodge Memorial or other Borough-owned property; and WHEREAS, the Borough Council has determined to award said contract to Robert Kopacz for the year 2016; and WHEREAS, this contract award is expressly contingent upon adequate funds for this purpose being included in the adopted 2016 budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A Contract with Robert Kopacz, of Summit, N.J. as a media consultant is hereby awarded for the year 2016 based upon his quote in the amount of $525 per Borough Council meeting for filming of Borough Council meetings for television and $100 per hour for other consulting services the Borough may request, as well as courtesy rental space at the Hartley Dodge Memorial or other Borough- owned property. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into a Contract with Robert Kopacz of Summit, N.J. in a form acceptable to the Borough Attorney. 3. The Borough Clerk is hereby directed to publish notice of the adoption of this Resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption, pursuant to N.J.S.A. 40A:11-5. PAGE 15 OF 23 Regular Meeting Minutes – November 23, 2015 R 309-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF A DEED AND OTHER DOCUMENTS IN CONNECTION WITH THE SAL OF 33 GREEN VILLAGE ROAD TO KRE MADISON NJ URBAN RENEWAL LLC WHEREAS, by Resolution 167-2014 the Mayor and Council of the Borough of Madison authorized the execution of a Redeveloper Agreement with KRE Madison NJ Urban Renewal LLC (the “Redeveloper Agreement”) for the sale and redevelopment of the property at 33 Green Village Road (the “Property”); and WHEREAS, pursuant to the Redevelopment Agreement, the Borough is to acquire the Property from the Madison Board of Education (“MBOE”) and then simultaneously convey to KRE; and WHEREAS, the closing of the transaction is to occur on or about December 1, 2015; and WHEREAS, the Mayor and Council wish to authorize the execution of all documents needed to acquire the Property from the MBOE and then transfer it to KRE. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Madison that: 1. The Mayor and Borough Clerk are authorized to execute all documents required to purchase the Property from the MBOE. 2. The Mayor and Borough Clerk are hereby authorized to execute the Deed, Affidavit of Title and other documents needed to transfer title of the Property to KRE Madison NJ Urban Renewal LLC. 3. The Mayor, Borough Clerk and Borough Administrator are hereby authorized to take any and all other action needed to effectuate the purposes of the Resolution. R 310-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS WHEREAS, it is desirable that idle funds of the Borough be invested in legal investment vehicles at all times; and WHEREAS, it is occasionally necessary to transfer Borough funds for the purpose of meeting current Borough expenses or for the purpose of effecting investments. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Acting Chief Financial Officer, Confidential Assistant to the CFO, and Administrator are hereby authorized to request bids and to place orders for the investment of idle Borough funds solely in legally authorized investment vehicles, such investments to be confirmed in writing by the investing institution; and PAGE 16 OF 23 Regular Meeting Minutes – November 23, 2015 BE IT FURTHER RESOLVED that the above named individuals are hereby authorized to transfer funds by wire solely for the purposes and subject to all pertinent regulations: l. To or from Borough of Madison Checking or Savings Accounts to other Borough Accounts. 2. To or from Borough of Madison Checking or Savings Accounts, to or from Accounts specified by banks, solely for the purpose of investing for the account of the Borough. R 311-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY PTO KINGS ROAD SCHOOL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: PTO KINGS ROAD SCHOOL I.D. No. 274-5-18728 R.A. No. 1361 – On-Premise Merchandise December 11, 2015 R 312-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY FRIENDS OF MADISON PUBLIC LIBRARY BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: FRIENDS OF MADISON PUBLIC LIBRARY I.D. No. 274-5-37411 R.A. No. 1362 – Off-Premise 50/50 March 19, 2016 R 313-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING THE 2014 CORRECTIVE ACTION PLAN REPORT WHEREAS, the 2014 Audit Report prepared by the Municipal Auditor contained four (4) recommendations to be remedied; and WHEREAS, the Chief Financial Officer has prepared a Corrective Action Plan which the Borough Council has reviewed and approved. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the Corrective Action Plan attached hereto is hereby approved. R 314-2015 RESOLUTION OF THE BOROUGH OF MADISON CANCELING COMPLETED CAPITAL IMPROVEMENT ORDINANCES PAGE 17 OF 23 Regular Meeting Minutes – November 23, 2015 WHEREAS, the Chief Financial Officer has reviewed a list of open capital projects and has determined that several capital projects have been completed and the improvement authorization accounts should be closed; and WHEREAS, the Chief Financial Officer has recommended that the Council adopt a Resolution canceling the open dollar balances in such completed projects; and WHEREAS, the Borough Council has determined to make such cancellation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the list of open capital projects annexed hereto are hereby cancelled. R 315-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF OLD OUTSTANDING CHECKS, BANK ERRORS AND RETURNED CHECKS WHEREAS, the Madison Borough Chief Financial Officer has recommended that old outstanding checks, bank errors and returned checks be cancelled as being out of date; and WHEREAS, the Chief Financial Officer has indicated that the Chief Accountant has recommended these items should be cancelled. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey as follows: 1. All outstanding checks and charges listed on the attached Memorandum from Kim Kientz, Chief Accountant, to Robert Kalafut, Chief Financial Officer, be cancelled. 2. The Chief Financial Officer is authorized to take whatever action is necessary to effectuate this Resolution. R 316-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF OLD GRANT RECEIVABLES AND OLD GRANT APPROPRIATION RESERVES WHEREAS, the Chief Financial Officer has reviewed a list of prior year grant receivables and grant appropriation reserves; and WHEREAS, the Chief Financial Officer and Auditor have recommended that the Council adopt a Resolution canceling the prior year grant receivables and grant appropriation reserves on the attached schedule; and WHEREAS, the Borough Council has determined to make such cancellation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the list of prior year grant receivables and grant appropriation reserves annexed hereto are hereby cancelled. PAGE 18 OF 23 Regular Meeting Minutes – November 23, 2015 R 317-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF $20.59 IN LATE FEES FOR REAL PROPERTY TAX PAYMENT WHEREAS, the Borough Administrator has recommended approval of a request to cancel $20.59 in late fees due to extraordinary circumstances for delinquent payment of third quarter 2015 taxes on property at 85 Central Avenue, Block 1002, Lot 2; and WHEREAS, the Council has determined to cancel said late fees and interest thereon. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the tax collector is authorized to cancel the late fees in the amount of $20.59 and interest thereon regarding Tax Block 1002, Lot 2. R 319-2015 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING APPOINTMENT OF INTERN XUMAI HE TO INTERN POSITION IN THE UTILITY BILLING AND ADMINISTRATION DEPARTMENTS WHEREAS, the Assistant Borough Administrator has recommended the appointment of Drew University Civic Scholar Xumai He as a part-time Intern in the Utility Billing and Administration Departments, at no compensation; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the appointment of Xumai He as a part-time Intern in the Utility Billing and Administration Departments, at no compensation, is hereby approved. R 320-2015 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING THE LOOK BACK PERIOD FOR THE AFFORDABLE CARE ACT (ADA) MANDATE WHEREAS, the Borough of Madison needs to establish a schedule for determining whether any part-time employee is entitled to health care benefits under the Affordable Care Act (ACA); and WHEREAS, the Confidential Assistant to the CFO/Personnel Officer recommends that the Borough establish a twelve month measurement look-back period, two month administrative period and a twelve month stability period for review of all part-time employees; and WHEREAS, the Madison Borough Council, after due consideration, agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the schedule for determining whether any part-time employee is entitled to health care benefits under the Affordable Care Act (ACA) is hereby established as a twelve month PAGE 19 OF 23 Regular Meeting Minutes – November 23, 2015 measurement look-back period, two month administrative period and a twelve month stability period for review of all part-time employees. R 321-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY PTSO MADISON HIGH SCHOOL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: PTSO MADISON HS I.D. No. 274-5-33795 R.A. No. 1363 – Off premise 50/50 March 23, 2016 R 322-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING APPLICATION FOR AMUSEMENT DEVICE LICENSE AND PERMITS FOR YEAR 2016 FOR NJ ENTERTAINMENT, LLC D/B/A STRYXE WHEREAS, in compliance with the provisions of Chapter 58 of the Borough Code, application for amusement device premise license and twenty-nine (29) amusement device permits has been made by NJ Entertainment LLC t/b/a Stryxe; and WHEREAS, the above applicant has complied with all requirements of the State Law and the above-mentioned Ordinance; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following Amusement Device Premise License be issued to: NJ Entertainment LLC d/b/a Stryxe 53 Madison Plaza 306 Main Street, Unit 6 Madison, NJ 07940 BE IT FURTHER RESOLVED, that this License will permit the operation of twenty-nine amusement device machines at the above mentioned location. R 323-2015 RESOLUTION OF THE BOROUGH OF MADISON PROMOTING TOM DEBIASSE TO THE POSITION OF FOREMAN IN THE MADISON WATER DEPARTMENT WHEREAS, Tom DeBiasse was previously appointed Acting Foreman in the Madison Water Department pending the results of a reorganization study of the entire Madison Department of Public Works; and WHEREAS, the Borough Administrator has recommended that Tom DeBiasse be promoted to the position of Foreman in the Madison Water Department; and PAGE 20 OF 23 Regular Meeting Minutes – November 23, 2015 WHEREAS, the Madison Borough Council, after due consideration, has determined to promote Tom DeBiasse to the position of Foreman in the Water Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Tom DeBiasse be appointed Foreman, in the Water Department, effective immediately. R 324-2015 RESOLUTION OF THE BOROUGH OF MADISON PROMOTING VITO LUPPINO TO THE POSITION OF FOREMAN IN THE MADISON SEWER DEPARTMENT WHEREAS, Vito Luppino was previously appointed Acting Foreman in the Madison Sewer Department pending the results of a reorganization study of the entire Madison Department of Public Works; and WHEREAS, the Borough Administrator has recommended that Vito Luppino be promoted to the position of Foreman in the Madison Sewer Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to promote Vito Luppino to the position of Foreman in the Sewer Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Vito Luppino be appointed as Foreman, in the Sewer Department, effective immediately. R 325-2015 RESOLUTION OF THE BOROUGH OF MADISON PROMOTING JIM FINELLI TO THE POSITION OF LEADMAN IN THE MADISON WATER DEPARTMENT WHEREAS, Jim Finelli was previously appointed Acting Leadman in the Madison Water Department pending the results of a reorganization study of the entire Madison Department of Public Works; and WHEREAS, the Borough Administrator has recommended that Jim Finelli be promoted to the position of Leadman in the Madison Water Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to promote Jim Finelli to the position of Leadman in the Water Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Jim Finelli be appointed Leadman, in the Water Department, effective immediately. R 326-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING AGREEMENT WITH CONSTELLATION PAYMENTS PROCESSING USA INC FOR ONLINE UTILITY BILL PAY SERVICES WHEREAS, the Borough of Madison (“Borough”) wishes to enter into an agreement with Constellation Payments Processing USA, Inc. for online Utility Bill Pay Services; and WHEREAS, the Administrator and Acting Chief Financial Officer recommend entering into the agreement. PAGE 21 OF 23 Regular Meeting Minutes – November 23, 2015 NOW THEREFORE BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris in the State of New Jersey that Mayor Robert H. Conley is hereby authorized to execute the above noted agreement pending final approval of terms by the Administrator and the Borough’s Legal Counsel. Mr. Rowe moved adoption of the Resolution 318-2015, listed on the Consent Agenda. Ms. Baillie seconded the motion. Mr. Rowe indicated that he would not vote for Non- Union supervisor increases, and feels a merit based system should be implemented. There was no further Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz Nays: Mr. Rowe R 318-2015 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR FULL-TIME NON-UNION PERSONNEL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following persons be compensated at the proposed annual salary, the same being within the minimum and maximum limitations established by Ordinance 11-2014, to be effective January 1, 2015. POSITION AND NAME CURRENT PROPOSED Baratto, Mary Lisa, Joint Municipal Tax $ 97, 439.00 $ 99,388.00 Assessor Burnet, James, Assistant Borough Administrator $130,255.00 $132,860.00 Codey, Raymond M., Borough Administrator $160,021.00 $163,222.00 Dachisen, Darren, Police Chief $128,520.00 $131,090.00 DeRosa, Louie E., III, Fire Chief $129,303.00 $131,889.00 Kalafut, Robert, Chief Financial Office $137,259.00 $140,004.00 Kientz, Kim, Tax Collector/Chief Accountant $102,000.00 $104,040.00 Maines, David, Superintendent of Public Works $118,235.00 $120,600.00 Osborne, Elizabeth, Borough Clerk $ 86,000.00 $ 87,720.00 Piano, Michael, Electric Utility Superintendent $119,291.00 $121,677.00 Sanderson, James, Director of Technology $ 84,480.00 $ 86,170.00 Vogel, Robert, Municipal Engineer $131,817.00 $134,453.00 UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Catalanello, seconded by Ms. Baillie and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Public Safety $24,950.67 Health & Public Assistance 5,005.73 Public Works & Engineering 193,273.44 Community Affairs 7,370.64 Finance & Borough Clerk 6,185,479.12 PAGE 22 OF 23 Regular Meeting Minutes – November 23, 2015 Utilities 746,959.38 Total $7,163,038.98 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None NEW BUSINESS Mayor Conley announced the following appointments and requested Council confirmation: Senior Citizen Advisory Committee John F. Hoover, 17 Overhill Drive, DDC Rep., unexpired term through December 31, 2015. Downtown Development Commission John F. Hoover, 17 Overhill Drive, Senior Citizen Advisory Rep., unexpired term through December 31, 2017. Mr. Rowe moved confirmation of the foregoing appointments. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 10:43 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved March 28, 2016 (EO) PAGE 23 OF 23