Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON December 14, 2015 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 14th day of December, 2015. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 8, 2015. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert G. Catalanello Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Absent: Robert Landrigan, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Landrigan moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) November 23, 2015 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (3) VEHICLE PURCHASES ELECTRIC PROCUREMENT UPDATE HEALTH EDUCATION SERVICES – TWP OF MT. OLIVE Regular Meeting Minutes – December 14, 2015 Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (6) QUALIFIED PURCHASING AGENT/PERSONNEL DIRECTOR LIEUTENANT PROMOTIONAL EXAMINATION – WAIVER REQUEST DPW WATER DIVISION SKATE GUARD POLICE DEPARTMENT TAX COLLECTOR Date of public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (1) TAX APPEALS Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mr. Catalanello Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of November 23, 2015. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Mr. Landrigan GREETINGS TO PUBLIC Mayor Conley made the following comments: Green Acres Grant Funds Presentation Assemblywoman Mila M. Jasey and Assemblyman John F. McKeon present Mayor Conley with a ceremonial check to the Borough of Madison for $500,000 in Green Acres funding. Green Village Road School Closing Members of the Madison Board of Education presented a ceremonial check to the Borough of Madison in the amount of $1 million from the sale of the former Green Village Road school property, to be used for to pay debt for the fields at the Madison Recreation Center. Madison School Board President Lisa Ellis thanked the Mayor and Council members for their hard work and support. Recognizing the Madison High School Field Hockey Team Mayor Conley presented Certificates of achievement to members of the Madison High School Field Hockey Team, who were present along with their coaches, for winning the NJSIAA Group II State Championship. Recognizing the Madison High School Football Team Mayor Conley presented certificates to members of the Madison High School Dodgers Football Team, who were present along with their coaches, for winning the PAGE 2 OF 15 Regular Meeting Minutes – December 14, 2015 NJSIAA North II Group II State Championship. The 4th state championship won under Coach Kubik and the 15th state title for Madison High School. EMPLOYEE OF THE MONTH: The Employee of the Month for December is Marlene Dolan of the Madison Health Department for her efforts assisting the Madison Health Department achieve Accreditation and undertaking training to assume the roles of Nursing Supervisor and alternate Registrar, as well as coordinating and staffing the flu clinics. ANNIVERSARY: Cindy Weir of the Madison Police Department - 20th Anniversary on December 26th REPORTS OF COMMITTEES Community Affairs Ms. Baillie, Chair of the Committee, made the following comments: Programming requests at the Senior Center are increasing. A Tuesday canasta group has been added and an increase in the number of ping pong sessions from 3 to 4 days a week. The pool table is now booked on Tuesday, Wednesday and Friday afternoons, requiring an upcoming visit from a billiard company to level the table and cushion the surface. On December 1, Senior Citizen Coordinator Edna Ierley-Byrne attended the Rutgers Extension program, “Advanced Care Planning.” Topics included the differences between guardianship, medical and financial proxy, and power of attorney; and comparisons of Advance Medical Directives, living wills, DNR’s and the recently state-approved POLST (Practitioner’s Order for Life- Sustaining Treatment). Familiarity with these and other issues related to advanced aging are of use for referrals when family members call seeking resources on relocation, day care and other issues. The Madison Health Department has applied for a grant from the Grotta Fund for Senior Care and the senior center and Senior Citizens Advisory Committee are participating in the application. The first portion would be an assessment of the senior population including age, economic status, health problems, community engagement and other facets that are used to create an overview of our seniors. The data collected will assist in future planning and insure Madison remains an age-friendly community. Madison Holiday Gift Checks are available at Cramer’s Carpets, 73 Main Street. Public Safety Mr. Catalanello, Chair of the Committee, made the following comments: The Madison Fire Department reports volunteers Ken Sikes and Craig Thomas have completed the 96 hour Firefighter II training and the Morris County Firefighter’s Academy. On December 2nd, Madison Fire Department responded to a residential basement fire on Troy Court, thankfully the family was alerted and able to get out with no injuries. Chief DeRosa reminds residents that smoke detectors save lives. The Police Department reports zero hours of Sergeant overtime last month, due to the newly established Corporal duties. Utilities Mrs. Vitale, Chair of the Committee, made the following comments: The Electric Department reports completion of pole transfers on Lorraine Road, installation of anchor and down guy at Lancaster Road and Prospect Street. They have also inspected, cleaned, and repaired pumps in transformer vaults and manholes. A System re-enforcement was performed on the Ridgedale Avenue circuit, as well as service upgrades and removals. The Water Department notes that 1 1/2” copper water service was excavated and installed at 118 Loantaka Way. PAGE 3 OF 15 Regular Meeting Minutes – December 14, 2015 Water samples were taken for State mandated testing for total coliform, E coli, volatile organic compounds and nitrates. There were 42 requests for locating and marking underground utilities for homeowners, contractors, other utilities, five curb boxes were checked and water was turned off and on for inside plumbing repair. Ten outside registers for water meters were repaired or replaced. ‘E’ Well redevelopment pumping capacity was checked and “E” well is back in service and a concrete sidewalk and pad were formed and poured waiting for the arrival of the new generator at “E” well. Finance and Borough Clerk Mr. Landrigan, Chair of the Committee, absent. Health Mr. Wolkowitz of the Committee made the following comments: The Health Department reminds residents that it’s the season for pet license renewal, due before January 31st. Mr. Wolkowitz wish all a safe and healthy holiday season. Public Works and Engineering Mr. Rowe, Chair of the Committee, made the following comments: Leaf collection will end this Wednesday, December 16th . This is also the last week for Yard Waste pick-up. The Water Department staff was successful in getting the concrete slab for the emergency generator poured with improved walks surrounding the well house. Well E pump section and shaft were replaced and a rebuilt motor placed into service by AC Schultes per their recommendations during redevelopment. Sidewalk contractor Diamond Construction was successful in pouring the concrete walks requested around the synthetic turf fields to connect the paved access to the tennis court turnaround. COMMUNICATIONS AND PETITIONS None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Thomas Haralampoudis, Pomeroy Road, noted Resolution 332-2015 listed on the Consent Agenda and asked for an explanation. Maureen Byrne, Albright Circle, offered support for a proposed downtown market study, noting the Downtown Development Commission’s partnership with the Borough. AGENDA DISCUSSIONS 12/14/2015-1 MADISON COMMUNITY POOL Harvey Allen, Vice Pres. Board of Trustees, provided a presentation of the Madison Community Pool Corporations 2015 review and expansion request including assets, staff and attendance. Mr. Allen provided two options for expansion of the pool site, and requested Council approval to add a training pool to the baby area. Following PAGE 4 OF 15 Regular Meeting Minutes – December 14, 2015 discussion there was agreement that he Borough will need a new letter of interpretation from NJDEP before any decision can be made. Ms. Baillie noted that a new letter should be received by April. 12/14/2015-2 DOWNTOWN MARKET ANALYSIS AND STUDY Ms. Baillie noted that the DDC has discussed issues concerning vacancies in the downtown business district, noting a proposal for an RFP for a downtown market analysis and study to include market trends, analysis of rents, zoning challenges, and help define the downtown manager job description. Mayor Conley will bring the Council’s concerns to the members of the DDC at their next scheduled meeting. 12/14/2015-3 2016 CAPITAL BUDGET PLAN Borough Engineer Robert Vogel provided a preliminary capital plan to assist with the budgeting process. Mr. Vogel noted projects complete in 2015 and those proposed for 2016, including road improvements, milling and overlay projects and storm and sanitary sewer repairs. Capital budget will be discussed further during the budget preparation. ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on x, 2015, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 56-2015 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $35,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR AN AUTOMATED METER PILOT PROGRAM WHEREAS, the Acting Chief Financial Officer has recommended that the Borough appropriate $35,000.00 from the Electric Capital Improvement Fund for an automated meter pilot program; and WHEREAS, the Acting Chief Financial Officer has also attested to the availability of the funds in the Electric Capital Improvement Fund in an amount not to exceed $35,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $35,000.00 from the Electric Capital Improvement Fund for an automated meter pilot program. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $35,000.00 is hereby appropriated from the Electric Capital Improvement Fund for an automated meter pilot program. SECTION 40: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 56-2015. PAGE 5 OF 15 Regular Meeting Minutes – December 14, 2015 Sandra Kolakowski, Park Avenue, asked that Council consider the entirety of the Electric and Water Utility before moving forward with a metering program. Since no other member of the public wished to be heard, the public hearing was closed. Mrs. Vitale moved that Ordinance 56-2015, which was read by title, be finally adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Mr. Landrigan Mayor Conley declared Ordinance 56-2015 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES-NONE CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Baillie moved adoption of the Resolutions listed on the Consent Agenda. Mr. Catalanello seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Mr. Landrigan R 327-2015 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING IRREVOCABLE RETIREMENT OF SUPERINTENDENT OF PUBLIC WORKS DAVID MAINES EFFECTIVE AUGUST 1, 2017 WHEREAS, David Maines, Superintendent of Public Works for the Borough of Madison, has advised the Borough in writing of his irrevocable retirement on August 1, 2017. PAGE 6 OF 15 Regular Meeting Minutes – December 14, 2015 NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the irrevocable retirement of David Maines as Superintendent of Public Works, is hereby acknowledged and accepted with appreciation for his many years of public service. R 328-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF A POLICE VEHICLE UNDER MORRIS COUNTY COOPERATIVE PRICING COUNCIL WHEREAS, the Borough of Madison desires to award a contract for the purchase of a police vehicle under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Beyer Ford, 170 Ridgedale Avenue Morristown, New Jersey, 07960 has been awarded Morris County Co-Operative Pricing Council contract number 15-A Item #5; and WHEREAS, the Police Chief has recommended that the Borough Council utilize these contracts for purchase of a police vehicle as follows; under contract 15- A, Item #5, one 2016 Ford Police Interceptor SUV for $29,536.60; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $29,536.60, through Appropriation Ordinance 51-2015. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of a police vehicle, one 2016 Ford Police Interceptor SUV for $29,536.60 is hereby approved. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Beyer Ford, 170 Ridgedale Avenue Morristown, New Jersey, 07960, for the purchase of a police vehicle at a total price not to exceed $29,536.60, in a form acceptable to the Borough Attorney. R 329-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SETTLEMENT OF THE 2015 TAX APPEAL ENTITLED ROBERT TOTH ET AL V. BOROUGH OF MADISON , DOCKET NO.: 001450-2015 OF THE TAX ASSESSMENT OF BLOCK 4402, LOT27.04, KNOWN AS 4 SHEPHERD LANE IN THE BOROUGH OF MADISON, MORRIS COUNTY, NEW JERSEY WHEREAS, an appeal of the real property tax assessment for tax year 2015 on Block 4402, Lot 27.04, has been filed by the Taxpayer, Robert Toth et al; and PAGE 7 OF 15 Regular Meeting Minutes – December 14, 2015 WHEREAS, the proposed Stipulation of Settlement, a copy of which is incorporated as if set forth at length herein, has been reviewed and recommended by the Borough Tax Assessor and Borough Tax Expert; and WHEREAS, settlement of said matter as more fully set forth below is in the best interest of the Borough of Madison. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. Settlement of the 2015 tax appeal is hereby authorized as follows: 4 Shepherd Lane Block 4402, Lot 27.04 Year 2015 Original Assessment County Board Judgment Settlement Amount Land: $ 778,300 N/A $ 778,300 Imprvts: $1,289,000 N/A $1,071,700 Total: $2,067,300 N/A $1,850,000 2. All Borough officials are hereby authorized to take whatever action may be necessary to implement the terms of this Resolution and authorizes the Borough Tax Appeal Attorney to enter into the Stipulation of Settlement as provided by Taxpayer. R 330-2015 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING A GROTTA FUND GRANT IN THE AMOUNT OF $35,000.00 FROM JANUARY 1, 2016 THROUGH JUNE 30, 2016 SUBJECT TO FORMAL APPROVAL BY FUNDER WHEREAS, the Madison Health Department and Madison Senior Citizens Advisory Committee have applied for a grant from the Grotta Fund for Senior Care to promote age friendly communities; and WHEREAS, the Borough of Madison seeks to make social and physical environment and service provisions more conducive to older adults health, well- being and ability to age in place; and WHEREAS, the Grotta Fund provides a $35,000.00 grant from January 1, 2016 through June 30, 2016, to conduct a needs assessment and asset mapping to create a three (3) year action plan with the potential of additional funding for programs and community support; and WHEREAS, the Grotta Fund for Senior Care will notify Madison of the grant award by December 16, 2015. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, and State of New Jersey that the governing body shall accept this grant upon written notification from the Grotta Fund for Senior Care for January 1, 2016 through June 30, 2016. PAGE 8 OF 15 Regular Meeting Minutes – December 14, 2015 BE IT FURTHER RESOLVED that this Resolution shall become effective immediately upon passage. R 331-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RENEWAL APPLICATION FOR A BOWLING ALLEY LICENSE FOR NJ ENTERTAINMENT, LLC TRADING AS STRYXE WHEREAS, in compliance with the provisions of Chapter 70 of the Borough Code, application has been made by NJ Entertainment, LLC, trading as Stryxe, for annual bowling alley license; and WHEREAS, the above applicant has complied with all requirements of the State Law and the above mentioned Ordinance. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following Bowling Alley License be renewed for 2016: Company Name: NJ Entertainment LLC Name of Bowling Alley: Stryxe Location of Bowling Alley: 53 Madison Plaza 306 Main Street, Unit 6 Madison, New Jersey R 332-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RENEWAL OF THEATER LICENSE FOR BOW TIE CINEMAS FOR 2016 BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following Theater License be approved for the year 2016: Company Name: BOW TIE CINEMAS Name of Theater: MADISON CINEMA 4 Location of Theater: 14 LINCOLN PLACE MADISON, NEW JERSEY R 333-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RENEWAL OF LIVERY OWNER’S LICENSE FOR MADISON LIMOUSINE SERVICE FOR 2016 BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following Livery Owner’s License renewal be approved for the year 2016. LICENSE NO. NAME ______________ Vehicles 16-1, 16-2, 16-3, Michael Lekas 8 Liveries PAGE 9 OF 15 Regular Meeting Minutes – December 14, 2015 16-4, 16-5, 16-6 Madison Limousine Service 16-7, 16-8 340 Main Street, Madison R 334-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY MADISON ICE HOCKEY BOOSTER CLUB INC. BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles License, to be held as listed below, be and the same are hereby approved: MADISON ICE HOCKEY BOOSTER CLUB INC. I.D. No. 274-5-40304 R.A. No. 1364 – On premise merchandise R.A. No. 1365 – Off premise 50/50 Date of Raffles: February 5, 2016 R 335-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE FRIENDS OF THE MADISON PUBLIC LIBRARY IN COOPERATION WITH THE MADISON ROTARY CLUB AND THE MADISON AREA YMCA TO HOLD A TOUCH A TRUCK FUNDRAISER ON SATURDAY, AUGUST 6, 2016 WHEREAS, the Friends of the Madison Public Library have requested permission to hold a “Touch a Truck” fundraiser in cooperation with the Madison Rotary Club and the Madison Area YMCA on Saturday, July 30, 2016, on the grounds of the Madison Public Library and the Madison Area YMCA; and WHEREAS, the Friends of the Madison Public Library have requested participation by the Madison Fire, Police and Public Works departments; and WHEREAS, the Borough of Madison Police Department will display a police car or other vehicles; and WHEREAS, the Borough of Madison Fire Department will display a truck or trucks with paid and volunteer firemen; and WHEREAS, the Borough Council has determined to grant this request. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request by the Friends of the Madison Public Library to hold a “Touch a Truck” fundraiser in cooperation with the Madison Rotary Club and the Madison YMCA on Saturday, July 30, 2016, on the grounds of the Madison Public Library and the Madison Area YMCA is hereby approved, subject to such safety requirements as may be determined by the Madison Fire, Police and Public Works Departments. R 336-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF A TWO (2) 2016 FORD ESCAPE VEHICLES THROUGH THE MORRIS COUNTY CO-OPERATIVE PRICING COUNCIL PAGE 10 OF 15 Regular Meeting Minutes – December 14, 2015 WHEREAS, the Borough of Madison desires to purchase two (2) 2016 Ford Escape vehicles for the Engineering Department from an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Rt 23 Ford Commercial Fleet, 1301 Route 23, Butler, New Jersey has been awarded Morris County Co-Operative Pricing Council contract number 15-A; and WHEREAS, the Engineer has recommended that the Borough Council utilize this contract for the purchase of two (2) 2016 Ford Escape vehicles in the amount of $40,036.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $40,036.00 for this purpose, which funds are available in the 2015 Engineering Department Operating budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of two (2) 2016 Ford Escape vehicles from Rt 23 Ford Commercial Fleet, 1301 Route 23, Butler, New Jersey, at a total price not to exceed $40,036.00 is hereby approved under the Morris County Co-Operative Pricing Council contract number 15-A. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Rt 23 Ford Commercial Fleet, 1301 Route 23, Butler, New Jersey, for the purchase of two (2) 2016 Ford Escape vehicles at a total price not to exceed $40,036.00, in a form acceptable to the Borough Attorney. R 337-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING WAIVER OF THE WRITTEN EXAMINATION PORTION OF THE LIEUTENANT PROMOTIONAL PROCESS WHEREAS, the Police Chief has requested waiver of the written portion of the Lieutenant promotional process and all eligible officers have signed an agreement to waive any right to a written examination, in accordance with Ordinance 52-2015; and WHEREAS, the Borough Administrator has recommended that the Borough waive the written portion of the Lieutenant promotional process as requested; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the written examination portion for the current Lieutenant promotional process is hereby waived. PAGE 11 OF 15 Regular Meeting Minutes – December 14, 2015 R 338-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY ST.VINCENT MARTYR CHURCH BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: ST. VINCENT MARTYR CHURCH I.D. No. 274-1-812 Date of Raffles April 23, 2016 R.A. No. 1366 – On Premise Merchandise R.A. No. 1367 – On Premise Merchandise R.A. No. 1368 – Off Premise Merchandise R.A. No. 1369 – Off Premise Merchandise R 339-2015 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING PETER HISCANO TO THE RECREATION DEPARTMENT POSITION OF SKATE GUARD WHEREAS, the Borough Administrator has recommended appointment of Peter Hiscano to the part-time position of Skate Guard in the Recreation Department; and WHEREAS, the Acting Chief Financial Officer has certified that funds are available in Account 370-130, in the 2015 Recreation Department budget; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Peter Hiscano is hereby appointed to the part-time position of Skate Guard in the Recreation Department at the rate of pay of $16.00 per hour. R 340-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RENEWAL OF LIVERY DRIVER’S PERMIT FOR MADISON TRANSPORTATION INC. FOR 2016 BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following Livery Driver's Permit renewal be approved for the year 2016: 2016 PERMIT NO. NAME 16-9D Robert Kubach R 341-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RENEWAL OF LIVERY OWNERS’ LICENSE FOR MADISON TRANSPORTATION INC. FOR 2016 PAGE 12 OF 15 Regular Meeting Minutes – December 14, 2015 BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following Livery Owners’ License renewal be renewed for the year 2016: LICENSE NO. NAME Vehicle 2016-9 Robert Kubach 1 Livery Madison Transportation Inc. RR Station, Kings Road, Madison R 342-2015 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MICHAEL ANTONIELLO, CHARLES SMILEY AND JOHN BENENSKY TO THE POSITIONS OF SUBSTITUTE CROSSING GUARD BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that Michael Antoniello, Charles Smiley and John Benensky are hereby appointed to the position of substitute crossing guard, effective immediately. BE IT FURTHER RESOLVED, by the Council of the Borough of Madison, that they be compensated in accordance with the Borough of Madison Resolution establishing the salaries for part-time, school crossing guards. R 343-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A SHARED SERVICE AGREEMENT WITH THE BOROUGH OF KENILWORTH TO PROVIDE INFORMATION TECHNOLOGY SERVICES WHEREAS, the Borough of Kenilworth and the Borough of Madison have agreed to renew a Shared Services agreement for the provision of Information Technology Support Services for the year 2016, wherein Madison will provide the Borough of Kenilworth with up to six (6) hours of IT Support Services per day, subject to existing work load obligations, not to exceed twenty (20) hours per month, nor 250 hours annually at an hourly rate of $76.50, for a total amount not to exceed $18,750.00; and WHEREAS, the Madison Borough Council has reviewed the proposed agreement. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to enter into a Shared Services agreement with the Borough of Kenilworth for the provision of Information Technology Support Services, such agreement to be in a form approved by the Madison Borough Attorney. R 344-2015 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING LINDA SAWYER TO THE POSITION QUALIFIED PURCHASING AGENT/PERSONNEL DIRECTOR PAGE 13 OF 15 Regular Meeting Minutes – December 14, 2015 BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that Linda Sawyer is hereby appointed to the position of Qualified Purchasing Agent/Personnel Director effective December 14, 2015. BE IT FURTHER RESOLVED, that Mrs. Sawyer be compensated at the annual salary of $82,749.00. R 345-2015 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING FRANCINE DEANGELIS TO THE POSITION OF TAX COLLECTOR WHEREAS, the Borough Administrator has recommended that Francine DeAngelis be appointed to the position of Acting Borough Tax Collector, effective December 14, 2015; and WHEREAS, Francine DeAngelis holds a valid Tax Collector Certificate and is a Certified Municipal Finance Officer. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey that Francine DeAngelis is hereby appointed to the position of Acting Tax Collector effective December 14, 2015, with a $500.00 stipend. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Catalanello, seconded by Mr. Rowe and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Public Safety $61,699.75 Health & Public Assistance 4,710.71 Public Works & Engineering 141,071.47 Community Affairs 14,804.18 Finance & Borough Clerk 672,495.71 Utilities 183,434.98 Total $1,078,216.80 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Catalanello, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Mr. Landrigan NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 10:50 p.m. PAGE 14 OF 15 Regular Meeting Minutes – December 14, 2015 Respectfully submitted, Elizabeth Osborne Borough Clerk Approved March 28, 2016 (EO) PAGE 15 OF 15