Mayor & Council

REORGANIZATION MEETING MINUTES January 1, 2016 at 1:00 p.m. __________________________________________________________________ Call to Order The Reorganization Meeting of the Mayor and Council of the Borough of Madison was held on Friday, the 1st day of January 2016, in the Council Chamber of the Hartley Dodge Memorial, Madison, New Jersey. Mayor Conley called the meeting to order at 1:00 p.m. The Borough Clerk read the Open Public Meetings Act Statement “In compliance with the Open Public Meeting Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Daily Record, posting a copy of the notice on the bulletin board at the main entrance to Borough Hall and filing a copy in the office of the Borough Clerk, all on December 10, 2015. Copies of that notice were made available to members of the general public. Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick Rowe Invocation Mayor Conley invited forward Rev. A. Craig Dunne, First Baptist Church of Madison, to give the invocation. Mr. Conley greeted everyone by wishing all a “Happy New Year”, thanked the Mayor and Council Members, and asked that 2016 be a safe and healthy New Year for the Borough of Madison. Presentation of Colors, Pledge of Allegiance, National Anthem Everyone rose for the Pledge of Allegiance led by Madison Girl Scouts members; all covered their hearts and were led in the recitation of the Pledge of Allegiance. Mayor Conley acknowledged the Children’s Choir of Grace Episcopal Church, who sang the National Anthem, after which the Colors were retired. Presentations of Medallions for Distinguished Service Mayor Conley commented that Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. As each name and position was announced, there was a round of applause. Mayor Conley invited the recipient present to step forward to receive her Medallion. Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Dan Baulig Bill Mulcahy Recreation Advisory Committee Recreation Advisory Committee 2006 – 2015 2008 – 2015 Robert Boyle Florence Rice Recreation Advisory Committee Senior Advisory Committee 2002 – 2015 2005-2015 Chuck Ellis Ranjan Sinha Recreation Advisory Committee Recreation Advisory Committee 2000 – 2015 2010-2015 Marty Horn Nick Spagnoletti Recreation Advisory Committee Recreation Advisory Committee 2008 – 2015 2009 – 2015 Dorina Martirano Constance Stober Recreation Advisory Committee Board of Health 2002 – 2015 1980-1987 Carmela Vitale Mark Sweeney Senior Advisory Committee Recreation Advisory Committee 2011-2015 2006-2015 Betsy Thomas Uhlman Environmental Commission 1999-2015 Oath of Office Mayor Conley and his family stepped forward. The Oath of Office of Mayor Robert H. Conley was administered by Assemblyman John F. McKeon. There was a long round of applause. Mayor Conley resumed his seat at the dais. Benjamin Wolkowitz and his family were called forward. The Oath of Office of Council Member Wolkowitz was administered by Assemblyman John F. McKeon. There was a long round of applause. Astri Baillie and her family were called forward. The Oath of Office of Council Member Baillie was administered by Assemblyman John F. McKeon. There was a long round of applause. Mayor Conley recognized distinguished guest and Borough of Chatham Mayor Bruce Harris and Borough of Florham Park Mayor Mark Taylor. Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert. H. Conley Council Members: Page 2 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Mayor's Message to the Citizens of Madison January 1, 2016 Before I start my comments, let us take a few minutes to reflect and remember those who we have lost over the past year. Councilman Bill Primus, the first African-American to serve with the Fire Department and on the Borough Council. We also lost former Fire Chief Thomas Kiernan, who served Madison as a volunteer and then career firefighter for 30 years. We lost two long-time Borough committee volunteers in Bob Beaman and Ron Poeter. Bob served on the Environmental Commission along with spending countless hours volunteering with Madison’s Boy Scouts. Ron served on the Utilities Committee, Historic Preservation Commission and the Zoning Board of Adjustment. In November, we lost two who changed the business landscape; one, Peter Coviello, literally through his garden store and landscaping business. Just look at the train station for an example of his work. And Darwin Chang, who opened Four Seas, Madison’s first Chinese restaurant, which has evolved to Shanghai Jazz, a world renowned jazz club now run by his daughter and son-in-law. And just before Christmas, we lost a Madison Hero, Police Captain Joe Cirella, a hero in a quiet way. It will be forever etched in my mind the day I had the honor to swear Joe in as Captain. There was not a dry eye in the room as Joe said “Two weeks ago I was in a hospital bed thinking I would never wear this uniform again. Today, I am ready to serve as Madison’s Police Captain.” Regretfully, as determined as Captain Cirella was, he couldn’t fight cancer. But fight he did to the end. In his final days when the nurse asked Joe if he needed anything, he didn’t ask for something for the pain, nor water, no Joe said, “I just want to go back to work.” We will miss you Captain Cirella but let it be a challenge to all of us to serve just as Joe Cirella served Madison, with pride, love and a big smile. Let us take a moment to reflect on the life of Captain Joseph Cirella and others we have lost this past year. Page 3 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Welcome Assemblyman John McKeon and our other distinguished guests Florham Park Mayor Mark Taylor and Chatham Borough Mayor Bruce Harris, the Baillie-Kimball and Wolkowitz families, friends, volunteers and residents of Madison. Thank you to Pastor Craig Dunne of the First Baptist Church for your invocation and for the Grace Church Youth Choir for our National Anthem and the Boy Scouts for leading our Pledge of Allegiance. Astri Baillie and Ben Wolkowitz it is great to have you back in your seats, continuing to work so hard for the residents of Madison. Welcome back to our other returning Council members, Rob Catalanello, Carmela Vitale, Bob Landrigan and Pat Rowe. For the second year in a row, we are all returning. I am honored to be the first Mayor since Betty Baumgartner in 1984 to be delivering a message kicking off a second term. Yes, I’m proud to have been given a second term but this says much more about the team we have in place and the staff and leadership working for Madison. And it’s a reminder that we cannot sit back and just hope for the best. Through strategic planning with capital, our utilities, finances and communications we have laid a path to the future, albeit a path that will have some surprise twists and turns. It is a path that will bring us to an important crossroads, one that must be navigated. We all know we live in a special town. There is the sense of community as demonstrated on Wednesday with Main Street lined with those giving Captain Cirella a proper farewell. I don’t think anyone can compete with Madison’s sense of community but when you ask families why they choose Madison we almost always hear it is our schools, the Downtown and the character of our neighborhoods. Our schools do not fall to this body to supervise, but working together we will make them stronger. Much of my first term involved the redevelopment and sale of the Green Village Road School. By working with the Board of Education, we maximized the value of the property and ensured a funding stream through a shared PILOT (Payment in Lieu of Taxes). In December, we closed on the sale with KRE with the Board of Education receiving $11 million to reinvest in our schools and the Borough receiving $1 million to reduce our short term debt on the turf fields (one of the goals I stated four years ago). With this sale and the leadership of the Board of Education, the schools future is in good hands. This leaves us with our Downtown and the character of our neighborhoods. Page 4 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Crescent, Pomeroy, Greenwood, Ridgedale all have recently lost (or are about to lose) historic homes; all have streetscapes that are forever changed. We have an interesting challenge – people are attracted to Madison because of the character of our neighborhoods and because Madison is a desirable community to live; developers are also attracted to Madison. Historic homes then come down to squeeze a few more houses and we lose the character that attracted families to Madison in the first place. We cannot save all the older homes but to sit back and do nothing is not an option. In the next few months with the assistance of Jeff Gertler and Astri Baillie, I will be pulling together a town hall meeting to address this issue. We will look at what is working in other towns, we will look at our zoning laws, which may stand in the way of preservation and yes, we will look at striking the balance between property rights and historic preservation. As I talk about historic preservation and the character of Madison, our great Downtown certainly and literally is front and center. Thankfully through the work of the DDC, our elected officials, and staff dedicated to downtown development, Madison has avoided many of the challenges that have plagued Main Street USA, but we are at a crossroads. Some storefronts have had extended vacancies, others turnover all too often, and recently we have been hit with Blue Ridge Mountain Sports ceasing operations in all of their locations including in the historic James Building and a “For Sale” sign on the movie theatre. We are indeed at a crossroads. I recently attended a workshop on revitalizing downtowns; the number one success tool is putting residents in town, as it was stated, “Everyone wants a bakery in their downtown but when it opens no one shows up. Put residents around the bakery and you have a success story.” Certainly in the redevelopment of the former Green Village Road School providing 135 housing units in a location that encourages a “leave your car at home” lifestyle will help feed our downtown businesses but this is just one step towards a stronger downtown. We need a town center with the right mix of businesses. Landlords need to be given the tools to succeed and businesses must be able to open without excessive red tape. The Downtown Development Commission and the Planning Board have already begun to work on the challenge but as discussed at our December Council meeting we need professional support to guide us. I have asked our Strategic Planning Guru, Ben Wolkowitz to lead a group that will be tasked with defining our needs related to downtown development, leading to an RFP on the street within the first quarter. Area malls and Amazon cannot be an excuse for vacant store fronts. They are a challenge for us to redefine our downtown and become the thriving community center that Madison deserves. Page 5 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Four years ago, I set forth a lofty agenda of work, much has been accomplished. We now have our new work orders and we are up to the task. And now to all a Happy and Healthy New Year! Robert H. Conley, Mayor There was a round of applause honoring Mayor Conley. Election of Council President Ms. Baillie nominated and moved the appointment of Council Member Benjamin Wolkowitz as Council President. Mrs. Vitale seconded the motion. The motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Adoption of Council Bylaws for 2016 Mr. Wolkowitz moved that the existing Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2016. Council Member Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor's Announcement of Council Standing Committees for the Year 2016 STANDING COMMITTEE CHAIR/OTHER MEMBER Finance and Borough Clerk Robert Landrigan/Benjamin Wolkowitz Public Safety Carmela Vitale/Astri Baillie Public Works and Engineering Patrick Rowe/Robert Catalanello Utilities Benjamin Wolkowitz/Patrick Rowe Health Robert Catalanello/Robert Landrigan Community Affairs Astri Baillie/ Carmela Vitale Mr. Wolkowitz moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion. Mr. Catalanello raised objection to the Council Standing Committee assignments for 2016, noting Mr. Rowe’s financial experience. The motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Page 6 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Appointment of Borough Officials Mayor Conley nominated and appointed the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Administrator, Raymond M. Codey (January 1, 2016 – December 31, 2019) Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Borough Engineer, Robert A. Vogel (January 1, 2016 – December 31, 2019) Housing Officer, Lisa Gulla (Annual Appointment) Zoning Officer, Frank Russo, Omland Eng., Bowman Consulting Company Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Fire Subcode Official, Louie E. DeRosa, III (Annual Appointment) Mr. Wolkowitz moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley appointed Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2018 Judy Honohan, Regular Stephen Stocker, Regular Unexpired three-year term (Niculescu) through December 31, 2017 Mary Lewis, Regular One-year term through December 31, 2016 Stephen Stocker, Chair Jeffrey Gertler, Planning Board Rep. Patrick Rowe, Council Liaison (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2019 Joseph Longo, Class B Regular Alberta Marcy, Class C Regular Two-year term through December 31, 2017 Margaret Weisgerber, Alt. #1 One-year term through December 31, 2016 Patrick Rowe, Council Liaison (3) PLANNING BOARD Four-year term through December 31, 2019 Peter R. Flemming, Class IV Page 7 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. One-year term through December 31, 2016 John Forte, Class II, Official of the Borough other than Governing Body Council Liaison to the Planning Board is appointed by Council Mr. Wolkowitz moved the appointment of Astri J. Baillie, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2016. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announced the Mayor’s appointments of the following individuals requiring Council confirmation, all for a one-year term through December 31, 2016: (1) BOARD OF EDUCATION Robert Landrigan, Council Liaison (2) CHAMBER OF COMMERCE Astri J. Baillie, Council Liaison (3) HISTORIAN Kay Leary (4) HOUSING AUTHORITY Patrick Rowe, Council Liaison (5) JOINT MEETING COUNCIL REPRESENTATIVES Robert Landrigan, Finance/ Personnel Committee Chair Benjamin Wolkowitz, Finance/ Personnel Committee Member (6) JOINT MUNICIPAL COURT Robert Landrigan, Member Carmela Vitale, Member (7) MUSEUM OF EARLY TRADES & CRAFTS Astri Baillie, Council Liaison (8) PASSAIC VALLEY GROUNDWATER PROTECTION COMMITTEE Daniel Kelly (9) PROJECT COMMUNITY PRIDE Carmela Vitale, Council Liaison (10) WHIPPANY RIVER WATERSHED ACTION COMMITTEE Carmela Vitale, Council Liaison Page 8 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. (11) MADISON COMMUNITY POOL Patrick Rowe, Council Liaison Mr. Wolkowitz moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requested that Mr. Rowe announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Four-year term through December 31, 2019 Marianne McConnell, Regular Dr. Carmen Romano, Regular Vivian Gil-Botero, Regular Two-year term through December 31, 2017 Eric Range, Alt. #1 One-year term through December 31, 2016 Robert Catalanello, Council Liaison (2) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2018 Geoffrey Anderson, Regular Mary Ellen Kapalo, Regular Geoff Thomas, Regular Charles Van Buskirk, Regular Unexpired term (Casola) through December 31, 2016 Ursula Leonhardt, Regular Unexpired term (Kellogg) through December 31, 2017 Lynn Macagnano, Regular One-year term through December 31, 2016 Robert Catalanello, Council Liaison (3) COMPLETE STREETS COMMITTEE One-year term through December 31, 2016 Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Engineering Council Liaison, Borough Engineer, Robert Vogel Page 9 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Public Works Superintendent, David Maines Madison Police Reps, Sgt. Joseph Longo and PO Chad Rybka Board of Education Representative, Mrs. Lisa Ellis Resident, Mark Chiarolanza Resident, Kirk Oakes Mr. Wolkowitz moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mr. Wolkowitz announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2018 Carla Brady, Not for Profit Jim Hollenbach, Owner/Merchant/Landlord Eric Range, at Large Marsha Ann Zimmerman, Chamber of Commerce Rep Susan Whitehorn, Owner/Merchant/Landlord One-year term through December 31, 2016 Astri J. Baillie, Council Liaison (2) LIBRARY TRUSTEES Five-year term through December 31, 2020 Thomas Bintinger, Trustee William Van Ryzin, Trustee (3) LOCAL EMERGENCY PLANNING COUNCIL FOR 2016 Administrator, Assistant Borough Administrator Borough Engineer Construction Official Electric Utility Superintendent Fire Chief Health Officer Mayor Superintendent of Public Works Council Liaison, Carmela Vitale Auxiliary Police John Granato Board of Education Representative John Connolly Madison Eagle Garry Herzog MCJM (Sewer), Superintendent Chris Manak Medical Representative, Dr. Carmen Romano Drew University Rep, Chief Robert C. Lucid OEM Coordinator Robert Landrigan Page 10 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. OEM Deputy Coordinator Police Chief Darren Dachisen OEM Asst. Dep. Coordinator James Cavezza Pharmacist Frank Iannarone Public Information Officer Joseph Longo R.A.C.E.S. Lee Storm School Resource Officer S.O. Adam Riley Secretary Kristy Manion Senior Citizens Advisory Rep Mr. Wolkowitz moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mrs. Vitale announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2018 Colette Crescas, School Nurse Theresa Ziegler, At Large Diane Fastiggi, At Large Audra Tonero, Drew Rep Lisa Ellis, Resident Rep Vanessa Morgenthaler, SAC Madison High School Katherine Plunkett, St. Vincent School Frank Iannarone, At Large One-year term through December 31, 2016 Robert Catalanello, Council Liaison (2) MUNICIPAL AUDIT COMMITTEE Three-year term through December 31, 2018 Michael Soriano, Regular One-year term through December 31, 2016 Robert Landrigan, Council Liaison (3) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2018 Chris Kellogg, Madison Resident (#3 of 4) Lisa Ellis, Madison Resident (#4 of 4) One-year term through December 31, 2016 Cathy Coultas, Parks Advisory Committee Representative TBD, Planning Board Representative Missy Durham, Environmental Commission Rep. William Van Ryzin, Historic Preservation Commission Rep. Peter Hiscano, Recreation Committee Page 11 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Mayor Robert H. Conley, Ex-Officio Astri J. Baillie, Council Liaison (4) PARKS ADVISORY COMMITTEE One-year term through December 31, 2016 Paul Allocco, Chair Cathie Coultas, Secretary Robert McDowell John Pignataro Jordan Stern John Taylor Geoffrey Thomas Lois Wolkowitz Patrick Rowe, Council Liaison Mr. Wolkowitz moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2016 Ron DeBiasse Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson James Kemp Sam Mantone Jeffrey Pettitt Michael Piano Victor Schumacher Patrick Sherwood Carmela Vitale, Council Liaison (2) PROPERTY MAINTENANCE EMERGENCY COMMITTEE One-year term through December 31, 2016 Construction Code Official Health Officer Board of Health President (1 of 2 required) Board of Health Member (2 of 2 required) Robert Catalanello, Council Liaison and Chair (3) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2016 Harvey Allen, Community Pool Rep. Page 12 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Bill Beaman Dave Carver Colleen Castellano Brenda Catalanello Nino Coviello Kathy Cowan Zach Ellis, Ex-Officio, Recreation Director Lisa Ellis, Board of Education Rep. Tony Gero Tom Haralampoudis Peter Hiscano Christopher Holland Vito Lupino Tara Spagnoletti Kenneth Waer Bill Wilt Astri J. Baillie, Council Liaison Mr. Wolkowitz moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mr. Catalanello announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SAFETY COMMITTEE One-year term through December 31, 2016 Borough Administrator Assistant Borough Administrator Borough Engineer Chief Financial Officer Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Qualified Purchasing Agent/Personnel Recreation Director Superintendent of Public Works Carmela Vitale, Council Liaison (2) SENIOR CITIZENS ADVISORY COMMITTEE One-year term through December 31, 2016 Ruth Barrett, AARP Rep Dennis Callahan, Rotary Club Rep Lena Crasto, Rexford S. Tucker Apartments Rep. Marlene Dolan, Madison Health Department Page 13 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Peggy Donnelly, Rose City Steppers Phyllis Flemming, at Large Sandra Fielo, Stay Healthy Program Lou Gaburo, Friends of the Seniors John Hoover, DDC Rep Edna Ierley-Byrne, Senior Citizen Coordinator Kay Leary, Thursday Morning Club Rep. Kaye Shaler, RSVP Susan Sheeley, YMCA Rep. Jeffrey Payton, Madison Library Rep. Astri J. Baillie, Council Liaison (3) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2020 Alan Andreas, Alt. #2 Eugene Cracovia, Regular Lauren Hagerstrom, Alt. #1 One-year term through December 31, 2016 Patrick Rowe, Council Liaison Mr. Wolkowitz moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2018 Harriet Honigfeld, Regular Kathleen Caccavale, Regular Stephen Eget, Regular Marilyn Musielski, Regular One-year term through December 31, 2016 Stephen Stocker, MEC Rep. Wayne Desjadon, Board of Education Rep. David Maines, Superintendent of Public Works Patrick Rowe, Council Liaison (2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2018 Alan Sawyer, Regular Kevin Williams, Regular Herbert C. Worthington, Regular Page 14 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Unexpired term (Poeter) through December 31, 2016 Michael Soriano, Regular Unexpired term (Moniz) through December 31, 2017 Ellwood (Woody) R. Kerkeslager, Regular One-year term through December 31, 2016 Benjamin Wolkowitz, Council Liaison (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2019 Dr. Rodger Paetzell, Regular Helen Kaar, Regular Two-year term through December 31, 2017 Mary Sue Salko, Alt # 1 Unexpired two-year term through December 31, 2016 Anne Lawless, Alt # 2 Mr. Wolkowitz moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Communications - None Invitation for Discussion Mayor Conley opened the meeting to the public and asked if anyone wished to be heard. Since no member of the public wished to be heard, the invitation for discussion was closed. Consent Agenda Resolutions The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Wolkowitz moved approval of the Consent Agenda Resolutions. Mrs. Vitale seconded the motion. Mr. Catalanello voted Nay with regards to Resolution 2-1016. There was no further Council discussion, and the motion passed with the following roll call vote recorded: Page 15 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None R 1 - 2016 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2016 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT WHEREAS, N.J.S.A. 10:4-18 of the Open Public Meetings Act provides that within seven (7) days following the annual Reorganization Meeting of a public body, such public body shall adopt, post and distribute a schedule of its regular meetings for the coming year; and WHEREAS, said schedule shall contain the location of each meeting to the extent it is known and the time and date of each meeting; and WHEREAS, the Borough of Madison does seek to establish such schedule for the year 2016; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Annual Schedule of Meetings designated in the attached notice is approved. MAYOR AND COUNCIL MEETING NOTICE - 2016 BOROUGH OF MADISON 50 Kings Road Madison, NJ 07940 In compliance with the Open Public Meetings Act, the Borough of Madison issues this notification of 2016 regularly scheduled meetings. The Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey will meet on the second and fourth Mondays of each month, except as noted*, in the Hartley Dodge Memorial Building, 50 Kings Road in the Borough of Madison. The Regular Meeting will be called to order and begin with an Executive Session at 7:00 p.m., in the Committee Room, 2nd Floor, Hartley Dodge Memorial; the meeting will reopen to the public at 8:00 p.m. or as soon as practical thereafter and continue in the 2nd Floor Council Chamber where official action may be taken. Monday, January 11, 2016 Monday, January 25, 2016 Monday, February 8, 2016 Monday, February 22, 2016 Monday, March 14, 2016 Monday, March 28, 2016 Monday, April 11, 2016 Monday, April 25, 2016 Monday, May 9, 2016 Page 16 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Monday, May 23, 2016 Monday, June 13, 2016 Monday, June 27, 2016 Monday, July 11, 2016 Monday, July 25, 2016 Monday, August 8, 2016 Monday, September 12, 2016 Monday, September 26, 2016 *Thursday, October 13, 2016 Monday, October 24, 2016 Monday, November 14, 2016 Monday, November 28, 2016 Monday, December 12, 2016 These meetings are open to the public. Adequate notice of these meetings is being provided by filing a copy of these dates in the office of the Borough Clerk, posting a copy on the Municipal Bulletin Board, and notifying the Madison Eagle, Daily Record, Independent Press and Star Ledger, all on (January 7, 2016). Elizabeth Osborne, Borough Clerk R 2 - 2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS WHEREAS, the Borough of Madison has a need to obtain the following Professional Services as non-fair and open contracts pursuant to the provisions of N.J.S.A. 19:44A-20.5; and, WHEREAS, the Borough Administrator of the Borough of Madison has determined that the value of certain Professional Services listed herein may exceed $17,500; and WHEREAS, the anticipated term of said contracts are noted below; and WHEREAS, each contract has a thirty (30) day termination clause; and WHEREAS, each Professional Services provider has submitted a proposal indicating each will provide the services for the fee as described herein; and WHEREAS, each Professional Services provider has completed and submitted a Business Entity Disclosure Certification where required by N.J.S.A. 19:44A-1, et seq., which certifies that said provider has not made any reportable contributions to a political or candidate committee in the Borough of Madison, County of Morris, State of New Jersey in the previous year, and that the contract will prohibit said Professional Services provider from making any reportable contributions through the term of the contract, and WHEREAS, in accordance with N.J.A.C. 5:30-5.4, the Acting Chief Financial Officer has certified as to the availability of funds for each contract. Page 17 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey as follows: Auditor Nisivaccia, LLP $46,400 per year or portion as set forth in the contract Bond Counsel Rogut McCarthy Troy Base Fee $2,500 et seq., LLC as set forth in contract Borough Attorney Matthew J. Giacobbe, $5,000 monthly retainer/ Esq. $135hr. for litigation and tax appeals Codification General Code $10,195.00 et seq. As set Supplementation & Publishers forth in the contract Maintenance Consulting Engineers Bowman Consulting $85/hr to $150/hr et seq., as set forth in the contract Electrical Contractors JBL Electric Inc. $117.63-$144.54/hr et seq. Electrical Crane Associates, Inc. $80/hr - $157/hr et seq. as Engineering set forth in the contract Consultant Electrical Wilson & Wilson, LLC $150/hr et seq. as set forth Engineering in the contract Consultant Field Inspector for Michael P. Carroll $25/hr. Tax Assessor’s Office BE IT FURTHER RESOLVED that each Business Entity Disclosure Certification and the Determination of Value be placed on file with this resolution. R 3 - 2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR AND/OR THE ACTING DEPUTY TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that in accordance with N.J.S.A. 54:5-11, the Tax Collector and/or the Acting Deputy Tax Collector, bonded officials of this municipality, be and are hereby appointed to make examination of records as to unpaid municipal liens and certify the result thereof. Page 18 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. R 4 - 2016 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING LINDA SAWYER AS PURCHASING OFFICER BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Linda Sawyer be designated Qualified Purchasing Agent for 2016 and is hereby authorized to sign all Purchase Orders upon issuance. BE IT FURTHER RESOLVED that in the absence of Mrs. Sawyer, Raymond M. Codey be given the designation of Purchasing Agent. R 5 - 2016 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that Borough Engineer Robert Vogel is hereby appointed and empowered to make official searches as to Municipal Improvements authorized by ordinances for future assessments that will be made pursuant to such ordinances, as authorized by N.J.S.A. 54:5-18.1 et seq.; and BE IT FURTHER RESOLVED that in the absence of the Borough Engineer, Borough Clerk Elizabeth Osborne is hereby appointed to make such searches; and BE IT FURTHER RESOLVED that the fee to be charged shall be in accordance with N.J.S.A. 54:5-18.4 et seq. R 6 - 2016 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES WHEREAS, a municipality must designate an official newspaper for the publication of legal notices; and Page 19 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. WHEREAS, the Borough of Madison wishes to designate THE MADISON EAGLE and/or THE DAILY RECORD as its official newspapers for the publication of legal notices for the year 2016; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that, THE MADISON EAGLE, 230 Main Street, Madison, New Jersey 07940, and/or THE DAILY RECORD, 6 Century Drive, Parsippany, New Jersey 07054, are hereby designated as official newspapers of the Borough of Madison for the year 2016 for the purpose of publishing legal notices of the municipality. R 7 - 2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the persons listed below be and are hereby appointed to sign requisitions for Purchase Orders for the various Borough Departments: DEPARTMENTS GENERAL GOVERNMENT AUTHORIZE APPROVALS 100 General Administration Administrator or Executive Assistant 102 Municipal Support Services QPA/Personnel Director or Administrator 103 Elections Borough Clerk or Administrator 104 Downtown Development Commission ABA or Administrator 105 Human Resources Acting CFO or Administrator 110 Mayor & Council Borough Clerk or Administrator 120 Borough Clerk Borough Clerk or Administrator 130 Financial Administration Acting CFO or Chief Accountant 135 Auditor Acting CFO or Chief Accountant 145 Revenue Administration Acting CFO or Chief Accountant 150 Assessment of Taxes Acting CFO or Tax Assessor 155 Legal Services Acting CFO or Administrator 165 Engineering Engineer or Administrator 175 Historic Preservation Engineer or Administrative Official 180 Planning Board Engineer or Administrative Official 185 Zoning Board Engineer or Administrative Official 186 Environmental Commission Engineer or Administrative Official 210 Liability Insurance Acting CFO or Administrator 215 Workers Comp. Insurance Acting CFO or Administrator Page 20 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. 220 Health Insurance Acting CFO or Administrator 225 Unemployment Insurance Acting CFO or Administrator 310 Public Buildings & Grounds Superintendent of PW or Administrator 361 Civic Center Superintendent of PW or Administrator PUBLIC SAFETY 195 State Uniform Construction Code Construction Code Official or Engineer 240 Police Police Chief or Acting Police Chief 241 First Aid Organization Police Chief or Acting Police Chief 252 Emergency Management Services Police Chief or Acting Police Chief 265 Fire Fire Chief or Administrator 267 Fire Safety Program Fire Chief or Administrator 275 Municipal Prosecutor Court Administrator or Administrator 362 Public Safety Complex Police Chief and Fire Chief 491 Municipal Joint Court Court Administrator or Administrator 495 Public Defender Court Administrator or Administrator STREETS & ROADS 300 Public Works Superintendent of PW or Administrator 302 Parks Superintendent of PW or Administrator 303 Shade Tree Authority Superintendent of PW or Administrator 315 Vehicle Maintenance Superintendent of PW or Administrator 316 Vehicle Maintenance-Police Police Chief or Acting Police Chief 317 Vehicle Maintenance-Fire Fire Chief or Administrator SANITATION 455 Sewerage Processing Acting CFO or Chief Accountant 456 Madison/Chatham Joint Meeting Acting CFO or Chief Accountant 457 Sewer Line Maintenance Superintendent of PW or Administrator 465 Garbage & Trash Removal Superintendent of PW or Asst. Borough Admin. HEALTH & WELFARE 330 Board of Health Health Officer or Administrative Officer 340 Dog Regulation Health Officer or Board Secretary 360 Aid to Child Care Center Health Officer or Board Secretary RECREATION & EDUCATION 370 Recreation & Playgrounds Recreation Director or Administrator 371 Celebration of Public Events Recreation Director or Administrator 390 Free Public Library Acting CFO or Administrator 391 Technology Library Director 392 Museum of Early Trades Administrator or Acting CFO 393 Senior Citizens Programs Senior Citizen Coordinator or Administrator UNCLASSIFIED, DEFERRED CHARGES & STATUTORY EXPENDITURES 470 Contingent Acting CFO or Administrator 471 Public Employees' Retirement System Acting CFO or Confidential Assistant II 472 Social Security System Acting CFO or Confidential Assistant II Page 21 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. 474 Consolidated Police & Firemen's Pen Fd Acting CFO or Confidential Assistant II 475 Police & Firemen's Retirement System Acting CFO or Confidential Assistant II 870 Emergency Authorizations Acting CFO or Chief Accountant 900 Capital Improvement Fund Acting CFO or Administrator 920 Principal on Bonds Acting CFO or Chief Accountant 925 Principal on Notes Acting CFO or Chief Accountant 930 Interest on Bonds Acting CFO or Chief Accountant 935 Interest on Notes Acting CFO or Chief Accountant 950 Interest on Loan Acting CFO or Chief Accountant 955 Principal on Loan Acting CFO or Chief Accountant UTILITY EXPENSE - BULK PURCHASES 430 Electricity-HDM Superintendent of PW or Administrator 431 Electricity-C.H. Superintendent of PW or Administrator 432 Electricity-DPW/Sewers Superintendent of PW or Administrator 433 Electricity-Health Health Officer or Administrative Officer 434 Electricity-Police Police Chief or Acting Police Chief 440 Telephone QPA/Personnel Director or Administrator 445 Water Superintendent of PW or Administrator 446 Natural Gas Superintendent of PW or Administrator 460 Gasoline Superintendent of PW or Administrator PUBLIC UTILITIES 05-500 Water Utility Administration Acting CFO or Utility Collector 05-501 Water Utility Operations Superintendent of PW or Engineer 05-502 Water Capital Improvement Fund Acting CFO or Administrator 05-503 Water Municipal Debt Service Acting CFO or Chief Accountant 05-504 Public Employees' Retirement System Acting CFO or Confidential Assistant II 05-505 Water Social Security System Acting CFO or Confidential Assistant II 09-500 Electric Utility Administration Acting CFO or Utility Collector 09-501 RoseNet Administrator or Director of Technology 09-502 Electric Utility Operations Electric Utility Superintendent or Administrator 09-503 Electric Capital Improvement Fund Acting CFO or Administrator 09-504 Public Employees’ Retirement System Acting CFO or Confidential Assistant II 09-505 Social Security System Acting CFO or Confidential Assistant II STATE GRANTS 242 Body Armor Grant Police Chief or Acting Police Chief 243 Walk Safety Program Police Chief or Acting Police Chief 331 NJ Dept. of Health & Senior Services Health Officer or Administrator 332 H1N1 Grant Health Officer or Administrator 333 H1N1 Corrective Action Grant Health Officer or Administrator 700 Alcohol Education Grant Court Administrator or Administrator 701 Drunk Driving Enforcement Police Chief or Acting Police Chief 702 Cops In Shops Police Chief or Acting Police Chief Page 22 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. 703 Clean Communities Act Superintendent of PW or Administrator 704 MAASA Grant Health Educator or Administrator 705 Priority Health Funding Act Acting CFO or Confidential Assistant II BE IT FURTHER RESOLVED that the Administrator and/or Assistant Borough Administrator, Acting CFO and the QPA/Personnel Director are hereby authorized to approve requisitions for Purchase Orders for all Borough Departments; and BE IT FURTHER RESOLVED that the Receiving Certificates on material or services received be signed by a responsible person receiving same or by the Department Head. R 8 - 2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Borough Officials are hereby authorized to sign checks or withdrawal slips where a combination of three principal signatures are required: MAYOR AND BOROUGH CLERK or DEPUTY BOROUGH CLERK AND ACTING CHIEF FINANCIAL OFFICER BE IT FURTHER RESOLVED that signature cards with the signatures of the persons authorized to sign be forwarded to all Borough Depositories. Upon the expiration of terminal leave for CFO Robert F. Kalafut, James E Burnet, IV is hereby appointed Chief Financial Officer for the Borough of Madison with no further action required of the governing body and Mr. Burnet will continue to be an authorized signatory for Borough check, withdrawal slips and banking transactions. R 9 - 2016 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS Page 23 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Banks be and hereby are designated as depositories for all Borough Funds during 2016: Bank of America Provident Bank PNC Bank Somerset Hills Bank Connect One Bank Wells Fargo Haven Savings Bank Investors Bank Chase Bank Fulton Bank R 10 - 2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS WHEREAS, the refunding of tax and utility overpayments of Ten Dollars ($10.00) or less and the collection of tax underpayments of Ten Dollars ($10.00) or less would impose administrative burdens out of proportion to the benefit thus given. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that tax and utility overpayments and underpayments of Ten Dollars ($10.00) or less be credited or debited to General Surplus. R 11-2016 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2016 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-19 WHEREAS,40A:4-19 Local Budget Act, provides that temporary appropriations be made in the amounts required where contracts, commitments or payments must be made prior to the final adoption of the 2016 budget; and WHEREAS, the date of this resolution is within the first thirty days of 2016; and Page 24 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. WHEREAS, the total appropriations in the 2015 Budget, less appropriations made for capital improvement fund, debt service and relief of the poor (public assistance) are as follows: CURRENT $23,763,602.17 WATER UTILITY $1,959,125.00 ELECTRIC UTILITY $15,414,017.00 WHEREAS, twenty six point twenty five (26.25) percent of the total appropriations in the 2015 Budget less appropriations for capital improvement fund, debt service and relief of the poor (public assistance) in the said 2015 Budget is as follows: MUNICIPAL $6,237,945.56 WATER UTILITY $514,270.30 ELECTRIC UTILITY $4,046,179.46 NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following temporary appropriations be made, and that a certified copy of this resolution be transmitted to the Chief Financial Officer for his records. GENERAL ADMINISTRATION & HUMAN RESOURCES Salary & Wages $51,000.00 Other Expenses $15,000.00 MUNICIPAL SUPPORT Salary & Wages $15,000.00 Other Expenses $22,000.00 BOROUGH CLERK Salary & Wages $29,000.00 Other Expenses $12,000.00 FINANCIAL ADMINISTRATION Salary & Wages $52,000.00 Other Expenses $20,000.00 MAYOR AND BOROUGH COUNCIL Salary & Wages $25,000.00 Other Expenses $6,000.00 COMMUNITY AND BUSINESS DEVELOPMENT Salary & Wages $26,000.00 ASSESSMENT OF TAXES Salary & Wages $25,000.00 Other Expenses $10,000.00 REVENUE ADMINISTRATION Salary & Wages $48,000.00 Other Expenses $10,000.00 LEGAL SERVICES Other Expenses $50,000.00 MUNICIPAL COURT Page 25 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Salary & Wages $127,000.00 Other Expenses $19,000.00 PUBLIC BUILDINGS & GROUNDS Salary & Wages $30,000.00 Other Expenses $36,000.00 PLANNING BOARD Salary & Wages $15,000.00 Other Expenses $20,000.00 ZONING BOARD Salary & Wages $7,000.00 Other Expenses $15,000.00 ENGINEERING Salary & Wages $58,000.00 Other Expenses $15,000.00 ENVIRONMENTAL COMMISSION Other Expenses $1,000.00 INSURANCE Group Health Insurance $580,000.00 Liability $230,000.00 Workers Compensation $180,000.00 FIRE DEPARTMENT Salary & Wages $340,000.00 Other Expenses $30,000.00 FIRE SAFETY PROGRAM Salary & Wages $29,000.00 Other Expenses $1,000.00 POLICE DEPARTMENT Salary & Wages $930,000.00 Other Expenses $70,000.00 CONSTRUCTION CODE Salary & Wages $125,000.00 Other Expenses $10,000.00 EMERGENCY MANAGEMENT SVCS Other Expenses $5,000.00 PUBLIC WORKS Salary & Wages $450,000.00 Other Expenses $90,000.00 SEWER LINE MAINTENANCE Salary & Wages $77,000.00 Other Expenses $22,000.00 SHADE TREE MANAGEMENT BOARD Other Expenses $30,000.00 GARBAGE & TRASH REMOVAL Other Expenses $480,000.00 VEHICLE MAINTENANCE Salary & Wages $75,000.00 Other Expenses $30,000.00 Page 26 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. MADISON-CHATHAM JOINT MEETING Other Expenses $287,000.00 HEALTH DEPARTMENT Salary & Wages $135,000.00 Other Expenses $65,000.00 DOG REGULATION Other Expenses $5,000.00 CIVIC CENTER Other Expenses $20,000.00 RECREATION Salary & Wages $15,000.00 Other Expenses $23,000.00 TEEN CENTER Other Expenses $5,000.00 MAINTENANCE OF FREE PUBLIC LIBRARY Other Expenses $344,000.00 UTILITY EXPENSES Other Expenses $157,000.00 SENIOR CITIZENS PROGRAM Salary & Wages $15,000.00 Other Expenses $4,000.00 CONTINGENCY Other Expenses $3,945.56 PENSION $504,000.00 SOCIAL SECURITY $112,000.00 SUBTOTAL $6,237,945.56 CAPITAL IMPROVEMENT $1,500,000.00 DEBT SERVICE $502,000.00 TOTAL $8.239,945.56 WATER UTILITY Salary & Wages $160,000.00 Other Expenses $338,970.30 Social Security System $15,300.00 SUBTOTAL $514,270.30 Capital Improvement $200,000.00 TOTAL $ 714,270.30 ELECTRIC UTILITY Salary & Wages $400,000.00 Other Expenses $3,615,579.46 Page 27 of 42  Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Social Security System $30,600.00 SUBTOTAL $4,046,179.46 Capital Improvement $300,000.00 TOTAL $4,346,179.46 R 12 - 2016 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that, in accordance with N.J.S.A. 54:4-67, the interest to be charged on delinquent taxes in the Borough of Madison shall be 8%, annually, on the first $1,500.00 of delinquency, and on any amount in excess of $1,500.00, the interest rate to be charged shall be 18%, annually, until all of the delinquency has been removed and the property restored to current status. BE IT FURTHER RESOLVED that an additional 6% end-of-year penalty be applied to delinquent taxes, interest and other municipal charges exceeding $10,000.00. R 13-2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in any county or municipality by application and resolution; and WHEREAS, it is the desire of the Borough of Madison in the County of Morris, New Jersey, to establish such a fund for the following department custodians in the indicated amounts: Elizabeth Osborne Borough Clerk $1,000.00 Edna Ierley-Byrne Senior Citizen Coordinator $ 500.00 Page 28 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Darren Dachisen Chief of Police $ 500.00 Michael Piano Electric Utility Superintendent $ 200.00 David Maines Superintendent of Public Works $ 200.00 David Maines Water Utility $ 200.00 Russell Brown $ 100.00 Construction Code Official WHEREAS, all custodians are bonded by a blanket bond pursuant to N.J.S.A. 40A:5-34.1; and WHEREAS, each custodian shall maintain records for his or her fund in a manner conducive to proper accounting and auditing procedures. NOW, THEREFORE, BE IT RESOLVED that the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey hereby authorizes the establishment of Petty Cash Funds as described herein, and that two copies of this resolution be filed with the Division of Local Government Services in the New Jersey Department of Community Affairs for approval. R 14 - 2016 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that JAMES E. BURNET, IV is hereby appointed as the Borough's Risk Manager, Commissioner to the Morris County Municipal Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey. BE IT FURTHER RESOLVED that SANDRA EMMERICH is hereby appointed as the Borough's Alternate Commissioner to the Morris County Page 29 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Municipal Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey. R 15 – 2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris, and State of New Jersey, that the Acting Chief Financial Officer is hereby designated to certify to the validity and propriety of all requests for payment of services on Administrative Certificates and to sign such certifications as required by N.J.S.A. 40A:5-16(b). R 16 - 2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS WHEREAS, it is desirable that idle funds of the Borough be invested in legal investment vehicles at all times; and WHEREAS, it is occasionally necessary to transfer Borough funds for the purpose of meeting current Borough expenses or for the purpose of effecting investments. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Acting Chief Financial Officer, the Confidential Assistant to the Acting CFO and the Borough Administrator are hereby authorized to request bids and to place orders for the investment of idle Borough funds solely in legally authorized investment vehicles, such investments to be confirmed in writing by the investing institution; and BE IT FURTHER RESOLVED that the above named individuals are hereby authorized to transfer funds by wire solely for the purposes and subject to all pertinent regulations: l. To or from Borough of Madison Checking or Savings Accounts to other Borough Accounts. 2. To or from Borough of Madison Checking or Savings Accounts, to or from Accounts specified by banks, solely for the purpose of investing for the account of the Borough. Page 30 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. R 17 - 2016 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING LINDA SAWYER AS PUBLIC AGENCY COMPLIANCE OFFICER WHEREAS, in accordance with N.J.A.C. 17:27-3.2, the State of New Jersey Division of Public Contracts Equal Employment Opportunity Compliance requires that each public agency annually designate an officer or employee to serve as its Public Agency Compliance Officer (hereafter "P.A.C.O.") by January 10th; and WHEREAS, the Borough Council has determined that the duties of the P.A.C.O. can be effectively and appropriately performed by the Qualified Purchasing Agent/ Personnel Director Linda Sawyer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Qualified Purchasing Agent/Personnel Director Linda Sawyer is hereby designated as the Public Agency Compliance Officer (P.A.C.O.) for the Borough of Madison in accordance with the provisions of N.J.A.C. 17:27-3.2. BE IT FURTHER RESOLVED that in the absence of the Qualified Purchasing Agent/Personnel Director, the Borough Administrator Raymond M. Codey will assume the duties of the Public Agency Compliance Officer. R 18 - 2016 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2016 WHEREAS, N.J.S.A. 40A:5-14 provides that each municipality shall adopt a cash management plan annually by majority vote of the governing body; and WHEREAS, the Acting Chief Financial Officer recommends adoption of the Cash Management Plan attached hereto; and WHEREAS, the Chief Financial Officer provides a monthly report to the governing body for review. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Cash Management Plan of the Borough of Madison is approved in the form attached hereto for the year 2016. Page 31 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. 1/01/2016 2016 CASH MANAGEMENT PLAN AND INVESTMENT POLICY FOR THE BOROUGH OF MADISON 1) Cash Management and Investment Objectives The Borough of Madison's objectives in this area are: a) Preservation of capital. b) Adequate safekeeping of assets. c) Maintenance of liquidity to meet operating needs and claims settlements. d) Maximization of total return, consistent with risk levels. e) Investment of assets in accordance with the State of New Jersey Laws and Regulations. f) Accurate and timely reporting of interest earnings. 2) Permissible Investments Investments shall be limited to the following: a) Bonds or other obligations of the United States of America or obligations guaranteed by the United States of America, including securities of, or other interests in, any open-end or closed-end management type investment company or investment trust registered under the "Investment Company Act of 1940" 54 Stat.847 (15 U.S.C. 80a-1 et seq.), purchased and redeemed only through the use of national or state banks located within this state, if the portfolio of that investment company or investment trust is limited to bonds or other obligations of the United States of America, bonds or other obligations guaranteed by the United States of America and repurchase agreements fully collateralized by bonds or other obligations guaranteed by the United States of America, which collateral shall be delivered to or held by the investment company or investment trust, either directly or through an authorized custodian; b) Bonds of any Federal Intermediate Credit Bank, Federal Home Loan Bank, Federal Land Bank, Federal National Mortgage Associates or of any United States Bank for Cooperatives, which have a maturity date not greater than twelve (12) months from the date of purchase; c) Bonds or other obligations, having a maturity date not more than twelve (12) months from the date of purchase, approved by the Division of Investment of the Department of Treasury for investment by local units. 3) Authorized Depositories Page 32 of 42  Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. In addition to the above, the Borough of Madison is authorized to deposit funds in Certificates of Deposit and other time deposits in banks covered by the Governmental Unit Depository Protection Act, N.J.S.A. 17:9-14 et seq. (GUDPA). The Borough of Madison is also authorized to invest its assets in the New Jersey Cash Management Fund. 4) Authority For Investment Management The Acting Chief Financial Officer is authorized and directed to make investments, with a maturity of from one to twelve (12) months through commercial banks, which are to be selected by the Acting Chief Financial Officer in consultation with the Borough Administrator. Their actions and decisions shall be consistent with this plan and all appropriate regulatory constraints. 5) Preservation of Capital Securities shall be purchased with the ability to hold always until maturity. 6) Safekeeping Securities purchased on behalf of the Borough of Madison shall be delivered electronically or physically to the Borough of Madison's custodial bank, which shall maintain custodial and/or safekeeping accounts for such securities on behalf of the Borough of Madison. 7) Selection of Asset Managers, Custodial Banks and Operating Banks Custodial banks shall be retained by the Acting Chief Financial Officer in consultation with the Borough Administrator for periods of one (1) year. Additionally, the Borough of Madison shall maintain the ability to change custodial banks annually based upon performance appraisals and upon reasonable notice, and based upon changes in policy or procedures. 8) Audit This plan, and all matters pertaining to the implementation of it, shall be subject to the Borough of Madison's annual audit. 9) Cash Flow Projections Asset maturity decisions shall be guided by cash flow factors prepared by the Acting Chief Financial Officer for the Borough of Madison. 10) Cash Management All moneys turned over to the Acting Chief Financial Officer, Tax Collector and all staff positions shall be deposited within forty-eight (48) hours in accordance Page 33 of 42  Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. with N.J.S.A. 40A:5-15. In the event a check is made payable to the Acting Chief Financial Officer rather than the Borough of Madison, the following procedure is to be followed: a) The Acting Chief Financial Officer notifies the payer, returns the check and requests that the check be made payable directly to the Borough of Madison. The Acting Chief Financial Officer shall minimize the possibility of idle cash accumulating in accounts by assuring that all amounts in excess of negotiated compensating balances are kept in interest bearing accounts or promptly swept into the investment portfolio. The method of calculating banking fees and compensating balances shall be documented and kept on file for review. Cash may be withdrawn from investment pools under the discretion of the Acting Chief Financial Officer only to fund operations, claims, imprest accounts or approved debt payments. 11) Checks Payable All monies payable to the Borough shall be made payable to the “Borough of Madison”. JAMES E. BURNET, IV Acting Chief Financial Officer Borough of Madison R 19 - 2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RENEWAL OF AN AGREEMENT WITH MADISON AREA YMCA REGARDING A TEEN PROGRAM FOR LOCAL YOUTHS WHEREAS, the Borough Administrator has recommended renewal of an agreement with the Madison Area YMCA to provide services to Madison youths; and WHEREAS, the Madison Area YMCA has provided these services through its established teen program; and WHEREAS, the proposed cost for the services to be provided is $20,000.00; and Page 34 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. WHEREAS, the Acting Chief Financial Officer has attested that funds will be available in an amount not to exceed $20,000.00 for the payment of such services in the 2016 municipal budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute an agreement between the Madison Area YMCA and the Borough of Madison renewing an agreement to provide Teen Program services described herein in a form approved by the Borough Attorney. R 20 - 2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2016 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Collector of Taxes for the Borough of Madison is hereby authorized to conduct the annual sale of delinquent taxes for the calendar year 2016. R 21 - 2016 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following individuals are hereby appointed to the Community Development Revenue Sharing Committee: Raymond M. Codey (appointed by Mayor) Louis Riccio, Alternate (appointed by Mayor) Carmela Vitale, Council Member (appointed by Council) R 22-2016 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING HEALTH OFFICER LISA GULLA AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES Page 35 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS BE IT RESOLVED, that the Council of the Borough of Madison, County of Morris, State of New Jersey hereby appoints Health Officer Lisa Gulla as Relocation Officer for the Borough of Madison effective immediately. R 23-2016 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2016 WHEREAS, the Borough Council wishes to recognize the primary sport recreational groups and organizations within the Borough of Madison for insurance and scheduling purposes; and WHEREAS, the Recreation Director coordinates the efforts of these organizations to provide recreational activities for residents of the Borough and participating towns; and WHEREAS, the Borough continues to support recreational activities for all residents. NOW, THEREFORE, BE IT RESOLVED, that the Borough Council of the Borough of Madison, in the County of Morris, State of New Jersey hereby recognize the following recreation groups, organizations and primary contacts as part of the Madison Recreational plan: Madison Basketball Association: Mike Rosselli Harding-Madison Hockey: Tony Gero Madison Jr. Wrestling (Takedown Club): Bill Wilt Madison Little League: Ken Waer Madison Girls Softball: Dave Carver Madison Boys Lacrosse: Nick Spagnoletti Madison Girls Lacrosse: Kathy Cowan Madison Jr. Football: Nino Coviello Madison Soccer Club: Colleen Castellano Madison Jr. Field Hockey: Brenda Catalanello Men's Softball, Zach Ellis Women's Softball, Dave Carver R 24-2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF A MASTER POWER PURCHASE AND SALES AGREEMENT AND Page 36 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. CONFIRMATION TRANSACTIONS THEREUNDER BETWEEN THE BOROUGH AND VARIOUS SUPPLIERS WHEREAS, pursuant to prior Council resolution(s) the Borough entered into MasterPower Purchase and Sale Agreements with the following suppliers on the dates indicated: Exelon Generation Company LLC1 October 4, 2011 PPL Energy Plus LLC October 4, 2011 Next Era EnergyPower Marketing, Inc. October 4, 2011 PSEG Energy Resources &Trade LLC October 28, 2011 Noble Americas Gas & Power Corp. November 7, 2011 DTE Energy Trading, Inc. October 4, 2011 BP Energy Company February 3, 2015 WHEREAS, the Borough desires to extend to its authorized representatives the duty and obligation to execute Transaction Confirmations that secure specific quantities of energy for delivery to the Borough for specific delivery periods at a fixed price, and WHEREAS, pursuant to prior Council authorization, and to facilitate the purchase of wholesale electricity, the Borough entered into the Membership Agreement with PJM Interconnection, LLC and the Master Energy Supply Agreement with American PowerNet Management, Inc. NOW THEREFORE, BE IT RESOLVED the Council affirms the above- described Master Power Purchase and Sale Agreements with Exelon Generation Company, LLC; PPL EnergyPlus LLC; NextEra Energy Power Marketing, Inc.; PSEG Energy Resources & Trade LLC; Noble Americas Gas & Power Corp.; DTE Energy Trading, Inc.; BP Energy Company; the Membership Agreement with PJM Interconnection, LLC; and the Master Energy Supply Agreement with American PowerNet and authorizes the continuation of these agreements; and Interconnection, LLC; and the master energy supply agreement with American PowerNet and authorizes the continuation of these agreements; and 1 An agreement was entered into with Constellation Energy Commodities Group, Inc. as well. However, Exelon Corporation, the parent company of Exelon Generation Company LLC, acquired Constellation Energy Group, the parent company of Constellation Energy Commodities Group, Inc. and assumed all the Constellation obligations as of March 2012. Page 37 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. BE IT FURTHER RESOLVED THAT the Council authorizes the Borough Administrator and the Assistant Borough Administrator to enter into binding Transaction Confirmations securing specific blocks of energy at specific delivery period and prices pursuant to these Master Power Purchase and Sale Agreements R 25-2016 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING IRREVOCABLE RESIGNATION OF TAX COLLECTOR/CHIEF ACCOUNTANT KIMBERLY KIENTZ EFFECTIVE JANUARY 26, 2016 WHEREAS, Kimberly Kientz, Borough Tax Collector/Chief Accountant, has previously tendered a written irrevocable resignation dated December 14, 2015. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the irrevocable resignation of Kimberly Kientz as Borough Tax Collector/Chief Accountant is hereby acknowledged and accepted. R 26-2016 RESOLUTION OF THE BOROUGH OF MADISON APPROVING THE MADISON HEALTH DEPARTMENT APPLICATION FOR A PUBLIC HEALTH ACCREDITATION MINI-GRANT FROM LOCAL HEALTH DEPARTMENTS PILOT PROJECT IN THE AMOUNT OF $10,000.00 FROM JANUARY 28, 2016 THROUGH JUNE 30, 2016 WHEREAS, strategic planning promotes high performance and continuous quality improvement for a local health department, according to nationally accepted standards; and WHEREAS, by meeting national standards, it validates the services provided by the local health department, and provides accountability to the public, funders and governing entities at all levels; and WHEREAS, the New Jersey Department of Health has released a mini-grant application to local health departments to assist them in the creation of strategic plans, workforce development plans and quality improvement; and WHEREAS, the Madison Health Department is eligible to apply for these grant funds; and Page 38 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. WHEREAS, there will be $10,000 in funding made available to the Madison Health Department with no requirement of a cash match; and WHEREAS, the Madison Health Department is desirous of applying for those funds; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris in the State of New Jersey that the governing body gives approval to the Madison Health Department to apply for the Public Health Accreditation Mini-Grant for Local Health Departments Pilot Project. R 27-2016 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW CLARKE AS PROFESSIONAL LAND SURVEYOR FOR TAX MAPS WHEREAS, the Borough is in need of a Professional Land Surveyor for necessary changes to the tax maps; and WHEREAS, the Borough Tax Assessor has recommended that Andrew Clarke be appointed as the Professional Surveyor for Tax Maps; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Andrew Clarke is hereby appointed to the position of Professional Land Surveyor for tax Maps for the year 2016, for the purpose of making any necessary changes to the Borough Tax Maps. R 28-2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION WHEREAS, the Assistant Borough Administrator/Acting CFO has recommended that the Borough enter into a grant agreement with the Madison Main Street Foundation to fund certain Downtown Development Commission activities and for the improvement of the management of finances. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute a grant agreement between the Borough of Page 39 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. Madison as grantee and the Madison Main Street Foundation, as grantor, for a grant in the amount of $125,000.00, in a form approved by the Borough Attorney. R 29-2016 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JOSEPH MITTERMAIER TO THE POSITION OF POLICE OFFICER WHEREAS, the Madison Borough Chief of Police has recommended that Joseph Mittermaier be appointed to the position of Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Joseph Mittermaier to the position of Police Officer in the Madison Police Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Joseph Mittermaier is hereby appointed to the position of Police Officer in the Madison Police Department effective immediately, to be compensated in accordance with the Police Benevolent Association Collective Bargaining Agreement. R 30-2016 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MARY TESTORI TO THE POSITION OF TAX COLLECTOR WHEREAS, the Acting Chief Financial Officer has recommended that Mary Testori be appointed to the position of part-time Borough Tax Collector, effective January 1, 2016; and WHEREAS, Mary Testori holds a valid Tax Collector Certificate. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey that Mary Testori is hereby appointed to the position of part-time Tax Collector effective January 1, 2016, at a salary of $3,000.00/month, for a maximum of 29 hours per week. R 31-2016 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION WITH PHOENIX ADVISORS, LLC Page 40 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. FOR CONTINUING DISCLOSURE AGENT SERVICES AND APPOINTMENT OF INDEPENDENT REGISTERED MUNICIPAL ADVISOR OF RECORD WHEREAS, the Acting Chief Financial Officer has recommended the execution of an agreement for Continuing Disclosure Agent Services with Phoenix Advisors, LLC and appointment as Independent Register Municipal Advisor of Record; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Assistant Borough Administrator/Acting CFO is authorized to execute an agreement between Phoenix Advisors, LLC and the Borough of Madison as described herein in a form approved by the Borough Attorney. R 32-2016 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT TO LARACY ASSOCIATES, LLC FOR VARIOUS ACCOUNTING SERVICES IN THE AMOUNT NOT TO EXCEED $6,000.00 PER MONTH WHEREAS, the Acting Chief Financial Officer has recommended that the Borough obtain professional services from Laracy Associates, LLC, for various accounting services(hereinafter the “Contract”); and WHEREAS, said services would constitute professional services for which a contract may be awarded without the need of competitive bidding pursuant to N.J.S.A. 40A:11-5; and WHEREAS, the Borough Administrator has recommended that the Borough Council award the Contract to Laracy Associates, LLC in an amount not to exceed $6,000.00/month, for various accounting services; and WHEREAS, Laracy Associates, LLC must submit to the Borough Purchasing/Personnel Officer the required documents to satisfy the requirements of N.J.S.A. 19:44A-20.5, since this matter may be awarded without competitive bidding; and WHEREAS, the Acting Chief Financial Officer has attested that funds will be available in an amount not to exceed $6,000.00/month for this purpose in the 2016 Municipal Temporary budget. Page 41 of 42 Reorganization Meeting - Thursday, January 1, 2016, 12:00 p.m. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, a professional service contract for professional services with Laracy Associates, LLC, for various accounting services in an amount not to exceed $6,000.00/month. R 33-2016 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JAMES E. BURNET, IV TO THE POSITION OF CHIEF FINANCIAL OFFICER (CFO) WHEREAS, Robert Kalafut, the Chief Financial Officer (CFO) has submitted his irrevocable retirement which has been accepted by the Borough; and WHEREAS, the terminal leave for Robert Kalafut will expire in mid-year 2016; and WHEREAS, the Acting CFO James E. Burnet, IV has served with distinction during this transition period; and WHEREAS, the Acting CFO James E. Burnet, IV has passed all state required courses and examination to be certified as a Certified Municipal Finance Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that James E. Burnet, IV is hereby appointed to the position of Chief Financial Officer to be effective immediately upon the expiration of terminal leave for CFO Robert Kalafut with no further action required of the governing body. Adjournment There being no further business to come before the Council, the meeting was adjourned at 1:50 p.m. Respectfully submitted, Elizabeth Osborne, Borough Clerk Approved January 25, 2016 (EO) Page 42 of 42