Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON November 26, 2018 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 26th day of November, 2018. Mayor Conley called the meeting to order at 6:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on November 19, 2018. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne John F. Hoover Also Present: Council Member Elect Debra J. Coen Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Rowe moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) None Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – November 26, 2018 PERSONNEL MATTERS (2) PROBATIONARY POLICE OFFICERS PART-TIME METER INSTALLER Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES - None GREETINGS TO PUBLIC Honoring Madison High School Field Hockey Team Mayor Conley recognized members of the Madison High School Field Hockey Team and Coaches for their win at the Morris County Championship. Oath of Office Probationary Police Officers –Administered by Mayor Conley R 309-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JERALD SAMUEL MANTONE TO THE POSITION OF PROBATIONARY POLICE OFFICER WHEREAS, the Madison Borough Chief of Police has recommended that Jerald Samuel Mantone be appointed to the position of Probationary Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Jerald Samuel Mantone to the position of Probationary Police Officer in the Madison Police Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Jerald Samuel Mantone is hereby appointed to the position of Probationary Police Officer in the Madison Police Department effective immediately, to be compensated in accordance with the Police Benevolent Association Collective Bargaining Agreement and subject to the terms of the attached executed employment offer. Mr. Rowe moved adoption of Resolution 309-2018. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None PAGE 2 OF 15 Regular Meeting Minutes – November 26, 2018 R 310-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MICHAEL J. CLANCY TO THE POSITION OF PROBATIONARY POLICE OFFICER WHEREAS, the Madison Borough Chief of Police has recommended that Michael J. Clancy, III be appointed to the position of Probationary Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Michael J. Clancy, III to the position of Probationary Police Officer in the Madison Police Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Michael J. Clancy, III is hereby appointed to the position of Probationary Police Officer in the Madison Police Department effective immediately, to be compensated in accordance with the Police Benevolent Association Collective Bargaining Agreement and subject to the terms of the attached executed employment offer. Mr. Rowe moved adoption of Resolution 310-2018. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None R 311-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING TIMOTHY T. BATTILLO TO THE POSITION OF PROBATIONARY POLICE OFFICER WHEREAS, the Madison Borough Chief of Police has recommended that Michael J. Clancy, III be appointed to the position of Probationary Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Michael J. Clancy, III to the position of Probationary Police Officer in the Madison Police Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Michael J. Clancy, III is hereby appointed to the position of Probationary Police Officer in the Madison Police Department effective immediately, to be compensated in accordance with the Police Benevolent Association Collective Bargaining Agreement and subject to the terms of the attached executed employment offer. PAGE 3 OF 15 Regular Meeting Minutes – November 26, 2018 Mr. Rowe moved adoption of Resolution 311-2018. Mr. Wolkowitz seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None The Oaths were administered to the Officers by Mayor Conley. A short break was announced. Mayor Conley reconvened the Council meeting until 8:39 p.m. REPORTS OF COMMITTEES Health Mr. Rowe, Chair of the Committee, made the following comments: The Madison Health Department will submit an application to the NJ Department of Health, highlighting Madison’s efforts to promote vaccinations for 2018. Flu Clinics were very successful this year, but residents are asked to get a flu shot if they have not done so already. The Health Department’s annual Rabies Clinic is scheduled for Saturday, December 8th, from 10:00 a.m. until noon at the Public Works Garage located on John Street. Health Inspectors have approved plans and preliminary inspections for a few new retail establishments in the Borough that will open after the New Year. Effective January 1st , Madison will contract with St. Hubert’s Giralda for Animal Control Services. And a reminder, all calls for Animal Control should be directed to the Madison Police Department at 973.593.3000 Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: The Department of Public Works continues fall clean up with one round of leaf collection completed throughout town. The Department will continue leaf pick up until the end of December. The Roads Department repaired and installed street and traffic signs. The Sewer Department investigated various residential sewerage blockage calls and the Mechanics Department repaired a broken plow, chipper, loaders and leaf machine. Chief Lou DeRosa thanked the Mechanics Department for repairs to the radiator of Engine #1. The Engineering Department reports completed drainage and accessible ramp replacements on Central Avenue. Milling and Paving is scheduled for later this week. Midwest Construction installed four traffic calming walk signals on Greenwood Avenue and PSE&G is responding to several gas service problems, unfortunately on newly paved roads. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: Ms. Baillie noted that the handicapped accessible trails at the MRC will benefit not only Madison residents, but also residents of Cheshire Homes in Florham Park, seniors and anyone who attends sporting events, the community gardens and the trails at the MRC. The Bond Ordinance introduced at the last Council meeting has a hearing scheduled this evening. Mr. Burnet will provide information regarding the Bond Ordinance for improvements to the Madison Chatham Joint Meeting, the cost of which is split between Madison and Chatham based on flow, with Madison paying approximately 64%. The Administration has improve internal controls at the Joint Meeting, including cyber security, financial software, a new payroll system and bank accounts to manage capital projects. Public Safety Mr. Wolkowitz, Chair of the Committee, made the following comments: PAGE 4 OF 15 Regular Meeting Minutes – November 26, 2018 The Fire Department was very busy over the four day Thanksgiving holiday. They responded to a total of 15 calls during this period. On Thanksgiving evening an oven fire was reported at 107 Park Avenue. Firefighters quickly extinguished the fire and use positive pressure fans to remove smoke from the apartment. On Friday morning, November 23rd, the Fire Department responded to Cedar Knolls with other units from the County for a reported structure fire at the iHop located at 102 E Hanover Avenue. While in route to the iHop fire, units from Madison FD and Mt Tabor FD were redirected to 105 Ridgedale Ave in Cedar Knolls for an elevator emergency for people stuck in a stalled elevator. Fire Department personnel safely removed the occupants of the malfunctioning elevator. On Friday afternoon, November 23rd , the Fire Department, along with other area Fire Departments responded to 8 Monroe Street in Morris Township for a basement fire. The fire was quickly extinguished and units were back in time for Madison’s annual Christmas parade. Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: Ms. Byrne noted the large turnout for the annual Christmas Parade and tree lighting and asked residents to participate in the Madison Eagle Christmas Fund. Utilities Mr. Hoover, Chair of the Committee, made the following comments: Mr. Hoover noted that the Mallory Family of Woodland Road donated this year’s Christmas tree. The Electric Department took delivery of two new bucket trucks, and are in the process of transferring equipment from the old trucks that will be sold at auction. The Water Department assisted with snow removal on November 14th and 15th, and shut down water service at the Madison YMCA for repairs. The Water Department staff attended a preconstruction meeting for the A & B Well Renovation project. All winterizing at the Borough ball fields is complete and residents are reminded to remove garden hoses and shut off inside valves. COMMUNICATIONS AND PETITIONS- None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 11/26/2018-1 MADISON CHATHAM JOINT MEETING FINANCING/ BOND ORDINANCE Mr. Burnet provided information regarding Bond Ordinance 50-2018, listed for hearing and adoption on tonight’s agenda. The bond will authorize debt and appropriate funds for improvements to the Madison Chatham Joint Meeting. The proposed bond will appropriate funds for Madison’s portion of the upgrades to the Joint Meeting in the amount of $4,770,000. Mr. Burnet noted that a Supplemental Debt Statement has been sent to the State. PAGE 5 OF 15 Regular Meeting Minutes – November 26, 2018 Ordinance 50-2018 listed for Hearing. ADVERTISED HEARINGS The Clerk made the following statement: The ordinance scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on November 12, 2018, was introduced by title and passed on first reading, was published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 50-2018 BOND ORDINANCE TO AUTHORIZE THE FUNDING OF A PORTION OF THE COST OF THE IMPROVEMENT OF THE MADISON-CHATHAM JOINT MEETING'S MOLITOR WATER POLLUTION CONTROL FACILITY BY AND FOR THE BOROUGH OF MADISON, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF $4,770,000 TO PAY THE COST THEREOF, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS WHEREAS, the Borough of Madison, in the County of Morris, State of New Jersey, and the Borough of Chatham, in the County of Morris, State of New Jersey, jointly operate a sanitary sewerage treatment system as members of the Madison-Chatham Joint Meeting (the "Joint Meeting"), with each municipality being financially responsible for a proportionate share of the cost and debt service for the improvements hereinafter authorized – Madison's share being 63.6% and Chatham's being 36.4%; and WHEREAS, the Borough Council of the Borough of Madison has determined that it is necessary to authorize and provide for financing the improvement of the Molitor Water Pollution Control Facility located in the Borough of Chatham and owned and operated by the Joint Meeting; and WHEREAS, the Borough will fund $4,770,000 of the total estimated project costs of $7,500,000 (with Chatham funding the $2,730,000 balance), which costs PAGE 6 OF 15 Regular Meeting Minutes – November 26, 2018 shall include all work, materials and appurtenances necessary and suitable therefor; and WHEREAS, the Joint Meeting has heretofore authorized the filing of a loan application for the financing of allowable costs of the aforesaid project with the New Jersey Environmental Infrastructure Financing Program (the "State Program"); NOW, THEREFORE, BE IT ORDAINED by the Borough Council of the Borough of Madison, in the County of Morris, State of New Jersey, as follows: Section 1. The Borough of Madison, in the County of Morris, State of New Jersey (the "Borough"), is hereby authorized to fund its proportionate share of the costs of the improvement of the Madison-Chatham Joint Meeting's Molitor Water Pollution Control Facility (the "Facility") located in the Borough of Chatham consisting of: replacement of the existing mechanically cleaned influent screen; replacement of the existing primary effluent pumps; replacement of the existing oxidation channel aerators; construction of a new effluent filtration facility including low-lift pumps; replacement of the disinfection system's chemical metering pumps; installation of a second belt filter press; replacement of the existing grit removal equipment; replacement of the roofing on existing buildings; improvement of the interior roads at the Facility; and all related improvements and work, materials and appurtenances necessary and suitable therefor, all as shown on and in accordance with the plans and specifications prepared or to be prepared by the Madison-Chatham Joint Meeting Engineer. Section 2. The sum of $4,770,000 is hereby appropriated to the payment of the Borough's share of PAGE 7 OF 15 Regular Meeting Minutes – November 26, 2018 the cost of making the improvements described in Section 1 hereof (hereinafter referred to as "purpose"). Said appropriation shall be met from the proceeds of the sale of the bonds authorized by this ordinance. No down payment is required pursuant to the provisions of N.J.S.A. 40A:2-11(c) because this ordinance involves an environmental infrastructure project to be funded by loans pursuant to the State Program. Any of said loan funds received shall be applied as set forth in Section 9 hereof. Said improvements shall be made as general improvements and no part of the cost thereof shall be assessed against property specially benefited. Section 3. It is hereby determined and stated that (1) said purpose is not a current expense of the Borough, and (2) it is necessary to finance said purpose by the issuance of obligations of the Borough pursuant to the Local Bond Law (Chapter 2 of Title 40A of the New Jersey Statutes Annotated, as amended; the "Local Bond Law"), and (3) the total estimated cost of said purpose is $4,770,000, and (4) the estimated maximum amount of bonds or notes necessary to be issued for said purpose is $4,770,000, and (5) the cost of such purpose, as hereinbefore stated, includes the aggregate amount of $896,000, which is estimated to be necessary to finance the cost of such purpose, including architect's fees, accounting, engineering and inspection costs, legal expenses and other expenses, including interest on such obligations to the extent permitted by Section 20 of the Local Bond Law. Section 4. To finance said purpose, bonds of the Borough of an aggregate principal amount not exceeding $4,770,000 are hereby authorized to be issued pursuant to the Local Bond Law. Said bonds shall bear interest PAGE 8 OF 15 Regular Meeting Minutes – November 26, 2018 at a rate per annum as may be hereafter determined within the limitations prescribed by law. All matters with respect to said bonds not determined by this ordinance shall be determined by resolutions to be hereafter adopted. Section 5. To finance said purpose, bond anticipation notes of the Borough of an aggregate principal amount not exceeding $4,770,000 are hereby authorized to be issued pursuant to the Local Bond Law in anticipation of the issuance of said bonds. In the event that bonds are issued pursuant to this ordinance, the aggregate amount of notes hereby authorized to be issued shall be reduced by an amount equal to the principal amount of the bonds so issued. If the aggregate amount of outstanding bonds and notes issued pursuant to this ordinance shall at any time exceed the sum first mentioned in this section, the moneys raised by the issuance of said bonds shall, to not less than the amount of such excess, be applied to the payment of such notes then outstanding. Section 6. Each bond anticipation note issued pursuant to this ordinance shall be dated on or about the date of its issuance, shall be payable at such times as may be hereafter determined within the limitations prescribed by law, shall bear interest at a rate per annum as may be hereafter determined within the limitations prescribed by law, and may be renewed from time to time pursuant to and within the limitations prescribed by the Local Bond Law. Each of said bond anticipation notes shall be signed by the Mayor and by a financial officer and shall be under the seal of the Borough and attested by the Borough Clerk or Deputy Borough Clerk. Said officers are hereby authorized to PAGE 9 OF 15 Regular Meeting Minutes – November 26, 2018 execute said notes in such form as they may adopt in conformity with law. The power to determine any matters with respect to said notes not determined by this ordinance, and also the power to sell said notes, is hereby delegated to the Chief Financial Officer, who is hereby authorized to sell said notes either at one time or from time to time in the manner provided by law. Section 7. It is hereby determined and declared that the period of usefulness of said purpose, according to its reasonable life, is a period of forty years computed from the date of said bonds. Section 8. It is hereby determined and stated that the Supplemental Debt Statement required by the Local Bond Law has been duly made and filed in the office of the Borough Clerk of the Borough, and that such statement so filed shows that the gross debt of the Borough, as defined in Section 43 of the Local Bond Law, is increased by this ordinance by $4,770,000 and that the issuance of the bonds and notes authorized by this ordinance will be within all debt limitations prescribed by the Local Bond Law. Section 9. Any funds received from private parties, the County of Morris, the State of New Jersey or any of their agencies or any funds received from the United States of America or any of its agencies in aid of such purpose (except any funds received as loans from the State Program, which shall be applied to the payment of the cost of such purpose or to the payment of any outstanding bond anticipation notes, but shall not reduce the amount of bonds authorized for such purpose), shall be applied to the payment of the cost of such purpose or, if bond anticipation notes have been issued, to the payment of the bond anticipation notes, and the PAGE 10 OF 15 Regular Meeting Minutes – November 26, 2018 amount of bonds authorized for such purpose shall be reduced accordingly. Section 10. The capital budget is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency therewith and the resolutions promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director, Division of Local Government Services, is on file with the Borough Clerk and is available for public inspection. Section 11. The Borough intends to issue bonds or notes to finance the costs of the improvements described in Section 1 of this ordinance. If the Borough or the Joint Meeting incur such costs prior to the issuance of such bonds or notes, the Borough hereby states its reasonable expectation to reimburse itself for such expenditures with the proceeds of such bonds or notes in the maximum principal amount of bonds or notes authorized by this ordinance. Section 12. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this ordinance. Said obligations shall be direct, unlimited and general obligations of the Borough, and the Borough shall levy ad valorem taxes upon all the taxable real property within the Borough for the payment of the principal of and interest on such bonds and notes, without limitation as to rate or amount. Section 13. This ordinance shall take effect twenty days after the first publication thereof after final passage. PAGE 11 OF 15 Regular Meeting Minutes – November 26, 2018 Mayor Conley opened up the public hearing on Ordinance 50-2018. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 50-2018, which was read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 50-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES - None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Rowe moved adoption of the Resolutions listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None R 312-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY FRIENDS OF THE MADISON PUBLIC LIBRARY BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: BY FRIENDS OF THE MADISON PUBLIC LIBRARY I.D. No. 274-5-37411 R.A. No. 1464 – Off-premise 50/50, March 23, 2019 PAGE 12 OF 15 Regular Meeting Minutes – November 26, 2018 R 313-2018 RESOLUTION OF THE BOROUGH OF MADISON AMENDING BOROUGH OF MADISON PERSONNEL POLICIES AND PROCEDURES MANUAL WHEREAS, the QPA/Personnel Director and Borough Attorney have recommended that the Borough amend the Personnel Policies and Procedures Manual to clarify certain sections; and WHEREAS, the Borough Council has determined that the Borough should amend the Personnel Policies and Procedures Manual to include these amendments. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the said Personnel Policies and Procedures Manual is hereby amended to include the revised sections. BE IT FURTHER RESOLVED that a copy of these revisions be distributed to all employees. R 314-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RELEASE OF FUNDS FROM THE POLICE OUTSIDE DUTY ACCOUNT FOR THE PURCHASE OF MOBILE VISION RECORDERS, A NEW POLICE VEHICLE AND RELATED EQUIPMENT IN THE AMOUNT OF $75,000.00 WHEREAS, the Chief of Police has requested the release of $75,000.00 from the Police Outside Duty Account (hereinafter “Fund”) to purchase mobile vision recorders, a new police vehicle and related equipment for use by the Police Department; and WHEREAS, the governing body believes this is an appropriate use of a portion of the existing accumulated income in the Fund to provide for mobile vision recorders, a new police vehicle and related equipment; and WHEREAS, the Chief Financial Officer has certified that the Fund can support this expenditure; and WHEREAS, the governing body has determined to authorize such use of the Fund toward the purchase of mobile vision recorders, a new police vehicle and related equipment. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that an appropriation from the Police Outside Duty Account in the amount of $75,000.00 to purchase mobile vision recorders, a new police vehicle and related equipment for use by the Police Department is hereby approved. PAGE 13 OF 15 Regular Meeting Minutes – November 26, 2018 R 315-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT TO ROBERT KOPACZ FOR FILMING OF BOROUGH COUNCIL MEETINGS AND SPECIAL EVENTS FOR TELEVISION WHEREAS, the Borough Administrator has recommended that the Contract for filming Borough Council meetings and special events should be awarded for 2019 to Robert Kopacz as a media consultant, in the amount of $550 per Borough Council meeting and $100 per hour for consulting services as may be agreed upon, as well as courtesy rental space at the Hartley Dodge Memorial or other Borough- owned property; and WHEREAS, the Borough Council has determined to award said contract to Robert Kopacz for the year 2019; and WHEREAS, this contract award is expressly contingent upon adequate funds for this purpose being included in the adopted 2019 budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A Contract with Robert Kopacz, of Summit, N.J. as a media consultant is hereby awarded for the year 2019 based upon his quote in the amount of $550 per Borough Council meeting for filming of Borough Council meetings for television and $100 per hour for other consulting services the Borough may request, as well as courtesy rental space at the Hartley Dodge Memorial or other Borough- owned property. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into a Contract with Robert Kopacz of Summit, N.J. in a form acceptable to the Borough Attorney. 3. The Borough Clerk is hereby directed to publish notice of the adoption of this Resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption, pursuant to N.J.S.A. 40A:11-5. R 316-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SUPERHERO EVENTS TO HOLD A 10 MILE RUN AT GIRALDA FARMS ON SUNDAY, DECEMBER 2, 2018 WHEREAS, Superhero Events, LLC has requested permission to use portions of Danforth Road and Madison Avenue in connection with a 10 mile run at Giralda Farms; and WHEREAS, the Police Traffic Safety Officer recommends approval of this request; and PAGE 14 OF 15 Regular Meeting Minutes – November 26, 2018 WHEREAS, Superhero Events, LLC has agreed to reimburse the Madison Police Department for all expenses incurred in connection with the monitoring of said race; and WHEREAS, the Borough Council has reviewed said request and determined that it should be granted. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, State of New Jersey that Superhero Events, LLC is hereby granted permission to use portions of Danforth Road and Madison Avenue in connection with the 10 mile run to be conducted on Sunday, December 2, 2018, between the hours of 10:00 a.m. and 2:00 p.m. subject to the condition that Superhero Events, LLC reimburse the Madison Police Department for all expenses incurred in connection with the monitoring of said race. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Rowe, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $6,117,711.42 General Capital Fund 432,659.65 Electric Operating Fund 631,075.22 Electric Capital Fund 414,190.20 Water Operating Fund 17,507.49 Water Capital Fund 0.00 Trusts 25,770.22 Total $7,638,914.20 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:10 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved December 10, 2018 (EO) PAGE 15 OF 15