Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON April 22, 2019 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 22nd day of April, 2019. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 10, 2019. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Patrick W. Rowe Maureen Byrne John F. Hoover Debra J. Coen Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Ms. Baillie moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) March 25, 2019 Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING UPDATE Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – April 22, 2019 CONTRACT MATTERS (1) GREENWOOD AVENUE NORTH RECONSTRUCTION Date of public disclosure 60 days after conclusion, if disclosure required. POTENTIAL LITIGATION MATTERS (1) PET SHOP ORDINANCE Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (2) DEPARTMENT HEAD COMPENSATION PROBATIONARY POLICE OFFICER Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8:20 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of March 25, 2019. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley noted a special meeting held April 18, 2019 at 9:00 a.m. in the Court Room at HDM with Congresswoman Mikie Sherrill, local Mayors, NJ DOT, Morris County officials and multiple state legislative delegations to discuss federal assistance to address the traffic issues on Rt. 24 and the Park Avenue corridor. Mayor Conley noted the challenges and the commitment to work regionally. Mayor Conley also noted morning meetings with residents at several Madison coffee shops for Local Municipal Government week and the Kindness Garden at Cole Park. PROCLAMATIONS: Mayor Conley presented the following proclamation to Borough Clerk Elizabeth Osborne in honor of Municipal Clerks’ Week. Mayor Conley also presented a Proclamation for Letter Carriers’ Stamp Out Hunger Food Drive to William Espinosa. Tricia Armstrong received a Proclamation, read by Mayor Conley, for International Day of Happiness and Madison INTOyellow. PAGE 2 OF 16 Regular Meeting Minutes – April 22, 2019 RECOGNITIONS: Mayor Conley recognized Sean Dowling, who has been recognized as the Athletic Coach of the Year by the Directors of Athletics Association of New Jersey in Atlantic City on March 14, 2019. Mayor Conley recognized the Madison High School Boys Basketball Team for winning the NJAC Independence Division Championship, and presented each member with a certificate of achievement. Mayor Conley invited Owen Armstrong, a fifth grader at Torey J. Sabatini School and his family forward and announced that Owen is once again this year’s May Day tee- shirt contest winner. Mayor Conley presented Owen with a framed tee shirt and thanked him for a job well done. Fire Department Swearing - In Ceremony Mayor Conley administered the oath of office to Evan Webb with family, friends and fellow firefighters present. Fifth Graders from Central Avenue School presented information regarding recycling of plastic Bottle Tops, encouraging all to recycle properly. REPORTS OF COMMITTEES Public Safety Ms. Baillie, Chair of the Committee, no report. Finance and Borough Clerk Mrs. Vitale, Chair of the Committee, made the following comments: Mrs. Vitale announced that the municipal budget will be considered for adoption this evening following a public hearing and thanked CFO/ Asst. Administrator Jim Burnet for his efforts. Mrs. Vitale noted a zero percent increase in the municipal portion of property taxes, without a reduction in municipal services. The 2020 municipal budget will begin in July. The Surplus committee met April 12th to discuss the goals of the committee, and review surplus of other municipalities. The Borough’s bond counsel and CFO will participate. The current budget has a 0% increase in municipal tax and for that Mrs. Vitale is very proud. Utilities Mr. Rowe, Chair of the Committee, made the following comments: On Tuesday, April 11th the Electric Department installed 2,000 feet of underground fiber cable at Rose Hall. On April 17th, the department had Confined Space Entry training conducted by an outside contractor. The training consisted of classroom and field work. New 8” water main on Greenwood Avenue has now completed the project. They will be making a connection between Florham Park’s and Madison’s water systems at the intersection of Greenwood and Seven Oaks Circle. These types of connections are only for emergency use, when one water system may supply another short term. A/B Treatment Plant VFDs (Variable Frequency Drivers) have been installed and are up and running. These drivers operate the booster pumps more efficiently and remove the potential for “water hammer,” which could damage the water system. Some final cosmetic work needs to be completed: power washing, paint, gutters and vents, but the main work has been completed. PAGE 3 OF 16 Regular Meeting Minutes – April 22, 2019 Public Works and Engineering Ms. Byrne, Chair of the Committee, made the following comments: Public Works Department continues repairs to municipal vehicles, park maintenance for spring sports, collection of recyclables and yard waste, as well as pot hole repair. The Engineering Department recommends award of the Greenwood Avenue North Reconstruction project this evening. Ms. Byrne noted that today is Earth Day. Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: The next meeting of the Senior Citizen Advisory Committee is scheduled for May 8th, at the Rexford Tucker Senior Apartments. There will be discussion of RSVP, telephone check in system, ride services and more. The Tritown 55+ Coalition will meet May 15th. The Rose City Summer Fest is planned for June 15th. The Farmers’ Market continues on Thursdays, along Central Avenue until October 24th, with weekly music provided. Fire Extinguisher inspections will be held June 11th. Health Ms. Coen, Chair of the Committee, made the following comments: The Madison Community Pool will hold an open house, April 27th. The Public Health Nursing Supervisor has posted helpful information on Rosenet regarding the current Measles outbreak. The regular meeting of the Board of Health for May 21st has been rescheduled to Wednesday, May 15th at 7:30 p.m. The Board passed a resolution encouraging the Mayor and Council to adopt “puppy mill” ordinance. They are also reaching out to the local Board of Education for input on looking at current policy regarding smoking and vaping in and around schools. MAASA is promoting National Drug take back day on April 27th. Please look to Rosenet for more information. MAASA is providing Madison Tuxedo shops with Save a life cards that remind students to stay sober during prom season. Madison Mental Health First Aid Training will be May 3rd at the Kirby Center. This is training on how to help someone experiencing mental health crisis and identifying signs. BUDGET HEARING Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on the proposed municipal budget. Kathy Dailey; West End Avenue, noted the one-page budget summary provided to residents by the Finance Department, and expressed concern regarding the amount of municipal surplus and transparency. R 132-2019 RESOLUTION OF THE BOROUGH OF MADISON FINALLY ADOPTING THE 2019 BUDGET AND TAX RESOLUTION Mrs. Vitale noted the transparency of the budget process, noting dates the municipal budget has been discussed. Ms. Byrne thanked the CFO and Administrator for their efforts. Ms. Baillie thanked the CFO for the budget presentations. Mr. Burnet noted that municipal surplus fluctuates year to year, and is discussed as part of the municipal budget each year. Mr. Rowe noted that he will be voting for adoption of this year’s municipal budget, but not in future years, unless surplus is reduced. Mayor Conley noted an increase in the electric dividend this year, and suggested discussion of an additional increase later in the year. There was no further Council discussion, and the motion passed with the following roll call vote recorded: PAGE 4 OF 16 Regular Meeting Minutes – April 22, 2019 Mrs. Vitale moved approval of the 2019 municipal budget be adopted. Ms. Byrne seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Email dated April 12, 2019 from Dr. Russell Earl of Long Valley, NJ opposing a proposed ordinance to eliminate the sale of dogs and cats at pet shops in Madison. Email dated April 18, 2019, from Nora Parker of St. Hubert’s Animal Welfare Center Madison thanking the Mayor and Council for allowing comments at the April 8, 2019 Council meeting regarding the proposed pet shop ordinance. INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Kathy Dailey; West End Avenue, asked Council to support Resolution 138-2019, approving a Bingo License, and encouraged all to attend the fund raiser at the Madison Volunteer Ambulance Corp. AGENDA DISCUSSIONS 04/22/2019-1 MADISON RECYCLING CENTER Assistant Borough Engineer Frank Russo provided a proposed plan for the relocation of the Borough’s recycling center at the Borough garage. The proposed plan will better utilize space at the Borough garage on John Avenue and make drop off of recyclable materials more convenient for residents. ADVERTISED HEARINGS- None INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Jeanne Clayton; Marlton, NJ, supported an ordinance banning the sale of dogs and cats from “puppy mills”. Ms. Clayton provided pictures of dog kennels. INTRODUCTION OF ORDINANCES The Clerk made the following statement: PAGE 5 OF 16 Regular Meeting Minutes – April 22, 2019 Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of May 13, 2019 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 14-2019 Item Removed and the # Retired ORDINANCE 15-2019 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $100,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR SUBSTATION FEEDER PROTECTION RELAYS AND GAUGES AND RELATED MATERIALS WHEREAS, the Electric Utility Superintendent has recommended that the Borough appropriate $100,000.00 from the Electric Capital Improvement Fund for Substation Feeder Protection Relays and Gauges and related materials; and WHEREAS, funds are available in the Electric Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $100,000.00 from the Electric Capital Improvement Fund for Substation Feeder Protection Relays and Gauges and related materials. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $100,000.00 is hereby appropriated from the Electric Capital Improvement Fund for Substation Feeder Protection Relays and Gauges and related materials. SECTION 40: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Rowe moved that Ordinance 15-2019, which the Borough Clerk read by title, be adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None PAGE 6 OF 16 Regular Meeting Minutes – April 22, 2019 ORDINANCE 16-2019 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $131,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF RADIO EQUIPMENT WHEREAS, the Madison Fire Chief has recommended that the Borough appropriate $131,000.00 from the General Capital Improvement Fund for the purchase of radio equipment and related materials; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $131,000.00 from the General Capital Improvement Fund for the purchase of radio equipment and related materials. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $131,000.00 is hereby appropriated from the General Capital Improvement Fund for the purchase of radio equipment and related materials. SECTION 40: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Ms. Baillie moved that Ordinance 16-2019, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None ORDINANCE 17-2019 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $125,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE REPLACEMENT OF COMMUNICATIONS DISPATCH DESKS AND RELATED RADIO EQUIPMENT WHEREAS, the Madison Police Chief has recommended that the Borough appropriate $125,000.00 from the General Capital Improvement Fund for the purchase of communication dispatch desks and related radio/telephone equipment; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and PAGE 7 OF 16 Regular Meeting Minutes – April 22, 2019 WHEREAS, the Borough Council has determined that the Borough should appropriate $125,000.00 from the General Capital Improvement Fund for the purchase of communication dispatch desks and related radio/telephone equipment. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $125,000.00 is hereby appropriated from the General Capital Improvement Fund for the purchase of communication dispatch desks and related radio/telephone equipment. SECTION 40: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Ms. Baillie moved that Ordinance 17-2019, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None ORDINANCE 18-2019 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $110,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR REPLACEMENT OF THE MUNICIPAL TELEPHONE SYSTEM WHEREAS, the Borough Engineer has recommended that the Borough appropriate $110,000.00 from the General Capital Improvement Fund for the replacement of the municipal telephone system; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $110,000.00 from the General Capital Improvement Fund for the replacement of the municipal telephone system. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $110,000.00 is hereby appropriated from the General Capital Improvement Fund for the replacement of the municipal telephone system. SECTION 40: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. PAGE 8 OF 16 Regular Meeting Minutes – April 22, 2019 Ms. Byrne moved that Ordinance 18-2019, which the Borough Clerk read by title, be adopted. Mr. Hoover seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Baillie moved adoption of the Resolutions listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None R 133-2019 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A CONTRACT TO CIFELLI & SON GENERAL CONSTRUCTION, INC. IN THE AMOUNT OF $446,189.00 FOR THE GREENWOOD AVENUE NORTH RECONSTRUCTION PROJECT WHEREAS, the Borough of Madison publicly advertised for bids for the Greenwood Avenue Reconstruction project (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the lowest qualified bid was submitted by Cifelli & Son General Construction, Inc. of Nutley, N.J. in the amount of $446,189.00; and WHEREAS, the Borough Engineer and the Borough Attorney have recommended that the Borough Council award the contract to Cifelli & Son General Construction, Inc. in the amount of $446,189.00; and WHEREAS, funds are available in Ordinance 1-2019, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer pending approval of the 2019 budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the Greenwood Avenue Reconstruction project is hereby awarded to Cifelli & Son General Construction, Inc. based upon its bid in the amount of $446,189.00. PAGE 9 OF 16 Regular Meeting Minutes – April 22, 2019 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Cifelli & Son General Construction, Inc. in a form acceptable to the Borough Attorney. R 134-2019 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR FULL-TIME NON-UNION PERSONNEL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following persons be compensated at the proposed annual salary, to be effective January 1, 2019. POSITION AND NAME CURRENT PROPOSED Baratto, Mary Lisa, Joint Municipal Tax Assessor $105,472.00 $107,581.00 Burnet, James, Chief Financial Officer/Asst Admin $140,993.00 $143,813.00 Codey, Raymond M., Borough Administrator $173,213.00 $176,677.00 Dachisen, Darren, Police Chief $156,060.00 $159,181.00 DeRosa, Louie E., III, Fire Chief $139,962.00 $142,761.00 Mattina, James, Electric Utility Superintendent $136,680.00 $139,414.00 O’Brien, Kenneth, Director of Public Works $136,680.00 $139,414.00 Osborne, Elizabeth, Borough Clerk $ 98,811.00 $100,787.00 Sanderson, James, Director of Technology $ 91,445.00 $ 93,274.00 Vogel, Robert, Municipal Engineer $142,684.00 $145,538.00 R 135-2019 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING RESIGNATION OF MICHAEL QUINN EFFECTIVE APRIL 26, 2019 WHEREAS, Michael Quinn, Assistant Construction Code Official/ Building Subcode Official in the Building Department, has tendered a written resignation effective April 26, 2019. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the resignation effective April 26, 2019 of Michael Quinn as Assistant Construction Code Official/ Building Subcode Official, is hereby acknowledged and accepted. R 136-2019 RESOLUTION OF THE BOROUGH OF MADISON AWARDING PROFESSIONAL SERVICES CONTRACT TO MOTT MACDONALD, INC. OF ISELIN, NJ FOR ENVIRONMENTAL AND BIENNIAL REPORTING FOR THE BAYLEY ELLARD AND THE MADISON RECREATION COMPLEX RECREATIONAL FIELDS IN THE AMOUNT NOT TO EXCEED $28,700.00 WHEREAS, the Borough Administrator has recommended that the Borough obtain additional professional services from Mott MacDonald, Inc. for the NJDEP remediation and Biennial Reporting for the Bayley Ellard and the Madison Recreation Complex recreational fields; and PAGE 10 OF 16 Regular Meeting Minutes – April 22, 2019 WHEREAS, said services would constitute professional services for which a contract may be awarded without the need of competitive bidding pursuant to N.J.S.A. 40A:11-5; and WHEREAS, the Borough Engineer has previously determined and certified in writing that the value of this contract will exceed $17,500.00; and WHEREAS, the Borough Engineer has recommended that the Borough Council award the Contract to Mott MacDonald, Inc. in an additional amount not to exceed $28,700.00, for the NJDEP remediation and Biennial Reporting for the Bayley Ellard and the Madison Recreation Complex recreational fields; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed an additional amount of $28,700.00 for this purpose, from the Open Space Trust Fund. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, a professional service contract for additional professional site remediation services with Mott MacDonald, Inc., for the NJDEP remediation and Biennial Reporting for the Bayley Ellard and the Madison Recreation Complex recreational fields in an additional amount of $28,700.00, such contract to be in a form approved by the Borough Attorney. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. R 137-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING POLICE UNITY BIKE TOUR TO RAISE AWARENESS OF FALLEN LAW ENFORCEMENT OFFICERS WHEREAS, the Borough Administrator has recommended authorizing the request of the Madison Police Department for the 2018 Police Unity Bike Tour to raise awareness of Fallen Police Officers, to ride through the Borough of Madison, on Wednesday, May 9, 2019; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris in the State of New Jersey that the 2018 Police Unity Bike Tour to raise awareness of Fallen Police Officers as requested by the Madison Police Department is hereby authorized to be held on Wednesday, May 9, PAGE 11 OF 16 Regular Meeting Minutes – April 22, 2019 2019 and all residents and merchants are encouraged to support the event with their attendance. R 138-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING BINGO LICENSE APPLICATION SUBMITTED BY MADISON VOLUNTEER AMBULANCE CORPS INC. BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Bingo License, to be held as listed below, be and the same is hereby approved: MADISON VOLUNTEER AMBULANCE CORPS I.D. No. 274-10-31453 B.A. No. 72 May 10, 2019 R 139-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR AMERICAN ASSOCIATION OF UNIVERSITY WOMEN (AAUW) WHEREAS, the American Association of University Women of Madison (AAUW) has requested permission to put up temporary signs advertising a Book Fair on June 3-9, 2019, at the College of Saint Elizabeth; and WHEREAS, up to ten (10) signs would be posted commencing on May 15, 2019 and removed by June 10, 2019; and WHEREAS, the Borough Administrator has recommended that temporary sign regulations be waived to permit said activity. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the American Association of University Women of Madison (AAUW) to put up temporary signs as described herein from May 15, 2019 to June 10, 2019, is approved. R 140-2019 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING APPOINTMENT OF SUMMER INTERNS WHEREAS, the Purchasing/Personnel Officer has recommended appointment of Summer Interns for Borough departments as follows: PAGE 12 OF 16 Regular Meeting Minutes – April 22, 2019 Name Department Rate of Pay Elizabeth Monkemeier Senior Services $12.00/hour Danielle Galgano Clerk’s Office $12.00/hour Shannon Brown Nature Nuts/Police Dept. $12.00/hour Anna Cerutti Nature Nuts $12.00/hour Kaiser Lajewski Public Works Dept. $12.00/ hour Maxwell North Various Departments $12.00/hour WHEREAS, the Borough Council agrees with these recommendations. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Summer Interns set forth herein are hereby appointed at the listed rates effective immediately. R 141-2019 RESOLUTION OF THE BOROUGH OF MADISON GRANTING THE MADISON EDUCATION FOUNDATION PERMISSION TO TIE RIBBONS ON WAVERLY PLACE FROM APRIL 23, 2019 THROUGH MAY 5, 2019 TO PROMOTE THE MADISON 5K RUN WHEREAS, the Madison Education Foundation has requested permission for ribbons to be tied along Waverly Place from April 23, 2019 to May 5, 2019 to promote the Madison Education Foundation 16th annual 5kRun; and WHEREAS, the Borough Council has determined to grant this request with the understanding that the ribbons be removed by May 8, 2019. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request for ribbons to be tied along Waverly Place from April 23, 2019 to May 5, 2019 to promote the Madison Education Foundation 16th annual 5kRun is hereby approved. BE IT FURTHER RESOLVED that Madison Education Foundation will arrange for removal of the ribbons no later than May 8, 2019. R 142-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE FARMERS' MARKET FOR 2019 WHEREAS, the Downtown Development Commission has recommended to the Borough Council that the Farmers' Market be continued in the Borough of Madison to be held on Central Avenue between Main Street and Cook Avenue from Thursday, May 23, 2019 to October 24, 2019; and PAGE 13 OF 16 Regular Meeting Minutes – April 22, 2019 WHEREAS, the Borough Council recognizes that the Farmers' Market has been a welcome addition to the Borough in that it creates another community event which has been successfully run in the past; and WHEREAS, the Borough Council finds that it is a benefit to the Borough of Madison and its citizens to allow the continued operation of the Farmers' Market. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison County of Morris, State of New Jersey, as follows: 1. A Farmers' Market is authorized to be conducted on Central Avenue between Main Street and Cook Avenue from Thursday, May 23, 2019 to October 24, 2019. 2. The Farmers' Market shall be conducted in accordance with the 1993 "Guidelines for Madison's Farmers' Market", as amended, as well as the Madison Farmers’ Market Regulations and By Laws, subject to the dates and times and other conditions set forth in this resolution. Farmers shall be allowed to sell agricultural products that are produced and sold on their farms, including eggs, pork, wheat flour and baked goods and the sale of field-grown and cut field flowers; however, the sale of potted plants, shrubbery or other landscaping products shall not be permitted. 4. The requirements of the Peddling and Soliciting Ordinance (Chapter 139 of the Madison Borough Code) shall not apply to the Farmers' Market as authorized by Chapter 139-13(c). 5. The requirements of the Sign Ordinance (Chapter 195 of the Madison Borough Code) shall not apply to the extent that the Farmers' Market shall be permitted to have signs as utilized in previous years; 6. The requirements of the Parking Ordinance (Chapter 195 of the Madison Borough Code) shall not apply to the extent that there shall be two (2) hour parking during market hours in areas denoted as one-hour parking; 7. The requirements of the Sidewalk and Outside Dining Ordinance (Chapter 195 of the Madison Borough Code) shall not apply to the extent that merchants shall be allowed to have additional tables and displays on the sidewalks during market hours. R 143-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY PTO TOREY J. SABATINI SCHOOL PAGE 14 OF 16 Regular Meeting Minutes – April 22, 2019 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: PTO TOREY J. SABATINI SCHOOL I.D. No. 274-5-33160 R.A. No. 1476–On Premise Merchandise June 7, 2019 R 144-2019 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BRETT SMITH TO THE POSITION OF PROBATIONARY POLICE OFFICER WHEREAS, the Madison Borough Chief of Police has recommended that Brett Smith be appointed to the position of Probationary Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Brett Smith to the position of Probationary Police Officer in the Madison Police Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Brett Smith is hereby appointed to the position of Probationary Police Officer in the Madison Police Department effective immediately, to be compensated in accordance with the Police Benevolent Association Collective Bargaining Agreement and subject to the terms of the attached executed employment offer. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Baillie, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $3,917,444.41 General Capital Fund 6,511.87 Electric Operating Fund 273,812.35 Electric Capital Fund 600.00 Water Operating Fund 24,273.62 Water Capital Fund 102,160.00 Trusts 25,231.92 Total $4,350,034.17 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None PAGE 15 OF 16 Regular Meeting Minutes – April 22, 2019 NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:55 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved October 16, 2019 (EO) PAGE 16 OF 16