Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON October 16, 2019 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 16th day of October, 2019. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 10, 2019. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Patrick W. Rowe Maureen Byrne John F. Hoover Debra J. Coen Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Ms. Baillie moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) September 9, 2019 September 23, 2019 Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (2) AFFORDABLE HOUSING UPDATE Regular Meeting Minutes – October 16, 2019 PLASTIC BAG BAN ORDINANCE Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (3) SOLID WASTE AND RECYCLING PICKUP AND REMOVAL BIDS STATE HEALTH BENEFITS BOARD OF HEALTH Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of September 9, 2019. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None Ms. Baillie moved approval of the Executive Minutes of September 23, 2019. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None Ms. Baillie moved approval of the Regular Meeting Minutes of April 22, 2019. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None GREETINGS TO PUBLIC Mayor Conley read a letter of thanks from 56 year resident Constance Stober. Mayor Conley also thanked the staff and volunteers who made Bottle Hill Day, held October 5, 2019, such a success this year. Employees of the Month for October: Director of Business Development, Lisa Ellis and Lt. Joe Longo of the Madison Police Department have been selected as Employees of the Month for October for their dedication, commitment and hard work planning and organizing the operations and safety of the multi-faceted Bottle Hill Day, making it a huge success. PAGE 2 OF 27 Regular Meeting Minutes – October 16, 2019 Communications and Technology Coordinator, Michael Pellessier, for his hard work behind the scenes on Bottle Hill Day and for his commitment and outstanding work resulting in the Borough of Madison being recognized as the Best Print Media (Class B Municipality) in the 58th Annual Municipal Public Information Contest, sponsored by Rutgers Center for Government Services, the New Jersey Municipal Management Association and the New Jersey State League of Municipalities. Anniversary for the Month for October: Ron Meyer of the Electric Department – 20th Anniversary on October 4th. REPORTS OF COMMITTEES Public Safety Ms. Baillie, Chair of the Committee, made the following comments: October is Fire Prevention Month. Madison Firefighters will be conducting fire safety programs throughout the month for students Pre-K thru 8th grade and for our Seniors. During the Month of September, the Fire department responded to 90 calls, including mutual aid to surrounding towns. Finance and Borough Clerk Mrs. Vitale, Chair of the Committee, made the following comments: The Borough Administration is working on the 2020 municipal budget, including the capital plan. The State required Best Practices checklist will be presented at the October 28th Council meeting and a new utility billing system will be presented later this evening. Payments have been made to the Board of Education for the 2019/2020 school year and bond payments made for the Public Safety building. Utilities Mr. Rowe, Chair of the Committee, made the following comments: On September 26th, the Electric Field team replaced all meters in the Madison Commons to our new SMART meters. The past month the department had calls for multiple downed trees that were endangering power lines. All were cleared without incident. On October 13th, the Stand-by Crew was called to an alarm at the James Park Substation. One of the redundant feeder lines that JCP&L uses to deliver electricity to our utility had a tripped. They were able to restore the service without any interruption to our customers. The next day JCP&L informed us that they needed to take down same feeder line to do additional work on a bad Potential Transformer, which was the cause of the previous day’s incident. Late last night JCP&L was able to replace three Potential Transformers to correct the problem and both feeder lines are now back in service. The Water Department reports that the Hydrant Flushing Program has been completed. All 618 hydrants, except for Drew’s, which are only flushed when students do not have classes, have been done. A new 8” water line has been installed and tested on Highland and Grove Street and, 75% of the associated service lines to homes have been completed. A new 8” water main with new services has started on Community Place. All main connections and services should be finished by the end of October. On Thursday, October 10th, one of our meter readers alerted the Water Department to running water on both sides of the street on Ross Court. The Department discovered that there was a break in a 6” water main at the location. Within two hours the area was excavated and the pipe was with little or no interruption to service. PAGE 3 OF 27 Regular Meeting Minutes – October 16, 2019 Public Works and Engineering Ms. Byrne, Chair of the Committee, made the following comments: Ms. Byrne announced leaf collection begins this week through December. The Public Works Department continues repair of Borough vehicles, field maintenance and repairs to the handicapped ramp at the Madison Public Library. The Engineering Department reports Cifelli & Son Contracting will start sidewalk, curb and drainage improvements Monday on Community Place. Matina & Son Utility Contractors completed Grove Street water main replacement. The National Water Main Cleaning Company completed lining of sanitary sewer mains on Beech, Rose, Cedar, and Pine Aves this week. The repaired boilers at Hartley Dodge and the new boilers at the Museum of Early Trades were both placed in service the first week of October. The Environmental Commission will hold a town wide garage sale this Saturday, October 19th. Residents interested in participating should go to TapInto Madison to register. This year the Public Works Department will be recycling pumpkins. Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: The Senior Citizen Advisory Committee is working with Friendship at Heart program though Morris County, to continue the telephone reassurance program for seniors. Mr. Hoover thanked the staff and volunteers for their efforts on Bottle Hill Day, and asked that any photos and suggestion be sent to the Downtown Development Commission. The Farmers’ Market is in its final two weeks ending the 2019 season on Thursday, October 24th. The 2019 Holiday Market will open on Kings Road at the Community Arts Center on Thursday, November 7th. Information regarding parking permits for 2020 is available on rosenet.org and a Candidates Forum will be held on Wednesday, October 23, 2019 at the Community Arts Center. Ski Club registration continues until November 1st. Health Ms. Coen, Chair of the Committee, made the following comments: Madison residents may take advantage of free flu vaccines offered Monday, October 21st at the Madison Civic Center from 9:00 to 11:00 a.m. The vaccine is regular strength with protection against four strains of flu virus. Annual rabies clinics sponsored by the Madison Health Department will be held in Chatham Twp. on Saturday, November 2nd at the Public Works facility located at 405 Southern Blvd, Chatham Township and on Saturday, December 7th at the Madison Public Works Garage at 34 John Avenue. Residents are encouraged to take advantage of this free vaccination for their dogs and or cats. 2020 Pet licensing requires that the rabies vaccine duration of immunity be good through at least October 31, 2020. After 28 years of service, Madison Health Department’s Senior Registered Environmental Health Specialist Ben Samara is retiring. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Email dated September 26, 2019 from Matt Seaholm, Executive Director of the American Progressive Bag Alliance, regarding plastic bag policies. PAGE 4 OF 27 Regular Meeting Minutes – October 16, 2019 INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 10/16/2019-1 RECREATION FIELD FEES Mr. Hoover introduced, Dave Carver, Chairman of the Recreation Advisory Committee. Mr. Carver provided a presentation on field use by recreation groups and a proposed user fee increase. Mr. Carver noted cost to maintain grass fields as well as reskinning the turf field. The RAC recommends increasing annual fees to $25.00 per player in 2020. There was consensus to consider an ordinance to increase fees at the next Council meeting. 10/16/2019-2 AUTOMATED METERS/UTILITY BILL PAY PLATFORM Mr. Burnet provided an update to Council on the status of automated meter deployment and a new utility bill pay platform, noting a number of improvements for utility customers. A new billing system may be implemented as soon as April. ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on September 23, 2019, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 47-2019 ORDINANCE OF THE BOROUGH OF MADISON PROHIBITING THE USE OF PLASTIC BAGS AND REGULATING THE USE OF PAPER BAGS BY RETAIL ESTABLISHMENTS WITHIN THE BOROUGH OF MADISON The purpose of this Ordinance is to encourage the use of reusable bags by customers by reducing the use of disposable paper and plastic non-reusable check out bags by retail establishments in the Borough of Madison. WHEREAS, on average, one person uses 500 single-use disposable bags per year, 4 billion single use shopping bags are used annually in New Jersey, and 102 billion are used nationwide; and WHEREAS, windblown plastic bags degrade our land and waterways, and 80% of the plastic and trash that finds its way into our oceans comes from the land; and PAGE 5 OF 27 Regular Meeting Minutes – October 16, 2019 WHEREAS, 12 million barrels of oil are used annually to manufacture the plastic bags that Americans use; and WHEREAS, according to the EPA, seabirds, fish, and other marine and land-based wildlife mistake plastic for food, while others can become entangled in the plastic trash, thus leading to exhaustion, starvation, and eventual death; and WHEREAS, plastic breaks down into microplastics that measure 5 millimeters or less, which are ingested by shrimp, plankton, fish, birds, turtles, and other sea creatures. Microplastics absorb toxic chemicals, harms marine life, and can be consumed by humans via seafood and potable water; and WHEREAS, it is beyond dispute that the use of single-use, plastic carryout bags has a severe and negative environmental impact on the local and global environment as a result of the greenhouse gas emissions emitted to produce such bags, the land-based and ocean-based pollution created, the hazards posed to wildlife, the hazards posed to sources of water for humans, and the negative impact on the ecosystem and food chain as a whole; and WHEREAS, 5% or fewer single-use carryout bags are actually recycled; and WHEREAS, the Borough of Madison taxpayers currently bear the costs associated with the negative impact of plastic, single-use carryout bags; and WHEREAS, the Borough of Madison taxpayers currently bear the costs associated with improper placement of plastic bags in recycling containers resulting in increased costs for contaminated recycling; and WHEREAS, the use of paper carry-out bags has a present adverse impact on the environment, this impact is less than single use plastic carry-out bags as plastic bags may take hundreds of years to degrade releasing toxic materials during the process; and WHEREAS, Madison Borough residents understand that reusable bags consume far less energy and natural resources than single use plastic carry-out bags and paper carry out bags; and WHEREAS, the Borough of Madison desires to reduce the number of disposable paper and plastic checkout bags that are being burned, used, discarded and littered and to promote the use of reusable checkout bags by retail establishments located within the Borough of Madison; and WHEREAS, the Borough Council of the Borough of Madison finds that the reduction in the use of disposable paper and plastic checkout bags by PAGE 6 OF 27 Regular Meeting Minutes – October 16, 2019 retail establishments within the Borough of Madison promotes a legitimate public purpose; and WHEREAS, in accordance with N.J.S.A. 40:48-2, a municipality in New Jersey may enact such ordinances "as it may deem necessary and proper for the good government, order and protection of persons and property, and for the preservation of the public health, safety and welfare of the municipality and its inhabitants”; and WHEREAS, regulating the use of plastic bags and paper bags will preserve the public health, safety, and welfare of the municipality. NOW, THEREFORE BE IT ORDAINED, by the Borough Council of the Borough of Madison, County of Morris, State of New Jersey as follows: Section 1. Chapter 136A (Plastic Bags, Single Use) of the Code of the Borough of Madison is hereby inserted to read as follows: 136A-1 DEFINITIONS As used in this Chapter, the following terms shall have the meanings indicated. Customer Any person purchasing goods or services from a retail establishment. Operator Any person in control of, or having the responsibility for, the operation of a retail establishment, which may include, but is not limited to, the owner of the retail establishment. Person Any natural person, firm, corporation, partnership, or other organization or group however organized. Reusable Bag Any bag with handles that is specifically designed and manufactured to withstand repeated uses over a period of time and is made from cotton cloth or other washable fabric, polyester, polypropylene, or other durable material or plastic that is at least 10 mils in thickness and meets the following criteria:  Has a minimum life capability of 125 or more uses carrying 22 or more pounds over a distance of at least 175 feet; and  Is machine washable or is made from a material that can be cleaned or disinfected. Single use plastic carry-out bag Any bag made predominantly of plastic that is not made or intended for reuse that is provided by an operator of a retail establishment to a customer at the point of sale. This definition PAGE 7 OF 27 Regular Meeting Minutes – October 16, 2019 specifically exempts the following from the category of "Single Use Plastic Carry-out Bag": (a) Bags provided by operators and used by consumers inside retail establishments to:  package bulk items, such as fruit, vegetables, nuts, grains, candies, or small hardware items;  contain or wrap frozen foods, meat, or fish, whether packaged or not;  contain or wrap flowers, potted plants, or other items where dampness may be an issue;  contain live animals, such as fish or insects sold in pet stores;  contain unwrapped prepared foods or bakery goods; or  contain pharmacy prescriptions or medicines; or  function as "produce bags" or "product bags," which shall mean bags used exclusively to carry produce, meats, or other food items to the point of sale inside a retail establishment or, for reasons of public health and safety, to prevent such food items from coming into direct contact with other purchased items. (b) Newspaper bags for home delivery, door-hanger bags, laundry and/or dry-cleaning bags, or bags sold in packages containing multiple bags intended for use as food storage bags, garbage bags, yard waste bags, or pet waste bags. Retail Establishment Any store or commercial establishment that sells perishable or nonperishable goods including, but not limited to, clothing, food, and personal items directly to the customer and is located within the geographical limits of the Borough of Madison. Retail establishments include: a business establishment that generates a sales or use-tax; a drug store, pharmacy, supermarket, grocery store, convenience food store, food mart, or other commercial entity engaged in the retail sale of a limited line of goods that include milk, bread, soda, and snack foods; a public eating establishment (i.e., a restaurant, take-out food establishment, or any other business that prepares and sells prepared food to be eaten on or off its premises); and business establishment that sells clothing, a hardware store, PAGE 8 OF 27 Regular Meeting Minutes – October 16, 2019 or any other non-perishable goods. 136A-2: USE PROHIBITED; EFFECTIVE DATE A. Effective March 1, 2020, no retail establishment shall provide to any customer, or to any person, a single use plastic carry-out bag, as defined in above. This prohibition applies to bags provided for the purpose of carrying goods away from the point of sale and does not apply to product bags or produce bags used to carry product(s) or produce within the retail establishment to the point of sale. The prohibition applies to single use plastic carry-out bags used for take-out deliveries from retail establishments within the Borough of Madison. The point of sale in such transactions is deemed to be at the retail establishment, regardless of where payment for the transaction physically occurs. B. Effective March 1, 2020, single use plastic carry-out bags may not be distributed on Borough property or at Borough-sponsored events. 136A-3: MANDATORY FEE; EFFECTIVE DATE A. Effective March 1, 2020, all retail establishments shall make available to customers, upon request by the customer, for a fee of .10 (ten cents) per bag, paper bags for the purpose of carrying goods or other materials away from the point of sale, subject to the provisions of this Ordinance. The fee charged shall be reflected in the sales receipt and shall be subject to applicable tax. The fee charged shall be retained by the retail establishment. B. The following bags provided by operators of retail establishments shall be exempt from the .10 (ten cents) fee: (1) Bags to package bulk items, such as fruit, vegetables, nuts, grains, candies, or small hardware items; (2) Bags that contain unwrapped prepared foods or bakery goods; (3) Bags to take home uneaten food that has been served in a restaurant; (4) Take out foods intended for consumption away from the retail establishment for reasons of public health and safety during the transportation of such food products; (5) Bags that contain pharmacy prescriptions and medicinal products; or (6) Bags that function as "produce bags" or "product bags," which shall PAGE 9 OF 27 Regular Meeting Minutes – October 16, 2019 (7) mean bags used exclusively to carry produce, meats, or other food items to the point of sale inside a retail establishment or, for reasons of public health and safety, to prevent such food items from coming into direct contact with other purchased items. 136A-4: PROMOTION OF REUSABLE BAGS (A) Each retail establishment shall be strongly encouraged to educate its staff to promote the use of reusable bags and to post signs encouraging customers to use reusable bags rather than paper carry-out bags. (B) Each retail establishment shall be strongly encouraged to educate its staff to ask customers if they have their own reusable bags before offering paper carry-out bags to the customer. (C) Each retail establishment shall inform customers that if they choose a paper carry-out bag they will be charged a fee of .10 (ten cents) per paper bag. (D) Nothing in this Ordinance prohibits customers from using bags of any type that they choose to bring to retail establishments themselves, in lieu of using bags available for a fee from the retail establishment, or from carrying away goods that are not placed in a bag. (E) Nothing in this Ordinance shall prohibit a retail establishment from providing a credit to a customer who has supplied his/her own bags. (F) Nothing in this Ordinance shall prohibit a retail establishment from offering for sale reusable bags, including those made of cloth or other fabric with handles that are specifically designed and manufactured for multiple reuse, for a fee of .10 (ten cents) or greater. (G) The Borough of Madison shall undertake a reusable bag education program that includes: (1) distributing information and free reusable bags as part of a Bring Your Own Bag (BYOB) campaign; and (2) maintaining "Give One Take One" reusable bag collection boxes in municipal and other facilities. 136A-5: EXEMPT CUSTOMERS (A) Any customer who states that she or he participates in, or is a beneficiary of, any United States government federal welfare program, including but not limited to the Special Supplemental Nutrition PAGE 10 OF 27 Regular Meeting Minutes – October 16, 2019 (B) Program for Women, Infants and Children (WIC) or any local or County welfare assistance program, or any New Jersey State welfare program, including but not limited to the New Jersey Supplemental Nutritional Assistance Program (SNAP) or the New Jersey State Supplemental Security Income Program (SSI shall be provided paper bags without charge. No further identification is necessary. (C) Any person who receives food, household items and/or personal care items from a food pantry or food distribution program shall be provided paper or reusable bags without charge. 136A-6: ENFORCEMENT / PENALTIES (A) The Madison Health Officer and/or his/her designee has the responsibility for enforcement of this Ordinance and may promulgate reasonable rules and regulations in order to enforce the provisions thereof, including, but not limited to, investigating violations and issuing Summons and fines. (B) Any retail establishment that willfully violates or fails to comply with any of the requirements of this Ordinance after an initial written warning notice has been issued for that violation shall be liable for an infraction. (C) If a retail establishment has subsequent violations of this Ordinance after the issuance of an initial written warning notice of a violation a Summons will be issued and, the following penalties will be imposed and payable by the operator of the retail establishment: a. $100.00 for the first violation after the first written warning notice is given; b. $200.00 for the second violation after the written warning notice is given; and c. $500.00 for the third and any subsequent violations after the written warning notice is given (D) Fines shall be imposed for each day a violation occurs or is allowed to continue. A retail establishment shall not be subject to more than one fine for violations or continuing violations that occur on the same day. (E) Appeal of a written warning notice or fine shall be conducted pursuant to standard municipal regulations and procedures concerning matters to be heard in the Joint Municipal Court of Madison, the Chathams, Harding PAGE 11 OF 27 Regular Meeting Minutes – October 16, 2019 and Morris Township. Section 2: REPEAL OF INCONSISTENT PROVISIONS All ordinances or parts thereof in conflict or inconsistent with this Ordinance are hereby repealed, but only to the extent of such conflict or inconsistency, it being the legislative intent that all such ordinances or part of ordinances now existing or in effect unless the same are in conflict or inconsistent with any provision of this Ordinance shall remain in effect. Section 3: SEVERABILITY The provisions of this Ordinance are declared to be severable and if any section, subsection, sentence, clause or phrase thereof for any reason be held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining sections, subsections, sentences, clauses and phrases of this Ordinance, but shall remaining in effect; it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 4: EFFECTIVE DATE This Ordinance shall take effect immediately after passage and publication as provided by law. Mayor Conley opened up the public hearing on Ordinance 47-2019. Claire Whitcomb; Fairwood Road, Environmental Commission Chairperson, commended Councilmembers on consideration of an ordinance to ban the use of plastic bag in the Borough of Madison. Ms. Baillie moved that Ordinance 47-2019, which was read by title, be finally adopted. Mr. Rowe seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None Absent: Mrs. Vitale Mayor Conley declared Ordinance 47-2019 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 48-2019 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $30,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR ELECTRIC VEHICLE CHARGING STATIONS PAGE 12 OF 27 Regular Meeting Minutes – October 16, 2019 WHEREAS, the Assistant Borough Administrator/CFO has recommended that the Borough appropriate $30,000.00 from the General Capital Improvement Fund for Electric Vehicle Charging Stations; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $30,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $30,000.00 from the General Capital Improvement Fund for Electric Vehicle Charging Stations; and WHEREAS, the New Jersey Department of Environmental Protection has awarded a $30,000.00 reimbursable grant for this purpose. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $30,000.00 is hereby appropriated from the General Capital Improvement Fund for an Electric Vehicle Charging Station. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 48-2019. Since no member of the public wished to be heard, the public hearing was closed. Ms. Byrne moved that Ordinance 48-2019, which was read by title, be finally adopted. Mr. Hoover seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None Absent: Mrs. Vitale Mayor Conley declared Ordinance 48-2019 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. PAGE 13 OF 27 Regular Meeting Minutes – October 16, 2019 Ted L’Estrange; Cuddlebackville, NY, raised concern regarding transplant of human organs in China. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of Wednesday, November 13, 2019 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 49-2019 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $140,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE CONSTRUCTION OF THE MADISON POLICE FIREARMS TRAINING FACILITY WHEREAS, the Police Chief has recommended that the Borough appropriate $140,000.00 from the General Capital Improvement Fund for the Police Department Firearms Training Facility; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $140,000.00 from the General Capital Improvement Fund for the Police Department Firearms Training Facility. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $140,000.00 is hereby appropriated from the General Capital Improvement Fund for the Police Department Firearms Training Facility. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Ms. Baillie moved that Ordinance 49-2019, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 14 OF 27 Regular Meeting Minutes – October 16, 2019 Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None ORDINANCE 50-2019 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $100,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR SUBSTATION FEEDER PROTECTION RELAYS AND GAUGES AND RELATED MATERIALS WHEREAS, the Electric Utility Superintendent has recommended that the Borough appropriate $100,000.00 from the Electric Capital Improvement Fund for Substation Feeder Protection Relays and Gauges and related materials; and WHEREAS, funds are available in the Electric Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $100,000.00 from the Electric Capital Improvement Fund for Substation Feeder Protection Relays and Gauges and related materials. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $100,000.00 is hereby appropriated from the Electric Capital Improvement Fund for Substation Feeder Protection Relays and Gauges and related materials. SECTION 40: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Rowe moved that Ordinance 50-2019, which the Borough Clerk read by title, be adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Baillie moved adoption of the Resolutions listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: PAGE 15 OF 27 Regular Meeting Minutes – October 16, 2019 Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None R 285-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING BINGO LICENSE APPLICATION SUBMITTED BY MADISON VOLUNTEER AMBULANCE CORPS BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Bingo License, to be held as listed below, be and the same is hereby approved: MADISON VOLUNTEER AMBULANCE CORPS I.D. No. 274-10-31453 B.A. No. 75 NOVEMBER 8, 2019 R 286-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY DREW UNIVERSITY BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same is hereby approved: DREW UNIVERSITY INC I.D. NO. 274-5-23707 R.A. No. 1491 On-premise merchandise R.A. No. 1492 On-premise 50/50 December 3, 2019 R 287-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING MEDICAL AND PRESCRIPTION DRUG PLAN OFFERINGS UNDER THE STATE HEALTH BENEFIT PROGRAM OF THE STATE OF NEW JERSEY WHEREAS, Chapter 78, P.L. 2011 requires a Local Government employer participating in the New Jersey State Health Benefits Plan to offer employees a minimum of three (3) coverage levels options plus a high deductible health plan; and WHEREAS, the Borough of Madison is choosing to satisfy the Chapter 78, P.L. 2011 prescribed minimum by offering the following four (4) plans for the Plan Year 2020 to its eligible employees/eligible dependents.  NJ Direct 15  NJ Direct 15/25  Horizon OMNIA  Horizon HD4000 PAGE 16 OF 27 Regular Meeting Minutes – October 16, 2019 NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1) The Borough shall offer the above four (4) New Jersey State Health Benefit Plans offerings to eligible employees and their dependents. 2) The above four (4) New Jersey State Health Benefit Plan offerings will be the sole offerings for the 2020 Plan Year with these plan offerings to remain fixed and in effect until the earlier of the following: a. Change in New Jersey State Health Benefit Plan offerings b. Change in premiums such that the offerings that are in addition to the NJ Direct 15 carry with them higher premiums than the NJ Direct 15 plan. c. Borough of Madison withdrawal from the New Jersey State Health Benefit Plan program d. Such other changes as may be mutually agreed through the collective bargaining process. R 288-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CHANGE ORDER #1 IN THE AMOUNT OF $2,000.00 FOR THE GREEN AVENUE MUNICIPAL PARKING LOT PROJECT WHEREAS, a contract for the Green Avenue Parking Lot reconstruction project, in an amount not to exceed $21,100.00 was awarded to Straight N Arrow Pavement Marking, of Califon, New Jersey; and WHEREAS, the Assistant Borough Engineer has recommended approval of a change order to the contract for field changes that were encountered during the project of $2,000.00 and final payment bringing the revised contract total to $23,100.00; and WHEREAS, the Assistant Borough Engineer has advised that the project has been completed and has recommended approval of the change order to Straight N Arrow Pavement Marking of Califon, New Jersey in an additional amount of $2,000.00 so that final payment may be processed and the contract completed; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $23,100.00 for this purpose, which funds were appropriated by Ordinance 2-2019 and the existing ordinance contains sufficient funds to include this final payment and change order. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the final payment a PAGE 17 OF 27 Regular Meeting Minutes – October 16, 2019 and change order request from Straight N Arrow Pavement Marking of Califon, New Jersey, in the total amount not to exceed $23,100.00 for the Green Avenue Municipal Parking Lot is authorized. R 289-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF A QUALIFIED PRIVATE COMMUNITY SERVICE AGREEMENT WITH THE WESTMINSTER AT MADISON CONDOMINIUM ASSOCIATION WHEREAS, N.J.S.A. 40:67-23.2 et seq requires that the governing body of every municipality shall reimburse a qualified private community for snow removal, street lighting, and leaf collection services or provide the following services within a qualified private community in the same fashion as the municipality provides these services on public roads and streets; and WHEREAS, the Borough Council has determined to approve an agreement with Westminster at Madison Condominium Association as required by N.J.S.A. 40:67-23.2 et seq. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute an Agreement with Westminster at Madison Condominium Association for a Qualified Private Community Service Agreement as required by State law. R 290-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE USE OF SPACES IN THE PUBLIC PARKING LOT AT THE CIVIC CENTER BY THE THURSDAY MORNING CLUB OF MADISON ON NOVEMBER 14, 15 AND 16, 2019 WHEREAS, the Thursday Morning Club has requested permission for vendors attending the annual Holiday Bazaar to park at the Madison Civic Center on Thursday, November 14, Friday, November 15, and Saturday, November 16, 2019; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Thursday Morning Club is hereby given permission for vendors attending the annual Holiday PAGE 18 OF 27 Regular Meeting Minutes – October 16, 2019 Bazaar to park at the Madison Civic Center on Thursday, November 14, Friday, November 15, and Saturday, November 16, 2019, subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 291-2019 RESOLUTION OF THE BOROUGH OF MADISON AMENDING RESOLUTION 225-4019 AWARDING CONTRACT WITH CHERRY HILL WINNER FORD, OF CHERRY HILL, NJ FOR PURCHASE OF A PICK UP TRUCK AND ACCESSORIES FOR THE WATER DEPARTMENT WHEREAS, Resolution 224-2019 awarded a contract with Cherry Hill Winner Ford, of Cherry Hill, New Jersey for the purchase of a pickup truck and accessories for the Water Department, in an amount not to exceed $52,913.00 through the NJ Cooperative Pricing System contract number T-21201/A; and WHEREAS, the Director of Public Works has recommended that the Borough amend Resolution 224-2019 to increase the award amount by $1,513.50 not to exceed $54,426.50; and WHEREAS, funds are available in the Ordinance 29-2019, or in any other account that may be deemed appropriate by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. Resolution 224-2019 is amended to increase the contract award amount by an additional amount of $1,513.50 not to exceed $54,426.50. 2. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, an amended purchase order and contract with Cherry Hill Winner Ford, of Cherry Hill, New Jersey, for the purchase of a pickup truck and accessories not to exceed $54,426.50, in a form acceptable to the Borough Attorney. R 292-2019 RESOLUTION OF THE BOROUGH OF MADISON AMENDING RESOLUTION 225-2019 AWARDING CONTRACT WITH CHERRY HILL WINNER FORD, OF CHERRY HILL, NJ FOR PURCHASE OF A PICK UP TRUCK AND ACCESSORIES FOR THE ROAD DEPARTMENT WHEREAS, Resolution 225-2019 awarded a contract with Cherry Hill Winner Ford, of Cherry Hill, New Jersey for the purchase of a pickup truck and PAGE 19 OF 27 Regular Meeting Minutes – October 16, 2019 accessories for the Road Department, in an amount not to exceed $39,488.50.00 through the NJ Cooperative Pricing System contract number T-21201/A88758; and WHEREAS, the Director of Public Works has recommended that the Borough amend Resolution 225-2019 to increase the award amount by $768.50 not to exceed $40,257.00; and WHEREAS, funds are available in the Ordinance 28-2019, or in any other account that may be deemed appropriate by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. Resolution 225-2019 is amended to increase the contract award amount by an additional amount of $768.50 not to exceed $40,257.00. 2. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, an amended purchase order and contract with Cherry Hill Winner Ford, of Cherry Hill, New Jersey, for the purchase of a pickup truck and accessories not to exceed $40,257.50, in a form acceptable to the Borough Attorney. R 293-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RENEWAL OF A RENTAL AGREEMENT FOR USE OF A PORTION OF THE PUBLIC SAFETY COMPLEX BY THE AMERICAN AUTOMOBILE ASSOCIATION (AAA) NORTHEAST FOR DEFENSIVE DRIVING INSTRUCTION WHEREAS, the Madison Police Chief has recommended that the Borough Council authorize renewal of the rental agreement for the use of a portion of the Public Safety Complex for use by the American Automobile Association (AAA) Northeast for defensive driving instruction; and WHEREAS, the Borough Administrator recommends that the Council approve this request: and WHEREAS, Borough employees are allowed to enroll in the program at no cost. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Administrator is hereby authorized to execute an addendum to renew an agreement for the American Automobile Association (AAA) Northeast to use a portion of the Public Safety Complex for defensive driving instruction. PAGE 20 OF 27 Regular Meeting Minutes – October 16, 2019 R 294-2019 RESOLUTION OF THE BOROUGH OF MADISON CONFIRMING MEMBERSHIP OF LUCAS MCCORRY IN THE MADISON HOSE COMPANY #1 WHEREAS, the Fire Chief has advised that Lucas McCorry was voted into the Madison Hose Company #1 as a volunteer firefighter; and WHEREAS, Section 18-27 of the Madison Borough Code requires that each person so voted shall be confirmed as a member of such division by the Council of the Borough of Madison. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Lucas McCorry is hereby confirmed as a member of the Madison Hose Company #1 effective immediately. R 295-2019 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JAMES PISAURO TO THE POSITION OF PART-TIME FIRE INSPECTOR WHEREAS, the Borough Administrator has recommended that James Pisauro be appointed to the position of Part Time Fire Inspector for the Borough of Madison to work ten (10) hours per week without health benefits; and WHEREAS, the Borough Council agrees with this recommendation. NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, and State of New Jersey, that James Pisauro is hereby appointed to the position of Part Time Fire Inspector effective immediately to be compensated at an hourly rate of $40.00 per hour. R 296-2019 RESOLUTION OF THE BOROUGH OF MADISON AMENDING RESOLUTION 277-2019 AUTHORIZING PURCHASE OF TWO (2) POLICE VEHICLES FROM BEYER FORD OF MORRISTOWN, NEW JERSEY WHEREAS, Resolution 277-2019 authorized the purchase two (2) 2020 Ford Hybrid Police Interceptor vehicles for the Police Department from an authorized vendor under Cranford Police Cooperative Pricing Council (CPCPS) Contract #47-CPCPS, Item #2; and WHEREAS, the Cranford Cooperative Pricing System Contract #47-CPCPS, Item #2 has expired; and WHEREAS, Beyer Ford, 170 Ridgedale Avenue, Morristown, New Jersey has been awarded Morris County Cooperative Pricing Council contract #15-A, Item #6; and PAGE 21 OF 27 Regular Meeting Minutes – October 16, 2019 WHEREAS, the Chief of Police has recommended that the Borough Council utilize this contract for the purchase of two (2) 2020 Ford Hybrid Police Interceptor vehicles, and accessory equipment in the total amount of $85,127.40; and WHEREAS, the Chief Finance Officer has attested that funds will be available in an amount not to exceed $85,127.40 for this purpose in the Police Trust/Vehicle account, T03-56-852-001 and in the 2019 Police Operating Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of two (2) 2020 Ford Hybrid Police Interceptor vehicles and accessory equipment from Beyer Ford, at a total price not to exceed $85,127.40 is hereby approved under the Morrris County Cooperative Pricing Council Contract #15-A. Item #6. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Beyer Ford for the purchase of two (2) 2020 Ford Hybrid Police Interceptor vehicles and accessory equipment at a total price not to exceed $85,127.40, in a form acceptable to the Borough Attorney. R 297-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING NEW BRANDING WHEREAS, Urbanomics, Inc. completed a Revitalization Study of the Central Business District recommending that the Borough use a uniform branding strategy to help identify and market the community; and WHEREAS, members of the Downtown Development Commission, Director of Business Development and the Communications and Technology Coordinator have developed a new branding strategy which was presented to the Mayor and Council at the September 9, 2019 Council meeting; and WHEREAS, the new brand will consist of a uniform logo for signs, printed materials, social media, vehicle identification, letterhead, business cards and all Borough identifying materials. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that after careful consideration, the implementation of the new Madison branding campaign is approved by the Mayor and Council on the timeline referenced in the attached PAGE 22 OF 27 Regular Meeting Minutes – October 16, 2019 schedule. R 298-2019 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING THE DIRECTOR OF LOCAL GOVERNMENT SERVICES TO APPROVE THE INSERTION OF AN ITEM OF REVENUE IN THE BUDGET OF THE YEAR 2019 WHEREAS, N.J.S.A. 40A:87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any County or Municipality when such items shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; and WHEREAS, the Borough of Madison will receive $30,000.00 from the State of New Jersey Department of Environmental Protection and wishes to amend its 2019 Budget to include this amount as revenue. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey hereby requests the Director of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2019 in the sum of $30,000.00, which item is now available as a revenue from: Miscellaneous Revenues Special Items of General Revenue Anticipated with Prior Written Consent of the Director of Local Government Services: State and Federal Revenues Off-Set with Appropriations; and BE IT FURTHER RESOLVED that the like sum of $30,000.00 is hereby appropriated under the caption of: General Appropriations (a) Operation Excluded from 3.5% Caps State and Federal programs Off-set by Revenues State of New Jersey DEP Electric Vehicle Charging Station Grant – Other Expenses $30,000.00 BE IT FURTHER RESOLVED that the Borough Clerk forward two copies of this resolution to the Director of Local Government Services. R 299-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TRANSFER OF 2019 LIVERY OWNER’S LICENSE FOR MADISON LIMOUSINE SERVICE WHEREAS, any license issued for any taxicab or livery may be transferred to a substitute vehicle in accordance with the provisions of Chapter 173-7 of the Borough of Madison Code after approval of the Council and upon the payment to the Borough of a transfer fee of $10.00 for each vehicle for which the license is to be transferred; and WHEREAS, prior to the approval or disapproval by the Council of the transfer of the license to permit the operation of such substituted vehicle, the owner PAGE 23 OF 27 Regular Meeting Minutes – October 16, 2019 may operate such substituted vehicle or cause the same to be operated, subject to the other provisions of Chapter 173-7; and WHEREAS, Madison Limousine Service has made application to transfer Livery Owner’s License No. 2019-1L to a substitute vehicle and, at the same time, has provided proof of insurance and paid the appropriate transfer fee; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, to approve the license transfer request from Madison Limousine Service. R 300-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING 5K RUN/FUNWALK IN MADISON FOR SATURDAY, NOVEMBER 23, 2019, SPONSORED BY TOREY J SABATINI SCHOOL PTO WHEREAS, the Torey J. Sabatini PTO has requested permission to hold a 5K run/fun walk in Madison on Saturday, November 23, 2019; and WHEREAS, the walk will begin at 10:00 a.m., on Glenwild Road and continue on Loantaka Road, Woodland Road and Green Village Road on the route approved by the Madison Borough Police Chief, said route being approximately 3.1 miles long; and WHEREAS, Police Chief Dachisen recommends approval of this request. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request of the Torey J. Sabatini PTO to hold a 5K run/fun walk on Saturday, November 23, 2019, as described herein is hereby approved, subject to any safety requirements imposed by the Madison Police Department. R 301-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY PTSO MADISON HIGH SCHOOL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: PTSO MADISON HIGH SCHOOL I.D. NO. 274-5-33795 R.A. No. 1493 On-premise 50/50 November 20, 2019 PAGE 24 OF 27 Regular Meeting Minutes – October 16, 2019 R 302-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A CHRISTMAS TREE SALE AT DODGE FIELD NOVEMBER 29, 2019 THROUGH DECEMBER 22, 2019 WHEREAS, the Rotary Club of Madison has requested permission to use a portion of Dodge Field, November 29, 2019 through December 22, 2019, Monday through Friday, between the hours of 4:00 p.m. and 8:00 p.m., and Saturdays and Sundays, 10:00 a.m. and 6:00 p.m., to hold a Christmas Tree Sale; and WHEREAS, the funds raised will be dedicated to supporting their charitable and community initiatives; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Rotary Club of Madison is hereby given permission to use a portion of Dodge Field, November 29, 2019 through December 22, 2019, Monday through Friday, between the hours of 4:00 p.m. and 8:00 p.m., and Saturdays and Sundays, 10:00 a.m. and 6:00 p.m., to hold a Christmas Tree Sale, subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department and adequate insurance coverage indemnifying the Borough from liability. R 303-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING 2019 HOLIDAY MARKET AT THE MADISON COMMUNITY ARTS CENTER NOVEMBER 7 THROUGH DECEMBER 19, 2019 WHEREAS, the Downtown Development Commission has requested permission to hold the 2019 Holiday Market at the Madison Community Arts Center and adjacent grounds at 10 Kings Road, Thursdays from 2:00 to 6:00 p.m. November 7th through December 19th, 2019; and WHEREAS, the Council has determined that permission should be granted to hold the 2019 Holiday Market at the Madison Community Arts Center. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, State of New Jersey, that the request by the Downtown Development Commission to hold the 2019 Holiday Market at the Madison Community Arts Center and adjacent grounds at 10 Kings Road, Thursdays from 2:00 to 6:00 p.m. November 7th through December 19th, 2019, is PAGE 25 OF 27 Regular Meeting Minutes – October 16, 2019 hereby granted and approved subject to compliance with any safety requirements of the Madison Police Department and Fire Department. R 304-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY MADISON VOLUNTEER AMBULANCE CORP BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: MADISON VOLUNTEER AMBULANCE CORP I.D. NO. 274-10-31453 R.A. No. 1494 On-premise 50/50 November 8, 2019 UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Baillie, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $291,651.57 General Capital Fund 273,023.47 Electric Operating Fund 165,586.51 Electric Capital Fund 4,244.17 Water Operating Fund 39,453.34 Water Capital Fund 0.00 Trusts 65,374.85 Total $839,333.91 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None NEW BUSINESS Mayor Conley announces the following appointment and requested Council confirmation: RECREATION ADVISORY COMMITTEE Shannon Salmon, 45 Pomeroy Road, for a unexpired one year term through December 31, 2019. PAGE 26 OF 27 Regular Meeting Minutes – October 16, 2019 Ms. Baillie moved of the foregoing appointment. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None Mayor Conley also noted that, the Committee to Review Committees will now be led by Mrs. Vitale as Chairperson. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:45 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved October 28, 2019 (EO) PAGE 27 OF 27