Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON May 11, 2020 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 11th day of May, 2020. Mayor Conley called the meeting to order at 6:00 p.m. via teleconference. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 10, 2020. These Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Maureen Byrne John F. Hoover Debra J. Coen Rachael Ehrlich Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Ms. Baillie moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) None Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING UPDATE Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (3) JACOB HENRY PERKINS TRUST FUND Regular Meeting Minutes – May 11, 2020 MADISON MASONIC LODGE FIRE DEPARTMENT PUMPER TRUCK Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (1) TECHNICAL ASSISTANT Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. via teleconference with all members present. The Pledge of Allegiance was recited by all. The Mayor and Council gave the following shout outs of thanks to: Michael Pellessier, for his work on virtual meetings. May’s employee of the Month All who have donated to support the Main Street Foundation Small Business Grant Program Moms and Dads, who are dealing with home schooling, jobs, furloughs, during pandemic Leslie Readlinger - “The Store Next Door Project” photograph small business owners in their "store doorways” and post as a way to raise awareness of the Madison NJ Small Business Recovery Grants program as well as a way to get people to shop locally. Joe Calangelo, of Boxcar, for providing food delivery Ambulance volunteers James Mattina, for quick professional solution to resident concern. Lisa Ellis, for her work on the small business grant fund raiser. APPROVAL OF MINUTES - NONE GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley asked for a moment of silence for the passing of Paul J. Smith, Mayor of Union Beach, and residents Dominic “Dicky” Giordano, Jr., and Caroline M. “Carrie” Romano. Mayor Conley presented the National Police Week Proclamation to Chief Darren Dachisen of the Madison Police Department. Mayor Conley also presented the Emergency Medical Services Proclamation to a representative of the Ambulance Corps., thanking all first responders. Mayor Conley asked for a motion to approve a resolution honoring the life of Union Beach Mayor Paul J. Smith, Jr. who passed away April 30, 2020 and extended condolences to the family. PAGE 2 OF 15 Regular Meeting Minutes – May 11, 2020 R 136-2020 RESOLUTION OF THE BOROUGH OF MADISON IN MEMORY OF UNION BEACH MAYOR PAUL J. SMITH, JR. WHEREAS, Mayor Paul Smith, was serving in his third term as Mayor of Union Beach, New Jersey, a town of about 6,000 residents located on the Raritan Bay; and WHEREAS, he previously served 24 years on the Union Beach Council in the town in which he grew up and loved; and WHEREAS, a co-founder of the local basketball recreation program and girls’ softball league, he volunteered for 30 years as a coach and commissioner for the Union Beach-Keyport Beach Little League; and WHEREAS, his greatest challenge during his tenure as Mayor was rebuilding Union Beach, after the destruction of Superstorm Sandy on October 29, 2012; and WHEREAS, honored to be named to President Barack Obama’s Sandy Rebuilding Task Force, Mayor Smith proudly never missed a meeting; and WHEREAS, in 2013, Mayor Smith presented former President Jimmy Carter with a key to the borough for his work with Habitat for Humanity rebuilding 13 Union Beach homes in one weekend; and WHEREAS, a strong bond developed between Union Beach and the Borough of Madison when the Borough of Madison provided construction assistance to Union Beach during their rebuilding efforts, a friendship that still exists today. NOW, THEREFORE BE IT RESOLVED, that the Borough Council of the Borough of Madison, extends condolences to the family of Union Beach Mayor Paul J. Smith, Jr. and expresses appreciation for his dedication, commitment and efforts on behalf of the residents of Union Beach. Mrs. Vitale moved adoption of the Resolution136-2020. Ms. Baillie seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Mrs. Ehrlich Nays: None REPORTS OF COMMITTEES Finance and Borough Clerk Mrs. Vitale, Chair of the Committee, made the following comments: Mrs. Vitale noted a special meeting held virtually on May 1. 2020, to extent the 2nd quarter tax payment due date until June 1st. Residents fail to pay by the June 1st deadline, interest will be calculated back to May 1st. Mrs. Vitale also noted that reminders will be sent to those who have not paid by May 10th. Payments have been sent to both the Madison Board of Education and the County of Morris. Finance will continue to update Council. PAGE 3 OF 15 Regular Meeting Minutes – May 11, 2020 Public Safety Ms. Baillie, Chair of the Committee, made the following comments: During the month of April, the Fire Department responded to 10 General Alarms, 15 Still Alarms, 26 Investigations, 39 EMS calls for a total of 90l calls for the month. No Fire Prevention Inspections were conducted due to the Covid-19 Epidemic. Madison Volunteer Firefighter Dominic DeRosa, who is also a Navy Reservist, has been called to “active duty”. The Police Department reminds residents to continue social distancing, stay home. Public Works and Engineering Ms. Byrne, Chair of the Committee, made the following comments: Ms. Byrne noted twice weekly garbage collection will begin next week. The Recycling Center will open within two weeks. Paving of the Kings Road parking lot is complete. And in accordance with the new tree protection ordinance the borough now has an arborist, Richard Wolowicz, of Richview Consulting. Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: The Senior Shopping network has made over 200 shopping trips as of March 23rd. The senior buddy program has 121 participants. The Downtown Development Commission, small business grant program has begun with the goal to raise a minimum of $200,000.00. The Madison Main Street Foundation, a registered 501(c)(3), will match the first $50,000.00 on a 1:1 basis. We need your support to reach our goal. Please consider making a donation today. All contributions are tax deductible. A new date will be announced for the Market Place newsletter. The Museum of Early Trades & Crafts, while closed, is continuing work on restoration of the building. For the Recreation Advisory Committee. Mr. Hoover reported that there may be k-8 summer softball this summer. Health Ms. Coen, Chair of the Committee, made the following comments: The Health Department reports that there is positive indication that the numbers are dropping. Madison has a total of 128 cases, as of today, with 54 in long term care facilities. Residents are reminded not to delay emergency health care, remain at home, social distance and wear a face mask if you have to go out, discard masks and gloves properly, stay in contact with family, get outdoors when you can, parents should set good examples. Utilities Ms. Ehrlich, Chair of the Committee, made the following comments: As of Wednesday, April 29th, the Electric Department is back to full duty, with all crew reporting daily and are once again split into two crews working from different locations to maintain social distancing. There were a number of call-outs to remove limbs and trees from wires, repair fuse- and cut-out boxes, and in one case erect a temporary pole when a car accident caused a downed pole on Spring Garden Drive. The Department continues to replace Streetlights and perform mark-outs all over town. On rainy days, the Department works "in-house" on fixing broken Victorian Street Light heads, so they may be reused in the future. The Water Department repaired a Fire Hydrant on Crestwood Avenue following a motor vehicle accident, and also dug and repaired a Curb Box Valve on Sherwood Avenue, so the resident could make plumbing repairs. The Department marked out all of the Water Utility Locations for the lower half of Highland Avenue in preparation for the new 8" Water Main/Hydrants and new services being replaced starting next week. The PAGE 4 OF 15 Regular Meeting Minutes – May 11, 2020 Department also marked-out and/or raised the Valve Boxes on Walnut Street, DeHart Place and Cedar Street in preparation for milling and paving of those roads. COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 05/11/2020-1 BUSINESS CREATIVITY CONFERENCE UPDATE Director of Business Development Lisa Ellis provided information regarding a teleconference with local business owners and Borough officials regarding reopening the downtown following the COVID-19 pandemic shutdown, noting a very open and lively discussion. There was information shared regarding ways to expand in person shopping including discussion of commerce, communication, marketing and health and safety. Ms. Ellis stated more information to follow once Governor Murphy provides reopening guidelines. ADVERTISED HEARINGS The Clerk made the following statement: The ordinance scheduled for hearing tonight was submitted in writing at a Regular meeting of the Mayor and Council held on April 27, 2020, was introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinance 14-2020 for second reading and asked the Clerk to read said ordinance by title: ORDINANCE 14-2020 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $200,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR ADDITIONAL 2020 MILLING AND OVERLAY PROJECTS WHEREAS, the Borough Engineer has recommended that the Borough appropriate $200,000.00 from the General Capital Improvement Fund for additional 2020 Milling and Overlay projects, including mill, overlay, signage, striping, curb, sidewalk and crack sealing improvements, related work and miscellaneous projects throughout town; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $200,000.00 for this purpose; and PAGE 5 OF 15 Regular Meeting Minutes – May 11, 2020 WHEREAS, the Borough Council has determined that the Borough should appropriate $200,000.00 from the General Capital Improvement Fund for additional 2020 Milling and Overlay projects, signage, striping, curb, sidewalk and crack sealing improvements, related work and miscellaneous projects throughout town. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $200,000.00 is hereby appropriated from the General Capital Improvement Fund for additional 2020 Milling and Overlay projects, signage, striping, curb, sidewalk and crack sealing improvements, related work and miscellaneous projects throughout town. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 14-2020. Since no member of the public wished to be heard, the public hearing was closed. Ms. Byrne moved that Ordinance 14-2020, which was read by title, be finally adopted. Mr. Hoover seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Mrs. Ehrlich Nays: None Mayor Conley declared Ordinance 14-2020 adopted and fully passed and asked the Clerk to publish notice thereof in the newspaper and file the ordinance in accordance with the law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Stephen H. Shaw; Mountain Lakes, Deputy Freeholder Director, Morris County assured Council that Morris County is here to help during these trying times, noting a COVID-19 testing site has open at Morris County Community College, a task force has been formed to address issues and the number of active cases is fewer. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of May 27, 2020 at 7 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough PAGE 6 OF 15 Regular Meeting Minutes – May 11, 2020 offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinance 15-2020 for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 15-2020 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $12, 500.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF NEW FIREFIGHTER TURNOUT GEAR WHEREAS, the Fire Chief has recommended that the Borough appropriate $12,500.00 from the General Capital Improvement Fund towards the purchase of new sets of firefighting turnout gear for the Fire Department; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $12,500.00 from the General Capital Improvement Fund towards the purchase of new sets of firefighting turnout gear for the Fire Department. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $12,500.00 is hereby appropriated from the General Capital Improvement Fund for the purchase of new sets of firefighting turnout gear for the Fire Department. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Ms. Baillie moved that Ordinance 15-2020, which the Borough Clerk read by title, be adopted. Ms. Ehrlich seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Mrs. Ehrlich Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mrs. Vitale moved adoption of the Resolutions listed on the Consent Agenda. Ms. Baillie seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: PAGE 7 OF 15 Regular Meeting Minutes – May 11, 2020 Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Mrs. Ehrlich Nays: None R 134-2020 RESOLUTION OF THE BOROUGH OF MADISON APPROVING JACOB HENRY PERKINS TRUST DISBURSEMENT WHEREAS, the Borough Administrator recommends a grant from the Jacob Henry Perkins Trust (hereafter Perkins Trust) on behalf of G.V., a Borough resident; and WHEREAS, the Borough Administrator has advised the Borough Council that G. V. meets the criteria for a Perkins Trust grant; and WHEREAS, the Borough Council has determined to approve the request for a Perkins Trust grant in the amount of $1,340.00. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that a one-time grant is hereby approved from the Perkins Trust in the amount of $1,340.00, for the benefit of G.V., to be disbursed by the Finance Department in a lump sum. R 135-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SUBMISSION OF A MORRIS COUNTY HISTORIC PRESERVATION TRUST FUND GRANT APPLICATION FOR ARCHITECTURAL PLANS AND SPECIFICATIONS FOR RESTORATION OF THE MADISON MASONIC LODGE NO.93 WHEREAS, the governing body of the Borough of Madison desires to further historic preservation through a grant from the Morris County Historic Preservation Trust Fund for architectural plans and specifications for restoration of the Madison Masonic Lodge No.93. WHEREAS, the governing body has previously appropriated $12,040.00 in matching funds to support the $48,160.00 grant request. NOW THEREFORE BE IT RESOLVED, the governing body authorizes the Mayor and Borough Clerk to submit the referenced grant application; and if awarded a grant, to execute a grant agreement with Morris County and any other document required to effectuate grant disbursement. R 136-2020 RESOLUTION OF THE BOROUGH OF MADISON IN MEMORY OF UNION BEACH MAYOR PAUL J. SMITH, JR. Approved earlier in this meeting. PAGE 8 OF 15 Regular Meeting Minutes – May 11, 2020 R 137-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE SETTLEMENT OF COUNTY TAX BOARD AND STATE TAX COURT APPEALS ON BEHALF OF THE BOROUGH OF MADISON WHEREAS, a number of tax appeals have been filed with the Morris County Tax Board and State Tax Court; and WHEREAS, the governing body, by statute and case law, has the authority to initiate, prosecute and settle tax appeals; and WHEREAS, the tax assessor, as the professional in charge of the assessment process, is the person best qualified to determine whether a settlement reflects a valuation of the subject property consistent with statute; and WHEREAS, the Borough Council wishes to facilitate the resolution of County Board and State Tax Court appeals. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison, in the County of Morris, New Jersey that the Tax Assessor is hereby delegated the authority to settle County Tax Board and State Tax Court appeals on behalf of the Borough of Madison, provided the reduction does not exceed the lesser of 15% of the original assessment or $3,000.00 annually in taxes. The 15% or $3,000 limitation shall not apply where there is a cleat mistake in the assessment, in which event the assessor is authorized to use her discretion in correcting the error. R 138-2020 RESOLUTION OF THE MADISON BOROUGH COUNCIL SUPPORTING SUSTAINABLE LAND USE PLEDGE WHEREAS, land use is an essential component of overall sustainability for a municipality; and WHEREAS, poor land-use decisions can lead to and increase societal ills such as decreased mobility, high housing costs, increased greenhouse gas emissions, loss of open space and the degradation of natural resources; and WHEREAS, well planned land use can create transportation choices, provide for a range of housing options, create walkable communities, preserve open space, provide for adequate recreation, and allow for the continued protection and use of vital natural resources; and WHEREAS, Given New Jersey’s strong tradition of home rule and local authority over planning and zoning, achieving a statewide sustainable land use pattern will require municipalities to take the lead; and PAGE 9 OF 15 Regular Meeting Minutes – May 11, 2020 WHEREAS, the Borough of Madison initially supported the Sustainable Land Use Pledge in June 2010 and again in May 2016. NOW THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, to reaffirm the following steps with regard to our municipal land-use decisions with the intent of making Madison Borough a truly sustainable community. It is our intent to include these principles in the next master plan revision and reexamination report and to update our land-use zoning, natural resource protection, and other ordinances accordingly. Regional Cooperation - We pledge to reach out to administrations of our neighboring municipalities concerning land-use decisions, and to take into consideration regional impacts when making land-use decisions. Transportation Choices - We pledge to create transportation choices with a Complete Streets approach by considering all modes of transportation, including walking, biking, transit and automobiles, when planning transportation projects and reviewing development applications. We will reevaluate our parking with the goal of limiting the amount of required parking spaces, promoting shared parking and other innovative parking alternatives, and encouraging structured parking alternatives where appropriate. Natural Resource Protection - We pledge to take action to protect the natural resources of the State for environmental, recreational and agricultural value, avoiding or mitigating negative impacts to these resources. Further, we pledge to update our Environmental Resources Inventory when feasible to identify and assess the extent of our natural resources and to link natural resource management and protection to carrying capacity analysis, land-use and open space planning. Mix of Land Uses - We pledge to use our zoning power to allow for a mix of residential, retail, commercial, recreational and other land use types in areas that make the most sense for our municipality and the region, particularly in downtown and town center areas. Housing Options - We pledge, through the use of our zoning and revenue generating powers, to foster a diverse mix of housing types and locations, including single- and multi-family, for-sale and rental options, to meet the needs of all people at a range of income levels. Green Design - We pledge to incorporate the principles of green design and renewable energy generation into municipal buildings to the extent feasible and PAGE 10 OF 15 Regular Meeting Minutes – May 11, 2020 when updating our site plan and subdivision requirements for residential and commercial buildings. Municipal Facilities Siting - We pledge, to the extent feasible, to take into consideration factors such as walkability, bikability, greater access to public transit, proximity to other land-use types, and open space when locating new or relocated municipal facilities. R 139-2020 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A CONTRACT TO JAMES IRISH, INC. FOR CONTROL AND REMOVAL OF INVASIVE SPECIES FORM THE WETLANDS AREA AT THE MADISON RECREATION COMPLEX WHEREAS, the Borough of Madison solicited quotes for control and removal of invasive plant species at the Madison Recreation Center (MRC) (the “Contract”) in accordance with the Local Public Contracts Law; and WHEREAS, the Qualified Purchasing Agent has recommended awarding a contract to James Irish, Inc., for control and removal of invasive plant species at the Madison Recreation Center (MRC) in an amount not to exceed $3,600.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $3,600.00 for this purpose in Ordinance 21-2019. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for control and removal of invasive plant species at the Madison Recreation Center (MRC) is hereby awarded to James Irish, Inc. based upon a quote in the amount of $3,600.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with James Irish, Inc. in a form acceptable to the Borough Attorney. R 140-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING ACCEPTANCE OF A SETTLEMENT AGREEMENT WHEREAS, certain matters have arisen pertaining to V.W.’s employment with the Borough of Madison (“Borough”); and WHEREAS, V.W. has agreed to a Settlement Agreement and Release and executed same on May 6, 2020; and WHEREAS, V.W. agreed to and provided an irrevocable letter of retirement effective December 1, 2020: PAGE 11 OF 15 Regular Meeting Minutes – May 11, 2020 WHEREAS, the Borough Council has reviewed the Settlement Agreement and Release and irrevocable letter of retirement and seeks to accept and agree to the terms of same; and NOW, THEREFORE BE IT RESOLVED, by the Borough Council of the Borough of Madison, County of Morris, State of New Jersey, as follows: 1). The Borough hereby accepts and ratifies the terms and conditions of the Settlement Agreement and Release executed by V.W. on May 6, 2020; and 2). The Borough of Madison hereby accepts the irrevocable retirement of V.W. effective December 1, 2020; and 3). The Borough Council hereby authorizes the Mayor to execute the Settlement Agreement and Release; and 4). That this resolution shall take effect immediately. R 141-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE SUSTAINABLE MADISON ADVISORY COMMITTEE TO SUBMIT A GRANT APPLICATION TO THE NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION ENVIRONMENTAL SERVICES MATCHING GRANTS PROGRAM WHEREAS, the Sustainable Madison Advisory Committee has requested authorization to apply for a New Jersey Department of Environmental Protection grant for an all electric Senior Citizen Van; and WHEREAS, the Borough Council approves the submission of a grant application. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris, State of New Jersey, that the Sustainable Madison Advisory Committee is authorized to submit a grant to the New Jersey Department of Environmental Protection for the purpose of purchasing a new all electric Senior Van. BE IT FURTHER RESOLVED that the Borough of Madison expresses support and urges the funding of this Environmental Services Program grant request of the Sustainable Madison Advisory Committee. R 142-2020 RESOLUTION OF THE BOROUGH OF MADISON INCREASING THE HOURS PER WEEK FOR BONNIE MULCAHY WHEREAS, Bonnie Mulcahy was originally hired via resolution 194-2016 to the position of part-time recycling monitor; and WHEREAS, Bonnie Mulcahy has been supporting the utility billing and meter reading department for many months; and PAGE 12 OF 15 Regular Meeting Minutes – May 11, 2020 WHEREAS, the Borough of Madison has created a new, more accessible recycling center and the Council wishes to have that center open to the public. NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey that Bonnie Mulcahy’s hours be increased to 37.5 hours per week at her current rate of pay on a schedule to be determined by the Borough Administrator. R 143-2020 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING THE DIRECTOR OF LOCAL GOVERNMENT SERVICES TO APPROVE THE INSERTION OF AN ITEM OF REVENUE IN THE BUDGET OF THE YEAR 2020 WHEREAS, N.J.S.A. 40A:87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any County or Municipality when such items shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; and WHEREAS, the Borough of Madison will receive $10,000.00 from the Sustainable Jersey Gardinier Grant and wishes to amend its 2020 Budget to include this amount as revenue. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey hereby requests the Director of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2020 in the sum of $10,000.00 which item is now available as a revenue from the Sustainable Jersey Gardinier Grant program; and BE IT FURTHER RESOLVED, that the like sum of $10,000.00 is hereby appropriated under the caption ‘Sustainable Jersey Gardinier Grant; and BE IT FURTHER RESOLVED that the above is the result of funds from the Sustainable Jersey Gardinier Grant, in the amount of $10,000.00. R 144-2020 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING THE DIRECTOR OF LOCAL GOVERNMENT SERVICES TO APPROVE THE INSERTION OF AN ITEM OF REVENUE IN THE BUDGET OF THE YEAR 2020 WHEREAS, N.J.S.A. 40A:87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any County or Municipality when such items shall have PAGE 13 OF 15 Regular Meeting Minutes – May 11, 2020 been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; and WHEREAS, the Borough of Madison will receive $30,000.00 from the “IT PAY$ TO PLUG” NJ Electric Vehicle Charging Station Grant and wishes to amend its 2020 Budget to include this amount as revenue. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey hereby requests the Director of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2020 in the sum of $30,000.00 which item is now available as a revenue from the “IT PAY$ TO PLUG” NJ Electric Vehicle Charging Station Grant program; and BE IT FURTHER RESOLVED, that the like sum of $30,000.00 is hereby appropriated under the caption ‘“IT PAY$ TO PLUG” NJ Electric Vehicle Charging Station Grant; and BE IT FURTHER RESOLVED, that the above is the result of funds from the “IT PAY$ TO PLUG” NJ Electric Vehicle Charging Station Grant, in the amount of $30,000.00. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Baillie, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $286,050.76 General Capital Fund 36,421.81 Electric Operating Fund 128,496.84 Electric Capital Fund 1,165.06 Water Operating Fund 1,986.74 Water Capital Fund 0.00 Trusts 51,488.38 Total $505,609.59 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Mrs. Ehrlich Nays: None NEW BUSINESS - None PAGE 14 OF 15 Regular Meeting Minutes – May 11, 2020 ADJOURN There being no further business to come before the Council, the meeting was adjourned at 8:20 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved June 8, 2020 (EO) PAGE 15 OF 15