Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON June 8, 2020 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 8th day of June, 2020. Mayor Conley called the meeting to order at 5:30 p.m. via Teleconference in the Council Chamber of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 10, 2020. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Maureen Byrne John F. Hoover Debra J. Coen Rachael Ehrlich Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mrs. Vitale moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) April 27, 2020 May 11, 2020 Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING UPDATE Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – June 8, 2020 Seconded: Ms. Baillie Vote: Approved by voice vote RECONVENE VIA TELECONFERENCE Mayor Conley reconvened the Regular Meeting at 7:10 p.m. via teleconference with all members present. Each member of Council took a moment to share their thoughts on the recent widespread and resounding response to the murders of George Floyd, Breonna Taylor, Amhaud Aubery and others. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of April 27, 2020. Ms. Coen seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Baillie moved approval of the Regular Meeting Minutes of April 27, 2020. Mrs. Vitale seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Baillie moved approval of the Executive Minutes of May 11, 2020. Ms. Coen seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Baillie moved approval of the Regular Meeting Minutes of May 11, 2020. Mrs. Vitale seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC PROCLAMATION: Mayor Conley presented the following proclamation virtually to Dr. MaryAnn Baenninger, President of Drew University. Proclamation of the B o r o u g h o f M a d i s on Presented to DR. MARYANN BAENNINGER WHEREAS, Dr. MaryAnn Baenninger is a graduate of Temple University, where she earned her bachelor’s degree, summa cum laude and Phi Betta Kappa, and where she also completed her PhD; and WHEREAS, on October 2, 2015, Dr. Baenninger was formally inaugurated as the thirteenth president of Drew University and the first full-term female president; and WHEREAS, prior to joining Drew University, Dr. Baenninger served for a decade as President of the College of Saint Benedict in Minnesota; and PAGE 2 OF 12 Regular Meeting Minutes – June 8, 2020 WHEREAS, Dr. Baenninger is the past chair of the Board of Directors of the Council of Independent Colleges; and WHEREAS, during her distinguished career, Dr. Baenninger served as the Executive Associate Director with the Middle States Commission on Higher Education and was on the faculty at Philadelphia University, Washington College and The College of New Jersey, where she spent most of her teaching career as a tenured member in the Psychology Department; and WHEREAS, Dr. Baenninger has also published extensively on gender and cognition and outcomes assessment in higher education; and WHEREAS, expansion of innovative programs, increased visibility and enhancement of Drew University’s reputation as a global learning destination are just a few advancements accomplished during Dr. Baenninger’s tenure at Drew University; and WHEREAS, an asset to the community, Dr. Baenninger served as a co-chair of the Chief Executive Council for Madison (CECM) which is comprised of local corporate, government and education leaders organized to promote corporate impact, civic engagement and education leadership; and WHEREAS, Dr. Baenninger took great pride in her leadership role at Drew University and in implementing her theme of “The University and the City” by having the Drew Community connect and engage with the Borough of Madison and the world beyond the Forest; NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, commend Dr. MaryAnn Baenninger for her dedicated service to Drew University and for her commitment to education leadership and wish her success in her future endeavors. ___________________________ Robert H. Conley Mayor June 8, 2020 EMPLOYEE OF THE MONTH FOR JUNE: The Employees of the Month for June are Theresa DeVecchi and Linda Sawyer. ANNIVERSARY FOR THE MONTH FOR JUNE: Dominick Renzulli of the Department of Public Works – 35th Anniversary on June 10th. REPORTS OF COMMITTEES Finance and Borough Clerk Mrs. Vitale, Chair of the Committee, made the following comments: The Tax Collector reports that 2nd quarter tax collection is in line with previous years, with 97.5% collected to date. Mrs. Vitale thanked Senior Center employees Carmela Cooke and Helen Corlett for staffing the Court window while the Borough Offices PAGE 3 OF 12 Regular Meeting Minutes – June 8, 2020 were closed to the public. The Council will consider a resolution for estimated taxes for the August 2020 tax bills, which will be mailed to property owners by the end of June. Public Safety Ms. Baillie, Chair of the Committee, made the following comments: The Fire Department has resumed regular shifts and department training will begin by the end of the month. The Fire Department is in need of Volunteers. Please consider helping. On Wednesday June 3rd the Madison Police Department assisted with the peaceful demonstration at the Hartley Dodge Memorial by the organization #EndWhiteSilence. This eight-hour event was attended by 100’s of citizens. Chief Dachisen thanked the Morris County Prosecutors Office, Morris County Sheriff’s Department, FBI, Florham Park Police Department, Chatham Borough Police Department, New Jersey Transit Police Department and the Harding Township Police Department. Ms. Baillie thanked Chief Dachisen and the member of the Police Department. Public Works and Engineering Ms. Byrne, Chair of the Committee, made the following comments: The Chief Financial Officer and members of the Sustainable Madison Committee have submitted a grant application to the NJ Department of Environmental Protection Equipment Modernization program to replace certain equipment with new and improved diesel equipment. R 166-2020 authorizes the submission of the grant application. Thanks to Peter Fried and members of Sustainable Madison. Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: The Madison Seniors Advisory Committee along with Seniors 2020, TriTown Cares.org and the Madison YMCA are working to identify seniors in need of services now and going forward as thing begin to open up. For the Director of Business Development. Thank you to all who have donated to the NJ Small Business Recovery Grant Program. The Grant Steering Committee, composed of members of the Madison Main Street Foundation, the Downtown Development Commission Chair and the President of the Madison Area Chamber of Commerce has met and reviewed all applications. Letters will be sent to the applicants this week and funds dispersed shortly. May Day in Madison has been rescheduled to the weekend of June 13-14. The signup sheet has been distributed. The Madison Farmers Market will open this, Thursday, June 11. The Market is relocating to Dodge Field. The hours will remain the same, 2-7:00 pm. Customer rules will be as follows: Entry into the Market will begin at 2:00 p.m., use hand sanitizer prior to entry, face coverings which cover both nose and mouth are required, no dogs are permitted, no Sampling. Please enjoy your purchases outside the Market, maintain 6-foot social distancing, limit shopping party size to 2 household members, limit your time inside the Market, if possible, use contactless payment options. The Fire Extinguisher Inspection Program is scheduled for Tuesday, June 9th, 12 pm - 4 pm. Health Ms. Coen, Chair of the Committee, made the following comments: Trends in COVID-19 cases continue to move downward locally and in the middle of the State. As we move toward Phase 2 reopening, Houses of Worship will open June 12th, retail stores, June 15th hair salons and barber shops, June 22nd and summer camps on July 6th. The Health Department continues contract tracing. There are now 138 cases in Madison, only 5 new cases since the previous Council meeting. Testing is available and the testing site at the Morris County Community PAGE 4 OF 12 Regular Meeting Minutes – June 8, 2020 College no longer requires a prescription. Remember to continue social distancing, wear a face covering when indoor, shopping, etc. Please dispose of face masks and gloves properly and if you feel unwell, stay home and contact your doctor. Stay connected to those you know. Utilities Ms. Ehrlich, Chair of the Committee, made the following comments: The Electric Utility Department continues to operate with staff in two locations., replacing street lights with new LED fixtures. At this time, every other fixture will be replaced, due to delayed orders for new lights. Every other fixture along Central Avenue, Greenwood Avenue and Rosedale has been replaced. Annual tree trimming and line clearance will begin this week. The Department welcomes Jessica Vogel, summer intern, who will work on a Borough wide utility pole assessment project. COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 06/08/2020-1 OUTDOOR DINING ON BOROUGH PROPERTY Mayor Conley provided explanation on outdoor dining necessary due to the COVID- 19 pandemic, noting the process to test some ideas to help Borough businesses. Mrs. Ellis presented a PowerPoint presentation noting outdoor dining can begin July 15th. Resolution 151-2020 provides for temporary changes to the Sidewalk Dining Licenses for the 2020 season, which runs through November 15th. The outdoor dining licensing process has been streamlines to make it easier to obtain a license and to allow for use of additional sidewalk space, parking areas and possible street closings. The Division of Alcoholic Beverage Control has offered a temporary license expansion process to aid license holders. Mayor Conley also noted that the outdoor dining process will be evolving as State regulations change. There was agreement to list the proposed resolution on the Consent Agenda. Resolution 160-2020 is listed on the Consent Agenda. 06/08/2020-2 UTILITY BILLING PORTAL Mr. Burnet noted progress in the automated meter reading program and asked Mr. Jim Trimble, Electric Utility Customer Serviceman, to preset an update. Mr. Trimble provided a map of the electric metering changes, noting routes can be read in minutes. Mr. Trimble noted that gate keepers are paced in five locations, with four connected to the fiber network and one with cellular connection. Nathan Tantinan with Byram Laboratories of Branchburg, N.J. provided information regarding features and facts of smart metering. ADVERTISED HEARINGS - None PAGE 5 OF 12 Regular Meeting Minutes – June 8, 2020 INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of June 22, 2020 in the Borough of Madison at 7 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinance will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinance 18-2020 for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 18-2020 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $90,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF LED LIGHT FIXTURES WHEREAS, the Electrical Utility Superintendent has recommended that the Borough appropriate $90,000.00 from the Electric Capital Improvement Fund for the purchase of LED light fixtures; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Electric Capital Improvement Fund in an amount not to exceed $90,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $90,000.00 from the Electric Capital Improvement Fund for the purchase of LED light fixtures. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $90,000.00 is hereby appropriated from the Electric Capital Improvement Fund for the purchase of LED light fixtures. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. PAGE 6 OF 12 Regular Meeting Minutes – June 8, 2020 Ms. Ehrlich moved that Ordinance 18-2020, which the Borough Clerk read by title, be adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Mrs. Ehrlich Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mrs. Vitale moved adoption of the Resolutions listed on the Consent Agenda. Ms. Baillie seconded the motion. Ms. Coen abstained from voting on Resolution 167-2020. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Mrs. Ehrlich Nays: None R 160-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE USE OF PUBLIC STREETS AND PARKING AREAS FOR OUTDOOR DINING WHEREAS, the COVID-19 Global Health Pandemic has had a significant negative economic impact on the Borough’s restaurants and eateries; and WHEREAS, Governor Murphy has relaxed restrictions including outdoor dining with proper social distancing and safeguards, as of June 15, 2020, allowing restaurants to begin service outdoors; and WHEREAS, the Borough Council wishes to provide assistance to local restaurants and eateries by providing access to public streets and parking areas for use as outdoor dining. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris, State of New Jersey, that the use of up to 1000 sq. ft. of portions of Waverly Place, Waverly Green Parking lot and Cook Plaza Parking lot for outdoor dining during the hours of Thursdays, Fridays, and Saturdays 5:00 – 10:00 p.m., and Sundays 11:00 a.m. – 8:00 p.m. is hereby permitted following issuance of an outdoor dining permit, subject to compliance with all applicable Executive Orders and directions of the Madison Board of Health, Police Department, Fire Department and Director of Business Development. Partial or full street closure(s) can only occur after two (2) or more restaurants have reserved space. PAGE 7 OF 12 Regular Meeting Minutes – June 8, 2020 BE IT FURTHER RESOLVED, that this temporary authorization is due to the COVID-19 public health emergency and is expressly subject to rescission by the Borough in their sole discretion at any time. The Borough Administrator and/or his designee is authorized to designate additional outdoor dining areas when conditions warrant. R 161-2020 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS ACTING QUALIFIED PURCHASING AGENT BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Kevin O’Keefe be appointed Temporary Purchasing Agent and is hereby authorized to sign all Purchase Orders upon issuance. BE IT FURTHER RESOLVED that pursuant to Local Finance Notices 2011-15 and 2011-16, the governing body authorizes the bid threshold to remain at the maximum amount allowed by law ($40,000 currently/$44,000 effective July 1, 2020). BE IT FURTHER RESOLVED that in the absence of Mr. O’Keefe, Administrator Raymond M. Codey be given the designation of Acting Qualified Purchasing Agent. R 162-2020 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PUBLIC AGENCY COMPLIANCE OFFICER WHEREAS, in accordance with N.J.A.C. 17:27-3.2, the State of New Jersey Division of Public Contracts Equal Employment Opportunity Compliance requires that each public agency annually designate an officer or employee to serve as its Public Agency Compliance Officer (hereafter "P.A.C.O.") by January 10th; and Whereas, Linda Sawyer, who was designated January 5, 2020, as the Borough of Madison PACO Officer will be retiring effective June 15, 2020; and WHEREAS, the Borough Council has determined that the duties of the P.A.C.O. can be effectively and appropriately performed by the Acting Qualified Purchasing Agent Kevin O’Keefe. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Acting Qualified Purchasing Agent Kevin O’Keefe is hereby designated as the Public Agency Compliance Officer (P.A.C.O.) for the Borough of Madison in accordance with the provisions of N.J.A.C. 17:27-3.2. PAGE 8 OF 12 Regular Meeting Minutes – June 8, 2020 BE IT FURTHER RESOLVED that in the absence of the P.A.C.O. Officer, the Borough Administrator Raymond M. Codey will assume the duties of the Public Agency Compliance Officer. R 163-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING FINAL PAYMENT TO JOMED CONTRACTING CORP. IN THE AMOUNT OF $136,520.00 FOR THE HIGHLAND AVENUE WATER MAIN REPLACEMENT WHEREAS, the Assistant Borough Engineer has advised the Council that changes in water main replacement work on Highland Avenue were encountered during the Highland Avenue Water Main Replacement project; and WHEREAS, the Assistant Borough Engineer has recommended that based on said change orders, the base contract with Jo Med Contracting Corp. shall be decreased by $4,380.49 (3.1%); and WHEREAS, the Council wishes to authorize disbursement of Payment in the cumulative amount of $136,520.00. WHEREAS, the Chief Financial Officer has confirmed the adequate funds for this purpose are contained in Ordinance 1-2018 (W-06-55-614-602). NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that payment in the amount of $136,520.00 to the Jo Med Contracting Corp. contract for the Highland Avenue Water Main Replacement project is approved. R 164-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING ESTIMATED PROPERTY TAX BILLING FOR THE 3RD QUARTER OF 2020 WHEREAS, in light of the disruption caused by the COVID-19 outbreak, the Division of Local Government Services has strongly recommended that municipalities prepare to issue estimated real property tax bills for the third quarter of 2020, and WHEREAS, it is anticipated that the Borough Tax Collector will not be in receipt of a certified tax rate in enough time to be able to complete the mailing and delivery of real property tax bills by the required statutory date, and WHEREAS, the Borough of Madison Tax Collector and the Borough of Madison Chief Financial Officer have requested that the Council provide them with the latitude to submit estimated 3rd quarter real property tax bills, which would allow the Tax Collector to complete the mailing and delivery of real property tax bills in a timely manner, and WHEREAS, the Borough of Madison Tax Collector, in consultation with the Borough of Madison Chief Financial Officer, has computed an estimated tax levy in PAGE 9 OF 12 Regular Meeting Minutes – June 8, 2020 accordance with N.J.S.A. 54:4-66.3 and they have both signed a certification showing the tax levy for the previous year, and the range of permitted estimated tax levies; and WHEREAS, in accordance with Chapter 72, P.L. 1994, the Tax Collector requests the Council approve the estimated tax levy of $71,987,145.38 at a tax rate of $2.004; and WHEREAS, the above levy and rate have been calculated on a worksheet that is attached hereto and made a part hereof by reference; and WHEREAS, the above levy amount falls between the mandated estimated range required by N.J.S.A. 54:4-66.3(a)(1) and approval will enable the Borough to meet its financial obligations; maintain the tax collection rate; provide uniformity for tax payments; and save the unnecessary cost of interest expenses on borrowing. NOW, THEREFORE BE IT RESOLVED, by the Borough Council of the Borough of Madison, County of Morris, State of New Jersey as follows: 1. The Tax Collector is hereby authorized and directed to prepare and timely issue estimated tax bills for the Borough of Madison for the third quarter installment of 2020 taxes. 2. The entire estimated tax levy for 2020 is hereby set at $71,987,145.38. The estimated tax rate for 2020 is hereby set at $2.004. 3. In accordance with applicable law, the third quarter installment of 2020 taxes (whether estimated or not) shall not be subject to interest until the later of August 10 or the twenty-fifth calendar day after the date the estimated bills were mailed. The estimated tax bills shall contain a notice specifying the date on which interest may begin to accrue. 4. A copy of this resolution shall be forwarded to the Tax Collector and Chief Financial Officer of the Borough of Madison for their records. 5. The Tax Collector and the Chief Financial Officer are hereby authorized to take all steps necessary to effectuate the purpose of this resolution. 6. This resolution shall take effect as herein provided. R 165-2020 RESOLUTION OF THE BOROUGH OF MADISON AMENDING RESOLUTION 292-2019 AWARDING CONTRACT WITH CHERRY HILL WINNER FORD, OF CHERRY HILL, NJ FOR PURCHASE OF A PICK UP TRUCK AND ACCESSORIES FOR THE ROAD DEPARTMENT WHEREAS, Resolution 292-2019 awarded a contract with Cherry Hill Winner Ford, of Cherry Hill, New Jersey for the purchase of a pickup truck and PAGE 10 OF 12 Regular Meeting Minutes – June 8, 2020 accessories for the Road Department, in an amount not to exceed $40,257.50.00 through the NJ Cooperative Pricing System contract number T-21201/A88758; and WHEREAS, the Director of Public Works has recommended that the Borough amend Resolution 292-2019 to increase the award amount by $745.00 not to exceed $41,002.00; and WHEREAS, funds are available in the Ordinance 28-2019, or in any other account that may be deemed appropriate by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. Resolution 292-2020 is amended to increase the contract award amount by an additional amount of $745.00 not to exceed $41,002.00. 2. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, an amended purchase order and contract with Cherry Hill Winner Ford, of Cherry Hill, New Jersey, for the purchase of a pickup truck and accessories not to exceed $41,002.00, in a form acceptable to the Borough Attorney. R 166-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION EQUIPMENT MODERNIZATION GRANTS PROGRAM WHEREAS, the Department of Public Works planned on replacing a front end loader in 2022 and a trackless skid-steer in 2021; and WHEREAS, the Sustainable Madison Advisory Committee has requested authorization to apply for a New Jersey Department of Environmental Protection grant for 25% of the purchase price to replace certain Public Works diesel equipment with newer equipment with reduced emissions controls; and WHEREAS, the Borough Council approves the submission of a grant application. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris, State of New Jersey, that the Chief Financial Officer is authorized to submit a grant to the New Jersey Department of Environmental Protection for the above mentioned purpose. BE IT FURTHER RESOLVED that the Borough of Madison expresses support and urges the funding of the NJ Equipment Modernization grant request. PAGE 11 OF 12 Regular Meeting Minutes – June 8, 2020 R 167-2020 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING APPOINTMENT OF IAN COEN AS AN UNPAID INTERN IN THE FINANCE OFFICE WHEREAS, the Assistant Borough Administrator/CFO has recommended the appointment of Mr. Ian Coen, as a part-time unpaid Intern in the Finance Office; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the appointment of Mr. Ian Coen, as a part-time unpaid Intern in the Finance Office, is hereby approved. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mrs. Vitale, seconded by Ms. Baillie and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $238,700.58 General Capital Fund 161,365.20 Electric Operating Fund 182,059.03 Electric Capital Fund 0.00 Water Operating Fund 5,959.11 Water Capital Fund 54,426.50 Trusts 22,453.45 Total $684,963.87 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Mrs. Ehrlich Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:05 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved July 13, 2020 (EO) PAGE 12 OF 12