Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON June 22, 2020 - 6 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 22nd day of June, 2020. Mayor Conley called the meeting to order at 6:00 p.m. via Teleconference in the Council Chamber of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 10, 2020. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Maureen Byrne John F. Hoover Debra J. Coen Rachael Ehrlich Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Ms. Baillie moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) May 27, 2020 Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING UPDATE Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – June 22, 2020 CONTRACT MATTERS (2) WELL B IMPROVEMENTS EMPLOYEE WELLNESS PROGRAM Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (3) DEPARTMENT HEAD COMPENSATION/CONFIDENTIAL EMPLOYEES PROBATIONARY POLICE OFFICERS POLICE DEPARTMENT Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE VIA TELECONFERENCE The Mayor and Council gave the following shout outs of thanks to: TriTown Cares Committee All Census Workers and Why the 2020 Census is critical All those who wear masks Girl Scouts Madison Community Pool Board and Volunteers All students in grade school Woodland Road safety concerned residents Mayor Conley reconvened the Regular Meeting at 7:15 p.m. via teleconference with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of May 27, 2020. Mrs. Vitale seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Baillie moved approval of the Regular Meeting Minutes of May 27, 2020. Mrs. Vitale seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley noted a TriTown Cares survey to discover how residents are coping during the pandemic and encouraged residents to participate. Mayor Conley also noted that beginning July 2nd restaurants can open at 25% capacity and non-contact sports will resume, as well. The Madison Community Pool has opened for the season with limited capacity and daily breaks for cleaning. REPORTS OF COMMITTEES Finance and Borough Clerk Mrs. Vitale, Chair of the Committee, made the following comments: By Executive Order 144, Election Day will be held Tuesday, July 7th. This will be a ‘Vote by Mail’ election with members of both Republican and Democratic Parties having been mailed Vote by Mail ballots. All ballots are postage paid or can be dropped off in a drop box behind the Public Safety Complex at 62 Kings Road. There will be one polling location for ADA voters only or for provisional ballot voting. Please call the Clerk’s office with questions. The Tax Department reports that estimated tax bills for the 3rd quarter will be mailed next week. The 2019 municipal PAGE 2 OF 27 Regular Meeting Minutes – June 22, 2020 Audit is now complete. The Audit Committee will meet to review next week. There will be a utility billing presentation this evening with additional information on Rosenet.org. Mrs. Vitale reminded residents that the COVID-19 utility rebate program continues through June 30th for residents furloughed or terminated due to the pandemic. Public Safety Ms. Baillie, Chair of the Committee, made the following comments: On Saturday, June 13, 2020, the Madison Police Department assisted with a peaceful demonstration from the Madison High School to the Florham Park municipal complex. This event was attended by hundreds of citizens who voiced their concerns and who assembled in a professional and peaceful manner. Madison Police worked closely with surrounding agencies to ensure a safe environment for all those who attended the event. Chief Dachisen would like to personally thank all who attended and exercised their constitutional rights in a peaceful and respectful manner. Three new police officer will be joining the Madison Police Department. The Fire Department responded to a smoke condition at the Central Ave Laundromat on June 20th. The smoke condition was caused by burning towels and rags that were being dried in one of the large commercial dryers. The fire was quickly extinguished and fans were used to remove the smoke from the laundromat. Public Works and Engineering Ms. Byrne, Chair of the Committee, made the following comments: Public Works continues maintenance on all municipal vehicle and equipment, as well as field maintenance. The Sewer Department will assist with milling and overlay pre construction projects. An old electric motor at Well D which has developed bearing, seal and leakage issues requires replacement. Some coping, flashing and repainting work is underway at Well D Treatment Facility to respond to roof leaks around the tower and updated design drawings for Well B rehabilitation are underway. An EPA format risk assessment is being completed to respond to Water Accountability compliance tasks due next year. Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: The senior shopping network has slowed by still continues to assist with shopping for seniors. The Downtown Development Commission met last week, Thursday, June 18th, and voted to cancel Bottle Hill Day for 2020 due to the uncertainties stemming from the COVID-19 pandemic. Instead, they will explore some type of smaller scale Madison centric event providing the state guidelines will allow it. The Downtown Concert Series will go on this summer following social distancing and mask requirements. The first concert is set for Friday, July 10th. Concerts are held at the Museum of Early Trades & Crafts on Green Village Road. Guests will be asked to bring their own chairs. The Madison Farmers Market is open, each Thursday through November 19. The Market is located at Dodge Field. Customer health and safety guidelines are posted at the entrances. Restaurants opened for outdoor dining on Monday, June 15th. Please check with your favorites places before dining as reservations may be required. As of today, personal care businesses may reopen. They are subject to detailed health and safety protocols, please make appointments ahead and check the requirements before going. The Recreation Advisory Committee is working to summarize Governor Murphy’s Executive Order regarding summer sports, with programs for softball, baseball and soccer set to begin. Field use is at a premium this season. PAGE 3 OF 27 Regular Meeting Minutes – June 22, 2020 Health Ms. Coen, Chair of the Committee, made the following comments: The Madison Community Pool has opened limiting residents in each session. The pool will close between sessions for additional cleaning. Memberships are still available. Trends in all numbers of COVID-19 cases continue to see improvements, including eleven new cases since June 1st. By Governor Murphy’s Executive Orders, more people can gather outdoors and restaurants are scheduled to open July 2nd for indoor dining at 25% capacity, with not more than 100 patrons total. Residents are reminded to get tested if exposed to the virus. The testing Center at the County College of Morris no longer requires prescriptions. And remember, please wear masks, continue to socially distance, and wash your hands often. Utilities Ms. Ehrlich, Chair of the Committee, made the following comments: The Electric Department is still working two crews in separate locations. Over this past weekend, there were two no-power calls, one at Madison Plaza and one at Loveland Street. The stand-by crews were called out in each case, and power was restored within one hour. Secondary Cable upgrade and improvements on Sayre Court have been completed. The department is now working on upgrading Holden Lane. The upgrades are an important element of maintaining our electrical system. In addition, new utility poles were set and equipment transferred on West Street, Gibbons Place, and Holden Lane. To maintain the reliability of our electric service, the department is self-performing tree-trimming/line clearance this year. This is a new initiative by the Electric Utility staff to provide tree trimming after regular department hours at a lower cost and on a more efficient schedule than hiring a third-party contractor. Line Clearance assessments have been completed, and the work commenced this afternoon. The Water Department repaired a leak on a water service line to a newly renovated house. The leak was located using the department’s Electronic Listening Device. The Valve Maintenance and Locating Program is ongoing. During the operation, eleven valves that had been paved over were dug up, repaired to meet the grade of the road, and operated. COMMUNICATIONS AND PETITIONS Letter received June 15, 2020 from Michael Piano, Lathrop Avenue, regarding a “End White Silence” demonstration held at the Hartley Dodge Memorial. INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Christine Preston; Sampson Avenue, noted the discussion regarding a Municipal ID program and offered her support. Claudia Mejia; Ridgedale Avenue, noted that a Municipal ID would address the needs of students not yet able to get a driver’s license. Jessica DiPaolo; Alexander Avenue, also offer support for the proposed Municipal ID program. PAGE 4 OF 27 Regular Meeting Minutes – June 22, 2020 Alex Jennings; Edgewood Road, supported comments from other residents, noting she looks forward to a vote on a Municipal ID program. Deana Mejia; Ridgedale Avenue, noted that a Municipal ID would address the needs of students not yet able to obtain a driver’s license. Stuart Sydenstricker; Ridgedale Avenue, appreciates the Council’s consideration of a Municipal ID program, and suggested the program may help with the 2020 Census. Steve Sherman; Myrtle Avenue, noted the benefit of a municipal ID for his father- in-law, who no longer drives. Since no other member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 06/22/2020-1 RESIDENT ID PROGRAM Mayor Conley announced a proposed Municipal ID program to help support residents of Madison, noting that without a picture ID many situations, such as, entering schools, medical facilities, reporting a crime, etc. can be very difficult if not impossible. An ID would benefit seniors, residents 14 or older, without a driver’s license and all proud Madisonians who want to identify with our community. The program would be administered through the Borough Clerk’s office, using a point system for identification. Introduction is proposed for this evening with a hearing date of July 13th. If adopted, the program could begin August 1st. There was agreement to list an ordinance for introduction. Ordinance 20-2020 is listed for Introduction. 06/22/2020-2 RACIAL INJUSTICE CONVERSATIONS/TOWN HALL PROCESS Ms. Coen suggested that the community continue a conversation on racial injustice in the Madison community, suggesting starting with a conversation on how to continue the discussion, what we need in our community and how to improve the problem. Ms. Coen suggested that along with other groups in our community, we use Dodge field to safely gather at the start and then break out into smaller groups to continue discussion. There was agreement to begin the process and report back to Council after initial meetings. 06/22/2020-3 ONLINE UTILITY BILLING SYSTEM Mr. Burnet provided information regarding the Borough’s new online payment system, noting information is included in recent utility billing statements. Residents can now store payment information using on line checks or credit cards for payment each month. Use of credit cards has a small transaction fee. Mr. Burnet encouraged residents to sign up for the new system ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing were introduced by title and passed on first reading at a regular meeting of the Council held on Wednesday, May 27, 2020 and Monday, June 8, 2020; all were posted and filed according to law, and copies were made available to the general public requesting same. PAGE 5 OF 27 Regular Meeting Minutes – June 22, 2020 Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 16-2020 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $9,581.00 FROM THE MUNICIPAL OPEN SPACE TRUST FUND AS MATCHING FUNDS FOR REPLACEMENT OF THE LUKE MILLER HOUSE FENCE WHEREAS, the Borough Council has determined that it is in the best interest of the Borough to provide funds for replacement of the deteriorating fence at the historic Luke Miller House; and WHEREAS, the cost of replacement is shared by the homeowner; and WHEREAS, the Borough Council has determined that the Borough should appropriate $9,581.00 from the Open Space Trust Fund for the shared replacement cost of the fence; and WHEREAS, the Open Space Advisory Committee approved this funding recommendation at their regularly scheduled meeting on May 13, 2020; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $9,581.00 for this purpose in the Open Space Trust Fund. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $9,581.00 is hereby appropriated from the Open Space Trust Fund as shared funds for replacement of the fence at the Luke Miller house. SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 16-2020. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 16-2020, which was read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Mayor Conley declared Ordinance 16-2020 adopted and fully passed and asked the Clerk to publish notice thereof in the newspaper and file the ordinance in accordance with the law. PAGE 6 OF 27 Regular Meeting Minutes – June 22, 2020 ORDINANCE 17-2020 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $10,000.00. FROM THE MUNICIPAL OPEN SPACE TRUST FUND AS MATCHING FUNDS FOR A FEASIBILITY STUDY AND CONSTRUCTION DOCUMENTS AT THE MUSEUM OF EARLY TRADES & CRAFTS WHEREAS, the Borough Council has determined that it is in the best interest of the Borough to provide matching funds for a feasibility study and construction documents for repairs to the lower level at the Museum of Early Trades & Crafts (METC); and WHEREAS, the Borough Council has determined that the Borough should appropriate $10,000.00 from the Open Space Trust Fund to satisfy a match requirement for the NJ Historic Trust grant; and WHEREAS, the Open Space Advisory Committee has unanimously recommended the full funding of this request; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $10,000.00 for this purpose in the Open Space Trust Fund. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $10,000.00 is hereby appropriated from the Open Space Trust Fund contingent upon the award of a NJ Historic Trust grant for the Museum of Early Trades & Crafts (METC). SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 17-2020. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 17-2020, which was read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Mayor Conley declared Ordinance 17-2020 adopted and fully passed and asked the Clerk to publish notice thereof in the newspaper and file the ordinance in accordance with the law. PAGE 7 OF 27 Regular Meeting Minutes – June 22, 2020 ORDINANCE 18-2020 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $90,000.00 FROM THE ELECTRIC UTILITY CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF LED STREET LIGHTS WHEREAS, the Electrical Utility Superintendent has recommended that the Borough appropriate $90,000.00 from the Electric Capital Improvement Fund for the purchase of LED light fixtures; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Electric Capital Improvement Fund in an amount not to exceed $90,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $90,000.00 from the Electric Capital Improvement Fund for the purchase of LED light fixtures. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $90,000.00 is hereby appropriated from the Electric Capital Improvement Fund for the purchase of LED light fixtures. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 18-2020. Since no member of the public wished to be heard, the public hearing was closed. Ms. Ehrlich moved that Ordinance 18-2020, which was read by title, be finally adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Mayor Conley declared Ordinance 18-2020 adopted and fully passed and asked the Clerk to publish notice thereof in the newspaper and file the ordinance in accordance with the law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. PAGE 8 OF 27 Regular Meeting Minutes – June 22, 2020 INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of July 13, 2020 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 19-2020 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 190 OF THE MADISON BOROUGH CODE ENTITLED “WATER” TO UPDATE THE WATER CONNECTION FEE SCHEDULE WHEREAS, the Borough Engineer and Borough Auditor have recommended that the Borough amend Chapter 190 of the Madison Borough Code entitled “Water” to include an updated water connection fee schedule; and WHEREAS, Nisivoccia and Company, LLP, Certified Public Accountants and consultant to the Borough, has performed a study of the capital costs and interest on debt service together with the number of equivalent users at December 31, 2019, and based on such study has recommended a water connection fee in the amount of $3,775.00 for new customers; and WHEREAS, such water connection fee is authorized by N.J.S.A. 40A:31-11 entitled “County and Municipal Water Supply”. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 190-11.2 of the Madison Borough Code, currently entitled “Connection fee” is hereby amended as follows: §190-11.2 Connection fee There shall be a water connection fee established in accordance with N.J.S.A. 40A:31-11 in addition to the fees for department services set forth in Section 190-33. The water connection fee for the remainder of 2020 shall be: A. For single family dwelling units, $3,775.00, and for multiple dwelling units, $3,775.00 per unit. B. In the case of any building or portion thereof to be used for industrial, commercial, educational or other than dwelling purposes, the Borough Engineer shall determine by accepted standards the number of units PAGE 9 OF 27 Regular Meeting Minutes – June 22, 2020 to be connected or added to an existing connection; where a unit equals an annual average daily flow of 257 gallons or fraction thereof: $3,775.00 per unit. This fee shall, pursuant to statute, be recalculated at the end of each budget year and may be reset by ordinance of the Borough Council after public hearing, on a yearly basis. The water connection fee shall be payable in full to the Borough of Madison at the time a building water connection permit is issued for connection to the municipal water system by the Borough of Madison. SECTION 2: This Ordinance shall take effect on July 15, 2020. Ms. Ehrlich moved that Ordinance 19-2020, which the Borough Clerk read by title, be adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None ORDINANCE 20-2020 ORDINANCE OF THE BOROUGH OF MADISON, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, CREATING THE "BOROUGH OF MADISON IDENTIFICATION CARD PROGRAM" WHEREAS, there is a recognition that many residents within the Borough of Madison often times do not have access to various forms of identification and thus have difficulty obtaining services such as banking accounts, access to health care services, as well as public/government buildings. This barrier leaves many individuals, including immigrants, homeless people, formerly incarcerated people, transgender people, senior citizens, and young people without access to critical services, benefits, and cultural, educational, and civic opportunities; and WHEREAS, it is the intent of the Borough of Madison to build Madison's standing as a welcoming and inclusive center for all residents, without regard to a person's race, national origin, religion, sex, sexual orientation, gender identity, disability, or immigration, housing, or financial status. Further, it is the intent of the Council that the municipal identification card should affirm the identity and resident status of all Borough residents; and WHEREAS, the Borough Council in conjunction with the Mayor of the Borough of Madison believe the availability of Municipal identification cards will be positive and productive for so many residents within the Borough of Madison; PAGE 10 OF 27 Regular Meeting Minutes – June 22, 2020 NOW THEREFORE BE IT ORDAINED, by the Borough Council of the Borough of Madison, County of Morris, State of New Jersey, being the governing body thereof as follows that: SECTION 1. Borough of Madison Identification Card Program. The Borough of Madison hereby establishes a Borough of Madison Identification Card Program which shall be issued to individuals who can prove their identity and residency, in accordance with the terms of this Ordinance. The Borough Clerk’s Office (hereinafter referred to as the "Administering Department") shall be designated as the department to administer the Borough of Madison Identification Card Program. The Administering Department shall issue such policies and procedures necessary to effectuate the purposes of this ordinance; including, the designation of access sites where applications for such cards shall be made available for pick-up and submission. The Administering Department shall also make the applications available online. SECTION II. Definitions. "Borough of Madison Municipal Identification ("MBID") Card" or "Madison Borough Identification Card" shall mean an identification card issued by the Borough of Madison that shall, at a minimum, display the card holder' s photograph, name, date of birth, address, signature, issuance and an expiration date. Such card shall also, at the cardholder's option; display the cardholder's self-designated gender. Such identification card shall be designated in a manner to deter fraud. "Resident" shall mean a person who can establish that he or she is a current resident of the Borough of Madison. "Borough" unless otherwise identified shall solely mean Borough of Madison. "Care of Organization" Borough Agency, hospital, private or public shelter, non-profit organization, or religious institution in Madison, New Jersey serving homeless individuals or survivors of domestic violence. "Care Address" Authorized use of address by Borough Agency, hospital, private or public shelter, non-profit organization or religious institution in Borough serving homeless individuals or survivors of domestic violence. "Care Address Letter" A letter from a Borough Agency, hospital, non- profit organization, private or public shelter, non-profit organization, or religious institution in Madison, New Jersey authorizing use of address. Letter must indicate applicant has received services from the entity for the past fifteen (15) days and may use entity's address for mailing purposes (dated within fifteen (15) days). Address on ca rd will be "Care of' the organization. PAGE 11 OF 27  Regular Meeting Minutes – June 22, 2020 SECTION III. Issuance of Borough Identification Cards; Display; Term; Fee a. The Borough of Madison Identification Card shall be available to any resident of the Borough of Madison regardless of his or her race, color, creed, age, national origin, alienage, or citizenship status, gender, sexual orientation, disability, marital status, partnership status, any lawful source of income, housing status, status as a victim of domestic violence or status as a victim of sex offenses or stalking, or conviction or arrest record, provided that such resident is able to provide the requirements for establishing his or her identity and residency as set forth in this Ordinance and of any applicable policies and procedures established by the Administering Department. b. The Borough of Madison Identification Card shall display at minimum the applicant's full name, photograph, address, date of birth, signature, card issue and expiration dates. 1. The Administering Department shall, through policy and procedure establish as required by this Ordinance, guidelines to protect the address of victims of domestic violence or alternate requirements for applicants who lack a permanent address. Such card shall also, at the cardholder' s option; display the cardholder's self-designated gender. 11. Such identification card shall be designed in a manner to deter fraud which may include: bar codes, serial numbers, watermarks, Borough Seal, and other security measures to deter fraud. c. The Borough of Madison Identification card is valid for two (2) years from date of issuance. Residents age fourteen (14) or over may apply for a card. Relocation out of the Borough invalidates the Borough of Madison Identification Card and shall be returned to the Borough for destruction. d. The fee for the issuance of the Borough of Madison Identification Card shall be $15.00 for adults and $7.00 for children, veterans, the disabled and senior citizens. Renewal of card shall be $15.00 and change of information shall be $7.00. The Administering Department may adopt rules and permit residents who cannot afford to pay such fee(s) to make a hardship application and to be granted a full or partial waiver of the fee. The Administrating Department may in full or in part waive the fee for the Borough of Madison Identification Card, if an applicant can establish a hardship exemption. Applicants may file for a hardship exception waiver during application's intake process. In order for an applicant to be granted a hardship waiver, the applicant must demonstrate and have proof of one of the following circumstances: 1. Applicant has recently reported domestic violence; or 2. Applicant has proof of substantial debt caused by medical expenses within the last twelve (12) months; or PAGE 12 OF 27  Regular Meeting Minutes – June 22, 2020 3. Applicant is currently unemployed; or 4. Applicant has filed for bankruptcy within the last six (6) months; or 5. Applicant currently receives one of the following: Supplemental Nutrition Assistance Program, or SSI, or TANF, or Food Stamps; or The applicant should provide proof in the form of a letter, notice or other official document containing the name of the agency granting the benefit, the name of the recipient of the benefit and the name of the benefit received. 6. Applicant's current household income is at or below 15% of the federal poverty level. SECTION IV. Proof of Residency and Identity. a. In order to obtain a Borough of Madison Identification Card an applicant must establish their identity and residency within the Borough of Madison as follows: i. Proof of Identity. The Borough of Madison Identification Card Program will use a point system to determine if applicants are able to prove identity and residency in Madison, New Jersey. In order to establish identity, an applicant shall be required to produce one or more of the following expired or unexpired documents (expired documents must contain a profile picture) with a valid Borough of Madison address: a U.S. or foreign passport; a U.S. driver's license; a U.S. boater's license; a voter registration card; a valid U.S. state-corrections identification Gard i- a formerly incarcerated release form; a U.S. state identification card; a U.S. permanent resident card; a consular identification card; a photo identification card with name, address , date of birth, and expiration date issued by another country to its citizens or nationals as an alternative to a passport for re-entry to the issuing country; a certified copy of U.S. or foreign birth certificate; Social Security card; a national identification card with photo, name, address, date of birth, and expiration date; a valid foreign driver's license; a U.S. or foreign military identification card; a current visa issued by a government agency; a current U.S. work permit; a U.S. Individual Taxpayer Identification Number ("ITIN") authorization letter; an Electronic Benefit Transfer (EBT) card; or any other documentation that the (administering agency) deems acceptable. If the individual is a minor, proof must be furnished on behalf of said minor by the individual's parents or legal guardian or by a court of competent jurisdiction. The Administering Department shall, through the policy and procedure it establishes, create a point system to ensure uniformity and non-biased requirements by which individuals may establish identity and residency. The Administering Department through its policies and procedures shall determine the weight to be given to each type of PAGE 13 OF 27  Regular Meeting Minutes – June 22, 2020 document provided in this paragraph, and require that at a minimum an applicant produce more than one document to establish identity. 11.Proof of Residency. In order to establish residency, an applicant must present one or more of the following items showing both the applicant's name and residential address located within the Borough: a utility bill, a local property tax statement or mortgage payment receipt within one (1) year of the date it is submitted; a bank account statement, proof that the applicant has a minor child currently enrolled in a school located within the Borough; an employment pay stub; a jury summons or court order issued by State or Federal court; a Federal or State income tax or refund statement; an insurance bill (homeowner's, health, life or automobile insurance); Care Address Letter confirming residency; and any other document the Administering Department determines is acceptable which shall be set forth in its policies and procedures it promulgates. b. All Borough of Madison departments shall accept the Borough of Madison Municipal Identification Card as proof of identity and residence for access to Borough services and benefits unless such acceptance is prohibited by Federal or State law or unless the department or authority has reason to suspect fraud by the purported cardholder. The Borough of Madison shall take reasonable efforts to promote the acceptance of the card by banks and other public and private institutions and publicize the benefits associated with the Borough of Madison Identification Cards. SECTION V. Confidentiality The records relating to the application and issuance of the Borough of Madison identification cards shall be maintained in accordance with law. a. The Borough of Madison shall make best efforts to protect the confidentiality of all municipal card applicants to the maximum extent allowable by federal and state law. The Borough of Madison shall not disclose personal information obtained from an applicant for a Borough of Madison Municipal Identification card to any individual, public, or private entity, unless required by a court of competent jurisdiction, or authorized in writing by the individual to whom such information pertains, or when such individual is a minor or is otherwise not legally competent, by such individual's parent or legal guardian; when so ordered by a court of competent jurisdiction; to a requesting Borough department for the limited purpose of administering the program or determining or facilitating the applicant's eligibility for additional benefits or services or care and provided that such disclosure is made in accordance with all applicable Federal and State privacy laws and regulations. b. The Administering Department shall not retain original or copies of documents provided by an applicant to prove identity or residency when applying for a Borough of Madison Borough Identification Card. Any documentation provided by the applicant during the application process shall be immediately returned to the applicant PAGE 14 OF 27  Regular Meeting Minutes – June 22, 2020 after the Borough of Madison Identification Card is printed. SECTION VI. Access to Services a. All municipal agencies and offices, and all municipal employees, including law enforcement officers, shall accept such card as proof of identity and residency. b. The Borough of Madison shall seek to expand the benefits associated with the Borough of Madison Identification Card, including encouraging eligible persons to apply for the card and promoting the acceptance of the municipal identity card by banks and other public and private institutions. c. The Borough of Madison agencies and officers shall not require the possession of a Borough of Madison Identification Card where identification is not already required to obtain city services. Provided, however the agencies may require the possession of a Municipal Identification Card to obtain benefits or privileges offered exclusively to those who possess a Municipal Identification Card as an incentive to apply for a Municipal Identification Card. No Borough of Madison agencies or officers shall discriminate against or draw any inference about an individual's national origin, race, language proficiency, immigration status, religion, sexual orientation, disability, housing status, financial status, marital status, status as a victim of domestic violence, criminal history, or gender identity (although an inference about an individual's gender- identity- is- permissible- of the cardholder has elected to designate a gender on the card), based upon the fact that the individual holds or presents a municipal identity card issued under this ordinance. SECTION VII. Disclaimer a. The Borough of Madison is providing the Borough of Madison Identification Card for identification and access to services provided by the Borough of Madison. The Borough does not act as guarantor or warrantor either of the information provided by the applicant for the Borough of Madison Identification Card or against any acts, criminal or otherwise committed by the individual(s) while possessing or using the Borough of Madison Identification Card. The Borough does not waive any of its protections afforded under Federal, State of Local laws, including, but not limited to, the immunities under the New Jersey Torts' Claims Act N.J.S.A. 59:1-1 et seq. by processing or issuing the Borough of Madison Identification Card. b. The Administering Department shall submit a report to the Mayor and the Borough of Madison Council on the status of the Borough of Madison Identification Card Program on a yearly basis or at the request of the Mayor and/or Borough Council. SECTION VIII. Community Outreach. The Borough of Madison shall, consistent with all federal, state and local laws, provide language assistance to applicants for the municipal identity cards to facilitate access thereto. The Borough of Madison shall identify and implement measures, including but not limited to staff training, community outreach, and language assistance tools, to address the needs of limited English proficient PAGE 15 OF 27  Regular Meeting Minutes – June 22, 2020 individuals seeking to participate in the Borough of Madison Identification Card program. SECTION IX. Violations and Penalties It shall be a violation of the Borough of Madison Municipal Code under this section for any person or entity to undertake any of the following acts: 1. To knowingly present false information in the course of applying for a Borough of Madison Identification Card 2. To alter, copy, or replicate the Borough of Madison Identification Card; or,: 3. To use the Borough of Madison Identification Card issued to another person, with the intent to cause a third person or entity to believe the holder of the Card is the person to whom the card was issued. - Except as-otherwise expressly provided for in this section, any-person who- violates any provisions of this Ordinance shall, upon conviction thereof, be punished by one or more of the following penalties: (1) a fine not exceeding one thousand dollars ($1,000.00); (2) imprisonment for any term not exceeding ninety I (90) days; or (3) a period of community services not exceeding ninety (90) days. Separate offenses shall be deemed committed on each day during or on which a violation occurs or continues. SECTION X. Reporting Requirement The Administering Department shall report monthly to the Business Administrator and the Borough Council data outlining how many ID Cards have been dispensed by the Borough. The report shall only include information pertinent to determine the effectiveness of the overall program. SECTION XI. Repeal of Previous Ordinances All ordinances or part of ordinances inconsistent with or in conflict with this Ordinance are hereby repealed to the extent of such inconsistency. SECTION XII. Severability The provisions of this Ordinance are declared to be severable, and if any section, subsection, sentence, clause or phrase hereof shall, for any reason, be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, subsections, sentences, clauses or phrases of this PAGE 16 OF 27 Regular Meeting Minutes – June 22, 2020 Ordinance, but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. SECTION XIII. Effective Date This Ordinance shall take effect August 1, 2020, upon passage, publication and approval according to law. Mrs. Vitale moved that Ordinance 20-2020, which the Borough Clerk read by title, be adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mrs. Vitale moved adoption of the Resolutions listed on the Consent Agenda. Ms. Baillie seconded the motion. Ms. Baillie abstained from voting on resolution 169-2020. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None R 168-2020 RESOLUTION OF THE BOROUGH OF MADISON AWARDING PROFESSIONAL SERVICES CONTRACT TO J.A. MIHALIK ARCHITECT, LLC FOR ARCHITECTURAL PLANS AND SPECIFICATIONS FOR WELL B IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $12,750.00 WHEREAS, the Assistant Borough Engineer has recommended awarding a professional services contract for architectural plans and specifications for the Well B Improvements project; and WHEREAS, said services would constitute professional services for which a contract may be awarded without the need of competitive bidding pursuant to N.J.S.A. 40A:11-5; and WHEREAS, the Assistant Borough Engineer has recommended that the Borough Council award the contract to J.A. Mihalik Architect, LLC in an amount not to exceed $12,750.00; and PAGE 17 OF 27 Regular Meeting Minutes – June 22, 2020 WHEREAS, J.A. Mihalik Architect, LLC has submitted to the Borough Purchasing Agent the required documents to satisfy the requirements of N.J.S.A. 19:44A-20.5, since this matter may be awarded without competitive bidding; and WHEREAS, funds are available in the Engineering Professional Services or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, a professional service contract with J.A. Mihalik Architect, LLC for design services for architectural plans and specifications for the Well B Improvements project in an amount not to exceed $12,750.00, such contract to be in a form approved by the Borough Attorney. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. R 169-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING MEMBERSHIP IN THE 2020-2021 EMPLOYEE WELLNESS PROGRAM THROUGH THE MADISON YMCA WHEREAS, the QPA/Personnel Director recommends that the Borough continue to offer employees and volunteers opportunities for wellness including assistance to become healthier and more productive employees; and WHEREAS, the Borough of Madison desires to contract with the Madison YMCA for a partially subsidized employee wellness program, to offer the benefit of a discounted membership to employees. Participating employees would pay a portion of the membership fees. The Borough contributions would not exceed $500 per employee/family and not exceed a total of $25,000 in any calendar year; and WHEREAS, it is anticipated that a healthier work force will increase productivity, improve employee morale and reduce future insurance premiums; and WHEREAS, the Chief Financial Officer has certified that funds are available in Account 229, subaccount 528 for this purpose. This agreement is contingent upon adequate funding therefore in the 2021 Municipal Budget. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Mayor and Borough Clerk PAGE 18 OF 27 Regular Meeting Minutes – June 22, 2020 are hereby authorized to execute an agreement for subsidized employee and volunteer membership with the Madison YMCA. R 170-2020 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR FULL-TIME NON-UNION PERSONNEL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following persons be compensated at the proposed annual salary, to be effective January 1, 2020. POSITION AND NAME CURRENT PROPOSED Burnet, James, Chief Financial Officer/Asst $143,813.00 $146,689.00 Admin Codey, Raymond M., Borough Administrator $176,677.00 $180,211.00 Dachisen, Darren, Police Chief $159,181.00 $162,365.00 DeRosa, Louie E., III, Fire Chief $142,761.00 $145,616.00 Mattina, James, Electric Utility Superintendent $139,414.00 $142,202.00 O’Brien, Kenneth, Director of Public Works $139,414.00 $142,202.00 Osborne, Elizabeth, Borough Clerk $100,787.00 $102,803.00 Sanderson, James, Director of Technology $ 93,274.00 $ 95,139.00 Vogel, Robert, Municipal Engineer $145,538.00 $148,449.00 R 171-2020 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING SALARY INCREASE TO CONFIDENTIAL EMPLOYEES EXCLUDED FROM UNION PARTICIPATION WHEREAS, the Borough Administrator has recommended approving a $1,000.00 salary increase to nineteen confidential employees excluded from union participation to maintain parity with the union employees to recognize meritorious service; and WHEREAS, the Borough Council has determined to approve a $1,000 salary increase to the following full time non-union confidential employees, effective July 1, 2020 (per annum). NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough Council ratifies and authorizes payment to the individuals and in the amounts listed on the attached schedule to be effective July1, 2020. R 172-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RELEASE OF PERFORMANCE BOND FOR HARDING HOMES d/b/a LA CIVITA, LLC FOR PREMISES DESIGNATED AS LOANTAKA TERRACE, TAX BLOCK 3101, LOTS 9, 10, 11 AND 12 PAGE 19 OF 27 Regular Meeting Minutes – June 22, 2020 WHEREAS, the Assistant Borough Engineer has recommended that the Performance Bond in the amount of $20,439.00, be released to La Civita, LLC d/b/a Harding Homes, in connection with site improvements located at Loantaka Terrace, Block 3101, Lots 9,10,11 and 12; and WHEREAS, the Assistant Borough Engineer advises that all site work has been completed. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Performance Bond described herein, in the amount of $20,439.00 be released to La Civita, LLC d/b/a Harding Homes. R 173-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING FINAL CHANGE ORDER AND PAYMENT TO CIFELLI & SON GENERAL CONTRACTING, INC., IN THE AMOUNT OF $202,635.00 FOR THE COMMUNITY PLACE RECONSTRUCTION PROJECT WHEREAS, a contract for the Reconstruction of Community Place, in an amount not to exceed $199,235.00 was awarded to Cifelli & Son, Inc., of Nutley, New Jersey, by Resolution 198-2019; and WHEREAS, the Assistant Borough Engineer has recommended approval of a final payment and change order to the contractor for work completed; and WHEREAS, the Chief Financial Officer has attested to the availability of funds for this purpose, which funds were appropriated by Ordinance 18-2018. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that final payment and change order in the amount of 211,177.40 to Cifelli & Son General Contracting, Inc. of Nutley, New Jersey, for the Reconstruction of Community Place is hereby authorized. R 174-2020 RESOLUTION OF THE BOROUGH OF MADISON APPROVING JACOB HENRY PERKINS TRUST DISBURSEMENT WHEREAS, the Borough Administrator recommends a grant from the Jacob Henry Perkins Trust (hereafter Perkins Trust) on behalf of M. A., a Borough resident; and WHEREAS, the Borough Administrator has advised the Borough Council that M. A. meets the criteria for a Perkins Trust grant; and WHEREAS, the Borough Council has determined to approve the request for a Perkins Trust grant in the amount of $100.34. PAGE 20 OF 27 Regular Meeting Minutes – June 22, 2020 NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that a one-time grant is hereby approved from the Perkins Trust in the amount of $100.34, for the benefit of M. A., to be disbursed by the Finance Department in a lump sum. R 175-2020 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING THE DIRECTOR OF LOCAL GOVERNMENT SERVICES TO APPROVE THE INSERTION OF AN ITEM OF REVENUE IN THE BUDGET OF THE YEAR 2020 WHEREAS, N.J.S.A. 40A:87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any County or Municipality when such items shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; and WHEREAS, the Borough of Madison will receive $3,018.04 from the 2020 State Body Armor Replacement Fund (BARF) Program and wishes to amend its 2020 Budget to include this amount as revenue. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey hereby requests the Director of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2020 in the sum of $3,018.04, which item is now available as a revenue from: Miscellaneous Revenues Special Items of General Revenue Anticipated with Prior Written Consent of the Director of Local Government Services: State and Federal Revenues Off-Set with Appropriations; and BE IT FURTHER RESOLVED that the like sum of $3,018.04 is hereby appropriated under the caption of: General Appropriations (a) Operation Excluded from 3.5% Caps State and Federal programs Off-set by Revenues: 2020 State Body Armor Replacement Fund Program – Other Expenses $3,018.04 BE IT FURTHER RESOLVED that the Borough Clerk forward two copies of this resolution to the Director of Local Government Services. R 176-2020 RESOLUTION OF THE BOROUGH OF MADISON CANCELING COMPLETED CAPITAL IMPROVEMENT ORDINANCES PAGE 21 OF 27 Regular Meeting Minutes – June 22, 2020 WHEREAS, the Chief Financial Officer has reviewed a list of open capital projects and has determined that certain capital projects have been completed and the improvement authorization accounts should be closed; and WHEREAS, the Chief Financial Officer has recommended that the Council adopt a Resolution canceling the open dollar balances in such completed projects; and WHEREAS, the Borough Council has determined to make such cancellation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the open capital ordinances listed below are hereby cancelled. Ordinance 33-2017 Purchase of Body Cameras and Body Armor $3,369.52 Ordinance 47-2014 Refunding Bond Ordinance $2,890,000.00 R 177-2020 RESOLUTION OF THE BOROUGH OF MADISON AWARDING PROFESSIONAL SERVICES CONTRACT TO MOTT MACDONALD, INC. OF ISELIN, NJ FOR PROFESSIONAL ENGINEERING SERVICES FOR WELL B DESIGN ADDITIONS IN THE AMOUNT NOT TO EXCEED $12,000.00 WHEREAS, the Borough Administrator has recommended that the Borough obtain professional design services from Mott MacDonald, Inc. for Well B Design Additions; and WHEREAS, said services would constitute professional services for which a contract may be awarded without the need of competitive bidding pursuant to N.J.S.A. 40A:11-5; and WHEREAS, the Borough Engineer has recommended that the Borough Council award the Contract to Mott MacDonald, Inc. in an amount not to exceed $12,000.00, for Professional Engineering Design Services for Well B Design Additions; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $12,000.00 for this in Ordinance 18-2018. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, a professional service contract for professional engineering design services for Well B Design Additions in an additional amount of $12,000.00, such contract to be in a form approved by the Borough Attorney. PAGE 22 OF 27 Regular Meeting Minutes – June 22, 2020 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. R 178-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING $300,000 NJDOT MUNICIPAL AID APPLICATION FOR GREEN AVENUE (WOODLAND RD TO KINGS RD) RECONSTRUCTION PROJECT WHEREAS, the Assistant Borough Engineer has recommended that the Borough submit a 2021 Municipal Aid Application to the New Jersey Department of Transportation for the Green Avenue (Woodland Rd to Kings Rd) Pedestrian Safety Project; and WHEREAS, the Green Avenue (Woodland Rd to Kings Rd) Reconstruction Project will comprise reconstruction of a heavily used collector road; and WHEREAS, the Assistant Borough Engineer has determined that the pedestrian Safety and Traffic Calming improvements are urgently needed. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris in the State of New Jersey that the Borough formally approves the grant application for the above stated project; and BE IT FURTHER RESOLVED that the Mayor and Borough Clerk are hereby authorized to submit an electronic grant application identified as MA-2021-Madison Borough-00425 to the New Jersey Department of Transportation on behalf of the Borough of Madison; and BE IT FURTHER RESOLVED that the Mayor and Borough Clerk are hereby authorized to sign the grant agreement on behalf of the Borough of Madison and that their signatures constitute acceptance of the terms and conditions of the grant agreement. R 179-2020 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLE LICENSE APPLICATION SUBMITTED BY THURSDAY MORNING CLUB BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffle License, to be held as listed below, be and the same is hereby approved: THURSDAY MORNING CLUB I.D. NO. 274-8-12803 R.A. No. 1502 Off-premise 50/50 October 17, 2020 PAGE 23 OF 27 Regular Meeting Minutes – June 22, 2020 R 180-2020 RESOLUTION OF THE BOROUGH OF MADISON AMENDING RESOLUTION 73-2020 AWARDING A COOPERATIVE CONTRACT TO SCHIFANO CONSTRUCTION CO. FOR MILLING AND PAVING IMPROVEMENTS UNDER THE MORRIS COUNTY COOPERATIVE BID WHEREAS, Resolution 73-2020 awarded a contract to Schifano Construction Corp., Inc. of Middlesex, N.J. under the Morris County Pricing Council program, Contract # 6, Road Resurfacing; and WHEREAS, the Borough Engineer wishes to amend the contract for additional services in the amount of $30,185.38, resulting in a revised contract award of $650,185.38; and WHEREAS, the Chief Finance Officer has attested that funds will be available in an amount not to exceed $650,185.38 for this purpose in Ordinance 2- 2020, or any other account deemed appropriate by the Chief Financial Officer or his designee. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The cooperative bid contract to Schifano Construction Corp. Inc., for milling and paving improvements is hereby amended. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Schifano Construction Corp. Inc., for additional services not to exceed $30,185.38, in a form acceptable to the Borough Attorney. R 181-2020 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JONATHAN M. FINOCCHIARO TO THE POSITION OF PROBATIONARY POLICE OFFICER WHEREAS, the Madison Borough Chief of Police has recommended that Jonathan M. Finocchiaro be appointed to the position of Probationary Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Jonathan M. Finocchiaro to the position of Probationary Police Officer in the Madison Police Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Jonathan M. Finocchiaro is hereby appointed to the position of Probationary Police Officer in the Madison Police Department effective immediately, to be compensated in PAGE 24 OF 27 Regular Meeting Minutes – June 22, 2020 accordance with the Police Benevolent Association Collective Bargaining Agreement and subject to the terms of the attached executed employment offer. R 182-2020 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING KEVIN WILLIAM MACQUESTEN TO THE POSITION OF PROBATIONARY POLICE OFFICER WHEREAS, the Madison Borough Chief of Police has recommended that Kevin William Macquesten be appointed to the position of Probationary Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Kevin William Macquesten to the position of Probationary Police Officer in the Madison Police Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Kevin William Macquesten is hereby appointed to the position of Probationary Police Officer in the Madison Police Department effective immediately, to be compensated in accordance with the Police Benevolent Association Collective Bargaining Agreement and subject to the terms of the attached executed employment offer. R 183-2020 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW J. MARRA TO THE POSITION OF PROBATIONARY POLICE OFFICER WHEREAS, the Madison Borough Chief of Police has recommended that Andrew J. Marra be appointed to the position of Probationary Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Andrew J. Marra to the position of Probationary Police Officer in the Madison Police Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Andrew J. Marra is hereby appointed to the position of Probationary Police Officer in the Madison Police Department effective immediately, to be compensated in accordance with the Police Benevolent Association Collective Bargaining Agreement and subject to the terms of the attached executed employment offer. R 184-2020 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A CONTRACT FOR THE PURCHASE OF ELECTRIC METERS AND WATER MODULES FROM BYRAM LABORATORIES, INC. PAGE 25 OF 27 Regular Meeting Minutes – June 22, 2020 WHEREAS, the Borough of Madison desires to purchase electric meters and water modules from Byram Laboratories, Inc.; and WHEREAS, the Assistant Borough Administrator/CFO has recommended that the Borough Council award a contract to Byram Laboratories, Inc. based on the quote attached to the Agreement, in the amount of $15,122.00; and WHEREAS, funds are available in Ordinances 36-2016 and 41-2019 or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of electric meters and water modules from Byram Laboratories, Inc., in the amount $15,122.00 is hereby approved. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Byram Laboratories, Inc. in a form acceptable to the Borough Attorney, Assistant Borough Administrator/CFO and upon receipt of required purchasing documents. R 185-2020 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING RATES FOR USE OF BOROUGH OWNED ELECTRIC VEHICLE CHARGING STATIONS WHEREAS, the Chief Financial Officer/Assistant Borough Administrator and Director of Business Development have recommended that the Borough Council establish rates for use of Borough owned Electric Vehicle Charging Stations; and WHEREAS, the Mayor and Borough Council agree with the recommendation of the Chief Financial Officer/Assistant Borough Administrator and Director of Business Development and wishes to establish rates effective through December 31, 2020, for the use of Borough owned Electric Vehicle Charging Stations. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, State of New Jersey that the rates for use of Borough owned Electric Vehicle Charging Stations are hereby set for the year 2020 as follows: First Two (2) Hours $1.00 per hour Third (3rd) Hour $3.00 per hour After Four (4) Hours $25.00 per hour PAGE 26 OF 27 Regular Meeting Minutes – June 22, 2020 UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mrs. Vitale, seconded by Ms. Baillie and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $4,346,880.62 General Capital Fund 54,449.52 Electric Operating Fund 209,784.33 Electric Capital Fund 0.00 Water Operating Fund 7,801.99 Water Capital Fund 136,520.00 Trusts 1,978.11 Total $4,757,414.57 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None NEW BUSINESS Mayor Conley noted that July and August Council meetings will take place via teleconference and asked that Mrs. Vitale and Ms. Coen work with the Borough Clerk and Communications Coordinator on a future Council meeting format beginning in September. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:00 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved July 27, 2020 (EO) PAGE 27 OF 27