Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON October 13, 2021 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 13th day of October, 2021. Acting Mayor Astri J. Baillie called the meeting to order at 7:00 p.m. via Teleconference in the Council Chamber of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 7, 2021. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Absent: Mayor Robert H. Conley, excused Council Members: Astri J. Baillie Maureen Byrne John F. Hoover Rachael Ehrlich Robert Landrigan Absent: Debra J. Coen, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Ms. Byrne moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) September 27, 2021 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (3) JOINT MUNICIPAL COURT AGREEMENT 2022 MEDICAL AND PRESCRIPTION PLANS MADISON CHATHAM JOINT MEETING SHORT TERM NOTE AMENDMENT Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – October 13, 2021 PERSONNEL MATTERS (2) EMPLOYEES HANDBOOK P/T COURT VIOLATIONS CLERK Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING UPDATE Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Ms. Baillie Vote: Approved by voice vote RECONVENE VIA TELECONFERENCE Acting Mayor Ballie reconvened the Regular Meeting at 8 p.m. via teleconference with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Mr. Hoover moved approval of the Executive Minutes of September 27, 2021. Ms. Byrne seconded the motion, which passed with a unanimous voice call vote recorded. Mr. Hoover moved approval of the Regular Meeting Minutes of September 27, 2021. Ms. Byrne seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC Acting Mayor Baillie made the following comments: EMPLOYEE OF THE MONTH FOR OCTOBER: Haleigh Hazen from the Building Department has been selected as the Employee of the Month for October. For several weeks in late summer, Haleigh took on additional responsibilities to support the Zoning Department while employees from that department were on vacation. During this very busy period, Haleigh input the Zoning applications into the SDL system which allowed others in the department to stay in their rolls. Her efforts kept the department from falling behind which would have negatively affected many Madison residents. PROCLAMATION: Acting Mayor Baillie presented a proclamation for Domestic Violence Awareness Month to Virginia McBride. She has been involved with Jersey Battered Women’s Service (JBWS) for over 30 years. Proclamation of the B o r o u g h o f M a d i s on Proclaiming DOMESTIC VIOLENCE AWARENESS MONTH OCTOBER 2021 PAGE 2 OF 18 Regular Meeting Minutes – October 13, 2021 WHEREAS, the crime of domestic violence violates the basic human rights of safety and dignity; and WHEREAS, domestic violence affects all communities regardless of age, race, gender economic status, religion, nationality, or educational background; and WHEREAS, the Department of Justice estimates that 1.3 million women and 835,000 men are the victims of physical violence by a partner each year; and WHEREAS, in Morris County, there are approximately 2,000 domestic violence offenses each year which represents only a fraction of the domestic violence in the community since most cases are never reported; and WHEREAS, women aged 18 to 34 typically experience the highest rates of dating and domestic violence; and WHEREAS, victims of domestic violence are more likely to experience long-term mental and physical health concerns including a higher risk of chronic disease, substance abuse, post-traumatic stress disorder, depression, anxiety and risky behaviors; and WHEREAS, the Morris Family Justice Center and its partner agencies serve domestic violence victims by operating around the clock helplines and offering important crisis intervention support services, information, and referrals. NOW, THEREFORE, I, Astri J. Baillie, Acting Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim October as Domestic Violence Awareness Month with the objective of raising awareness of domestic violence and its devastating effects and supporting those experiencing domestic violence. _____________________________ Astri J. Baillie, Acting Mayor October 13, 2021 REPORTS OF COMMITTEES Public Safety Ms. Byrne, Chair of the Committee, made the following comments: During the month of September the Fire Department responded to thirty two general alarms, fourteen still alarms, ninety eight investigation (majority were pump outs) and twenty three EMS calls for a total of 170 calls for the month of September. Engine 2’s fire pump has been rebuilt and is back in service. On Tuesday, September 28th, Black Meadows mutual aid group, of which Madison is a member, sponsored an “Electric Car Class” for first responders. Over 150 Morris County firefighters attended the class which was held at the Morris County Fire Academy. Electric cars present unique challenges to firefighters should they be involved in an accident and/or catch fire. With more and more electric cars on the road, firefighters need to be aware of the different hazards when having to deal with them. After the class Tesla’s and a Chevy Bolt were on hand for firefighters to see and learn more about. 15 Madison Firefighters attended the class. The Police Department reports PAGE 3 OF 18 Regular Meeting Minutes – October 13, 2021 three promotions and one assignment change following the last council meeting on September 27th. Sergeants Sean Plumstead and Craig Perrelli were promoted to Acting Lieutenants and Det. Julian Morales was promoted to Sergeant. These promotions will fill vacancies left due to retirements. In addition, Patrol Officer Jerry Mantone will be assigned to the Detective Bureau effective October 5th. Congrats to all. Acting Chief Miscia and Acting Captain Longo attended training titled “Re- imagining Public Safety.” The event is a collaboration between Delta Sigma Theta, Madison Alliance on Racial Equity, and Drew University, which envisions an opportunity for community members to expand their thinking about safety in our diverse communities, and to engage them in working toward innovative approaches to safety for all citizens. On October 2nd, Bottle Hill Day went off without a hitch. All departments worked the event and the weather could not have been better. I would like to thank the Mayor and Council, Lisa Ellis and Suzy Whitehorn of the Downtown Development Commission, Madison Fire Department, Madison Ambulance, our Public Works Department, and everyone else who made the day special and safe. I would also like to thank our vendors, visitors, and residents who visited our PBA table and those who “dunked” our officers. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: The Finance Department reports payments this week of over $5 million dollars, including approx. $3.6 million to the Board of Education and $1.8 million debt payment on a bond for rehabilitation of the Hartley Dodge Memorial and purchase of a fire truck. The Borough CFO will provide two presentations this evening, including an update on Borough revenues and the CY 2021 Best Practices checklist. Thanks to the Borough Administrator and CFO for their efforts. Earlier this year, historic legislation established in-person early voting in New Jersey. This law makes our state even more voter-friendly and strengthens our democracy by expanding opportunities to exercise your right to vote. This new option allows registered voters to cast their ballot in person, using a voting machine, during a nine-day period prior to Election Day. Beginning October 23, 2021, you can now choose to vote, in person, when it’s most convenient for your schedule. Each county will provide registered voters with this option for the 2021 General Election. They will designate in-person early voting locations that will be open Saturday, October 23 through Sunday, October 31. Hours will be Monday-Saturday, 10:00 a.m.–8:00 p.m. and Sunday, 10:00 a.m.–6:00 p.m. No appointment is necessary. The Madison Civic Center will be an early voting location. Applications for Vote by Mail ballots and voter registration forms are available in the Borough Clerk’s Office or online at morriselections.org. The Borough of Madison Identification Card program is once again underway, with appointments available on Tuesdays and Thursdays to any resident of the Borough of Madison able to provide the requirements for establishing his or her identity and residency as set forth in this Ordinance. Forms are available online or in the Borough Clerk’s office. Please call 973-593-3040 for more information. Public Works and Engineering Mr. Hoover, Chair of the Committee, made the following comments: For the Engineering Department Mr. Hoover reported that contractor Merrill and Garaguso restarted work on the front Plaza of the Hartley Dodge Memorial October 4th. Electrical conduit installation was advanced with concrete trench cutting. If conduit installation is finalized this week, the granite stair treads on the upper stair foundations and the upper plaza granite pavers can be reset. Please note all general public access to the Municipal Building continues via the west wing courtroom ramp for the duration of the project. Cifelli General Construction PAGE 4 OF 18 Regular Meeting Minutes – October 13, 2021 continued work on miscellaneous curb and sidewalk improvement throughout Madison. Curb and sidewalk contracts will continue through next spring based on contractor availability and repair requests. Montana Construction emergency response to debris buildup in the culvert between Keep Street and Kings Road across the YMCA and NJ Transit Rail properties is beginning on state property. Coordination with NJ Transit Rail allowed for a reimbursement agreement for work within the Rail Right of Way and Montana indicated the rail portion of the cleaning work would be completed this month. The Department of Public Works helped with set up, cleaning during and clean up after Bottle Hill Day. They have repaired multiple pot holes. And continue sewer jetting. The mechanics have continued repairs to the Senior Van, other Borough vehicles and leaf equipment. Trees for fall planting will be received next week. The Recreation Advisory Committee is working on a survey and will have results next week. The Madison Environmental Commission celebrated energy efficiency day with easy household tips for the cold weather. Mr. Hoover provided a summary from Director of Business Development Lis Ellis regarding Bottle Hill Day, noting the tremendous success and sense of community. Mr. Hoover thanked all those who participated, from Borough staff to all the volunteers that planned and implemented of this wonderful event. Community Affairs Ms. Coen, Chair of the Committee, absent. Utilities Ms. Ehrlich, Chair of the Committee, made the following comments: Ms. Ehrlich acknowledge that the Borough of Madison is the traditional territory of the Lenni Lenape indigenous people and that there is no treaty to acknowledge that they were pushed out of this land and she invited all listening to consider this issue and the impact on land and human rights. Ms. Ehrlich noted the Electric Department has been busy this month installing LED Street Lights on Burnet Road and Glenwild Road. They assisted Jim Trimble with installing sixty (60) smart meters at the General Wayne Apartments on Sayre Court, and installed three utility poles in the Cook Avenue parking lot. Verizon can now start to relocate cables ahead of the parking lot reconstruction. There were four call outs this month for the Stand-by Crew, including an Emergency Mark-out on Rose Avenue for a suspected gas leak on Oct. 4th, a “loud bang” on Oct. 6th in the Green Avenue and Shunpike Road area with no electrical issue was found. A partial power outage call on Loantaka Way on Oct. 10th, where Electric crews discovered a tree branch rubbing on service wire to a house, which they repaired; and a downed wire with broken branches reported on Oct. 11th on Station Rd. The crew cut up the branches and re-hung the wires. The Water Department continues to replace outdated water meters with new meters with automatic readers. If anyone is interested in having their water meter updated, please call the Madison Water Department at (973) 966-7330 to schedule an appointment. The Madison Water Department’s annual fire hydrant and water main flushing program is now complete. And a reminder from the Water Department to please be sure to winterize your automatic sprinkler systems before the cold weather sets in. Also, don’t forget to shut off your outside spigots from inside your house. Reporting for Community Affairs, Ms. Ehrlich noted that the next regular meeting of the Downtown Development Commission will be held via Zoom on Thursday, October 21st. The Madison Farmers Market is open at Dodge Field every Thursday through November 18 from 1-6:00 pm. The Market will feature live music every week from 4-6:00 pm. The Madison Volunteer Ambulance Corps will be holding their annual Trunk or Treat and Pumpkin Illumination on Friday, October 29. The event begins at 5:00 pm and information can be found on the I Love Madison, NJ Facebook page. The new painted metal benches for downtown have been PAGE 5 OF 18 Regular Meeting Minutes – October 13, 2021 delivered, DPW will be installing them shortly. The Gateway & Wayfinding signage project is ongoing; concept plans were submitted by Merje to the steering committee last week. The Chamber Halloween Parade & Magic Show is scheduled for Saturday, October 30 from 12:30pm - 3:00pm. The schedule of events include the Annual Halloween Parade will start promptly in front of the Hartley Dodge Memorial Building, 50 Kings Road at 12:30 p.m.. Participants will march to Green Village Road to Main Street and finish on Waverly Place and Lincoln Place. From1:00-1:30 p.m., the Joe Fischer Magic Show will be held on the corner of Lincoln Place and Waverly Place. In case of rain, the show will be held inside at the Madison Community Arts Center, 10 Kings Road. Children in costume are invited to trick-or- treat through the downtown business district from 1:30 pm-3:00 pm. Participating stores will display a bright orange pumpkin in their windows. For the Madison Community Arts Center, a vendor has been identified for the lighting grid installation. We hope to be able to schedule the installation in early January. Fall performance schedule at the Arts Center is underway and information about performances can be found on the MACA website at madisonartsnj.org. Health Mr. Landrigan, Chair of the Committee, made the following comments: Once again flu season is upon us, and all residents six months and older are encouraged to get an Influenza Vaccine. The Madison Health Department will hold clinics for flu vaccines on October 25th and November 3rd. Residents can schedule an appointment through the Borough’s website. There have been ten confirmed cases of COVID-19 in the Borough since October 1st, with three of those cases in individuals that are vaccinated. COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Acting Mayor Baillie opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 10/13/2021-1 BOROUGH REVENUE UPDATE Mr. Burnet provided a recap of Borough revenues, noting that certain revenues remain problematic. Court revenues, parking fees, and interest on deposit are not improving. Mr. Burnet anticipates a loss of $465,000 in revenues in 2020 and $550,000 in lost revenue in 2021. 10/13/2021-2 CY2021 BEST PRACTICES INVENTORY Mr. Burnet noted the cy2021 Best Practices Inventory highlighting Madison’s affirmative response to questions on personnel, the municipal budget, cyber security and procurement. The entire inventory will be posted on the Borough’s website. ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on September 27, 2021, were introduced by PAGE 6 OF 18 Regular Meeting Minutes – October 13, 2021 title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Acting Mayor Baillie called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 40-2021 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $125,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR REPAIRS TO THE WATER AND LIGHT PLANT BUILDING WHEREAS, the Electric Utility Superintendent has recommended that the Borough appropriate $125,000.00 from the Electric Capital Improvement Fund for Water & Light Plant Building repairs and improvements; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Electric Capital Improvement Fund in an amount not to exceed $125,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $125,000.00 from the Electric Capital Improvement Fund for building repairs and improvements. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $125,000.00 is hereby appropriated from the Electric Capital Improvement Fund for repairs and improvements to the Water & Light Plant Building. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Acting Mayor Baillie opened up the public hearing on Ordinance 40-2021. Since no member of the public wished to be heard, the public hearing was closed. Ms. Ehrlich moved that Ordinance 40-2021, which was read by title, be finally adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan Nays: None Absent: Ms. Coen Acting Mayor Baillie declared Ordinance 40-2021 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. PAGE 7 OF 18 Regular Meeting Minutes – October 13, 2021 ORDINANCE 41-2021 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $50,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR LED RETROFIT KITS AND REPLACEMENT BULBS IN EXISTING VICTORIAN LAMP POSTS WHEREAS, the Electric Utility Superintendent has recommended that the Borough appropriate $50,000.00 from the Electric Capital Improvement Fund for Retro fit kits for LED bulbs for the Victorian Lamp Posts; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Electric Capital Improvement Fund in an amount not to exceed $50,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $50,000.00 from the Electric Capital Improvement Fund for retro kits for LED bulbs for the Victorian Lamp Posts through town. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $50,000.00 is hereby appropriated from the Electric Capital Improvement Fund for retro fit kits for LED bulbs for the Victorian Lamp Posts throughout town. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Acting Mayor Baillie opened up the public hearing on Ordinance 41-2021. Since no member of the public wished to be heard, the public hearing was closed. Ms. Ehrlich moved that Ordinance 41-2021, which was read by title, be finally adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan Nays: None Absent: Ms. Coen Acting Mayor Baillie declared Ordinance 41-2021 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. PAGE 8 OF 18 Regular Meeting Minutes – October 13, 2021 Courtney Saib; Woodcliff Drive, noted that it is in Madison’s best interest to preserve the Drew Forest, and suggested the Council ask Drew University for financial information. Since no member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES - None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Byrne moved adoption of the Resolutions listed on the Consent Agenda. Mr. Hoover seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan Nays: None Absent: Ms. Coen R 263-2021 RESOLUTION OF THE BOROUGH OF MADISON AMENDING BOROUGH OF MADISON PERSONNEL POLICIES AND PROCEDURES MANUAL WHEREAS, the Personnel Director has recommended that the Borough amend the Personnel Policies and Procedures Manual to reflect updated policy changes for Borough employees; and WHEREAS, the Borough Council has determined that the Borough should amend the Personnel Policies and Procedures Manual. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the said Personnel Policies and Procedures Manual is hereby amended to reflect updated policy changes for Borough employees. BE IT FURTHER RESOLVED that a copy of the amended Employee Handbook/ Policies and Procedures Manual be distributed to all employees. R 264-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING FRANK CIAMPI TO THE POSITION OF PART-TIME VIOLATIONS CLERK WHEREAS, the Joint Municipal Court Administrator and the Borough Administrator have recommended that Frank Ciampi be appointed to the position of Part-time Violations Clerk, effective immediately; and WHEREAS, the Borough Council agrees with this recommendation. PAGE 9 OF 18 Regular Meeting Minutes – October 13, 2021 NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that Frank Ciampi is hereby appointed to the position of Part-time Violations Clerk of the Madison Joint Municipal Court, effective immediately, to be compensated at an hourly rate of $35.00 per hour for approximately 10 hours per week, with no benefits. R 265-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE PARTICIPATION IN THE JOINT MUNICIPAL COURT OF MADISON BOROUGH, CHATHAM BOROUGH, CHATHAM TOWNSHIP, AND MORRIS TOWNSHIP WHEREAS, the Borough of Madison, the Borough of Chatham, the Township of Morris and the Township of Chatham, operate a Joint Municipal Court utilizing the court facilities at the Hartley Dodge Memorial at Kings Road in Madison; and WHEREAS, the Borough of Madison has been a member of the Joint Municipal Court since it’s founding and the current agreement expires December 31, 2021; and WHEREAS, the Borough Council of the Borough of Madison believes that a Joint Municipal Court will result in continued financial savings to the members and will provide for the efficient administration of justice; and WHEREAS, the participation of the Borough of Madison as host of the Joint Municipal Court and signatory of the Joint Municipal Court Agreement is subject to concurrence by Honorable Stuart A. Minkowitz, Assignment Judge of the Superior Court of New Jersey, Morris County; and WHEREAS, the Borough Council deems it appropriate to authorize entry into an agreement for a Joint Municipal Court with the Borough of Madison, Borough of Chatham, Township of Morris and the Township of Chatham, for a four (4) year period beginning January 1, 2022 and expiring on December 31, 2025. NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Madison in the County of Morris, State of New Jersey, that the Mayor and Borough Clerk are authorized and directed to execute and deliver the “Agreement” for the operation of a Joint Municipal Court pursuant to the “Uniform Shared Services and Consolidation Act” with copies provided to the Borough of Chatham, Township of Morris and the Township of Chatham. R 266-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING MEDICAL AND PRESCRIPTION DRUG PLAN OFFERINGS UNDER THE STATE HEALTH BENEFIT PROGRAM OF THE STATE OF NEW JERSEY PAGE 10 OF 18 Regular Meeting Minutes – October 13, 2021 WHEREAS, Chapter 78, P.L. 2011 requires a Local Government employer participating in the New Jersey State Health Benefits Plan to offer employees a minimum of three (3) coverage levels options plus a high deductible health plan; and WHEREAS, the Borough of Madison is choosing to satisfy the Chapter 78, P.L. 2011 prescribed minimum by offering the following five (5) plans for the Plan Year 2022 to its eligible employees/eligible dependents.  NJ Direct 15  NJ Direct 15/25  NJ Direct 20/35  Horizon OMNIA  Horizon HD4000 NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1) The Borough shall offer the above referenced five (5) New Jersey State Health Benefit Plans offerings to eligible employees and their dependents. 2) The above referenced five (5) New Jersey State Health Benefit Plan offerings will be the sole offerings for the 2022 Plan Year with these plan offerings to remain fixed and in effect until the earlier of the following: a. Change in the New Jersey State Health Benefit Plan offerings b. Change in premiums such that the offerings that are in addition to the NJ Direct 15 Plan carry with them materially higher premiums than the NJ Direct 15 plan. c. Borough of Madison withdrawal from the New Jersey State Health Benefit Plan program d. Such other changes as may be mutually agreed through the collective bargaining process. R 267-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE TERM OF THE CURRENT MADISON POLICE DEPARTMENT SERGEANT’S PROMOTIONAL LIST WHEREAS, the Acting Police Chief has requested that the current Madison Police Department Sergeant’s Promotional list remain active for two years from September 20, 2021 to September 20, 2023, subject to an extension at the request of the Chief of Police; and WHEREAS, the Borough Administrator has recommended that the Borough Council approve retention of the current Sergeant’s Promotional list, as requested; and WHEREAS, the Borough Council agrees with this recommendation. PAGE 11 OF 18 Regular Meeting Minutes – October 13, 2021 NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the current Sergeant’s Promotional list be retained for two years, expiring September 20, 2023. The current list is as follows: 1.) Det. Ryan Dunn 2.) Cpl. Travis Daniel R 268-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING THOMAS RIDDLEBERGER TO THE POSITION OF SUBSTITUTE CROSSING GUARD WHEREAS, the Personnel Director has recommended appointing Thomas Riddleberger to the position of Substitute Crossing Guard; and WHEREAS, the Chief Financial Officer has attested that funds are available for this purpose in the 2021 Police Department Budget # 240, Operating Account for Part-time Help # 130. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey that upon satisfactory completion of a background check Thomas Riddleberger is appointed to the position of Substitute Crossing Guard for the Borough of Madison for the school year commencing upon the effective date of this resolution and ending June 14, 2022, unless the school year is extended due to winter weather closings BE IT FURTHER RESOLVED, that Thomas Riddleberger be compensated in accordance with the Borough Resolution establishing the salaries for part-time school crossing guards. R 269-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SPECIAL EVENT PERMIT TO ALLOW THE USE OF NILES PARK BY COVENANT HOUSE NJ FOR AN OVERNIGHT EVENT ON NOVEMBER 18, 2021 WHEREAS, Covenant House New Jersey has requested permission to use public property on November 18, 2021, for an overnight event at Niles Park; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, Covenant House has submitted a Special Event Permit Application to the Borough, paid all fees and provided a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. PAGE 12 OF 18 Regular Meeting Minutes – October 13, 2021 NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Covenant House New Jersey is hereby given permission to use Niles Park, November 18th, 2021, for an overnight event, subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 270-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE USE OF SPACES IN THE PUBLIC PARKING LOT AT THE CIVIC CENTER BY THE THURSDAY MORNING CLUB OF MADISON ON NOVEMBER 11, NOVEMBER 12 AND NOVEMBER 13, 2021 WHEREAS, the Thursday Morning Club has requested permission for vendors attending the annual Holiday Bazaar to park at the Madison Civic Center on, Thursday, November 11, Friday, November 12, and Saturday, November 13, 2021 and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Thursday Morning Club is hereby given permission for vendors attending the annual Holiday Bazaar to park at the Madison Civic Center on Thursday, November 11, Friday, November 12, and Saturday, November 13, 2021, subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 271-2021 RESOLUTION OF THE BOROUGH OF MADISON, IN THE COUNTY OF MORRIS, NEW JERSEY, DETERMINING THE FORM AND OTHER DETAILS OF ITS “NOTE RELATING TO THE WATER BANK CONSTRUCTION FINANCING PROGRAM OF THE NEW JERSEY INFRASTRUCTURE BANK”, TO BE ISSUED IN THE PRINCIPAL AMOUNT OF UP TO $6,042,000, AND PROVIDING FOR THE ISSUANCE AND SALE OF SUCH NOTE TO THE NEW JERSEY INFRASTRUCTURE BANK, AND AUTHORIZING THE EXECUTION AND DELIVERY OF SUCH NOTE BY THE BOROUGH OF MADISON IN FAVOR OF THE NEW JERSEY INFRASTRUCTURE BANK, ALL PURSUANT TO THE NEW JERSEY INFRASTRUCTURE BANK WATER BANK CONSTRUCTION FINANCING PROGRAM WHEREAS, the Borough of Madison, in the County of Morris, New Jersey (the “Local Unit”), jointly operates a sanitary sewerage treatment system with the Borough of Chatham, in the County of Morris, New Jersey, as members of the Madison-Chatham Joint Meeting (the “Joint Meeting”) and the Joint Meeting has determined that there exists a need to, as applicable, acquire, construct, renovate or install a certain project which consists of the improvement of the Joint Meeting's PAGE 13 OF 18 Regular Meeting Minutes – October 13, 2021 Molitor Water Pollution Control Facility (the “Project”), and it is the desire of the Local Unit to obtain financing for its allocable share of such Project through participation in the environmental infrastructure financing program (the “New Jersey Water Bank”) of the New Jersey Infrastructure Bank (the “I-Bank”); WHEREAS, the Local Unit has determined to temporarily finance, as applicable, the acquisition, construction, renovation or installation of the Project prior to long-term bond financing through the New Jersey Water Bank, and to undertake such temporary financing with the proceeds of a short-term loan to be made by the I-Bank (the “Construction Loan”) to the Local Unit, pursuant to the Water Bank Construction Financing Program of the I-Bank (the “Construction Financing Program”); WHEREAS, in order to (i) evidence and secure the repayment obligation of the Local Unit to the I-Bank with respect to the Construction Loan and (ii) satisfy the requirements of the Construction Financing Program, it is the desire of the Local Unit to issue and sell to the I-Bank its “Note Relating to the Water Bank Construction Financing Program of the New Jersey Infrastructure Bank” in an aggregate principal amount of up to $6,042,000 (the “Note”); WHEREAS, it is the desire of the Local Unit to authorize, execute, attest and deliver the Note to the I-Bank pursuant to the terms of the Local Bond Law of the State of New Jersey, constituting Chapter 2 of Title 40A of the Revised Statutes of the State of New Jersey (the “Local Bond Law”), and other applicable law; and WHEREAS, Section 28 of the Local Bond Law and N.J.S.A. 58:11B-9 allow for the sale of the Note to the I-Bank, without any public offering, all under the terms and conditions set forth herein. NOW, THEREFORE, BE IT RESOLVED by the governing body of the Local Unit as follows: Section 1. In accordance with Section 28 of the Local Bond Law and N.J.S.A. 58:11B-9, the Local Unit hereby authorizes the issuance, sale and award of the Note (and any renewals thereof) in accordance with the provisions hereof. The obligation represented by the Note has been appropriated and authorized by bond ordinances of the Local Unit, finally adopted on November 26, 2018 and December 19, 2019, respectively and respectively entitled: “BOND ORDINANCE TO AUTHORIZE THE FUNDING OF A PORTION OF THE COST OF THE IMPROVEMENT OF THE MADISON-CHATHAM JOINT MEETING'S MOLITOR WATER POLLUTION CONTROL FACILITY BY AND FOR THE BOROUGH OF MADISON, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF $4,770,000 TO PAY THE COST THEREOF, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS” and “BOND ORDINANCE TO APPROPRIATE AN ADDITIONAL SUM OF $1,272,000 FOR THE FUNDING OF A PORTION OF THE COST OF THE IMPROVEMENT OF THE MADISON-CHATHAM JOINT MEETING'S PAGE 14 OF 18 Regular Meeting Minutes – October 13, 2021 MOLITOR WATER POLLUTION CONTROL FACILITY BY AND FOR THE BOROUGH OF MADISON, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH ADDITIONAL APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS”, at which times quorums were present and acted throughout, all pursuant to the terms of the Local Bond Law and other applicable law. Section 2. The Chief Financial Officer of the Local Unit (the “Chief Financial Officer”) is hereby authorized to determine, in accordance with the Local Bond Law and pursuant to the terms and conditions hereof, (i) the final principal amount of the Note (subject to the maximum limitation set forth in Section 4(a) hereof), and (ii) the dated date of the Note. Section 3. Any determination made by the Chief Financial Officer pursuant to the terms hereof shall be conclusively evidenced by the execution and attestation of the Note by the parties authorized pursuant to Section 4(h) hereof. Section 4. The Local Unit hereby determines that certain terms of the Note shall be as follows: (a) the aggregate principal amount of the Note to be issued shall be an amount up to $6,042,000; (b) the maturity of the Note shall be as determined by the I-Bank, and the Note may be renewed from time to time as may be determined by the I-Bank; (c) the interest rate of the Note shall be as determined by the I- Bank; (d) the purchase price for the Note shall be par; (e) the Note shall be subject to prepayment prior to its stated maturity in accordance with the terms and conditions of the Note; (f) the Note shall be issued in a single denomination and shall be numbered “NJWB-CFP-2021-1-JM”; (g) the Note shall be issued in fully registered form and shall be payable to the registered owner thereof as to both principal and interest in lawful money of the United States of America; and (h) the Note shall be executed by the manual or facsimile signatures of the Mayor and the Chief Financial Officer (collectively, the “Authorized Officers”) under official seal or facsimile thereof affixed, imprinted, engraved or reproduced thereon and attested by the manual signature of the Local Unit Clerk. Section 5. The Note shall be substantially in the form attached hereto as Exhibit A, with such additions, deletions, and omissions as may be recommended by the Chief Financial Officer, upon the advice of bond counsel, general counsel, and/or the municipal advisor to the Local Unit, be and is hereby approved. PAGE 15 OF 18 Regular Meeting Minutes – October 13, 2021 Section 6. The law firm of Rogut McCarthy LLC is hereby authorized to arrange for the printing of the Note, which law firm may authorize McCarter & English, LLP, bond counsel to the I-Bank for the Construction Financing Program, to arrange for same. Section 7. The Authorized Officers of the Local Unit are hereby further severally authorized to (i) execute and deliver, and the Local Unit Clerk is hereby further authorized to attest to such execution and to affix, imprint or reproduce the corporate seal of the Local Unit to, any document, instrument or closing certificate deemed necessary, desirable or convenient by the Authorized Officers or the Local Unit Clerk, as applicable, in their respective sole discretion, after consultation with counsel and any advisors to the Local Unit and after further consultation with the I- Bank and its representatives, agents, counsel and advisors, to be executed in connection the issuance and sale of the Note and the participation of the Local Unit in the Construction Financing Program, which determination shall be conclusively evidenced by the execution of each such certificate, instrument or other document by the party authorized hereunder to execute such certificate, instrument or other document, and (ii) perform such other actions as the Authorized Officers deem necessary, desirable or convenient in relation to the execution and delivery of the Note and the participation of the Local Unit in the Construction Financing Program. Section 8. This resolution shall take effect immediately. Section 9. Upon the adoption hereof, the Local Unit Clerk shall forward certified copies of this resolution to Rogut McCarthy LLC, bond counsel to the Local Unit, David Zimmer, Executive Director of the I-Bank, and Richard T. Nolan, Esq., McCarter & English, LLP, bond counsel to the I-Bank. R 272-2021 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR FAMILY PROMISE OF MORRIS COUNTY WHEREAS, Family Promise Morris County has requested permission to put up temporary signs advertising the Homebound Hustle 5k & 1 Mile Walk on November 6, 2021, at Central Park of Morris County; and WHEREAS, up to ten (10) signs would be located at various intersections and pin the Borough right-of way, commencing on October 14, 2021 and removed by November 8, 2021; and WHEREAS, the Zoning Officer has recommended that a temporary sign permit be issued. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of Family Promise Morris County to put up temporary signs as described herein from October 14, 2021 and removed by November 8, 2021, is approved. PAGE 16 OF 18 Regular Meeting Minutes – October 13, 2021 R 273-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE USE OF THE CIVIC CENTER BY THE VOLUNTEERS OF THE MADISON EAGLE CHRISTMAS FUND ON SUNDAY, DECEMBER 12, 2021 WHEREAS, the volunteers of the Madison Eagle Christmas Fund have requested permission to use the Madison Civic Center on, Sunday, December 12, 2021 for their Distribution Day; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that volunteers of the Madison Eagle Christmas Fund are hereby given permission to use the Madison Civic Center on Sunday, December 12, 2021, subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Byrne, seconded by Ms. Baillie and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $337,245.29 General Capital Fund 102,375.67 Electric Operating Fund 105,735.44 Electric Capital Fund 0.00 Water Operating Fund 8,241.68 Water Capital Fund 0.00 Trusts 28,397.96 Total $581,996.04 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan Nays: None Absent: Ms. Coen NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:03 p.m. Respectfully submitted, PAGE 17 OF 18 Regular Meeting Minutes – October 13, 2021 Elizabeth Osborne Borough Clerk Approved October 25, 2021 (EO) PAGE 18 OF 18