Mayor & Council

REORGANIZATION MEETING January 3, 2022 at 7:00 p.m. ORDER OF BUSINESS ____________________________________________________________________________ 1. Call to Order and Reading of Open Public Meetings Act Statement 2. Roll Call by Borough Clerk Mayor Robert H. Conley Council Members: Astri J. Baillie Maureen Byrne John F. Hoover Debra J. Coen Rachel F. Ehrlich Robert E. Landrigan 3. Invocation - The Rev. Susan Ironside, Grace Episcopal Church 4. Pledge of Allegiance - Boy Scouts of America Troop 7 Madison 5. National Anthem, “The Star Spangled Banner” performed by Madeline Snider 6. Presentations Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. Paul Allocco Alan Andreas Parks Advisory Committee Shade Tree 1994 – 2021 Management Board 2016-2021 Mark Fabyanski Downtown Development Committee Sharon Harris 2013 – 2021 Board of Health 2010– 2021 Sandra Lascari Eric Range Board of Health Board of Health 2017-2021 2013-2021 DDC 2005-2021 7. Dignitaries Comments Recognition of outgoing Council Member Astri J. Baillie by Councilmembers and Mayor Robert Conley. Presentation to and comments from outgoing Council Member Astri J. Baillie. 8. Oath of Office Oath of Council Member Debra J. Coen administered by Assemblywoman Mila M. Jasey Oath of Council Member Eric Range administered by Assemblyman John F. McKeon 9. Roll Call by Borough Clerk Mayor Robert. H. Conley Council Members: Maureen Byrne John F. Hoover Debra J. Coen Rachel F. Ehrlich Robert E. Landrigan Eric Range  Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. 10. Employee of the Month 11. Mayor's Message to the Citizens of Madison 12. Election of Council President 13. Adoption of Council Bylaws for 2022 Council PRESIDENT moves that the amended Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2022. Council Member seconds the motion. The roll call vote is recorded. 14. Mayor's Announcement of Council Standing Committees for the Year 2022 STANDING COMMITTEE CHAIR/OTHER MEMBER Community Affairs John Hoover/ Rachel Ehrlich Finance and Borough Clerk Debra Coen/ Maureen Byrne Health Eric Range/ John Hoover Public Safety Maureen Byrne/ Robert Landrigan Public Works and Engineering Rachel Ehrlich/ Debra Coen Utilities Robert Landrigan/ Eric Range Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 15. Appointment of Borough Officials Mayor Conley nominates and appoints the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Michael Fitzpatrick (Annual Appointment) Zoning Officer, Dennis Harrington (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 16. Mayor Conley appoints Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2024 Stephan Stocker, Regular Member Two-year term through December 31, 2023 Kirsten Wallenstein, Alt. #2 One-year term through December 31, 2022 Claire Whitcomb, Chair Ann Huber, Planning Board Rep. Rachel Ehrlich, Council Liaison Page 2 of 12  Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2025 John Solu, Class C Regular Two-year term through December 31, 2023 Max Hart, Alt. #2 One-year term through December 31, 2022 Maureen Byrne, Council Liaison (3) PLANNING BOARD Three-year term through December 31, 2024 Astri J. Baillie Class IV Thomas F. Harris, Class IV One-year term through December 31, 2022 John Forte, Class II, Official of the Borough other than Governing Body Council Liaison to the Planning Board is appointed by Council Council President moves the appointment of Eric Range, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2022. Council Member seconds the motion. The roll call vote is recorded. 17. Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announces the Mayor’s appointments of the following individuals requiring Council confirmation, all for one-year terms through December 31, 2022: (1) BOARD OF EDUCATION John Hoover, Council Liaison (2) CHAMBER OF COMMERCE John Hoover, Council Liaison (3) HISTORIAN Scott Spelker (4) HOUSING AUTHORITY John Hoover, Council Liaison (5) JOINT MEETING COUNCIL REPRESENTATIVES Debra Coen, Finance/ Personnel Committee Chair Robert Landrigan, Finance/ Personnel Committee Member (6) JOINT MUNICIPAL COURT Maureen Byrne, Member Debra Coen, Member (7) MADISON COMMUNITY POOL Debra Coen, Council Liaison (8) MUSEUM OF EARLY TRADES & CRAFTS Maureen Byrne, Council Liaison Page 3 of 12  Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. (9) MADISON YMCA Eric Range, Council Liaison (10) SHARED SERVICES – BOARD OF EDUCATION Mayor Robert Conley John Hoover Debra Coen Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 18. Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requests that Mr. Range announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Four-year term through December 31, 2025 Thomas Haralampoudis Cassaundra Sledge One-year term through December 31, 2022 Eric Range, Council Liaison (2) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2024 Geoffrey Anderson, Regular Geoff Thomas, Regular Charles Van Buskirk, Regular One-year term through December 31, 2022 Maureen Byrne, Council Liaison (3) COMPLETE STREETS COMMITTEE One-year term through December 31, 2022 Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Maureen Byrne Engineering Council Liaison, Rachel Ehrlich Borough Engineer, Robert Vogel Director of Public Works, Ken O’Brien Madison Police Rep, Acting Capt. Joseph Longo Board of Education Representative Public School Representative John Eschmann Director of Business Development, Lisa Ellis Resident, Mark Chiarolanza Resident, Kirk Oakes Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation: Page 4 of 12 Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. (1) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2024 Jim Hollenbach, Owner/Merchant/Landlord John Morris, Organizational Representative Suzanne Whitehorn, At Large Representative One-year term through December 31, 2022 John Hoover, Council Liaison (2) DREW RELATIONS AD HOC COMMITTEE One-year term through December 31, 2022 Robert H. Conley, Mayor Robert Landrigan, Council Member Eric Range, Council Member Astri Baillie, At Large Raymond Codey, Administrator James Burnet, Asst Administrator/CFO Dennis Harrington, Zoning Officer David Epstein, Land Conservancy of NJ Barbara Haskins-Davis, Land Conservancy of NJ Susan Blickstein, Borough Planner (3) LIBRARY TRUSTEES Five-year term through December 31, 2026 James E. Schessler, Trustee David Luber, Trustee Unexpired five year term through December 2022 JoAnne McCarthy, Trustee (4) LOCAL EMERGENCY PLANNING COUNCIL FOR 2022 Mayor Robert H. Conley Council Liaison, Maureen Byrne/Robert Landrigan Administrator Raymond M. Codey Assistant Borough Administrator/CFO James Burnet Borough Engineer Robert Vogel Construction Official Russ Brown Director of Public Works Kenneth O’Brien Electric Utility Superintendent James Mattina Fire Chief Louis DeRosa Health Officer Michael Fitzpatrick Medical Representative Board of Education Representative Senior Citizens Advisory Rep. Auxiliary Police Samuel DeMarzo Madison Eagle Alex Parker-Magyar MCJM (Sewer) Superintendent Chris Manak Drew University Rep OEM Coordinator John Rafter OEM Coordinator Acting Police Chief John Miscia OEM Deputy Coordinator/Public Info Officer Acting Capt. Joseph Longo OEM Assistant Coordinator Mike Shugrue Pharmacist Frank Iannarone Page 5 of 12 Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. Public Information Michael Pellessier School Resource Officer S.O. Vincent Galgano Secretary Kristy Kiehl Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Ehrlich announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2024 Vanessa Morgenthaler, Student Assistance Coordinator MHS Rep Lisa Ellis, Resident Rep Frank Iannarone, At Large Diane Fastiggi, At Large Katherin Plunkett, St. Vincent School Audra Tonero, Coordinator Drug and Alcohol One-year term through December 31, 2022 Eric Range, Council Liaison (2) MUNICIPAL AUDIT COMMITTEE Three-year term through December 31, 2024 David Luber, Regular One-year term through December 31, 2022 Debra Coen, Council Liaison (3) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2024 Astri J. Baillie, Madison Resident (4 of 4) One-year term through December 31, 2022 Debbie Mantone, Parks Advisory Committee Representative George Limbach, Planning Board Representative Ross Snyder, Recreation Committee Rep Brian Monaghan, STMB Representative Kirsten Wallenstein, Environmental Comm Rep Jill Rhodes, Historic Preservation Comm Rep Mayor Robert H. Conley, Ex-Officio Robert Landrigan, Council Liaison (4) PARKS ADVISORY COMMITTEE One-year term through December 31, 2022 Rebecca Bertrand, Chair Cathie Coultas, Secretary Thomas Crimmins Debbie Mantone David Miller Dan O’Brien John Taylor Page 6 of 12 Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. Geoffrey Thomas Rachel Ehrlich, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Coen announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2022 Ron DeBiasse Helene Corlett James Emaus Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson Ann Lawless Thomas Matyus Michael Piano James Savage Victor Schumacher Joseph Nester, Post Commander, American Legion Post 43 Robert Landrigan, Council Liaison (2) PROPERTY MAINTENANCE EMERGENCY COMMITTEE One-year term through December 31, 2022 Construction Code Official Health Officer Board of Health President (1 of 2 required) Board of Health Member (2 of 2 required) Eric Range, Council Liaison and Chair (3) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2022 Stephanie Berk - Little League Baseball Rep Dave Carver - Softball Nino Coviello - Football Rep Zach Ellis - Ex-Officio, Recreation Director Meghan Garrity - Field Hockey Rep Tony Gero - Ice Hockey Rep Christopher Holland - Basketball Rep Bob Macagnano - Soccer Club Rep Tom Packie - Wrestling Rep Amy Gaven - Girls Lacrosse Rep Chris Lutz - Boys Lacrosse Rep Suzanne Whitehorn - ADA/PPEC Rep Ross Snyder - At Large David Irwin, Board of Education Rep Robert Landrigan, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Page 7 of 12 Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. Mayor Conley requests that Mr. Hoover announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SAFETY COMMITTEE One-year term through December 31, 2022 Borough Administrator Borough Engineer Chief Financial Officer / Assistant Borough Administrator Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Personnel Director Recreation Director Director of Public Works Maureen Byrne, Council Liaison (2) SENIOR CITIZENS ADVISORY COMMITTEE One-year term through December 31, 2022 Joan Finelli, At Large Grace Papayiannis, Rexford S. Tucker Apartments Rep. Doris Costello, Thursday Morning Club Rep. Helene Corlett, At Large Rep Phyllis Flemming, At Large Rep Christian Esola, YMCA Representative John Hoover, Council Liaison (3) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2026 Vince Licari, Regular George Limbach, Jr., Alt. #2 One-year term through December 31, 2022 Rachel Ehrlich, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Byrne announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2024 Kathleen Caccavale, Regular Member Amy Terraciano, Regular Member Marilyn Musielski, Regular Member One-year term through December 31, 2022 Board of Education Representative Joan Maccari, Environmental Commission Representative Ken O’Brien, Director of Public Works Rachel Ehrlich, Council Liaison Page 8 of 12  Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. (2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2024 Alan Sawyer, Regular David Cohen, Regular One-year term through December 31, 2022 Robert Landrigan, Council Liaison (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2025 Anthony DiIonno, Regular Diane Driscoll, Regular Two-year term through December 21, 2023 James Foster, Alt. #1 Member Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 19. Communications 20. Morris County HOME Grant Application Mayor Conley solicits public comment, after which the Borough Clerk is asked to read R 34-2022 by title. 21. Invitation for Public Comment 22. Consent Agenda Resolutions The Clerk makes the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the Minutes. Council PRESIDENT moves adoption of Resolutions listed on the Consent Agenda. Council Member seconds the motion. Discussion Vote R 1-2022 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2022 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT R 2-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS R 3-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS R 4-2022 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PURCHASING OFFICER R 5-2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS Page 9 of 12 Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. R 6-2022 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES R 7-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS R 8-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS R 9-2022 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS R 10-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS R 11-2022 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2022 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-20 R 12-2022 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES R 13-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS R 14-2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND R 15-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES R 16-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS R 17-2022 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PUBLIC AGENCY COMPLIANCE OFFICER R 18-2022 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2022 R 19-2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE NEW JERSEY PUBLIC POWER AUTHORITY BOARD OF DIRECTORS R 20-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2022 R 21-2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE Page 10 of 12 Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. R 22-2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING HEALTH OFFICER MICHAEL FITZPATRICK AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS R 23-2022 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MANY MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2022 R 24-2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW CLARKE AS PROFESSIONAL LAND SURVEYOR FOR TAX MAPS R 25-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION R 26-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION WITH PHOENIX ADVISORS, LLC FOR CONTINUING DISCLOSURE AGENT SERVICES AND APPOINTMENT OF INDEPENDENT REGISTERED MUNICIPAL ADVISOR OF RECORD R 27-2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE PUBLIC POWER ASSOCIATION OF NEW JERSEY BOARD OF DIRECTORS R 28-2022 RESOLUTION OF THE BOROUGH OF MADISON, COUNTY OF MORRIS, STATE OF NEW JERSEY, UTILIZING MUNICIPAL PROFESSIONALS FOR THE REVIEW OF DEVELOPMENT APPLICATIONS R 29-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING GOVERNING BODY CERTIFICATION OF COMPLIANCE WITH THE UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION’S R 30-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF MASTER POWER PURCHASE AND SALE AGREEMENTS AND CONFIRMATION TRANSACTIONS THEREUNDER BETWEEN THE BOROUGH AND VARIOUS SUPPLIERS R 31-2022 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR FULL-TIME NON-UNION PERSONNEL R 32-2022 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR PART-TIME NON-UNION PERSONNEL R 33-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS FOR THE JOINT MUNICIPAL COURT OF MADISON, THE CHATHAMS, AND MORRIS TOWNSHIP Page 11 of 12  Reorganization Meeting - Monday, January 3, 2022, 7:00 P.M. R 34-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING APPLICATION TO THE 2022 COUNTY OF MORRIS HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM BY WALNUT STREET, LP R 35-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING APPLICATION TO THE 2022 MORRIS COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM R 36-2022 RESOLUTION OF THE BOROUGH OF MADISON AMENDING COUNCIL BYLAWS FOR 2022 23. Adjournment Page 12 of 12