Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON January 10, 2022 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 10th day of January, 2022. Mayor Conley called the meeting to order at 7:00 p.m. via Teleconference in the Council Chamber of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 6, 2022. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Maureen Byrne John F. Hoover Debra J. Coen Rachael Ehrlich Robert Landrigan Eric Range Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Landrigan moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) December 13, 2021 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (2) SENIOR CENTER SERVICES HDM PLAZA AND EAST WING Regular Meeting Minutes – January 10, 2022 Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (2) TAX APPEAL AFFORDABLE HOUSING Date of public disclosure 90 days after conclusion, if disclosure required. POTENTIAL LITIGATION MATTERS (1) DREW UNIVERSITY Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Ms. Byrne Vote: Approved by voice vote RECONVENE VIA TELECONFERENCE Mayor Conley reconvened the Regular Meeting at 8 p.m. via teleconference with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for the passing of the following Madison residents: Carmine ‘Sonny” Catalano Camille Sandello Nancy Curto Karen Lee Drew George Prassinos APPROVAL OF MINUTES Ms. Byrne moved approval of the Executive Minutes of December 13, 2021. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote, with Mr. Range abstaining. Ms. Byrne moved approval of the Regular Meeting Minutes of December 13, 202. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote, with Mr. Range abstaining. GREETINGS TO PUBLIC Mayor Conley made the following comments: Borough Council meeting will be held virtually for the month of January due to the surge in COVID-19 cases EMPLOYEE OF THE MONTH FOR JANUARY: Frank Davis, from the Department of Public Works has been selected as the Employee of the Month for January. Frank started working for the Borough in January 1984 as a truck driver. Since 2002, when Frank was promoted to Equipment Operator, he can be seen around town in the early morning hours sweeping our streets to keep them clean. After 38 years, Frank is retiring tomorrow. We would like to thank him and his family for their service to Madison and wish him good health and continued success in the future. PAGE 2 OF 17 Regular Meeting Minutes – January 10, 2022 REPORTS OF COMMITTEES Utilities Mr. Landrigan, Chair of the Committee, made the following comments: On Tuesday, December 12, 2021, the Stand-by Crew was called out to an “explosion” on Danforth Road. Power lines were tracking on the railroad’s centenary line. The crew had to call New Jersey Transit to drop out their lines, so repairs could be made. On Tuesday, December 14, 2021, the Stand-by Crew was called to 57 Samson Avenue for ½ power. After checking connections and lines, it was determined that the power issue was inside the home. On Monday, December 20, 2021, the Crew was called to 354 Valley Road for an Emergency Mark-out for a sewer repair. On Tuesday, December 21, 2021, the Department was called out to Park Lane for no power. A squirrel had tripped the fuse. On Friday, 12/24/2021, the Stand-by Crew was called to Well D on Loveland Street. The generator back-up had come on due to an electronic issue. For the Water Department - The Rosedale Avenue Skating Rink will be filled with water this week. Without catching any rain water, it will take approximately 275,000 gallons of drinking water to fill. The Water Department responded to 66 Mark-Outs and 15 Water Service Shut-offs, and assisted DPW with snowplowing to clear the roads. Radio readable water meters are still being installed regularly. Anyone interested in having their meter changed to the automated reading system, should call the Water Department to schedule an appointment. Public Safety Ms. Byrne, Chair of the Committee, made the following comments: During the month of December the Fire Department responded to twenty–six general alarms, eighteen still alarms, twenty-one investigations and forty-two medical calls, for a total of 107 responses for the month of December. The Department held two drill and three Fire Prevention inspections were made. Fifty-six re-sale Smoke/CO certificates were issued. For the calendar year 2021, the Fire Department responded to a total of 1,176 calls for assistance. Congratulations to probationary firefighter Troy Pehowic for obtaining his EMT certification. Troy completed 300 hours of medical training, 10 hours of hospital training and successfully passed both the NJ State & National EMT tests. The Police Department reports that in December 2021, Sgt. Ken Shannon completed 16 week Command & Leadership Academy given by NJ Chiefs of Police Association. Candidates with the greatest leadership potential are selected for this highly competitive program from municipal, county, state, and federal agencies from throughout the region. This course is dedicated to developing future law enforcement leaders. On December 17th, Acting Lt. Craig Perrelli successfully completed FBI’s Executive Leadership Institute training course held in Parsippany, NJ. This course was the third of three training courses needed to be completed to be awarded the FBI-LEEDA’s (Law Enforcement Executive Development Association) Trilogy Award. The other two training courses completed last year were Supervisor Leadership Institute and Command Leadership Institute. These training courses are highly competitive and are on a selection-only basis. In December 2021, all Madison Police personnel completed department-wide Ethics training given by Rodgers Group, LLC. This training is mandatory and all sworn are required to complete it as part of department accreditation. PAGE 3 OF 17 Regular Meeting Minutes – January 10, 2022 Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: The Downtown Development Commission will hold their annual reorganization meeting on January 20th via zoom. Two new members appointed to the DDC are residents Christin Kosakowski and Peter Woodley. The 2022 parking permits have been sent out to residents and merchant parkers. If you have not yet received your permit, please contact the Borough at parking @rosenet.org. The annual Taste of Madison will be held in March and the Chamber of Commerce will hold their holiday party in February. Finance and Borough Clerk Ms. Coen, Chair of the Committee, made the following comments: In anticipation of the June 7th Primary Election, the filing Deadline for Nomination Petitions for Municipal Office is Monday, April 4, 2022. Forms are available in the Borough Clerk’s Office Voter Registration forms (as well as Mail in Ballot applications) are also available in the Borough Clerk’s office or on line at morriselections.org. The Borough of Madison Identification Card program is available, with appointments every Tuesdays and Thursdays to any resident of the Borough of Madison able to provide the requirements for establishing his or her identity and residency as set forth in the Ordinance. Forms are available online or in the Borough Clerk’s office. Please call 973-593-3040 for more information. The Chief Financial Officer reminds residents that the first quarter property taxes are due February 1st. The Borough has collected 98.3% of the 2021 taxes and thank you to Tax Collector Christine Mahler and Deputy Tax Collector Hattie Evans for their hard work. The 2022 municipal budget schedule is available on rosenet.org. Tonight, two road reconstruction and milling and overlay ordinances will be introduced. At the January 24th meeting of the Council, there will be a presentation from the Electric and Public Works departments, as well as for the utilities budgets. Public Works and Engineering Ms. Ehrlich, Chair of the Committee, made the following comments: Based on the budget introduction at the December 13, 2021 Council meeting and input by the Governing Body, requested adjustments have been made to Road Improvement Capital Budget line items. Tonight, there will be introduction of two appropriations to allow road improvement advertisement in February, bid opening in April, award in May, and construction in the summer months. The Department will close out all completed 2021 construction projects and assemble final payment vouchers and security as applicable. Engineering is finalizing contracts for bid and reviewing new cooperative contracts for award. The Public Works Department completed holiday tree pickup and continues work on the ice skating rink at Memorial Park. The Borough asks that residents help maintain the rink by disposing of trash in the proper receptacles. Health Mr. Range, Chair of the Committee, made the following comments: The renewal of pet licenses for the year 2022 has begun. Resident scan fill out applications on line and tags will be mailed out later in January. Food Establishment licenses are also due for renewal by February 1st. Madison has been greatly impacted by the COVID-19 surge. All residents 5 years old and up are eligible for vaccines and children 12 years old and older can now receive booster doses. The County has opened a testing center at the Morris County Community College campus. PAGE 4 OF 17 Regular Meeting Minutes – January 10, 2022 COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Email dated January 8, 2022, from Peter Ostberg of Longview Avenue, proposing signs at the Memorial Park Skating Rink. INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Alix Jennings; Edgewood Road, offered support of the proposed climate change legislation at the municipal level Tom Haralampoudis; Pomeroy Road , ask for clarification of Resolution R 37- 2022, tax appeal for property at 39 Green Village Road. Since no other member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 01/10/2022-1 CLIMATE CHANGE STRATEGIC PLANNING INITIATIVE Ms. Ehrlich presented to Council a climate action and planning and budgeting process presentation outlining way the Borough can a reduce greenhouse gas emissions and build resiliency to adapt to a changed climate. Ms. Ehrlich asked for Council support in adopting a resolution supporting the State of New Jersey’s clean energy plan, recommending the reduction of greenhouse gases and climate resiliency into the Borough’s planning and budget process. By establishing a program to apply the proposed climate action process at the municipal level and aligning the Borough’s goals with that of the State. Mayor Conley noted the full presentation is available on the Borough’s website. Resolution 38-2022 listed on the Consent Agenda 01/10/2022-2 MADISON ENVIRONMENTAL COMMISSION PRESENTATION Claire Whitcomb, Chairperson on the Madison Environmental Commission presented information regarding on how sustainability intersects site plan review. Mrs. Whitcomb noted the MEC’s steps to live by including no impervious coverage without a plan for pervious coverage, electric and solar ready construction and less asphalt, less lawn and more native plants. And the conservation of water. ADVERTISED HEARINGS – None INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Christine Hepburn; Harding Township, thanked Council member Astri Baillie for her efforts to save the Drew Forest and not allowing the removal of trees in Madison. PAGE 5 OF 17 Regular Meeting Minutes – January 10, 2022 Tom Haralampoudis; Pomeroy Road, asked for clarification of introduced Ordinance 2-2022 and asked that Resolution 38-2022 be sent to all residents. Kathleen Caccavale; Central Avenue, thanked the Mayor and Council for their support and also the support of the Sustainable Madison Advisory Committee. Chris Coultas; Madison, noted that 2021 was filled with concern including that for the Drew Forest and has ended with hope. Mr. Coultas thanked the Borough Council. Since no other member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of January 24, 2022 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 1-2022 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $840,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR 2022 ROAD RECONSTRUCTION PROJECTS, RELATED WORK AND MISCELLANEOUS PROJECTS WHEREAS, the Borough Engineer has recommended that the Borough appropriate $840,000.00 from the General Capital Improvement Fund for 2022 Road Reconstruction Projects, including new pavement, traffic calming, curbing and pedestrian sidewalk improvements, related work and miscellaneous projects throughout the Borough; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $840,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $840,000.00 from the General Capital Improvement Fund for the 2022 Road Reconstruction Projects, related work and miscellaneous projects throughout the Borough. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: PAGE 6 OF 17 Regular Meeting Minutes – January 10, 2022 SECTION 1: The amount of $840,000.00 is hereby appropriated from the General Capital Improvement Fund for the 2022 Road Reconstruction Projects, related work and miscellaneous projects throughout the Borough. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Ms. Ehrlich moved that Ordinance 1-2022, which the Borough Clerk read by title, be adopted. Ms. Coen seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None ORDINANCE 2-2022 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $645,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR 2022 MILLING AND OVERLAY PROJECTS WHEREAS, the Borough Engineer has recommended that the Borough appropriate $645,000.00 from the General Capital Improvement Fund for 2022 Milling and Overlay projects, including mill, overlay, signage, striping, curb, sidewalk and crack sealing improvements, related work, inspections and miscellaneous projects throughout town; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $645,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $645,000.00 from the General Capital Improvement Fund for the 2022 Milling and Overlay projects, signage, striping, curb, sidewalk and crack sealing improvements, related work, inspections and miscellaneous projects throughout town. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $645,000.00 is hereby appropriated from the General Capital Improvement Fund for the 2022 Milling and Overlay projects, signage, striping, curb, sidewalk and crack sealing improvements, related work, inspections and miscellaneous projects throughout town. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. PAGE 7 OF 17 Regular Meeting Minutes – January 10, 2022 SECTION 3: This Ordinance shall take effect as provided by law. Ms. Ehrlich moved that Ordinance 2-2022, which the Borough Clerk read by title, be adopted. Ms. Coen seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Landrigan moved adoption of the Resolutions listed on the Consent Agenda. Ms. Byrne seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None R 37-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE SETTLEMENT OF CERTAIN TAX APPEALS WHEREAS, an appeal of the real property tax assessment of the following property has been filed in the Tax Court of New Jersey: PROPERTY OWNER BLOCK LOT ADDRESS 39 Green Village Road LLC 3001 23 39 Green Village Road ; and WHEREAS, the Borough Tax Assessor, Tax Appeal Attorney and Expert Appraiser are of the opinion that it is the best interest of the Borough to settle this appeal. NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The settlement of the following tax appeal filed at the Tax Court of New Jersey is hereby authorized as follows: PAGE 8 OF 17 Regular Meeting Minutes – January 10, 2022 PROPERTY OWNER YEAR ORIGINAL PROPOSED ASSESSMENT SETTLEMENT 39 Green Village Road LLC 2021 $6,400,000 $6,400,000 39 Green Village Road LLC 2022 -2024 $5,650,000 $5,650,000 2. All municipal officials are hereby authorized to take whatever actions may be necessary to implement the terms of this Resolution. 3. This Resolution shall take effect immediately. R 38-2022 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING GLOBAL WARMING-INDUCED CLIMATE CHANGE, SUPPORT STATE GOALS TO COMBAT CLIMATE CHANGE, AND INCORPORATE CLIMATE ACTION IN THE BOROUGH’S PLANNING AND BUDGETING PROCESS WHEREAS a scientific consensus has been reached that global-warming-induced climate change is real and that, if uninterrupted, the consequences will impact communities across the US and the world, including Madison; and WHEREAS climate action is recognized as an organized response to climate change to reduce greenhouse gas emissions and to build resiliency; and WHEREAS economists have reached a consensus that the long-term economic costs of no action will substantially outweigh the costs of aggressive near-term action, as summarized in the 2018 report "Fourth National Climate Assessment": “In the absence of more significant global mitigation efforts, climate change is projected to impose substantial damages on the U.S. economy, human health, and the environment. Under scenarios with high emissions and limited or no adaptation, annual losses in some sectors are estimated to grow to hundreds of billions of dollars by the end of the century. It is very likely that some physical and ecological impacts will be irreversible for thousands of years, while others will be permanent”; and WHEREAS New Jersey has experienced approximately twice the average US sea level rise and twice the increase in average temperature as the rest of the Lower 48 US states. Consequences include increased flooding, increase in insect-borne diseases, and increased risk of devastation from future Superstorm Sandy-like events; and WHEREAS in recognition of our vulnerability to climate impacts, NJ has adopted the Global Warming Response Act which mandates that the state reduce greenhouse gas emissions to 80 percent below their 2006 levels by the year 2050 (known as the “80x50” goal), an Executive Order to reduce greenhouse gas emissions 50 percent by 2030, and an Executive Order to achieve 100 percent clean energy by 2050; and PAGE 9 OF 17 Regular Meeting Minutes – January 10, 2022 WHEREAS New Jersey has set out an ambitious plan with quantitative goals to address climate change through the Global Warming Response Act and the NJ 2019 Energy Master Plan, which comprehensively addresses New Jersey’s energy system, including electricity generation, transportation, and buildings, and their associated greenhouse gas emissions and related air pollutants; and WHEREAS the chief sources of greenhouse gas emissions in New Jersey are transportation (42 percent), electricity generation (19 percent), residential buildings (16 percent) and commercial buildings (10 percent). The major actions needed to eliminate these sources are:  Converting the transportation system to non-CO2 emitting vehicles, (e.g., electric vehicles)  Electrification of space and water heating systems in residential and commercial buildings  Converting electricity generation to renewable sources such as solar and wind  Improving the energy efficiency of buildings and reducing "Vehicles Miles Traveled (VMT)" (e.g., via mass transit, ridesharing, work from home, bike lanes, etc.); and WHEREAS although federal and statewide actions will be required to significantly reduce greenhouse emissions and improve resiliency, local actions can support, facilitate, and accelerate the process. Municipalities can significantly contribute through actions that:  Prepare the infrastructure (e.g., transportation, electric distribution network, stormwater systems, waste and recycling systems)  Transition to renewable power sources for municipal and town wide use and facilitating renewable power sources for private and commercial uses  Improve the energy-efficiency of municipal facilities and plan for electrification of building systems  Increase public support and participation through awareness and incentive programs that address homeowners, businesses, renters, institutions, and other stakeholders  Lead by example (e.g., purchasing electric vehicles, composting food waste, following green building principles); and WHEREAS the New Jersey Board of Public Utilities has created a Community Energy Plan program for municipalities to implement best practices for lowering greenhouse gas emissions on the local level; and WHEREAS Community Energy Plans help communities effectively use the state’s Energy Master Plan (EMP) as a guide to establishing priority sustainable energy PAGE 10 OF 17 Regular Meeting Minutes – January 10, 2022 initiatives based on demonstrated effectiveness, unique local factors, and co- benefits, such as improved local air quality and energy savings for residents; and WHEREAS the New Jersey DEP has issued the state’s first Climate Change Resiliency Strategy, outlining six state priorities to guide state and local government climate action with tools to help communities integrate climate resilience and adaptation into local land-use planning; and WHEREAS the Madison Master Plan, adopted in Dec 2020, calls for Madison to be "a model for energy efficiency, sustainability, and resiliency" and sets as a goal: "Reduce the Borough’s environmental footprint and carbon emissions and promote the preservation of natural systems and environmentally sensitive areas essential to public and ecosystem health,” re-enforcing several earlier commitments to sustainability and the health of our community and climate, including:  A green purchasing policy (R 183-2019)  A sustainable land-use pledge (R 138-2020)  A green grounds and maintenance policy (R 208-2013)  A Community Vision of a Green Madison (R 207-2013)  A resolution on the Environmental Conservation Potential of the Drew Forest (R 156-2021)  An Environmental Checklist for Site Plan Applications and New Construction (Ord. 31-2021)  A Tree Protection Ordinance (Ord. 3-2020)  A Pledge Supporting NJ Wildlife Action Plan (R181-2019)  Supporting Anti-Idling Zones (R 186-2019). NOW THEREFORE BE IT RESOLVED that the Borough Council of Madison, New Jersey, recognizes the urgent need to address climate change through the reduction of greenhouse gases by a significant reduction of the burning of fossil fuels. BE IT FURTHER RESOLVED that the Borough Council seeks to increase resiliency by strengthening our community against climate impacts to protect public health, the economy, and our natural and built environment. BE IT FURTHER RESOLVED that the Borough Council supports the State of New Jersey plan to achieve 100 percent clean energy by 2050, reduce state greenhouse gas emissions by 80 percent below 2006 levels by 2050, and aid New Jersey communities and institutions in adapting to the realities of climate change through resiliency strategies. BE IT FURTHER RESOLVED that the Borough Council recognizes that the Environmental Commission and Sustainable Madison Advisory Committee, with support from the Mayor, Council, and Borough Administration, have recommended PAGE 11 OF 17 Regular Meeting Minutes – January 10, 2022 a Climate Action process to incorporate greenhouse gas reduction and climate resiliency into the Borough’s planning and budgeting process. BE IT FURTHER RESOLVED that the Borough Council has determined that the Borough shall implement a pilot program in 2022 to apply the proposed Climate Action process to set municipal-level climate goals aligned with New Jersey state strategies, measure progress towards those goals, and recommend actions the Borough can take to address gaps in reaching municipal climate goals. R 39- 2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING NICHOLAS S. TAYLOR AS A PART-TIME UNPAID INTERN FOR THE MADISON POLICE DEPARTMENT WHEREAS, the Acting Police Chief has recommended the appointment of Nicholas S. Taylor as part-time unpaid Intern for the Madison Police Department; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the appointment of Nicholas S. Taylor, as part-time unpaid Intern for the Madison Police Department, is hereby approved. R 40-2022 RESOLUTION OF THE BOROUGH OF MADISON APPROVING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF MEMORIAL PARK PARKING AREA BY KAREN GIORDANO WHEREAS, Ms. Karen Giordano has requested permission to use fifteen parking space at the parking area at Memorial Park on Thursdays in April, May, October and December, 2022, from 8:30 a.m. to 4:30 p.m.; and WHEREAS, the Borough Administrator has granted such advance permission; and WHEREAS, Ms. Karen Giordano has submitted Special Event Permit Applications to the Borough and has provided a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Ms. Karen Giordano is hereby given permission to use fifteen parking space at the parking area at Memorial Park on Thursdays in April, May, October and December, 2022, from 8:30 a.m. to 4:30 p.m., for bus trip activities subject to approval of the Madison Police Department. PAGE 12 OF 17 Regular Meeting Minutes – January 10, 2022 R 41-2022 RESOLUTION OF THE BOROUGH OF MADISON APPROVING APPOINTMENTS TO THE OFFICE OF EMERGENCY MANAGEMENT BE IT RESOLVED that the following appointments are made to the office of Emergency Management by the Borough of Madison in the County of Morris and State of New Jersey. The appointment of the Coordinator shall be for a three (3) year term through December 31, 2024. The other Deputy Coordinator positions herein listed shall be for a term of one (1) year through December 31, 2022. OEM Coordinator John Rafter OEM Deputy Coordinator/Public Information Officer Acting Capt. Joseph Longo OEM Asst. Deputy Coordinator Acting Chief John Miscia BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the Morris County Office of Emergency Management Deputy Coordinator. R 42-2022 R 39- 2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING RYAN SHEPPARD AS A PART-TIME UNPAID INTERN FOR THE MADISON POLICE DEPARTMENT WHEREAS, the Acting Police Chief has recommended the appointment of Ryan John Sheppard as part-time unpaid Intern for the Madison Police Department; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the appointment of Ryan John Sheppard, as part-time unpaid Intern for the Madison Police Department, is hereby approved. R 43-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CONTRACT FOR DIESEL FUEL THROUGH THE MORRIS COUNTY CO- OPERATIVE PRICING COUNCIL WHEREAS, the Borough of Madison desires to enter into a contract for ultra-low sulfur diesel fuel from an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Griffith-Allied Trucking, LLC, dba Allied Oil, LLC of Hillsborough, New Jersey has been awarded Morris County Co-Operative Pricing Council contract #12 #2 Ultra Low Sulfur Diesel Fuel; and PAGE 13 OF 17 Regular Meeting Minutes – January 10, 2022 WHEREAS, the Director of Public Works has recommended that the Borough Council utilize this contract for ultra-low sulfur diesel fuel in an amount not to exceed $60,000.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $60,000.00 for this purpose, which funds will be available upon adoption of the 2022 Operating Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for ultra-low sulfur diesel fuel from Allied Oil, LLC of Hillsborough, New Jersey, at a total price not to exceed $60,000.00 is hereby approved under the Morris County Co-Operative Pricing Council contract #12 #2 Ultra Low Sulfur Diesel Fuel. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Griffith –Allied Trucking, LLC dba Allied Oil, LLC of Hillsborough, New Jersey, for ultra-low sulfur diesel fuel at a total price not to exceed $60,000.00, in a form acceptable to the Borough Attorney. R 44-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CONTRACT FOR MOTOR GASOLINE THROUGH THE MORRIS COUNTY CO- OPERATIVE PRICING COUNCIL WHEREAS, the Borough of Madison desires to enter into a contract for motor gasoline from an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Griffith –Allied Trucking, LLC dba Allied Oil, LLC, of Hillsborough, New Jersey has been awarded Morris County Co-Operative Pricing Council contract #1 Motor Gasoline; and WHEREAS, the Director of Public Works has recommended that the Borough Council utilize this contract for motor gasoline in an amount not to exceed $150,000.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $150,000.00 for this purpose, which funds will be available upon adoption of the 2022 Operating Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: PAGE 14 OF 17 Regular Meeting Minutes – January 10, 2022 1. A contract for motor gasoline from Allied Oil, LLC, of Hillsborough, New Jersey, at a total price not to exceed $150,000.00 is hereby approved under the Morris County Co-Operative Pricing Council contract #1 Motor Gasoline. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Griffith –Allied Trucking, LLC dba Allied Oil, LLC, of Hillsborough, New Jersey, for motor gasoline at a total price not to exceed $150,000.00, in a form acceptable to the Borough Attorney. R 45-2022 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING THE AWARD OF A PURCHASE ORDER/CONTRACT FOR ROCK SALT TO ATLANTIC SALT OF LOWELL, MA, UNDER THE MORRIS COUNTY COOPERATIVE PRICING COUNCIL PROGRAM WHEREAS, the Borough of Madison desires to ratify an award of a purchase/order contract for rock salt to an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by a local contracting unit is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Atlantic Salt of Lowell, MA, has been awarded Morris County Co-Operative Pricing Council Contract # 3 for the purchase of rock salt; and WHEREAS, the Director of Public Works has recommended that the Borough Council utilize this contract for the purchase of rock salt in an amount not to exceed $120,000.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $120,000.00 for this purpose, which funds will be available upon adoption of the 2022 Municipal Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that a purchase order/contract be awarded to Atlantic Salt of Lowell, MA for the purchase of rock salt at a total price not to exceed $120,000.00 under the Morris County Co-Operative Pricing Council Contract #3 and same is hereby ratified and approved. R 46-2022 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING THE AWARD OF A PURCHASE ORDER/CONTRACT FOR ENVIROBRINE LIQUID MELTING AGENT TO REED SYSTEMS, LTD OF ELLENVILLE, NY, UNDER THE MORRIS COUNTY COOPERATIVE PRICING COUNCIL PROGRAM PAGE 15 OF 17 Regular Meeting Minutes – January 10, 2022 WHEREAS, the Borough of Madison desires to ratify an award of a purchase/order contract for Envirobrine Liquid Melting Agent to an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by a local contracting unit is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Reed Systems, Ltd of Ellenville, NY, has been awarded Morris County Co-Operative Pricing Council Contract # 3 for the purchase of Envirobrine Liquid Melting Agent; and WHEREAS, the Director of Public Works has recommended that the Borough Council utilize this contract for the purchase of Envirobrine Liquid Melting Agent in an amount that will exceed $17,500.00; and WHEREAS, the Chief Financial Officer has attested that funds are available for this purpose, which is in the 2022 Public Works Department #300, account 435. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that a purchase order/contract be awarded to Reed Systems, Ltd of Ellenville, NY for the purchase of Envirobrine Liquid Melting Agent under the Morris County Co-Operative Pricing Council Contract #3 and same is hereby ratified and approved. R 47-2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING AN ALTERNATE COMMISSIONER TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND WHEREAS, Resolution 14-2022 appointed the Borough's Commissioner and an Alternate Commissioner to the Morris County Municipal Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey; and WHEREAS, the Borough now desires to appoint an alternative Alternate Commissioner. NOW, THEREFORE, BE IT RESOLVED that CHRISTINE MAHLER is hereby appointed as the Borough's Alternate Commissioner to the Morris County Municipal Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS - None NEW BUSINESS PAGE 16 OF 17 Regular Meeting Minutes – January 10, 2022 Mayor Conley announced the following appointment and requests Council confirmation: DOWNTOWN DEVELOPMENT COMMISSION: Peter Woolley, Higher Education Representative, for an unexpired three- year term through December 31, 2022 SUSTAINABLE MADISON ADVISORY COMMITTEE: Angelique Devost, three-year term through December 31, 2022 Lisa Jordon, three-year term through December 31, 2022 Ms. Coen moved confirmation of the foregoing appointments. Ms. Byrne seconded the motion, which passed with a unanimous voice call vote recorded. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:35 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved January 24, 2022 (EO) PAGE 17 OF 17