Mayor & Council

REORGANIZATION MEETING January 2, 2024 at 7:00 p.m. ORDER OF BUSINESS ____________________________________________________________________________ 1. Call to Order and Reading of Open Public Meetings Act Statement 2. Roll Call by Borough Clerk Mayor Robert H. Conley Council Members: John F. Hoover Rachel F. Ehrlich Robert E. Landrigan Eric P. Range Thomas Haralampoudis Melissa Honohan 3. Invocation 4. Pledge of Allegiance – Central Avenue School 2nd Grade Girl Scouts 5. National Anthem, “The Star Spangled Banner” performed by Mia Longenecker 6. Remembrance – Resident Rocco Iossa, Sr. 7. Presentations Mayor’s Hero Legacy Awards - John (Jack) Luts Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. Louise Easton Marianne McConnell Lynn Macagnano Library Trustee Board of Health Community Garden Advisory 2015-2023 2013-2023 2016-2023 David Luber Kirk Oakes Stephan Stocker Historic Preservation Complete Streets Committee Community Garden Advisory Commission 2012-2023 2014-2023 2014-2023 Tony Gero James E. Schessler Catherine Coultas Recreation Advisory Committee Library Trustee Parks Advisory Committee 2012-2023 2017-2023 1980-2023 8. Dignitaries Comments Recognition of outgoing Council Member John F. Hoover by Councilmembers and Mayor Robert Conley. Presentation to and comments from former Council Member Debra J. Coen. 9. Oath of Office Oath of Mayor Robert H. Conley Oath of Council Member Robert E. Landrigan Oath of Council Member John J. Forte 10. Roll Call by Borough Clerk Mayor Robert. H. Conley Council Members: Rachel F. Ehrlich Robert E. Landrigan Eric P. Range Thomas Haralampoudis Melissa Honohan John J. Forte  Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. 11. Mayor's Message to the Citizens of Madison 12. Election of Council President 13. Adoption of Council Bylaws for 2024 Council PRESIDENT moves that the Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2024. Council Member seconds the motion. The roll call vote is recorded. 14. Mayor's Announcement of Council Standing Committees for the Year 2024. STANDING COMMITTEE CHAIR/OTHER MEMBER Finance and Borough Clerk Rachel Ehrlich/Eric P. Range Public Works and Engineering Robert Landrigan/John J. Forte Public Safety Eric P. Range/Rachel Ehrlich Utilities Thomas Haralampoudis /Robert Landrigan Community Affairs Melissa Honohan/Thomas Haralampoudis Health John J. Forte/Melissa Honohan Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 15. Appointment of Borough Officials Mayor Conley nominates and appoints the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Administrator, Raymond M. Codey (January 1, 2024 – December 31, 2027) Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Megan Avallone (Annual Appointment) Zoning Officer, Dennis Harrington, (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 16. Mayor Conley appoints Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2026 Joan Maccari, Regular Member Brian Monaghan, Regular Member Two-year term through December 31, 2025 Corinne Bowen, Alt.2 Member One-year term through December 31, 2024 Claire Whitcomb, Chair Ann Huber, Planning Board Rep. Bridget Daley, STMB Rep Associate Members: Colette Crescas Page 2 of 12  Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. Kate Duignan Trina Mallik Robert Landrigan, Council Liaison (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2027 Mary Ellen Lenahan, Class C Regular Unexpired four-year term through December 31, 2024 Adrienne Novak, Class C Regular Two-year term through December 31, 2025 Tyler Merson, Alt. #1 Member Unexpired two-year term through December 31, 2024 Anna Cerutti, Class C Regular One-year term through December 31, 2024 John J. Forte, Council Liaison (3) PLANNING BOARD Four-year term through December 31, 2027 Peter R. Flemming, Sr., Class IV Member Ann Huber, Class IV Member Council Liaison to the Planning Board is appointed by Council Council President moves the appointment of Eric P. Range, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2024. Council Member seconds the motion. The roll call vote is recorded. 17. Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announces the Mayor’s appointments of the following individuals requiring Council confirmation, all for one-year terms through December 31, 2024: (1) BOARD OF EDUCATION Thomas Haralampoudis, Council Liaison (2) CHAMBER OF COMMERCE Melissa Honohan, Council Liaison (3) HISTORIAN Scott Spelker (4) HOUSING AUTHORITY Rachel Ehrlich, Council Liaison (5) JOINT MEETING FINANCE/ PERSONNEL COMMITTEE Rachel Ehrlich, Finance/ Personnel Committee Thomas Haralampoudis, Finance/ Personnel Committee Page 3 of 12  Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. (6) JOINT MUNICIPAL COURT Eric P. Range, Member Rachel Ehrlich, Member (7) MUSEUM OF EARLY TRADES & CRAFTS Eric P. Range, Council Liaison (8) MADISON YMCA John J. Forte, Council Liaison (9) SHARED SERVICES – BOARD OF EDUCATION Mayor Robert Conley Eric P. Range Thomas Haralampoudis (10) WHIPPANY RIVER WATERSHED ACTION COMMITTEE Rachel Ehrlich, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 18. Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requests that Mr. Forte announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Four-year term through December 31, 2027 Joseph Balwierczak, Regular member Kathy McGrath, Regular member Unexpired two-year term through December 31, 2024 Patrice Paolella, Alt. 1 Member Two-year term through December 31. 2025 John F. Hoover, Alt. 2 Member One-year term through December 31, 2024 John J. Forte, Council Liaison (2) CLIMATE ACTION COMMITTEE One-year term through December 31, 2024 Sustainable Madison Advisory Committee members Peter Fried Mary Ellen Hennessey-Jones Lisa Jordan Kathleen Caccavale Madison Environmental Commission members Kirsten Wallenstein One-year term through December 31, 2024 Rachel Ehrlich, Council Liaison Page 4 of 12 Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. (3) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2026 Michael Barrasso Sondra Clark Margaret Eckler-Malishchak Maureen Hoeflin Kirk Moehle One-year term through December 31, 2024 Thomas Haralampoudis, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Honohan announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) COMPLETE STREETS COMMITTEE One-year term through December 31, 2024 Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Eric P. Range Engineering Council Liaison, Rachel Ehrlich Assistant Borough Engineer, Dennis Harrington Director of Public Works, Ken O’Brien Madison Police Rep, Capt. Joseph Longo Board of Education Representative Public School Representative John Eschmann Director of Business Development, Lisa Ellis Sustainable Madison Member, Kathleen Caccavale Resident, Paul Daly Resident, Doug Willis (2) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2026 Melanie Tomaszewski, Merchant/Landlord/Owner Thomas Honohan, Senior Citizen Rep. Peter Teshima, At Large Rep Peter R. Fleming, Sr., Planning Board Rep. Deborah Starker, Arts Board of Education Rep. One-year term through December 31, 2024 Melissa Honohan, Council Liaison (3) LIBRARY TRUSTEES Five-year term through December 31, 2028 Christine Boyle, Trustee Unexpired five-year term through December 31, 2026 Mary Beth Hansbury, Trustee One-year term through December 31, 2024 Maureen Byrne, as Alternate to the Mayor Page 5 of 12 Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. (4) MADISON HOUSING AUTHORITY BOARD Five year term through August 10, 2028 Lois Bhatt, Governing Body’s Appointment Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Haralampoudis announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) LOCAL EMERGENCY PLANNING COUNCIL FOR 2024 Mayor Robert H. Conley Council Liaison, Eric P. Range/Rachel Ehrlich Administrator Raymond M. Codey Assistant Borough Administrator/CFO James Burnet Assistant Borough Engineer Dennis Harrington Construction Official Russ Brown Director of Public Works Kenneth O’Brien Electric Utility Superintendent James Mattina Acting Fire Chief Kyle Wickman Health Officer Megan Avallone Medical Representative Board of Education Representative Steven Tindall Auxiliary Police Samuel DeMarzo Madison Eagle Press Rep MCJM (Sewer) Superintendent Chris Manak Drew University Rep OEM Coordinator John Rafter OEM Coordinator Police Chief John Miscia OEM Deputy Coordinator/Public Info Officer Capt. Joseph Longo OEM Assistant Coordinator Mike Shugrue Public Information Michael Pellessier School Resource Officer S.O. Peter G. Frank Secretary Kristy Kiehl (2) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2026 Christine McIntyre, YMCA Youth Programs One-year term through December 31, 2024 John J. Forte, Council Liaison (3) MUNICIPAL AUDIT COMMITTEE Three-year term through December 31, 2026 Thomas P. Bintinger, Regular Unexpired term through December 31, 2025 Michael Martinez, Regular One-year term through December 31, 2024 Rachel Ehrlich, Council Liaison Page 6 of 12 Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Range announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE One-year term through December 31, 2024 Debbie Mantone, Parks Advisory Committee Representative George Limbach, Planning Board Representative Mitchell Horn, Recreation Committee Rep Brian Monaghan, STMB Representative Kirsten Wallenstein, Environmental Comm Rep Tyler Merson, Historic Preservation Comm Rep Mayor Robert H. Conley, Ex-Officio Melissa Honohan, Council Liaison (2) PARKS ADVISORY COMMITTEE One-year term through December 31, 2024 Rebecca Bertrand Thomas Crimmins Debbie Mantone Dan O’Brien John Taylor Geoffrey Thomas Cari Tierney Robert Landrigan, Council Liaison (3) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2024 Ron DeBiasse James Emaus Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson Ann Lawless Thomas Matyus Michael Piano James Savage Victor Schumacher Joseph Nester, Post Commander, American Legion Post 43 Robert Landrigan, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation: Page 7 of 12 Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. (1) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2024 Stephanie Berke - Little League Baseball Rep Dave Carver - Softball Nino Coviello - Football Rep Zach Ellis - Ex-Officio, Recreation Director Meghan Garrity - Field Hockey Rep Edward M. Hushon - Ice Hockey Rep Christopher Holland - Basketball Rep Bob Macagnano - Soccer Club Rep Tom Packie - Wrestling Rep Erin Tromonda - Girls Lacrosse Rep Brian Dwyer - Boys Lacrosse Rep Shaun Polke - ADA/PPEC Rep Mitch Horn - At Large Board of Education Rep Thomas Haralampoudis, Council Liaison (2) SAFETY COMMITTEE One-year term through December 31, 2024 Borough Administrator Borough Engineer Chief Financial Officer / Assistant Borough Administrator Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Personnel Director Recreation Director Director of Public Works Eric P. Range, Council Liaison (3) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2028 Judy Honohan, Regular One-year term through December 31, 2024 Robert Landrigan, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Ehrlich announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2026 Mary Ellen Hennessey-Jones, Regular Member Peter Fried, Regular Member One-year term through December 31, 2024 Board of Education Representative Page 8 of 12  Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. Deanna Schmidt, Environmental Commission Representative Ken O’Brien, Director of Public Works Robert Landrigan, Council Liaison (2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2026 Michael Bianchi, Regular John T. Hoover, Regular Joseph Balwierczak, Regular One-year term through December 31, 2024 Thomas Haralampoudis, Council Liaison (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2027 Dr. Roger Paetzell, Regular Douglas Osborne, Regular Two year term through December 31, 2025 Matthew Salko, Alt. #1 Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 19. Communications 20. Invitation for Public Comment 21. Consent Agenda Resolutions The Clerk makes the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the Minutes. Council PRESIDENT moves adoption of Resolutions listed on the Consent Agenda. Council Member seconds the motion. Discussion Vote R 1-2024 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2024 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT R 2-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS R 3-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS R 4-2024 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS QUALIFIED PURCHASING OFFICER Page 9 of 12 Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. R 5-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS R 6-2024 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES R 7-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS R 8-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS R 9-2024 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS R 10-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS R 11-2024 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2024 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-20 R 12-2024 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES R 13-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS R 14-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND R 15-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES R 16-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS R 17-2024 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PUBLIC AGENCY COMPLIANCE OFFICER R 18-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2024 R 19-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE NEW JERSEY PUBLIC POWER AUTHORITY BOARD OF DIRECTORS R 20-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2024 Page 10 of 12 Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. R 21-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE R 22-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ASSISTANT ENGINEER DENNIS HARRINGTON AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS R 23-2024 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MANY MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2024 R 24-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW CLARKE AS PROFESSIONAL LAND SURVEYOR FOR TAX MAPS R 25-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION R 26-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION WITH PHOENIX ADVISORS, LLC FOR CONTINUING DISCLOSURE AGENT SERVICES AND APPOINTMENT OF INDEPENDENT REGISTERED MUNICIPAL ADVISOR OF RECORD R 27-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE PUBLIC POWER ASSOCIATION OF NEW JERSEY BOARD OF DIRECTORS R 28-2024 RESOLUTION OF THE BOROUGH OF MADISON, COUNTY OF MORRIS, STATE OF NEW JERSEY, UTILIZING MUNICIPAL PROFESSIONALS FOR THE REVIEW OF DEVELOPMENT APPLICATIONS R 29-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING GOVERNING BODY CERTIFICATION OF COMPLIANCE WITH THE UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION’S R 30-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF MASTER POWER PURCHASE AND SALE AGREEMENTS AND CONFIRMATION TRANSACTIONS THEREUNDER BETWEEN THE BOROUGH AND VARIOUS SUPPLIERS R 31-2024 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR FULL-TIME NON-UNION PERSONNEL R 32-2024 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR PART-TIME NON-UNION PERSONNEL R 33-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS FOR THE JOINT MUNICIPAL COURT OF MADISON, THE CHATHAMS, AND MORRIS TOWNSHIP Page 11 of 12  Reorganization Meeting - Tuesday, January 2, 2024, 7:00 P.M. R 34-2024 RESOLUTION TO AFFIRM THE BOROUGH OF MADISON’S CIVIL RIGHTS POLICY WITH RESPECT TO ALL OFFICIALS, APPOINTEES, EMPLOYEES, PROSPECTIVE EMPLOYEES, VOLUNTEERS, INDEPENDENT CONTRACTORS, AND MEMBERS OF THE PUBLIC THAT COME INTO CONTACT WITH MUNICIPAL EMPLOYEES, OFFICIALS AND VOLUNTEERS R 35-2024 RESOLUTION OF THE BOROUGH OF MADISON CLARIFYING THE POWER OF COUNCIL PRESIDENT TO SOLEMNIZE MARRIAGES WHEN THE COUNCIL PRESIDENT IS ACTING IN THE CAPACITY OF ACTING MAYOR OF THE BOROUGH OF MADISON AT SUCH TIMES AS THE MAYOR IS “UNABLE TO PERFORM THE DUTIES” AS DEFINED IN THE LAWS OF THE STATE OR NEW JERSEY R 36-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE SETTLEMENT OF COUNTY TAX BOARD AND STATE TAX COURT APPEALS ON BEHALF OF THE BOROUGH OF MADISON R 37-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE QUALIFIED PURCHASING AGENT TO AWARD CONTRACTS 22. Adjournment Page 12 of 12