Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON January 22, 2024 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 22nd day of January, 2024. Mayor Conley called the meeting to order at 7:00 p.m., in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 12, 2024. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Rachael Ehrlich Eric P. Range Thomas Haralampoudis Melissa Honohan John J. Forte Absent: Robert Landrigan, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Marina Stinely, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Range moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) December 11, 2023 January 8, 2024 Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – January 22, 2024 LITIGATION MATTERS (2) DREW UNIVERSITY AFFORDABLE HOUSING LITIGATION Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (3) DPW TRUCK DRIVER WATER & ELECTRIC UTILITY OFFICE ASSISTANT FIRE DEPARTMENT PROMOTIONS Date of the public disclosure 90 days after conclusion, if disclosure required. Seconded: Ms. Ehrlich Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence to remember the following Madison residents: Roger P. Snyder Olympia “Lee” Howard Walter John Higinbotham Maud "Betty" Syvertsen APPROVAL OF MINUTES Mr. Range moved approval of the Executive Minutes of December 11, 2023. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. Mr. Range moved approval of the Regular Meeting Minutes of December 11, 2024, with the following amendment: Page 5 of 9, 12/11/2023-1 PILOT ELECTRIC GRID STUDY PRESENTATION Ms. Ehrlich provided the final presentation in the Climate Action process for 2023. The Climate Action Committee recommendation for 2024 is to pursue an electric utility grid pilot program to document infrastructure as demands on the grid grow. A $10,000 grant is available from NJ BPU for a study to be incorporated into a Community Energy Plan. The Committee is preparing a Community Energy Plan based on goals and actions adopted in 2023 through the Climate Action Report and Recommendations. The governing body supported the use of the grant money to develop a pilot program for grid documentation and analysis. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. Mr. Range moved approval of the Executive Minutes of January 8, 2024. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. Mr. Range moved approval of the Regular Meeting Minutes of January 8, 2024. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. PAGE 2 OF 25 Regular Meeting Minutes – January 22, 2024 GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley presented a Certificate of Participation to members of the Madison YMCA Youth in Government present at this evening’s Council meeting. Medallion Presentations Mayor Conley presented medallions to Board and Committee members stepping down after five or more years of service. Cathy Coultas received a medallion for Parks Advisory Committee membership from 1980 to 2023. Melissa Honohan received a medallion for Open Space, Recreation and Historic Preservation Advisory Committee from 2012 to 2023. John J. Forte received a medallion for both Planning Board 2008 to 2023 and Historic Preservation Commission 2004 to 2023. REPORTS OF COMMITTEES Public Safety Mr. Range, Chair of the Committee, made the following comments: On January 18, 2024 Det/Sgt. Ken Shannon took part in a presentation titled “Hidden in Plain Sight” at the Chatham Middle School. The presentation is intended for adults who care for children, providing an opportunity to explore trends in teen substance abuse, signs, symptoms, and lingo, in an effort to raise awareness regarding substance abuse disorders. The event also provides resources and tools to parents to identify prevention and treatment options. Sgt. Shannon takes part in these presentations, held by the U.S. Drug Enforcement Administration (D.E.A.), as a local representative on a panel to discuss local trends. On January 19th, Detective Jerry Mantone graduated as a D.A.R.E. instructor school following two-week in service training. Det. Mantone will immediately be assigned to a 5th grade Madison elementary school class to have as his own. DARE (Drug Abuse Resistance Education) is taught to all 5th grade Madison classes by trained Madison officers and gives the kids the skills they need to avoid involvement in drugs, gangs, and violence. The Madison Fire Department reports that in the month of January in the department responded to seventeen general alarms, eleven still alarms, twenty-five investigations. And forty-four medical calls for a total of ninety-seven calls. The Fire Department would like to remind everyone that if you think you have a gas leak call 911. When you call PSE&G direct, they will call us and ask us to respond as we are much faster. The Department staff has discovered many out-of-date smoke and carbon monoxide detectors. If it is older than 10 years old, it needs to be replaced. If you are a senior citizen the fire department has a program that will replace them for you. This service is free of charge and sponsored by the American Red Cross. Contact the fire department to set up an appointment. The Fire Department is in the final stages of completing its partnership with the Madison Volunteer Ambulance Corps. Finance and Borough Clerk Ms. Ehrlich, Chair of the Committee, made the following comments: The Tax Collector’s office reminds property owners that the first quarter property taxes are due on February 1st. Property owners are reminded to mail their payment PAGE 3 OF 25 Regular Meeting Minutes – January 22, 2024 or use the on-line portal which can be found on rosenet.org. While the Council has already had multiple financial presentations over the last few months, tonight Council starts the budget process in earnest. This evening a report regarding the financial performance of the water and electric utility will be presented. The Electric Utility Superintendent, Jim Mattina and the Public Works Director, Ken O’Brien will present their annual reports. Tonight’s presentation will include steps utility staff are taking to maintain and improve the distribution systems. Finally, voting on the budget is one of the most important actions that Council takes. The Borough utilities billed over $24.5 million dollars in 2023. The single largest budget line in the municipal budget document is the procurement of electricity, which is purchased and then distribute to residents and businesses. The utilities performed well last year, but that there are two significant issues ahead. First we have costly but much needed capital projects that must be addressed. Second, is that the cost of electricity has gone up significantly. While we won’t feel that cost in 2024, effects will definitely be felt in 2025. The governing body works to be transparent and to make information available to residents. Tonight is the first of four scheduled budget presentations. On February 12th, there will be discussion of the municipal budget. On February 26th department head will make annual presentations. On March 11th Council will discuss the budget again and review strategic planning guidelines. Then, on March 25th, there will be one final discussion on the budget, along with the introduction of the official state budget document. As per state statute, there is a four week break so that residents have the opportunity to review the budget document. On April 22nd there will be a hearing and vote to adopt the budget. As a reminder, all budget information is available on the Annual Budget Process page on rosenet.org. Public Works and Engineering Mr. Landrigan, Chair of the Committee, absent. Utilities Mr. Haralampoudis, Chair of the Committee, made the following comments: Mr. Haralampoudis reported that the Electric Department crews disconnected a temporary meter at a home on Belmont Avenue, after a house demolition, as the homeowner and contractor did not have the appropriate permits. At 16 Waverly Place, was getting water into his underground electrical service. Crews re-foamed the pipe in the manhole to make it water tight, and pumped holes at the commercial district vaults. On Academy Road, the Electric Department responded to call for “no power” due to two squirrels on the transformer. Department crews responded to a call of “no power” at the intersection of Central Avenue and Elmer Street. Power was restored in approximately one and half hours. The Electric Department continues to respond to typical monthly activities as well. Community Affairs Ms. Honohan, Chair of the Committee, made the following comments: The Downtown Development Commission plans to reinvent the Madison Farmers Market for the 2024 season. It will now be called the Madison Farm & Artisan Market and will be held on Saturdays from May 25 through December 14 in the Prospect Street Parking Lot, from 10:00 am until 3:00 pm. The hope is that the new format will allow for greater participation closer to the heart of Madison. More information will be available before the end of this month. The Taste of Madison returns at the Madison Hotel on Monday, March 18, 2024. More information will be released shortly. The Chamber of Commerce announces, “After the Holidays Party” to be held this Wednesday, January 24th, at 6:00 p.m. in Encore Speakeasy at Shanghai Jazz Restaurant & Bar. There is no admission fee for the event. Food and PAGE 4 OF 25 Regular Meeting Minutes – January 22, 2024 drinks will be available for purchase. The Chamber introduced a brand new downtown event, the Rose City Chocolate Walk. This event will be held on Saturday, February 10th, and will kick off at 1:00 pm. Local businesses will provide shoppers with chocolate products as they shop, dine, and discover the best Madison has to offer. Two chocolate-making sessions will be offered at the Museum of Early Trades & Crafts from 1:00 - 2:00 pm and 2:30 - 3:00 pm. The cost will be $10 per family. In addition, there will be two screenings of "Willy Wonka & The Chocolate Factory" (1971) at the Madison Community House at 1:00 pm and 3:00 pm. The Madison Arts and Culture Alliance will hold its Madison Broadway Cabaret Fundraiser from 4:00 p.m. to 6:00 p.m. this Sunday. Tickets are available and can be purchased at madisonartsnj.org. The new literary arts organization Yes & will hold its first workshop and open mic of the year this Wednesday starting at 6:00 pm. Ysabel Gonzales, the Dodge Foundation Poetry Festival Creative Officer, heads up the program. Spotlight Kids will hold their second Weekend Workshop on January 26-28, featuring prominent Broadway Actors presenting workshops and demonstrations. Information is on the Spotlight Kids website. A Work of Heart Productions will hold a Bringing Broadway Home Concert on Saturday, February 3rd, from 7:00-9:00 pm. The Summit Film Society will screen the French film Driving Madeleine (with subtitles) on Friday, February 2, 2024. A 2:00 pm matinee has been added to the scheduled 7:30 pm screening. The New Jersey Jazz Society will present the Lance Bryant Trio on Sunday, February 4, 2024, at 3:00 pm. Tickets are available on the MCAC website. Also on February 4th, Arts by the People will present the launch of a new book, Grand Street Revisited by Paul Rabinowitz and Anna Hershinow. Events for the entire year can be viewed on the MCAC landing page at madisonartsnj.org/mcac. Health Mr. Forte, Chair of the Committee, made the following comments: Mr. Forte, reporting for Public Works and Engineering, noted that the Department of Public Works managed a minor snowstorm last week and did not have any major breakdowns. The mechanical staff works hard on the maintenance of our equipment and this is a major factor. The Borough has had a tremendous amount of rain in the last couple of weeks and the Sewer Department was in overnight cleaning drains and maintaining pump stations. With the upgrades the staff has been doing on the pumps stations, we are handling high flow times much better and are seeing less emergencies. Christmas tree pick up continues until the end of the month. Please put your Christmas trees out on by the curb and the Public Works Department will pick up. Residents can also drop off Christmas trees at the recycling center during normal operating hours. The Madison Board of Health held their annual reorganization meeting last week. The Health Department has an important message for resident. Radon is detected in high levels in about 10% of homes in the State. January is Radon Awareness Month, and the department has posted information on the Borough’s Facebook page regarding testing kits. Mr. Forte also noted members of the Madison YMCA Youth in Government program present at tonight’s Council meeting. Mr. Forte stating he began in the same program in high school and it’s great to have members at tonight’s meeting. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Email dated January 9, 2024 from David Steketee, Fairwood Road, regarding Frank Iannarone’s participation on the Madison Alliance Addressing Substance Abuse Committee - MAASA. PAGE 5 OF 25 Regular Meeting Minutes – January 22, 2024 INVITATION FOR COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Astri Baillie; East Lane, spoke in support of the Dodge Field playground renovation, noting that the time has come to update the playground. New playground proposed plans will be ADA compliant and all inclusive, and asked Council to support the NJ DEP Green Acres funding application. Deb Starker; Beverly Road, Director of the Museum of Early Trades & Craft, thanked the Mayor and Council for their support regarding an application for a National Endowment for the Arts grant for a community wide effort to support literacy. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 01/22/2024-1 NJDEP GREEN ACRES JAKE’S LAW DODGE FIELD ALL ACCESSIBLE PLAYGROUND FUNDING APPLICATION Dennis Harrington, Assistant Borough Engineer presented information regarding an application for NJ DEP Green Acres Jake’s Law Accessible Playground funding, noting that this opportunity, once only available to counties, is now available to municipalities. Mr. Harrington explained that the playground at Dodge Field is now more than twenty years old and in need of upgrading to current playground standards, including both physical and sensory needs. The Borough has worked with several suppliers and visited other inclusive playgrounds. The impact of the playground construction to the environment will be minimal, with minor excavation and minimal noise impact. Construction should take approximately ten weeks to complete. Mayor Conley opened the hearing to the public for any comments. Suzanne Whitehorn; Vinton Road, supporting reconstruction of the Dodge Field playground, noted that her special needs child and many other friends love to use the playground and will thrive with new improvements to the playground. Many local children will benefit. Astha Chouhan; Beverly Road, offered her support for the NJ DEP Green Acres accessible playground grant application, noting that a new playground will be inclusive for the whole community. Since no member of the other public wished to be heard, the invitation for comments was closed. 01/022/2024-2 BUDGET HEARING – ELECTRIC UTILITY, WATER UTILITY AND PUBLIC WORKS Mr. Burnet provided a presentation regarding Public Works, Utilities and Utilities Financial Performance. Ken O’Brien, Director of Public Works and Jim Mattina, Electric Utilities Superintendent explained their department’s 2023 accomplishments, 2024 goals and capital budgets. Mr. Burnet noted that the municipal budget includes three entities, current fund, electric utility and water utility. PAGE 6 OF 25 Regular Meeting Minutes – January 22, 2024 Mr. Burnet noted that the Administration is not making recommendations, or asking for decisions this evening. The draft municipal budget will be presented on February 12th and Administration will have recommendations regarding the dividend program at that time. ADVERTISED HEARINGS The ordinance scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on January 8, 2024, was introduced by title and passed on first reading, was published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 1-2024 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 195-32.4 OF THE MADISON BOROUGH CODE ENTITLED “CBD-1, CBD- 2 CENTRAL BUSINESS DISTRICT ZONES REGULATIONS” WHEREAS, pursuant to N.J.S.A. 40:55D-62, the Borough of Madison, in the County of Morris, State of New Jersey (the “Borough”) may adopt or amend Zoning Regulations by Ordinance relating to the nature and extent of the uses of land and of buildings and structures thereon; and WHEREAS, the Borough Council acknowledges the need to accommodate parking within structures in mixed-use buildings in the CBD-1, CBD-2 Central Business District Zones, consistent with the 2022 Zoning Board of Adjustment Annual Report; and WHEREAS, the Land Use Element of the 2020 Borough Master Plan encourages combined residential and commercial development in the CBD, downtown living opportunities, a broad range of well-patronized retail businesses, and pedestrian activity with the aim of fostering a vibrant downtown environment; and WHEREAS, the Borough Master Plan also encourages design elements and attributes that preserve the physical character of the downtown, while ensuring that infill development reflects the context of existing surrounding structures. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison and the County of Morris and State of New Jersey that Chapter 195-32.4 of the Land Development Ordinance of the Borough of Madison, is hereby amended as follows: Section 1 (proposed amendments are indicated in italics and underlined and deletions are struck through): § 195-32.4, CBD1, CBD-2 Central Business District Zones regulations, is hereby amended to read as follows: PAGE 7 OF 25 Regular Meeting Minutes – January 22, 2024 A. No change. B. Principal permitted uses. 1. Apartments over retail stores or offices. See also § 195-32.4I for additional standards. 2. Business, medical, professional, executive or administrative offices, except ground floor in the CBD-1 Zone. 3. Theaters. 4. Institutional uses. 5. Public parks and playgrounds. 6. Recreation facilities, commercial or private. 7. Restaurants, non-drive through. 8. Retail sales and service. 9. Financial institutions, non-drive-up window. 10. Two-family dwellings (only in CBD-2 Zone). 11. Single-family detached dwellings (only in CBD-2 Zone). 12. Inclusionary multifamily residential in compliance with §§ 195-47 and 195-48 (only in CBD-2 Zone). C. Accessory uses. 1. No change. 2. No change. 3. Below grade or at-grade parking accessory to principal permitted uses. D. No change. E. No change. F. Off-street parking. 1. No change. 2. No change. 3. No change. 4. No change. 5. No change. 6. Ground floor, at-grade parking shall be enclosed within the principal structure along public street frontages, and shall count towards the building’s maximum permitted height in feet and shall be considered a story. G. No change. H. No change. I. Parking accessory to residential uses. A minimum of 60% of the ground floor area of all lots shall be comprised of retail sales and service uses, occupying at least 75% of all public street frontages measured in linear feet. Accessory parking and other amenities, as well as mechanical systems accessory to residential uses, may occupy the remaining ground floor or subsurface floor(s) area of mixed-use buildings. Section 2. The Borough Clerk is directed to give notice at least ten (10) days prior to a hearing on the adoption of this Ordinance to the Borough of Madison PAGE 8 OF 25 Regular Meeting Minutes – January 22, 2024 Planning Board and to all other persons or entities entitled thereto pursuant to N.J.S.A. 40:55D-26 and N.J.S.A. 40:55D-64. The Planning Board is directed to make and transmit to the Borough Council, within thirty-five (35) days after referral, a report including identification of any provisions in the proposed Ordinance that are inconsistent with the Master Plan and recommendations concerning any inconsistencies and any other matter as the Borough Council deems appropriate. Section 3. Any and all prior Zoning Regulations of the Borough that are inconsistent with this Ordinance are superseded by the Zoning Regulations adopted by this Ordinance. Section 4. If any part of this Ordinance shall be deemed to be unconstitutional, preempted by federal or state law, or otherwise invalid by any court of competent jurisdiction, such parts shall be severed and the invalidity thereby shall not affect the remaining parts of this Ordinance. Section 5. A copy of this Ordinance and the Zoning Regulations shall be available for public inspection at the office of the Borough Clerk during regular business hours. Section 6. This Ordinance shall take effect in accordance with all applicable laws. Mayor Conley opened up the public hearing on Ordinance 1-2024. Since no member of the public wished to be heard, the public hearing was closed. Mr. Range moved that Ordinance 1-2024, which was read by title, be finally adopted. Ms. Ehrlich seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Landrigan Mayor Conley declared Ordinance 1-2024 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of February 12, 2024 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. PAGE 9 OF 25 Regular Meeting Minutes – January 22, 2024 Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 2-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $650,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE 2024 COOK AVENUE PARKING LOT RECONSTRUCTION PROJECT REBID WHEREAS, the 2024 Cook Avenue Parking Lot Reconstruction Project Rebid on July 7, 2023 resulted in three bids exceeding budgets with the apparent low bidder “Riverview” submitting a bid in the amount of $1,419,910.50; and WHEREAS, the Borough Engineer has “value engineered” the project scope; and WHEREAS, the Borough Council previously appropriated $650,000.00 from the General Capital Improvement Fund (Ord. 1202023) and $150,000.00 from the Electric Capital Improvement Fund (Ord. 13-2023) for the project: and WHEREAS, the Assistant Borough Engineer has recommended that the Borough appropriate an additional $650,000.00 from the General Capital Improvement Fund for the 2024 Cook Avenue Parking Lot Reconstruction project rebid; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $650,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate an additional $650,000.00 from the General Capital Improvement Fund for the 2024 Cook Avenue Parking Lot Reconstruction project rebid. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $650,000.00 is hereby appropriated from the General Capital Improvement Fund for the 2024 Cook Avenue Parking Lot Reconstruction project rebid. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Range moved that Ordinance 2-2024, which the Borough Clerk read by title, be adopted. Mr. Forte seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 10 OF 25 Regular Meeting Minutes – January 22, 2024 Yeas: Ms. Ehrlich, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Landrigan ORDINANCE 3-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $600,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR 2024 MILLING AND OVERLAY PROJECTS WHEREAS, the Assistant Borough Engineer has recommended that the Borough appropriate $600,000.00 from the General Capital Improvement Fund for 2024 Milling and Overlay projects, including mill, overlay, signage, striping, curb, sidewalk and crack sealing improvements, related work, inspections and miscellaneous projects throughout town; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $600,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $600,000.00 from the General Capital Improvement Fund for the 2024 Milling and Overlay projects, signage, striping, curb, sidewalk and crack sealing improvements, related work, inspections and miscellaneous projects throughout town. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $600,000.00 is hereby appropriated from the General Capital Improvement Fund for the 2024 Milling and Overlay projects, signage, striping, curb, sidewalk and crack sealing improvements, related work, inspections and miscellaneous projects throughout town. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Range moved that Ordinance 3-2024, which the Borough Clerk read by title, be adopted. Mr. Forte seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Landrigan PAGE 11 OF 25 Regular Meeting Minutes – January 22, 2024 ORDINANCE 4-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $235,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE 2024 SANITARY SEWER IMPROVEMENTS PROGRAM WHEREAS, the Assistant Borough Engineer has recommended that the Borough appropriate $235,000.00 from the General Capital Improvement Fund for the 2024 Sanitary Sewer Improvements program; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $235,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $235,000.00 from the General Capital Improvement Fund for the 2024 Sanitary Sewer Improvements program. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $235,000.00 is hereby appropriated from the General Capital Improvement Fund for the 2024 Sanitary Sewer Improvements program. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Range moved that Ordinance 4-2024, which the Borough Clerk read by title, be adopted. Mr. Forte seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Landrigan ORDINANCE 5-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $390,000.00 FROM THE WATER CAPITAL IMPROVEMENT FUND FOR POTABLE WATER WELL IMPROVEMENT PROJECTS WHEREAS, the Assistant Borough Engineer has recommended that the Borough appropriate $390,000.00 from the Water Capital Improvement Fund for the portable water well, tank, hydrant and valve improvement work; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Water Capital Improvement Fund in an amount not to exceed $390,000.00 for this purpose; and PAGE 12 OF 25 Regular Meeting Minutes – January 22, 2024 WHEREAS, the Borough Council has determined that the Borough should appropriate $390,000.00 from the Water Capital Improvement Fund for the portable water well, tank, hydrant and valve improvement work. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $390,000.00 is hereby appropriated from the Water Capital Improvement Fund for the portable water well, tank, hydrant and valve improvement work. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Range moved that Ordinance 5-2024, which the Borough Clerk read by title, be adopted. Mr. Forte seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Landrigan ORDINANCE 6-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $100,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR ADDITIONAL SECURITY EQUIPMENT WHEREAS, the Borough Administrator has recommended that the Borough appropriate $100,000.00 from the General Capital Improvement Fund to purchase additional security equipment; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $100,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $100,000.00 from the General Capital Improvement Fund to purchase additional security equipment. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $100,000.00 is hereby appropriated from the General Capital Improvement Fund to purchase additional security equipment. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. PAGE 13 OF 25 Regular Meeting Minutes – January 22, 2024 SECTION 3: This Ordinance shall take effect as provided by law. Mr. Range moved that Ordinance 6-2024, which the Borough Clerk read by title, be adopted. Ms. Ehrlich seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Landrigan ORDINANCE 7-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $250,000.00 FROM THE MUNICIPAL OPEN SPACE, RECREATION AND HISTORIC PRESERVATION TRUST FUND FOR THE MEMORIAL PARK TRAIL IMPROVEMENTS – PHASE 3 WHEREAS, the Borough Council has determined that it is in the best interest of the Borough to construct a trail at Memorial Park; and WHEREAS, the Borough of Madison has previously secured a $169,203.00 reimbursable grant from the Morris County Trails Construction Grant Program to develop Phase 3 of a trail at Memorial Park; and WHEREAS, the Borough Council has determined that the Borough should appropriate $250,000.00 from the Open Space, Recreation, and Historic Preservation Trust Fund to satisfy the grant match requirement and provide funding for the construction of a trail at Memorial Park; and WHEREAS, the Open Space Advisory Committee has unanimously recommended the full funding of this request; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $250,000.00 for this purpose in the Open Space Trust Fund. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $250,000.00 is hereby appropriated from the Open Space Trust Fund towards the cost of construction of a trail at Memorial Park. SECTION 2: This Ordinance shall take effect as provided by law. Mr. Range moved that Ordinance 7-2024, which the Borough Clerk read by title, be adopted. Mr. Forte seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Landrigan PAGE 14 OF 25 Regular Meeting Minutes – January 22, 2024 ORDINANCE 8-2024 ORDINANCE AMENDING CHAPTER 18, OF THE CODE OF THE BOROUGH OF MADISON ENTITLED “FIRE DEPARTMENT,” ESTABLISHING PROMOTION PROCEDURES FOR REVIEW OF THE RANKING OF CANDIDATES FOR THE POSITION OF FIRE CHIEF AND CAPTAIN WHEREAS, the Mayor and Council of the Borough of Madison support and encourage efficiency within the Madison Fire Department; and WHEREAS, the Mayor and Council of the Borough of Madison have determined that it would be in the best interest of the citizens of the Borough to establish a promotion process based upon merit for the positions of Fire Chief and Captain when there is a vacancy in said position. NOW, THEREFORE, BE IT ORDAINED by the Governing Body of the Borough of Madison as follows: Chapter 18 of the Code of the Borough of Madison entitled “Fire Department” is hereby amended as follows: SECTION 1: Article 18-5 Fire Chief Add: Article 18-5(D) entitled “Promotion Testing Review Procedure” is hereby added as follows: § 18-5 Fire Chief. D. Promotion to Rank of Fire Chief. 1. The Borough of Madison governing body desires to promote the most qualified candidate to the position of Fire Chief. This Subsection D establishes the eligibility requirements and the process for promotion to Fire Chief. The promotional process shall be on the basis of merit, experience, education, demonstrated ability, competitive examinations and an interview. No person shall be eligible for promotion to Fire Chief unless he or she shall have served as a full-time firefighter in the Borough of Madison Fire Department for a period of 10 years or more. Promotions to the rank of Fire Chief shall be open to members in compliance with the Fire Department Rules and Regulations Section 300-2 (Qualifications), unless the Mayor and Council, in the best interest of the Department, choose to test a wider pool of candidates, in which case they may open testing to the next lower rank and/or reduce the length of time requirement in rank. 2. The Personnel Director shall announce the promotional process to members of the Department at least 30 days before any written examination is to be given. The announcement shall be posted in common areas of the Department accessible to all members. The announcement shall contain, at a minimum, the rank to be filled, the dates of the exam, source materials or reading lists from which exam questions will be taken or topics from which questions will be PAGE 15 OF 25 Regular Meeting Minutes – January 22, 2024 formulated. Candidates who qualify shall notify the Personnel Director of his or her interest in taking the examination by submitting a letter of interest no later than 10 calendar days after the promotion announcement. Failure to do so shall render the firefighter ineligible to participate in the process. 3. Promotional testing procedure. The promotional testing procedure for the Borough of Madison Fire Department shall consist of the following: a written examination, a record review, and an interview with the Mayor and Council. The Mayor and Council reserve the right to waive the written examination and shall so notify any applicant when the initial announcement for the promotional process is posted. a.Written examinations. The written examination shall be supplied by the Borough of Madison. To proceed to the record review, a candidate must achieve a minimum score of 70% on the written examination. b. Record review and interview by the Mayor and Council. Candidates that successfully achieve a minimum score of 70% on the written examination shall proceed to the next steps in the promotional process, the review of service record and interview. The interview shall be conducted by the Mayor and Council. The record review shall be conducted by the Borough Administrator and the Assistant Borough Administrator/CFO. 1. The interview with the Mayor and Council shall focus on, but not be limited to, leadership and management skills, knowledge of the Borough of Madison's form of government, knowledge of the Fire Department Rules and Regulations, familiarity with the municipal budget process, the Fire Department budget in particular, and staff/resource allocations. The Mayor and Council shall grade each candidate on a forty-point scale and shall ask each candidate the identical questions, and the Borough Clerk will keep written records of each candidate's responses to same. 2. The Borough Administrator and Assistant Borough Administrator/CFO shall examine the personnel jacket of each candidate and give specific weight to each category and grade each candidate on a thirty-point scale. PAGE 16 OF 25 Regular Meeting Minutes – January 22, 2024 Minimum qualification courses: Fire Official Certification, Firefighter III, EMT Certification. A 1/4 point will be awarded for each eight (8) hour seminar. A 1/2 point will be awarded for each course between 16-24 hours. A full point will be awarded for each course between 25-40 hours or more. All courses to be fire related. c. The weight or percentage of each portion of the process shall be as follows: Written Examination 30% Record Review 30% Mayor & Council Interview 40% 4. The candidate with the highest overall score shall be voted on by the Mayor and Council as the Fire Chief. 5. Where two or more candidates are ranked equally pursuant to the promotional procedure set forth herein, preference shall be given to the candidate with the most seniority in service, including time as a Volunteer Firefighter with the Borough of Madison, or a resident over a nonresident. Seniority shall prevail over residency in the case of candidates that are ranked equally. SECTION 2: Article 18-5 Captain Add: Article 18-6(D) entitled “Promotion Testing Review Procedure” is hereby added as follows: § 18-6 Captain. D. Promotion to Rank of Captain. 1. The Borough of Madison governing body desires to promote the most qualified candidate to the position of Captain. This Subsection D establishes the eligibility requirements and the process for promotion to Captain. The promotional process shall be on the basis of merit, experience, education, demonstrated ability, competitive examinations, record review, and an interview. No person shall be eligible for promotion to Captain unless he or she shall have served as a full-time firefighter in the Borough of Madison Fire Department for a period of 10 years or more. Promotions to the rank of Captain shall be open to members of the next lowest rank who have served at least two years in said rank, unless the Mayor and Council, in the best interest of the Department, choose to test a wider pool of PAGE 17 OF 25 Regular Meeting Minutes – January 22, 2024 candidates, in which case they may open testing to the next lower rank and/or reduce the length of time requirement in rank. 2. The Fire Chief shall announce the promotional process to members of the Department at least 30 days before the written examination is to be given. The announcement shall be posted in common areas of the Department accessible to all members. The announcement shall contain, at a minimum, the rank to be filled, the dates of the exams, source materials or reading lists from which exam questions will be taken or topics from which questions will be formulated. Candidates who qualify shall notify the Fire Chief of his or her interest in taking the examination by submitting a letter of interest no later than 10 calendar days after the promotion announcement. Failure to do so shall render the firefighter ineligible to participate in the process. 3. Promotion testing procedure. The promotion testing procedure for the Borough of Madison Fire Department shall consist of the following: a written examination, a record review and interview with a committee, comprised of at minimum the Fire Chief and Borough Administrator. a. Written examinations. The written examination shall be supplied by the Borough of Madison. To proceed to the oral examination of the examination procedure, a candidate must achieve a minimum score of 70% on the written examination. b. Record review and interview by the interview committee. Candidates that successfully achieve a minimum score of 70% on the written examination shall proceed to the next step in the promotional process, the review of service record and interview. The interview shall be conducted by the Interview Committee, comprised of at minimum the Fire Chief and Borough Administrator and/or their designees. The record review shall be conducted by the Borough Administrator, Assistant Borough Administrator/CFO and the Fire Chief. 1. The interview with the interview committee shall focus on, but not be limited to, leadership and management skills, knowledge of the Borough of Madison's form of government, knowledge of the Fire Department Rules and Regulations, familiarity with the municipal budget process, the Fire Department budget in particular, and staff/resource allocations. The interview committee shall grade each candidate on a forty-point scale and shall ask each candidate the identical questions. 1. The Borough Administrator, Assistant Borough Administrator and Fire Chief shall examine the PAGE 18 OF 25 Regular Meeting Minutes – January 22, 2024 personnel jacket of each candidate and give specific weight to each category and grade each candidate on a thirty-point scale. Minimum qualification courses: Fire Official Certification, Firefighter III, EMT Certification. A 1/4 point will be awarded for each eight (8) hour seminar. A 1/2 point will be awarded for each course between 16-24 hours. A full point will be awarded for each course between 25-40 hours or more. All courses to be fire related. c. The weight or percentage of each portion of the process shall be as follows: Written Examination 30% Record Review 30% Interview 40% 4. The candidate with the highest overall score shall be voted on by the Mayor and Council as the Captain. 5. Where two or more candidates are ranked equally pursuant to the promotional procedure set forth herein, preference shall be given to the candidate with the most seniority in service, including time as a Volunteer Firefighter with the Borough of Madison, or a resident over a nonresident. Seniority shall prevail over residency in the case of candidates that are ranked equally. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Range moved that Ordinance 8-2024, which the Borough Clerk read by title, be adopted. Ms. Ehrlich seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Landrigan CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. PAGE 19 OF 25 Regular Meeting Minutes – January 22, 2024 Mr. Range moved adoption of the Resolutions listed on the Consent Agenda. Ms. Ehrlich seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Landrigan R 51-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CONTINUATION OF THE ELECTRIC UTILITY REBATE PROGRAM FOR 2024 WHEREAS, the Borough Council recognizes a need for an Electric Utility Rebate Program; and WHEREAS, the Borough Council finds that it is a benefit to continue the Borough of Madison Electric Utility Rebate Program and guidelines for the calendar year 2024; and WHEREAS, it’s anticipated that the total cost of the 2024 program will be less than $70,000.00. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison County of Morris, State of New Jersey, as follows: 1. An Electric Utility Rebate Program is authorized for assistance to eligible residents for the calendar year 2024, in the amount of $200.00 as a one- time credit toward electric utility charges. 2. The Program will be conducted in accordance with the attached ‘Announcement of the Madison Electric Utility Rebate Program for 2024 guidelines. R 52-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING FINAL PAYMENT AND CHANGE ORDER REQUEST FROM MAK GROUP, LLC IN THE AMOUNT OF $16,739.41 BRINGING THE TOTAL AUTHORIZED PAYMENT TO $513,297.41 FOR THE MADISON FREE PUBLIC LIBRARY ROOF RESTORATION WHEREAS, a contract for the Madison Free Public Library Roof Restoration Project, in an amount not to exceed $496,558.00 was awarded to MAK Group, LLC., of Clifton, New Jersey, by Resolution R 212-2022; and WHEREAS, the Borough Engineer and Project Architect have recommended approval of an additional $16,739.41 change order to reflect increased quantities over the bid amounts in the contract in order to complete the project bringing the contract total to $513,297.41; and WHEREAS, the Borough Engineer has advised the project has been completed and has recommended approval of final payment including the final change order to MAK Group, LLC of Clifton, New Jersey; and PAGE 20 OF 25 Regular Meeting Minutes – January 22, 2024 WHEREAS, the Chief Financial Officer has attested to the availability of funds in Ordinances 18-2017 and 40-2022 and any other account deemed appropriate by the Chief Financial Officer or his designee, to fund this final payment and change order. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the final payment and change order request from MAK Group, LLC of Clifton, New Jersey, in the total contract amount not to exceed $513,297.41 for the Madison Free Public Library Roof Restoration Project is authorized. R 53-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING USE OF COMMUNITY POOL PUBLIC PARKING LOT BY THE ADULT SCHOOL OF THE CHATHAMS, MADISON AND FLORHAM PARK ON MARCH 20, APRIL 18, MAY 9TH AND MAY 22, 2024 WHEREAS, the Adult School of the Chathams, Madison and Florham Park has requested permission to use the public parking lot at the Madison Community Pool on Wednesday, March 20, 2024,Thursday April 18, 2024, Thursday May 9, 2024 and Wednesday, May 22, 2024, between the hours of 7:00 a.m. and 6:00 p.m. for parking during bus trips; and WHEREAS, the Borough Administrator has recommended that upon submission of an application and adequate insurance such permission be granted; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request from the Adult School of the Chathams, Madison and Florham Park to park at the Madison Community Pool public parking lot on March 20, 2024, April 18, 2024, May 9, 2024 and May 22, 2024, between the hours of 7:00 a.m. and 6:00 p.m. is hereby approved subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 54-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING APPOINTMENT OF MICHAEL GUERRIERO TO THE POSITION OF TRUCK DRIVER IN THE PUBLIC WORKS DEPARTMENT WHEREAS, the Borough Administrator recommends that an offer of employment be made to Michael Guerriero for the position of Truck Driver in the Public Works Department; and PAGE 21 OF 25 Regular Meeting Minutes – January 22, 2024 WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, as follows: 1. The Personnel Director shall make an offer of employment to Michael Guerriero for the position of Truck Driver in the Public Works Department. 2. The Personnel Director is authorized to hire Michael Guerriero for the position of Truck Driver in the Public Works Department upon receipt of satisfactory results of physical and back assessment and drug/alcohol test, effective immediately, at an annual salary of $56,996.00 in accordance with the appropriate collective bargaining unit contract. R 55-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING CHELSEA TAYLOR TO THE POSITION OF OFFICE ASSISTANT IN THE OFFICE OF WATER AND ELECTRIC UTILITY WHEREAS, the Borough Administrator has recommended appointing Chelsea Taylor to the position of Office Assistant in the Office of the Water and Electric Utility; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that Chelsea Taylor is hereby appointed to the position of Office Assistant in the Office of the Water and Electric Utility, effective January 23, 2024, to be compensated at the annual salary of $52,000.00 pending receipt of satisfactory background check results. R 56-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING STATE OF NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION GREEN ACRES ENABLING RESOLUTION AND APPLICATION (MADISON PLANNING INCENTIVE GRANT - $6,636,767.85) WHEREAS, the New Jersey Department of Environmental Protection, Green Acres Program (“State”), provides loans and/or grants to municipal and county governments and grants to nonprofit organizations for assistance in the acquisition and development of lands for outdoor recreation and conservation purposes; and WHEREAS, the Borough of Madison has previously obtained a Green Acres grant of $4,875,000.00 from the State to fund the following project: 1417-04-009, Madison Planning Incentive Grant WHEREAS, the Borough of Madison desires to further the public interest by requesting an additional Green Acres grant of $ 6,636,767.85 to fund the project; and PAGE 22 OF 25 Regular Meeting Minutes – January 22, 2024 WHEREAS, the State shall determine if the supplemental funding request is complete and in conformance with the scope and intent of the Green Acres Program, and notify the applicant of the amount of the funding award; and WHEREAS, the applicant is willing to use the State’s funds in accordance with its rules, regulations and applicable statutes, and is willing to enter into an Amendment of the Agreement with the State for the above-named project; NOW, THEREFORE, the governing body/board resolves that: 1. Robert Conley, or the successor to the office of Mayor, is hereby authorized to: (a) request such a grant, (b) provide additional information and furnish such documents as may be required, and (c) act as the authorized correspondent of Madison Borough; and 2. The Borough agrees to provide the local government/nonprofit share if a match is required. 3. The Borough agrees to comply with all applicable federal, state, and local laws, rules, and regulations in its performance of the project. 4. This resolution shall take effect immediately. R 57-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY SAINT VINCENT MARTYR CHURCH BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: SAINT VINCENT MARTYR CHURCH I.D. No. 274-1-812 R.A. No. 1566 – On-Premise Merchandise Date of Raffle – March 8, 2024 R.A. No. 1567 – On-Premise Merchandise Date of Raffle – March 9, 2024 R.A. No. 1568 – Off-Premise Merchandise Date of Raffle – March 9, 2024 R 58-2024 RESOLUTION OF THE BOROUGH OF MADISON ENDORSING AND SUPPORTING A BIG READ PROJECT GRANT APPLICATION SUBMITTED BY THE MUSEUM OF EARLY TRADES & CRAFTS (METC) FOR THE PURPOSE OF A COMMUNITY WIDE BIG READ PROJECT WHEREAS, the Museum of Early Trades & Crafts (hereinafter “METC”) wishes to apply for Big Read Project Grant (hereinafter “funding grant”) for the purpose of a community wide “Big Read” Project; and PAGE 23 OF 25 Regular Meeting Minutes – January 22, 2024 WHEREAS, the Museum of Early Trades & Crafts has recommended that the Borough Council support the METC in their efforts to secure a funding grant for this endeavor. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough of Madison hereby endorses and supports METC’s application to obtain a funding grant for the Big Read Project. R 59-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY COVENANT HOUSE NEW JERSEY INC BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: COVENANT HOUSE NEW JERSEY INC I.D. No. 337-4-35507 R.A. No. 1569 – Off-Premise Merchandise Date of Raffle – March 15, 2024 UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Range, seconded by Ms. Ehrlich and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $4,675,997.43 General Capital Fund 211,110.90 Electric Operating Fund 170,418.48 Electric Capital Fund 0.00 Water Operating Fund 38,406.83 Water Capital Fund 82,810.00 Trusts 125,753.32 Total $5,304,496.96 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Ms. Ehrlich, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Landrigan NEW BUSINESS Mayor Conley announced the following appointment: PAGE 24 OF 25 Regular Meeting Minutes – January 22, 2024 PLANNING BOARD Patricia Coyle, Stafford Drive, Class II member four-year term through December 31, 2027. Mayor Conley announced the following appointment and requests Council confirmation: BOARD OF EDUCATION LIAISON APPOINTMENTS One-year term through December 31, 2024. Complete Streets - David Duran DDC - Steve Tindall Emergency Prep- Sarah Fischer RAC - Eric Fontes Sustainable Madison - David Duran OPEN SPACE, RECREATION AND HISTORIC PRESERVATION COMMITTEE Corinne Bowen, MEC Rep, one-year term through December 31, 2024 MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE (MAASA) Amy Lewis, Health Educator, Westfield Regional Health Department, MAASA Coordinator Mr. Range moved confirmation of the foregoing appointments. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 10:15 p.m. Respectfully submitted, Elizabeth Osborne, Borough Clerk Approved February12, 2024 (EO) PAGE 25 OF 25