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Mayor & Council

Regular Meeting

Madison, NJ · April 8, 2024

AgendaMinutes

Minutes

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON April 8, 2024 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 8th day of April, 2024. Mayor Conley called the meeting to order at 7:00 p.m., in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 12, 2024. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Eric P. Range Thomas Haralampoudis Melissa Honohan John J. Forte Absent: Rachael Ehrlich, excused Absent: Robert Landrigan, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Marina Stinely, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Range moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) None Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (3) LABOR NEGOTIATIONS AFFORDABLE HOUSING LITIGATION Regular Meeting Minutes – April 8, 2024 DREW UNIVERSITY Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (1) NATIONAL METERS Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mr. Haralampoudis Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for the passing of longtime resident Jessica Caro. APPROVAL OF MINUTES - None GREETINGS TO PUBLIC Mayor Conley made the following comments: Employee of the Month for April: The Employee of the Month for April is Robert Duffy, Department of Public Works Mr. Duffy ran the department smooth while the Director was on sick leave. Swearing In of Fire Captain Robert M. Dunne Mayor Conley administered the Oath of Office to Fire Captain Robert Dunne, who was surrounded by his wife and family. There was a long round of applause. MHS Champion Girls Basketball Team Mayor Conley presented Certificates of Achievement to members of the Madison High School Girls Basketball Team for their winning 2023-2024 season. REPORTS OF COMMITTEES Public Safety Mr. Range, Chair of the Committee, made the following comments: The Police Department reports that the speed limit signage on Kings Road was officially changed last week to 25mph after being passed by Council this past winter. Additionally, one digital radar sign was also installed this past week to assist with speed enforcement. During the next several weeks, residents will see heavy speed enforcement in the area of Kings Road. Officers will be educating motorists on the new speed limit change. Please slow down and adhere to the 25mph speed limit. On March 26th, Chief Miscia met with members of the Madison High School staff to discuss intern programs for students who have interest in the law enforcement profession. Chief Miscia hopes to have one to two MHS students intern at the police department this upcoming school year. Chief Miscia and Captain Longo attended a Community Connections Meeting with members of other county police agencies and members of the prosecutor’s office. The topic was the ARRIVE program and how it has been an immediate assistance to all our officers and those in need. The Fire Department has officially started the Per-Diem EMT program. Their 1st shift was this past Saturday night, and they are staffing an ambulance at this very moment. There is now an ambulance scheduled around the clock in Madison. The Fire Department PAGE 2 OF 12 Regular Meeting Minutes – April 8, 2024 has passed state requirements in both documentation and field inspection and should be issued a NJ State Department of Health EMS Provider license on April 9th. Thank you to the firefighters and Chief Martin of the Cedar Knolls Fire Department for providing help. On April 1, at 05:14 The Milburn Fire Department requested the fire department to 150 JFK Parkway for a reported fire in a large office building. Madison Rapid Intervention Team responded to assist. A fire in an elevator shaft was found. Madison firefighters assisted in removing smoke from the building. After the earthquake that struck the area on April 5, 2024, the Fire Department did target inspections on buildings deemed more susceptible to damage from earthquakes. No damage was found at this time. Reporting on the Finance Department, Mr. Range noted that this Friday, the Borough is paying $175,362.50 in bond proceeds. This represents the interest portion of the Borough Debt that covered the construction of the Public Safety Building, renovations to Hartley Dodge and the purchase of a Fire Truck. The second annual payment for this bond is on October 15th of this year. That amount is $1,645,362.50 which covers the principal and interest payments. These bonds were originally issued in 2008 and then refinanced in 2014. We have another 4 years of payments and then this bond will be completely paid off in 2028. Second, special thanks to the Finance Department, tax department and personnel department for their work in completing the User Friendly Budget Document. This is a statutorily required document that must be filed with the official state budget. It is also available on the Annual Budget Process page on Rosenet. As a reminder, the Council will hold a hearing on our municipal budget on Monday evening April 22nd. The official state budget document is available for public viewing on Rosenet, and hard copies are available in the Clerk’s Office and at the library. Finance and Borough Clerk Ms. Ehrlich, Chair of the Committee, absent. Public Works and Engineering Mr. Landrigan, Chair of the Committee, absent. Utilities Mr. Haralampoudis, Chair of the Committee, made the following comments: Mr. Haralampoudis reported that the Electric Utility Department continues electric pole transfer work on Walnut Street, as well as replacement of equipment on Dellwood Road. The department also continues repair of street lights as needed. The Water Department reports no interruptions in service and continued upgrades to Well B. The Recreation Advisory Committee reports all spring sports are underway and the annual Little League Parade will take place on Saturday, April 13, 2024 at noon. Community Affairs Ms. Honohan, Chair of the Committee, made the following comments: The Downtown Development Commission's next regular meeting will be held on Thursday, April 18th, at 7:15 p.m. in the 2nd Floor Committee Room in the Hartley Dodge Memorial Building. The public is invited to attend. The Madison Farmers Market will open for the 2024 season on Saturdays from May 25th through December 14th in the Prospect Street Parking Lot, from 10:00 am until 3:00 pm. The hope is that the new format will allow for greater participation closer to the heart of Madison. A wide range of vendors have been applying. Musicians have been booked to play every week, and local nonprofit organizations have been invited to participate. The Downtown Development Commission launched a total refresh of the event formerly known as May Day last year, and the event is now called Madison PAGE 3 OF 12 Regular Meeting Minutes – April 8, 2024 Green & Clean. The event will again incorporate a town-wide beautification day on Saturday, April 27th, from 9:00 to 2:00 pm. The rain date will be Sunday, April 28th. The annual Arbor Day celebration will once again kick off the event. This event also now features a focus on eco-friendly initiatives. Information on sponsorship, donation, and volunteering is available on rosenet. The Chamber of Commerce will hold Ladies Night is on Thursday, May 9th. Fire Extinguisher Inspections will take place on Tuesday, June 4th from 11:30 am-3:30 pm. The Roseum Gallery has a new show entitled Under the Open Sky, it features 74 works by 26 members of the NJ PleinAir Painters. Gallery hours vary, and are posted on the Arts Center Website. Works are also available to view during public events. The Summit Film Society will be showing Indigo Girls: It’s Only Life After All on Saturday, April 13th. Tickets are available either on the Film Society of Summit Website (where you can purchase a membership) or on the MCAC website. The first reading of the New Jersey Women Playwrights Program, as part of Earth Month, will be two one-acts: The Polar Bear by Morristown resident Maryanne Melloan Woods and The Iceberg Effect by Michele Kushner. The date is Sunday, April 14th, at 7:00 pm. MCAC has also announced the Madison Mostly Dance Festival, which will feature nine evenings of dance and plays and films about dance. The festival will begin on Thursday, April 25, and run through May 5. Carolyn Dorfman Dance will present a free Master Workshop on Friday May 3 at 10:00 am. Wednesday open mics nights will be held April 10th and April 17th. Health Mr. Forte, Chair of the Committee, made the following comments: With all the heavy rains last week, the Sewer Department was very busy. The Borough completed a large capital improvement project three years ago at the North Street Sewer pump station and one of the items were larger pumps that can move more flow. With last week's heavy rain we saw little or no problem. We are working on the Mill and Pave of streets and will be upgrading the storms inlets to the NJDEP requirements. All downtown benches have been installed, and Madison is starting to bloom. The Public Works Department is working with the Shade Tree Commission on the plantings around town. This will occur in the coming weeks. If residents would like a tree, please contact Public Works to be put on the list. The Department has hooked up a charging station for the new electric mower. Mr. Forte noted the Madison Health Department is conducting a community health survey and encouraged all resident to participate. Please contact the Health Department for more information. COMMUNICATIONS AND PETITIONS - None INVITATION FOR COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 04/08/2024-1 NATIVE PLANT ORDINANCE Claire Whitcomb and Bridget Dailey of the Madison Environmental Commission presented information regarding a proposed native plant ordinance, noting that the PAGE 4 OF 12 Regular Meeting Minutes – April 8, 2024 ordinance applies to only future plantings on Borough owned properties. It exempts rosebushes, seasonal displays and Veterans’ Memorials, which have time honored traditions. Impervious coverage increased in Madison by 480 acres from 2001 to 2016, and native plants are an easy way to take action. Other benefits of an ordinance include guidelines for upcoming projects and inspiration for homeowners. 04/08/2024-2 2023 ANNUAL ARBORIST REPORT Borough Arborist Richard Wolowicz provided an annual Arborist Report to Council, noting the State of the Trees in Madison, including damage from insects, storms, weather extremes and diseases. In most cases, healthy trees have a better survival rate. In particular, ash trees (mostly due to EAB) have suffered a major loss over the past few years. Mr. Wolowicz provided statistics on tree removal and replacement of both private and public trees, and suggested better tree protection systems during construction. ADVERTISED HEARINGS Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on March 25, 2024, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 11-2024 CALENDAR YEAR 2024 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.13) WHEREAS, the Local Government Cap Law, N.J.S.A. 40A: 4-45.1 et seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget to 2.5% unless authorized by ordinance to increase it to 3.5% over the previous year’s final appropriations, subject to certain exceptions; and, WHEREAS, N.J.S.A. 40A: 4-45.15a provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and, WHEREAS, the Borough Council of the Borough of Madison in the County of Morris finds it advisable and necessary to increase its CY 2024 budget by up to 3.5% over the previous year’s final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and, WHEREAS, the Borough Council hereby determines that a 3.5% increase in the budget for said year, is estimated to be $806,634.85 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and, WHEREAS the Borough Council hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriations in either of the next two succeeding years. NOW THEREFORE BE IT ORDAINED, by the Borough Council of the Borough of Madison, in the County of Morris, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2024 budget year, the final PAGE 5 OF 12 Regular Meeting Minutes – April 8, 2024 appropriations of the Borough of Madison shall, in accordance with this ordinance and N.J.S.A. 40A: 4-45.14, be increased up to 3.5%, amounting to $806,634.85 and that the CY 2024 municipal budget for the Borough of Madison be approved and adopted in accordance with this ordinance; and, BE IT FURTHER ORDAINED, that any amount authorized herein above that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance as introduced be filed with the Director of the Division of Local Government Services within 5 days of introduction; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption. Mayor Conley opened up the public hearing on Ordinance 11-2024. Since no member of the public wished to be heard, the public hearing was closed. Mr. Range moved that Ordinance 11-2024, which was read by title, be finally adopted. Mr. Haralampoudis seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Ms. Ehrlich, Mr. Landrigan Mayor Conley declared Ordinance 11-2024 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Judy Kroll; Laurel Way, representing the Friends of the Drew Forest thanked the Mayor and Council for their continued support of the forest, and noted several native plants in the forest. Bridget Daley; Keep Street, shared facts about Oak Trees and offered support for a native plant ordinance. Clair Whitcomb, Fairwood Road, noted the passing Madison Music teacher Caryn Elefante, who enriched the lives of many Madison students. Lana Taradash, Harwood Drive, noted a motor vehicle accident at the corner of Central and Cook Avenues on March 21st and asked that safety measure be implemented at the intersection. PAGE 6 OF 12 Regular Meeting Minutes – April 8, 2024 Ross Snyder; Pomeroy Road, noted more density downtown, and asked that parking space be moved from intersections in the area. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of April 22, 2024 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinance will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinance 12-2024 for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 12-2024 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 166, SECTION 35 OF THE BOROUGH CODE ENTITLED “STREETS AND SIDEWALKS” REGARDING DETERMINATION OF HAZARDOUS CONDITIONS WHEREAS, the Borough Administrator has recommended that the Borough Code regarding hazardous sidewalk conditions be amended; and WHEREAS, the Borough Council has determined that there is a need to approve such amendment to streamline the process regarding hazardous sidewalk conditions. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Chapter 166 of the Borough Code entitled “Streets and Sidewalks,” Sections 166-35 shall be amended as follows: SECTION 1: § 166-35. Determination of hazardous condition; notice to be issued. A. Any complaint, notice or other communication received by the Borough concerning the possible existence of a public safety hazard due to the absence or condition of sidewalks shall be forwarded to the Engineering Administrator, who shall arrange for an investigation as to whether a public safety hazard exists. The results of said investigation and a recommended determination as to whether the construction or repair of sidewalks should be required shall be reported to the Borough Council the Director of Public Works or his/her designee. B. If the Borough Council the Director of Public Works or his/her designee determines that there is a need to construct or repair sidewalks, then the Council the Director of Public Works or his/her designee may by adoption of a resolution authorize service of a notice on the abutting owners or owners requiring the necessary specified work PAGE 7 OF 12 Regular Meeting Minutes – April 8, 2024 to be undertaken within a specified period of time of not less than 30 days from the date of service of such notice. SECTION 2: All other provisions of the Ordinance not inconsistent herewith shall remain the same. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Range moved that Ordinance 12-2024, which the Borough Clerk read by title, be adopted. Mr. Forte seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Ms. Ehrlich, Mr. Landrigan CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Range moved adoption of the Resolutions listed on the Consent Agenda. Mr. Forte seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Ms. Ehrlich, Mr. Landrigan R 121-2024 RESOLUTION OF THE BOROUGH OF MADISON AWARDING PROFESSIONAL SERVICES CONTRACT TO SQUARE ACRE STUDIO, LLC OF MADISON NJ FOR PROFESSIONAL PARK PLANNING SERVICES WHEREAS, Resolution 206-2023 authorized the use of competitive contracting for Professional Park Planning Services; and WHEREAS, the Borough publicly advertised for the receipt of competitive proposals through a Request for Proposal (RFP) process; and WHEREAS, four (4) proposals were submitted on August 29, 2023; and WHEREAS, an evaluation committee was established to review the proposals; and WHEREAS, based on the criteria used to evaluate the proposals, the committee recommends awarding a contract to Square Acre Studio, LLC of Madison, NJ. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and PAGE 8 OF 12 Regular Meeting Minutes – April 8, 2024 Borough Clerk are hereby authorized to execute, on behalf of the Borough, a contract for Professional Park Planning Services with Square Acre Studio, LLC of Madison, NJ, such contract to be in a form approved by the Borough Attorney. R 122-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF MEMORIAL PARK PARKING AREA BY THE THURSDAY MORNING CLUB WHEREAS, the members of the Thursday Morning Club have requested permission to use the parking area at Memorial Park on Thursday, April 18, 2024, from 7:00 a.m. to 6:00 p.m.; and WHEREAS, the Borough Administrator has recommended this request be approved; and WHEREAS, the Thursday Moring Club will submit a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Thursday Morning Club is hereby given permission to use the parking area at Memorial Park on Thursday, April 18, 2024 from 7:00 a.m. to 6:00 p.m., for a bus trip activity subject to approval of the Madison Police Department. R 123-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF PUBLIC PARKING LOT NUMBER ONE BY THE ROTARY CLUB OF MADISON FOR A PUBLIC SHREDDING EVENT ON JUNE 15, 2024 WHEREAS, the Rotary Club of Madison has requested permission to use public parking lot number one on Saturday, June 15, 2024 between the hours of 8:30 a.m. and 3:00 p.m. for a public shredding event; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Rotary Club has submitted a Special Event Permit Application to the Borough as well as a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Rotary Club of Madison is hereby given permission to hold a public shredding event at Madison public parking lot number one, on June 15, 2024, between the hours of 8:30 a.m. PAGE 9 OF 12 Regular Meeting Minutes – April 8, 2024 and 3:00 p.m. subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 124-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RENEWAL OF THE LIVERY OWNER’S LICENSE FOR MADISON LIMOUSINE SERVICE FOR 2024 BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following Livery Owner’s License application be approved for the year 2024: LICENSE NO. NAME Vehicle 2024-1L Michael Lekas 3 Livery 2024-2L Madison Limousine Service 2024-3L 340 Main Street, Madison, NJ R 125-2024 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT FOR THE COOK AVENUE PARKING LOT RECONSTRUCTION WHEREAS, the Borough of Madison publicly advertised for bids for the construction of the Cook Avenue Parking Lot Reconstruction in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the Borough received five bid were and WHEREAS, the lowest qualified bid was submitted by DLS Contracting, Inc. of Fairfield, NJ in the amount of $991,315.00; and WHEREAS, the Qualified Purchasing Agent and Borough Attorney have recommended that the Borough Council award the contract to DLS Contracting, Inc. in the amount of $991,315.00; and WHEREAS, the Chief Financial Officer/Assistant Borough Administrator has attested that funds will be available in an amount not to exceed $991,315.00 for this purpose in Ordinances 12-2023, 13-2023 and 2-2024. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the construction of the Cook Avenue Parking Lot Reconstruction project is hereby awarded to DLS Contracting, Inc., based upon its bid in the amount of $991,315.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with DLS Contracting, Inc., in a form acceptable to the Borough Attorney. PAGE 10 OF 12 Regular Meeting Minutes – April 8, 2024 R 126-2024 RESOLUTION TERMINATING CONTRACT WITH NATIONAL METERING SERVICES FOR WATER METER REPLACEMENT PROJECT WHEREAS, by Resolution 301-2023, adopted on November 13, 2023, the Borough of Madison awarded a contract to National Metering Services for a “Water Meter Replacement Project”; and WHEREAS, the Borough and National Metering Services have agreed to terminate the contract between them. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract with National Metering Services is hereby terminated effective April 12, 2024. The parties shall enter into a termination agreement in a form approved by the Borough Attorney. 2. The Borough Administrator be and is hereby authorized to undertake any and all acts as are reasonable and necessary to effectuate the purpose of this Resolution. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Range, seconded by Mr. Haralampoudis and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $153,697.95 General Capital Fund 216,566.81 Electric Operating Fund 80,895.90 Electric Capital Fund 0.00 Water Operating Fund 9,373.48 Water Capital Fund 126,890.40 Trusts 64,714.69 Total $652,139.23 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Absent: Ms. Ehrlich, Mr. Landrigan NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:25 p.m. Respectfully submitted, PAGE 11 OF 12 Regular Meeting Minutes – April 8, 2024 Elizabeth Osborne Borough Clerk Approved May 29, 2024 (EO) PAGE 12 OF 12

Agenda

MAYOR AND COUNCIL REGULAR MEETING AGENDA APRIL 8, 2024 Committee Room at 7:00 p.m. 1. CALL TO ORDER 2. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT 3. ROLL CALL 4. AGENDA REVIEW 5. READING OF CLOSED SESSION RESOLUTION Council Chamber 8 p.m. 6. RECONVENE WITH (ALL) MEMBERS PRESENT ON APRIL 8, 2024 7. PLEDGE OF ALLEGIANCE 8. MINUTES FOR APPROVAL 9. GREETING TO PUBLIC Swearing In of Fire Captain Robert M. Dunne MHS Champion Girls Basketball Team 10. REPORTS FROM COMMITTEES Public Safety Eric P. Range/ Rachel Ehrlich Finance and Borough Clerk Rachel Ehrlich/ Eric P. Range Public Works and Engineering Robert Landrigan/ John J. Forte Utilities Thomas Haralampoudis/Robert Landrigan Community Affairs Melissa Honohan/ Thomas Haralampoudis Health John J. Forte/Melissa Honohan 11. COMMUNICATIONS AND PETITIONS 12. INVITATION FOR PUBLIC COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on any discussion items on the agenda or resolutions. There will be another invitation for discussion later in the meeting for any other subject. The Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. 13. AGENDA DISCUSSIONS 04/08/2024-1 NATIVE PLANT ORDINANCE 04/08/2024-2 2023 ANNUAL ARBORIST REPORT 14. ORDINANCES FOR HEARING ORDINANCE 11-2024 CALENDAR YEAR 2024 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4- 45.13) 15. INVITATION FOR PUBLIC COMMENT (2 of 2) LAST PRINTED 4/8/2024 10:08:00 AM1 MAYOR AND COUNCIL MEETING AGENDA – APRIL 8, 2024 16. INTRODUCTION OF ORDINANCES ORDINANCE 12-2024 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 166, SECTION 35 OF THE BOROUGH CODE ENTITLED “STREETS AND SIDEWALKS” REGARDING DETERMINATION OF HAZARDOUS CONDITIONS 17. CONSENT AGENDA RESOLUTIONS R 121-2024 RESOLUTION OF THE BOROUGH OF MADISON AWARDING PROFESSIONAL SERVICES CONTRACT TO SQUARE ACRE STUDIO, LLC OF MADISON NJ FOR PROFESSIONAL PARK PLANNING SERVICES R 122-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF MEMORIAL PARK PARKING AREA BY THE THURSDAY MORNING CLUB R 123-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF PUBLIC PARKING LOT NUMBER ONE BY THE ROTARY CLUB OF MADISON FOR A PUBLIC SHREDDING EVENT ON JUNE 15, 2024 R 124-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RENEWAL OF THE LIVERY OWNER’S LICENSE FOR MADISON LIMOUSINE SERVICE FOR 2024 R 125-2024 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT FOR THE COOK AVENUE PARKING LOT RECONSTRUCTION 18. Unfinished Business 19. Approval of Vouchers 20. New Business 21. Adjournment LAST PRINTED 4/8/2024 10:08:00 AM Page 2

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