Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON August 12, 2024 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 12th day of August, 2024. Mayor Conley called the meeting to order at 7:00 p.m., in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 12, 2024. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Rachael Ehrlich Robert Landrigan Eric P. Range Thomas Haralampoudis Melissa Honohan John J. Forte Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Marina Stinely, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Range moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) July 22, 2024 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (2) JOINT MEETING ADMINISTRATIVE SALARIES COOK AVENUE PARKING LOT RECONSTRUCTION PROJECT Date of public disclosure 90 days after conclusion, if disclosure required. Regular Meeting Minutes – August 12, 2024 PERSONNEL MATTERS (2) POLICE PERSONNEL CONFIDENTIAL SECRETARY – FINANCE DEPARTMENT Date of public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (1) DREW UNIVERSITY Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Ms. Ehrlich Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for the passing of Madison resident Lillian Sodano. APPROVAL OF MINUTES Mr. Range moved approval of the Executive Minutes of July 22, 2024. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. Mr. Range moved approval of the Regular Meeting Minutes of July 22, 2024. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC Mayor Conley noted that due to the severe straight line wind storm that hit the Borough of Madison Thursday, August 8th, National Night Out was canceled. Mayor Conley thanked the many that helped including public works and utility crews from the Borough of Chatham, Township of Millburn, Township of Morris and Borough of Butler. Employee of the Month for March Madison Tax Collector Chrissy Mahler, Qualified Purchasing Agent Kevin O’Keefe and Purchasing Assistant Stacey Dooley for their help taking on additional responsibilities while accounts payable is in transition. Proclamation Ovarian Cancer Awareness Month – September 2024 Mayor Conley presented the following proclamation to Rachel Putman, accompanied by her brother, Rockaway Township Councilmember Jonathan Sackett PROCLAMATION of the BoroughofMadison Proclaiming OVARIAN CANCER AWARENESS MONTH September 2024 WHEREAS, Ovarian cancer is the 5th leading cause of death among women and the American Cancer Society estimates each year approximately 19,680 women will be diagnosed with ovarian cancer in 2024 and 12,740 individuals will die from the disease nationwide, including 590 new cases and 340 deaths in New Jersey; and PAGE 2 OF 18 Regular Meeting Minutes – August 12, 2024 WHEREAS, in the United States, a woman’s lifetime risk of being diagnosed with ovarian cancer is about 1 in 87; and WHEREAS, due to vague symptoms and the lack of reliable early detection tests, most women are not diagnosed until Stage 3 or later, when the cancer has already begun to spread to the lymph nodes and outside of the pelvis; and WHEREAS, although the five-year survival rate for Stage 1 ovarian cancer is over 90 percent, only 15 percent of ovarian cancers are diagnosed at this early stage, and the five-year survival rate for late-stage ovarian cancer is below 30 percent; and WHEREAS, while a mammogram can detect breast cancer and a pap smear can detect cervical cancer, there is no reliable early detection test for ovarian cancer; and WHEREAS, women’s lives can be saved through increased public awareness of ovarian cancer and its risk factors, signs, and symptoms; and WHEREAS, this month, the Borough of Madison joins all those who are battling ovarian cancer, those who have lost their lives to the disease, their loved ones, and our state’s many dedicated healthcare workers in spreading awareness, committing to public education, and embracing hope for better diagnoses, treatments and a cure. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim September 2024 as Ovarian Cancer Awareness Month and encourage all residents to support the cause that so deeply impacts families in every community across our country. _______________________________ Robert H. Conley, Mayor August 12, 2024 REPORTS OF COMMITTEES Public Safety Mr. Range, Chair of the Committee, made the following comments: Mr. Range thanked all who responded during the weather event August 6th, including Chief Miscia, Chief Wickman, the men and women who work for the Borough. Many residents and visitors braved the rain/wind to enjoy themselves at National Night Out, and many thanks goes to our law enforcement partners and stakeholders that were present. Additional thanks goes to our Madison governing body, borough administration, borough communications director, the great officers of the Madison Police Department and Madison Fire Department for putting this night together. We look forward to this night each year and we are already planning 2025. Madison was hit with a weather event which borough heavy rain and wind. The storm brought downs trees and wires which made navigation through town very difficult. Madison’s Emergency Operations Center (EOC) was opened and incident command was set up at that location. It was a great show of departments working together, including Police, Fire, Public Works, Electric Utility, County Officials, and borough government/administration. During the period of the storm, the police department answered over 600 incoming phone calls and addressed over 200 dispatched calls. The Fire Department reports 169 calls for the month of July, including seventy four fire calls and ninety five EMS calls. Ninety people were PAGE 3 OF 18 Regular Meeting Minutes – August 12, 2024 transported to the hospital. There were 24 home sale smoke/CO inspections performed. There were 8 fire prevention inspections performed as well. The Fire Prevention Bureau now has the Fire Permit Application online as well as the Business Emergency Contact Update Form. This change eliminates the need to print the form and mail it back in. Everything is processed electronically through the SDL system. During the storm on August 6th the fire department responded to 51 emergencies. There were several houses damaged by fallen trees, burning wires, gas leaks, 4 medicals and numerous flooded basements. Many basements were flooded due to power outages. Now is a good time to look at alternative ways to power sump pumps in the event of a power failure. There are several options including battery back-ups, large battery powered generator type power banks and gas-powered generators. Residents are also advised to evaluate their property to make sure water drains away from their house. Finance and Borough Clerk Ms. Ehrlich, Chair of the Committee, made the following comments: Ms. Ehrlich reported that this evening, there are two small consent agenda resolutions to insert items of revenue into the budget. These are ministerial but important actions that must be taken. State Statute Permits modifying the adopted municipal budget during the year so the Borough can accept and spend grant moneys. The municipal budget document includes a section for grant revenue and another section for grant appropriations. Resolution 236-2024 and 237-2024 modify the budget and establish the grant receivable and grant expense lines. And from the Tax Department, the 3rd quarter grace period ended today. If you have not paid yet, please call the tax office for an interest amount. The official Tax Sale Notices are going out on Wednesday to residents with unpaid 2023 balances on their taxes and utilities. The tax sale will be held October 3rd. The tax sale process is a way for municipalities in New Jersey to obtain the full amount of property taxes and other charges needed to support the annual budget, while providing the property owner with additional time to pay off what they owe. Public Works and Engineering Mr. Landrigan, Chair of the Committee, made the following comments: Mr. Landrigan noted that the Morris Township Public Works Department, the Chatham Borough Public Works Department and the Millburn Public Works Department, all assisted with the storm of August 6, 2024. This was a huge factor in us getting a good amount of storm debris picked up and quite a few dangerous trees cleared. We are continuing to clean up parks and roadways. This was a big storm and thankfully the men and woman of Public Works stepped up and gave us a 100 percent. Unfortunately, some very nice tree were lost and we will be working with Shade Tree Management Board on how to handle the replacements. The Engineering Department reports that the Library renovations are near 95% complete, and milling and overlay on Knollwood, Valley and Longview Roads are also completed. The Solar Car Port project is progressing and we will hold a preconstruction meeting soon. Utilities Mr. Haralampoudis, Chair of the Committee, made the following comments: The Electric Utility Department reports sever damage from the straight line wind storm, noting electric power out in some locations, and West Lane still closed. Repairs and cleanup is still in process. Residents are asked to place small debris at the curb for yard waste pickup and the Borough will collect larger debris. PAGE 4 OF 18 Regular Meeting Minutes – August 12, 2024 Community Affairs Ms. Honohan, Chair of the Committee, made the following comments: The Madison Farm & Artisan Market is open for business every Saturday through December 14th in the Prospect Street Parking Lot from 9:00 am until 2:00 pm. Please check out all the great new and returning vendors, great music, and a sense of community. Bottle Hill Day 2024 is scheduled for Saturday, October 5th. Information regarding Vendor Applications and Event Sponsorship is posted on rosenet.org. The Downtown Development Commission Regular Meeting has been canceled. The commission will meet again on September 19th at 7:15 pm in the 2nd Floor Committee Room in the Hartley Dodge Memorial Building. The public is invited to attend. The Chamber of Commerce will hold the annual Car Show on October 5th and Halloween Parade & Magic Show, October 26th. A Rose City Dog Day and Parade is planned for November 2, 2024. As of July 30th, there will be 980 scheduled events at the center in 2024. This is an average of three events per day, with an average use of 8 hours per day, nine hours per day, if event preparation time is taken into account. This is 61% of the permitted operational hours in the building, 70% if event preparation is included. Health Mr. Forte, Chair of the Committee, made the following comments: August is Immunization Awareness Month. Residents are encouraged to ask their physicians if they are up to date on all immunizations. All are encouraged to "Be Seen on Halloween”. The goal of the campaign is to help children be more visible on Halloween. Make it easier for drivers to see children, as they dart from house to house collecting candy in the dark. The Board if Health Committee is working on a tobacco law enforcement review, for student violators. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Email dated August 8, 2024 from John Larkin, Elm Street, regarding PSE&G’s paving schedule at Park Avenue and Elm Street. INVITATION FOR COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for comment was closed. AGENDA DISCUSSIONS 08/12/2024-1 CLIMATE ACTION COMMITTEE REPORT Ms. Ehrlich gave a brief synopsis of the annual Climate Action Annual report, noting the entire report is on rosenet,org. This report describes Madison’s progress in 2023 and 2024 towards climate goals adopted by the Borough to cut carbon pollution and increase our resiliency to climate change. This report will help develop proposed 2025 Climate Action Recommendations to continue to achieve climate goals. Madison will continue to prioritize vehicles and buildings, as fossil fuels are key contributors. Madison is taking tangible steps towards these goals, and continues to work with Borough staff and administration. The Climate Action Committee is developing new recommendations to present in the coming year. PAGE 5 OF 18 Regular Meeting Minutes – August 12, 2024 08/12/2024-2 ELECTRIC UTILITY RATE INCENTIVES Kristin Wallenstein, member of the Madison Environmental Commission, presented information on a proposed Electrification Incentive Program, including electric heat pumps, noting several benefits to air quality, comfort and control. Ms. Wallenstein introduced an Electrification Incentive Pilot Program for owner-occupied residences, with a $2,000 limit per customer/address. An online application process will be established and billing software will be modified, similar to that used for solar credits. Mayor Conley asked for a motion to move forward with the incentives program. Ms. Ehrlich moved that the Electric Utility Rate Incentives program move forward. Mr. Forte seconded the motion. There was no further Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None 08/12/2024-3 ELECTRIC UTILITY BENCHMARKING Resident and student Sam Cohen presented a program to give home owners insight into their electric consumption. The tool helps compare your monthly consumption to other utility users, based on consumption and square footage. Mayor Conley noted that the program will be available on rosenet.org plus tips on how improve your numbers. ADVERTISED HEARINGS Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on July 22, 2024, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 26-2024 ORDINANCE OF THE BOROUGH OF MADISON ADOPTING THE REDEVELOPMENT PLAN FOR CERTAIN PROPERTY LOCATED AT BLOCK 3303, LOT 2, AS SHOWN ON THE OFFICIAL TAX MAP OF THE BOROUGH OF MADISON, PURSUANT TO THE LOCAL REDEVELOPMENT AND HOUSING LAW, N.J.S.A. 40A:12A-1 TO -89 WHEREAS, the Borough of Madison, in the County of Morris, State of New Jersey (the “Borough”), a public body corporate and politic of the State of New Jersey, is authorized pursuant to the Local Redevelopment and Housing Law, N.J.S.A. 40A:12A-1 to - 89 (the “Redevelopment Law”), to determine whether certain parcels of land within the Borough constitute an area in need of rehabilitation and/or an area in need of redevelopment; and WHEREAS, N.J.S.A. 40A:12A-6 authorizes the governing body of any municipality, by resolution, to have its Planning Board conduct a preliminary investigation to determine whether an area of the municipality is a non-condemnation “area in need of redevelopment” pursuant to the criteria contained in N.J.S.A. 40A:12A-5; and WHEREAS, on February 12, 2024, the Mayor and Borough Council adopted Resolution No. 61-2024, authorizing and directing the Madison Planning Board (the “Planning Board”) to undertake a preliminary investigation hold a public hearing, and PAGE 6 OF 18 Regular Meeting Minutes – August 12, 2024 undertake any other necessary steps to determine if certain property identified as Block 3303, Lot 2, as shown on the official Tax Map of the Borough (the “Study Area”), constituted a non-condemnation “area in need of redevelopment” in accordance with the Redevelopment Law; and WHEREAS, on April 16, 2024, the Planning Board held a public hearing, duly noticed under the Redevelopment Law, and reviewed an investigation report titled “1 Giralda Farms (Block 3303, Lot 2) Non-Condemnation Area in Need of Redevelopment Investigation Report” prepared by Susan G. Blickstein, AICP/PP, PhD, dated March 28, 2024 (the “Study”); and WHEREAS, on April 16, 2024, the Planning Board adopted a Resolution recommending that the Study Area be determined by the Borough Council to be a non- condemnation “area in need of redevelopment” under the Redevelopment Law as it relates to Block 3303, Lot 2; and WHEREAS, on May 13, 2024, the Mayor and Borough Council adopted Resolution No. 157-2024, which accepted the Planning Board’s recommendation that the Study Area was found to meet the necessary statutory criteria, designated the entire Study Area as a non- condemnation area in need of redevelopment, and authorized the Planning Board to prepare a Redevelopment Plan and to make recommendations for the Redevelopment Area pursuant to the Redevelopment Law; and WHEREAS, pursuant to N.J.S.A. 40A:12A-7(e) and N.J.S.A. 40A:12A-15 of the Redevelopment Law, Susan G. Blickstein, AICP/PP, PhD, prepared a redevelopment plan for the Redevelopment Area entitled “1 Giralda Farms Redevelopment Plan, Block 3303, Lot 2, Borough of Madison, Morris County, New Jersey,” (the “Redevelopment Plan”) dated July 16, 2024; and WHEREAS, this Ordinance will be referred to the Planning Board to review the Redevelopment Plan, to determine if the Redevelopment Plan is not inconsistent with the Master Plan of the Borough of Madison and to make recommendations; and WHEREAS, upon receipt and review of the Planning Board’s review and recommendations relating to the Redevelopment Plan, the Borough Council desires to adopt the Redevelopment Plan in order to effectuate a plan that is consistent with the goals and objectives of the Borough for the redevelopment of the Redevelopment Area; and WHEREAS, the Borough Council believes that the adoption of the Redevelopment Plan, as amended herein, is in the best interest of the Borough for the redevelopment of the Redevelopment Area. NOW THEREFORE BE IT ORDAINED, by the Borough Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: Section 1. The aforementioned recitals are incorporated herein as though fully set forth at length. Section 2. The Redevelopment Plan titled “1 Giralda Farms Redevelopment Plan, Block 3303, Lot 2, Borough of Madison, Morris County, New Jersey,” and dated July 16, 2024, attached hereto as Exhibit A, is hereby adopted, pursuant to the terms of N.J.S.A. 40A:12A-7 of the Redevelopment Law. PAGE 7 OF 18 Regular Meeting Minutes – August 12, 2024 Section 3. The zoning district map in the zoning ordinance of the Borough is hereby amended to include the Property per the boundaries described in the Redevelopment Plan and the provisions thereon. Section 4. If any section, sentence or other part of this Ordinance is adjudged unconstitutional or invalid, such judgment shall not affect, impair or invalidate the remainder of this Ordinance but shall be confined in its effect to the section, portion or other part of this Ordinance directly involved in the controversy in which such judgment shall be rendered. Section 5. All ordinances, or parts thereof, which are inconsistent with the provisions of this ordinance are hereby repealed, but only to the extent of such inconsistencies. Section 6. A copy of this Ordinance and the Redevelopment Plan shall be available for public inspection at the office of the Borough Clerk during regular business hours. Section 7. This ordinance shall take effect immediately upon final passage and publication according to law. Mayor Conley opened up the public hearing on Ordinance 26-2024. Since no member of the public wished to be heard, the public hearing was closed. Mr. Range moved that Ordinance 26-2024, which was read by title, be finally adopted. Ms. Ehrlich seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Mayor Conley declared Ordinance 26-2024 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 27-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $120,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR REPAIR/REPLACEMENT OF SEWER LIFT STATION VALVES AND ACCESSORIES WHEREAS, the Director of Public Works has recommended that the Borough appropriate $120,000.00 for the Repair/Replacement of sewer lift station valves and accessories; and WHEREAS, this expenditure was reflected in the 2024 Capital Budget; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund for Repair/Replacement of sewer lift station valves and accessories in an amount not to exceed $120,000.00 for this purpose; and PAGE 8 OF 18 Regular Meeting Minutes – August 12, 2024 WHEREAS, the Borough Council has determined that the Borough should appropriate $120,000.00 from the General Capital Improvement Fund for the Repair/Replacement of sewer lift station valves and accessories. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $120,000.00 is hereby appropriated from the General Capital Improvement Fund for Repair/Replacement of sewer lift station valves and accessories. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 27-2024. Since no member of the public wished to be heard, the public hearing was closed. Mr. Landrigan moved that Ordinance 27-2024, which was read by title, be finally adopted. Mr. Forte seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Mayor Conley declared Ordinance 27-2024 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Claire Whitcomb; Fairwood Road, noted she was thankful for the forest, as it absorbed excess water from Tuesday’s storm and encouraged residents to reduce their lawns. Kathleen Caccavale; Central Avenue, thanked the Communications team for information during the recent storm, regarding road closures, etc. and encouraged residents to sign up for the alert system. Since no other member of the public wished to be heard, the invitation for comment was closed. INTRODUCTION OF ORDINANCES - None PAGE 9 OF 18 Regular Meeting Minutes – August 12, 2024 CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Range moved adoption of the Resolutions listed on the Consent Agenda. Ms. Ehrlich seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None R 228-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JANET WAGSTAFF TO THE POSITION OF CONFIDENTIAL SECRETARY TO THE CHIEF FINANCIAL OFFICER WHEREAS, the Chief Financial Officer/Assistant Borough Administrator and Personnel Director recommend the appointment of Janet Wagstaff, to the position of Confidential Secretary to the Chief Financial Officer; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that, Janet Wagstaff is hereby appointed to the position of Confidential Secretary to the Chief Financial Officer at an annual salary of $71,539.00. R 229-2024 RESOLUTION OF THE BOROUGH OF MADISON AWARDING BID FOR THE PURCHASE OF NEW, UNUSED CAPACITOR BANK FUSES TO SWIFT ELECTRIC SUPPLY CO. WHEREAS, the Borough of Madison publicly advertised for bids for the purchase of New, unused Capacitor Bank Fuses in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the lowest qualified bid was submitted by Swift Electric Supply Co., in the amount of $27,222.75; and WHEREAS, the Electric Utility Superintendent, the Qualified Purchasing Agent and Borough Attorney have reviewed the bid submissions for compliance and agree with the recommendation that the Borough Council award the contract to Swift Electric Supply Co., in the amount of $27,222.75; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $27,222.75 for this purpose in Ordinance 29-2023. PAGE 10 OF 18 Regular Meeting Minutes – August 12, 2024 NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the purchase of new, unused Capacitor Bank Fuses is hereby awarded to Swift Electric Supply Co. based upon its bid in the amount of $27,222.75. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Swift Electric Supply Co., in a form acceptable to the Borough Attorney. R 230-2024 RESOLUTION OF THE BOROUGH OF MADISON AMENDING THE PENSIONABLE ADJUSTMENTS FOR THE APPOINTMENTS OF BRUCE BARRIOS, TOM BOYLAN AND EVAN WEBB AS LIEUTENANT IN THE MADISON FIRE DEPARTMENT WHEREAS, the Borough Council, after due consideration, previously determined to appoint Bruce Barrios, Tom Boylan and Evan Webb, to the position of Lieutenant in the Madison Fire Department; and WHEREAS, Resolution 186-2024 authorized said appointments and pensionable adjustment at the incorrect adjustment amount of $2,250.00 annually. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Bruce Barrios, Tom Boylan and Evan Webb are hereby each appointed to the position of Lieutenant in the Madison Fire Department, retroactive to July 8, 2024 with a pensionable adjustment in the amount of $3,000.00 annually. R 231-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING LOUIS AMMIRATO, JR. TO THE POSITION OF HEAD CUSTODIAN WHEREAS, the Personnel Director recommends the appointment of Louis Ammirato, Jr., to the position of Head Custodian; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Louis Ammirato, Jr. is hereby appointed to the position of Head Custodian at an annual salary of $65,634.00. R 232-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF TERMINATION AND REMOVAL OF DEED RESTRICTION FOR PROPERTY LOCATED AT 24 CENTRAL AVENUE (BLOCK 1601, LOTS 7 & 9) PAGE 11 OF 18 Regular Meeting Minutes – August 12, 2024 WHEREAS, HQM Properties, Inc. (the “Property Owner”) is the current owner of property located at 24 Central Avenue, also identified as Block 1601, Lots 7 & 9, in the Borough of Madison (the “Property”), which is subject to a Deed restriction requiring a minimum of eight (8) parking spaces on the Property for Borough and community use; and WHEREAS, the Deed restriction was a required condition of site plan approval on the Property, memorialized in a resolution of the Madison Planning Board (the “Planning Board”), in 2007; and WHEREAS, the Property Owner recently secured Zoning Board of Adjustment site plan approval regarding an affordable housing development at 30 Central Avenue involving a portion of 24 Central Avenue which required the termination of the Deed Restriction on the Property; and WHEREAS, on July 11, 2024, the Zoning Board of Adjustment held a public hearing on the application and, on July 11, 2024, the Board issued a memorializing resolution granting the amended site plan approval subject to the removal of the Deed restriction on the Property; and WHEREAS, the Borough Council wishes to authorize the execution of a Termination and Removal of Deed Restriction and has determined that it is in the best interest of the public to execute such a document. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, State of New Jersey, that the Mayor and Borough Clerk are authorized to sign a Termination and Removal of Deed Restriction to extinguish the deed restriction on 24 Central Avenue, also identified as Block 1601, Lots 7 & 9, in the Borough of Madison, pursuant to the terms set forth in the Madison Zoning Board of Adjustment’s July 11, 2024 resolution, in a form acceptable to the Borough Attorney. R 233-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF MEMORIAL PARK PARKING AREA BY THE ADULT SCHOOL OF THE CHATHAMS, MADISON AND FLORHAM PARK WHEREAS, the Adult School of the Chathams, Madison and Florham Park has requested permission to use the parking area at Memorial Park on Friday, September 27, 2024, Wednesday, October 16th, Tuesday, October 22nd, and Tuesday, December 10, 2024 from 8:00 a.m. to 6:00 p.m.; and WHEREAS, the Borough Administrator has recommended this request be approved; and WHEREAS, the Adult School of the Chathams, Madison and Florham Park has submitted a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Adult School of PAGE 12 OF 18 Regular Meeting Minutes – August 12, 2024 the Chathams, Madison and Florham Park is hereby given permission to use the parking area at Memorial Park on Friday, September 27, 2024, Wednesday, October 16th, Tuesday, October 22nd, and Tuesday, December 10, 2024 from 8:00 a.m. to 6:00 p.m., for a bus trip activity subject to approval of the Madison Police Department. R 234-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING ASSIGNMENT OF CONTRACT FOR WATER UTILITY LABORATORY SERVICES WITH AGRA ENVIRONMENTAL AND LABORATORY SERVICES, TO PACE ANALYTICAL SERVICES OF MINNEAPOLIS, MN WHEREAS, the Borough entered into a contract for Water Utility Laboratory Services with Agra Environmental and Laboratory Services, to provide operator and laboratory services; and WHEREAS, Agra Environmental and Laboratory Services has requested that the Borough consent to an assignment of their contract to Pace Analytical Services of Minneapolis, MN, for the remainder of the term, which contract will expire at the end of 2024; and WHEREAS, the Borough Administrator has recommended that the Council authorize an assignment of the contract on such terms and conditions as the Borough Attorney may determine are in the best interests of the Borough; and WHEREAS, due to additional services required, the contract will exceed $38,000.00; and WHEREAS, assignment of the contract to Pace Analytical Services of Minneapolis, MN, is contingent upon receipt of C.271 Political Contribution Disclosure and other statutorily required documentation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey as follows: 1. The Mayor and Borough Clerk are authorized to consent to an assignment of the contract and execute documents as the Borough Attorney may determine in order to assign the balance of the Water Utility Services contract for the year 2024 with Agra Environmental and Laboratory Services to Pace Analytical Services of Minneapolis, MN, effective immediately. 2. The terms and conditions of the consent to assignment of contract and any other legal documents necessary shall be approved by the Borough Attorney. PAGE 13 OF 18 Regular Meeting Minutes – August 12, 2024 R 235-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JAMES SULLIVAN TO THE POSITION OF ACCOUNTS CLERK/ASSISTANT TO THE CONSTRUCTION CODE OFFICIAL WHEREAS, the Personnel Director recommends the appointment of James Sullivan, to the position of Accounts Clerk/Assistant to the Construction Code Official; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that James Sullivan is hereby appointed to the position of Accounts Clerk/Assistant to the Construction Code Official at an annual salary of $44,000.00. R 236-2024 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING THE DIRECTOR OF LOCAL GOVERNMENT SERVICES TO APPROVE THE INSERTION OF AN ITEM OF REVENUE IN THE BUDGET OF THE YEAR 2024 WHEREAS, N.J.S.A. 40A:87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any County or Municipality when such items shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; and WHEREAS, the Borough of Madison was awarded $4,278.40 in funds from the Patrick Leahy Bulletproof Vest Partnership 2022 federal grant; and WHEREAS, a condition of receiving this grant is that the Borough of Madison must provide a 50% match in the amount of $4,278.40. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey hereby requests the Director of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2024 as follows: Miscellaneous Revenues Special Items of General Revenue Anticipated with Prior Written Consent of the Director of Local Government Services – Public and Private Revenues Offset with Appropriations: Bulletproof Vest Partnership FY 2022 Grant……... $4,278.40; and BE IT FURTHER RESOLVED that the sum of ………………. $8,556.80 is hereby appropriated under the caption of: General Appropriations, Operations Excluded from “CAPS" - County Grant Off-set by Revenues: Bulletproof Vest Partnership FY 2022; and PAGE 14 OF 18 Regular Meeting Minutes – August 12, 2024 BE IT FURTHER RESOLVED that the Borough Clerk forward two copies of this resolution to the Director of Local Government Services. R 237-2024 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING THE DIRECTOR OF LOCAL GOVERNMENT SERVICES TO APPROVE THE INSERTION OF AN ITEM OF REVENUE IN THE BUDGET OF THE YEAR 2024 WHEREAS, N.J.S.A. 40A:87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any County or Municipality when such items shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; and WHEREAS, the Borough of Madison was awarded $4,278.40 in funds from the Patrick Leahy Bulletproof Vest Partnership 2023 federal grant; and WHEREAS, a condition of receiving this grant is that the Borough of Madison must provide a 50% match in the amount of $4,278.40. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey hereby requests the Director of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2024 as follows: Miscellaneous Revenues Special Items of General Revenue Anticipated with Prior Written Consent of the Director of Local Government Services – Public and Private Revenues Offset with Appropriations: Bulletproof Vest Partnership FY 2023 Grant………... $4,278.40; and BE IT FURTHER RESOLVED that the sum of ……………………. $8,556.80 is hereby appropriated under the caption of: General Appropriations, Operations Excluded from “CAPS" - County Grant Off-set by Revenues: Bulletproof Vest Partnership FY 2023; and BE IT FURTHER RESOLVED that the Borough Clerk forward two copies of this resolution to the Director of Local Government Services. R 238-2024 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A CONTRACT TO NIELSEN FORD OF MORRISTOWN, INC. FOR TWO (2) 2023 FORD POLICE INTERCEPTOR UTILITY VEHICLES FOR THE POLICE DEPARTMENT IN THE AMOUNT OF $100,606.00 WHEREAS, the Borough of Madison publicly advertised for bids for the purchase of two (2) new, unused Ford Police Interceptor Utility vehicles (the PAGE 15 OF 18 Regular Meeting Minutes – August 12, 2024 “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the lowest qualified bid was submitted by Nielsen Ford of Morristown, Inc., in the amount of $100.606.00; and WHEREAS, the Qualified Purchasing Agent/Personnel Director has recommended that the Borough Council award the contract to Nielsen Ford of Morristown, Inc. in the amount of $100.606.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $100.606.00 for this purpose in the Police Outside Duty Trust T-03-56-852-001. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the purchase of two (2) new, unused Ford Police Interceptor Utility vehicles is hereby awarded to Nielsen Ford of Morristown, Inc. based upon its bid in the amount of $100.606.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Nielsen Ford of Morristown, Inc., in a form acceptable to the Borough Attorney. R 239-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR THURSDAY MORNING CLUB WHEREAS, the members of the Thursday Morning Club have requested permission to put up temporary signs advertising the Thursday Morning Club’s Pre- School Program, Before and After School Programs, August through November 2024; and WHEREAS, the signs would be located in the public Right of Way at various intersections and adjacent to certain Borough-owned properties, commencing on August 13, 2024 through November 15, 2024; and WHEREAS, the Zoning Officer has recommended that a temporary sign permit be issued. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the members of the Thursday Moring Club to put up temporary signs as described herein, is approved. PAGE 16 OF 18 Regular Meeting Minutes – August 12, 2024 R 240-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR MADISON POLICE BENEVOLENT ASSOCIATION LOCAL 92 WHEREAS, the members of the Madison Police Benevolent Association Local 92 have requested permission to put up temporary signs advertising the First Annual Madison PBA Carnival, September 4, 2024 through September 8, 2024; and WHEREAS, the signs would be located in the public Right of Way at various intersections and adjacent to certain Borough-owned properties, commencing on August 13, 2024 through September 8, 2024; and WHEREAS, the Zoning Officer has recommended that a temporary sign permit be issued. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the members of the Madison Police Benevolent Association, PBA Local 92 to put up temporary signs as described herein, is approved. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Range, seconded by Ms. Ehrlich and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $1,032,180.67 General Capital Fund 103,486.07 Electric Operating Fund 300,084.27 Electric Capital Fund 32,929.48 Water Operating Fund 37,340.27 Water Capital Fund 26,385.00 Trusts 72,954.79 Total $1,605,360.55 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:55 p.m. Respectfully submitted, PAGE 17 OF 18 Regular Meeting Minutes – August 12, 2024 Elizabeth Osborne Borough Clerk Approved September 23, 2024 (EO) PAGE 18 OF 18