Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON September 9, 2024 – 6:30 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 9th day of September, 2024. Acting Mayor Range called the meeting to order at 6:30 p.m., in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 12, 2024. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Absent: Mayor Robert H. Conley, excused Council Members: Rachael Ehrlich Robert Landrigan Eric P. Range Thomas Haralampoudis Melissa Honohan John J. Forte Also Present: James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Gregory Randazzo, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney Absent: Raymond M. Codey, Borough Administrator, excused AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Range moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (0) None Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (5) SPECIAL LAW ENFORCEMENT OFFICER III POLICE CHIEF, POLICE CAPTAIN SALARIES Regular Meeting Minutes – September 9, 2024 DIRECTOR OF PUBLIC WORKS SUPERINTENDENT OF ELECTRIC UTILITY MPD/MFD ADMINISTRATIVE INTERN Date of public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (1) DREW UNIVERSITY Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Ms. Ehrlich Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Acting Mayor Range reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Acting Mayor Range asked for a moment of silence to remember the victims of the September 11th attack on our nation, and to remember James L. Crawford, Jr., Timothy Robert Hughes, Patrick J. McGuire, Peter M. West, Donald Arthur Peterson, Jean Hoadley Peterson, Madison residents that were lost that awful day. APPROVAL OF MINUTES – None GREETINGS TO PUBLIC Acting Mayor Range made the following comments: Employee of the Month for September is Dennis Harrington for the additional responsibilities he has taken on since the former Engineer’s retirement, as well as other department members out on sick leave. Anniversaries September 7, 2023, Captain Joseph Longo reached his 25th anniversary with the Borough of Madison. September 13, 2024 Donna Cary, Utility Billing Supervisor, reached 25th anniversary with the Borough of Madison Acting Mayor Range provided an update of the Borough’s efforts to save the Drew Forest, by reading the following statement: In July, after more than two years of negotiations, the Borough of Madison made a final offer valued at more than $65 million. Unfortunately, Drew has not yet accepted that offer. The Borough implores Drew University leadership and its Board of Trustees to accept this offer without delay. While the offer remains on the table, upcoming deadlines for court filings and the potential expiration of grant funds secured for the purchase of the Forest will mean that the offer will be withdrawn as Madison will not fund lost grants with local tax dollars or debt. The Borough’s comprehensive proposal includes acquiring and preserving approximately 51 acres of forested land, including the Zuck Arboretum, Hepburn Woods, and properties along Glenwild and Green Village Roads. Additionally, the offer allows for residential development on other parts of the Drew campus, consisting of both affordable and market-rate apartments. Madison has collaborated with various stakeholders, including Federal, State, and County officials, the Friends of the Drew Forest, potential private donors, and the Fair Share Housing Center, to support the forest’s purchase. The Borough continues to negotiate in good faith, as our current offer is, in fact, 30% more than a previous offer made in March 2023. The Borough extends our gratitude to the Friends of the PAGE 2 OF 20 Regular Meeting Minutes – September 9, 2024 Drew Forest, the 15,000+ community members who signed the change.org petition, environmental advocates, and various government officials, including Senator Booker, Congresswoman Sherrill, New Jersey Senators Bucco and McKeon, Morris County Commissioners, and members of the Morris County Open Space Committee, who continue to support our efforts. The Borough reaffirms our commitment to protecting the Drew Forest and urges the public to remain engaged in this important cause. REPORTS OF COMMITTEES Public Safety Mr. Range, Chair of the Committee, made the following comments: During the week of September 2, 2024, Police Department personnel met with Vincent Ucci of Arianna’s Angels, a non-profit organization based out of East Hanover, NJ. The organization was established to help spread Autism Awareness. Mr. Ucci donated “Autism Info Sheets for First Responders” to the Madison Police Department. The sheets will be kept in each officer’s patrol vehicle and alerts officers on signs, triggers, and tips on interacting with a child or person with Autism. For more information on this organization, please visit ariannasangels.com. During this week, the Police Department had two MHS students begin their internship with the department. Both Katie and Iris are MHS seniors and have aspirations to study in the public safety/law field after high school. We welcome both the students to our MPD family and hope they enjoy their time learning with us. For the month of August, the Fire Department responded to 269 calls. This included 172 fire calls and 97 EMS calls. Seventy-one people were transported to the hospital. During the month of August there was two significant storms. The August 6th storm had 51 emergency responses and the storm on August 18th resulted in 52 responses. Basement flooding remains a problem. As reported before, now it the time to find ways to prevent basements from flooding. These can be done with battery backups, basement water proofing and yard grading and drainage. There were 23 home sale smoke/CO inspections performed. There were 36 fire prevention inspections performed as well. The Fire Prevention Bureau is also getting ready for the update to the 2018 Edition of the NJ State Fire Code that is rolling out next month. The Fire Department accepted a grant for $55,000 from NJ Department of Community Affairs to purchase firefighter personal protection equipment. Finance and Borough Clerk Ms. Ehrlich, Chair of the Committee, made the following comments: Ms. Ehrlich noted that the advertisement for the annual tax sale has been posted in the Madison Eagle and was first published in last week’s newspaper. Publishing this advertisement is one of the steps that is taken before a property owner’s delinquency is resolved through a tax sale. A tax sale is the enforcement of collections against a property by placing a lien against the property for outstanding municipal charges that were due on or before December 31 of the prior year. Most of the notices in the advertisement were for unpaid utility bills. This year’s tax sale is scheduled for 10:00 am on Thursday October 3rd.The state requires an annual tax sale to ensure municipalities do not have outstanding charges from prior years. Ms. Ehrlich noted a few larger payments that appear on the voucher register. There is a payment of $261,165 from the Open Space Trust fund which is for the MRC land and turf debt, with $145,000 of the payment as principal on the land portion of the MRC and $85,000 toward principal on the turf field. The remaining $31,165 is the interest payment on the debt. As reported annually, we have principal payments on the turf field until the year 2028. The second notable payment is $4,067,724.67 which is the monthly payment to the Board of Education for their share of property PAGE 3 OF 20 Regular Meeting Minutes – September 9, 2024 taxes, made August 15th. Finally, on August 15th, the Borough paid $2,825,760.21 to the County of Morris, which is the third quarter payment of county taxes that was collected by the Borough of Madison in our property tax bills. The Council receives the voucher register, or bill list, ahead of every Council meeting. The list is compiled by the Accounts Payable Department and includes all payments that were processed and upcoming checks that are set to be issued. Public Works and Engineering Mr. Landrigan, Chair of the Committee, made the following comments: From the Engineering Department, the reconstruction of Well B is nearing completion. The Utility Building Roof replacement project is completed and the Library Renovation project is 98% complete. Milling and overlay is finished for this season, as well as line striping and Cook Avenue Parking Lot reconstruction will begin Phase 2 this week. The Department of Public Works grinding all the tree debris from previous storms and hauling it out to be reused. On tonight's agenda is request for a hybrid truck that will replace a traditional gas engine truck. The Department assisted Engineering with all the paving projects and worked with the Electric Dept. on the Cook Avenue parking lot reconstruction project to get underground conduit in place under Cook Ave. Fall sports are underway and DPW is working with Recreation to line all the fields, as well as, painting of all the crosswalks and no parking areas in the school zones that needed to be done before the first day of school. Utilities Mr. Haralampoudis, Chair of the Committee, made the following comments: The Water Department continues to work on new construction and noted some damage to the system during the August 6th storm. The Electric Department finished work on Well B improvements and continues with work at the Cook Avenue Parking Lot reconstruction. There was a transformer malfunction due to the August 6th storm on Central Avenue and the planned power outage, for August 18th to upgrade part of the system, will be rescheduled. Community Affairs Ms. Honohan, Chair of the Committee, made the following comments: Bottle Hill Day 2024 is scheduled for Saturday, October 5. Information regarding Vendor Applications and Event Sponsorship is posted on rosenet.org. The Madison Farm & Artisan Market is open for business every Saturday through December 14 in the Prospect Street Parking Lot from 9:00 am until 2:00 pm. The next regular meeting of the Downtown Development Commission will be held on September 19th at 7:15 pm in the 2nd Floor Committee Room in the Hartley Dodge Memorial Building. The public is invited to attend. The Madison Area Chamber of Commerce and Madison P.B.A. #92 are hosting the 29th Annual Madison Car Show on Saturday, October 5th. This popular event coincides with Madison’s Bottle Hill Day street festival, and Madison Tire & Auto Repair, located at 285 Main Street, is the primary sponsor. The Madison Car Show will take place in the Prospect Street Parking Lot (29 Prospect Street)), just a short walk from the Bottle Hill Day festivities held in Madison’s business district. The Madison Area Chamber of Commerce 2024 Halloween Parade & Magic Show is scheduled for Saturday, October 26, from 12:30 pm to 3:00 pm. Children, their parents, and guardians are invited to attend a Halloween costume parade followed by a magic show and trick-or-treating in the downtown business area. Trick or Treating will not be permitted before the end of the magic show. The Chamber and the DDC are presenting a new event called the Rose City Dog Day & Parade this fall. It will be held on Saturday, November 2nd, from 11:00 am until 2:00 pm. PAGE 4 OF 20 Regular Meeting Minutes – September 9, 2024 Health Mr. Forte, Chair of the Committee, made the following comments: The Madison Health Department will hold vaccine clinics at the Hartley Dodge Memorial on September 16th, 19th and 20th, for uninsured or under insured residents. The Department also notes that West Nile Virus has been reported in the area and residents are encouraged to use spray repellents, wear long sleeves, remove any standing water, and check screens for holes. COMMUNICATIONS AND PETITIONS – None INVITATION FOR COMMENT (1 of 2) Acting Mayor Range opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 09/09/2024-1 PREQUALIFICATIONS FOR RESTORATION OF MADISON HELLER CENTER Ms. Ehrlich provided explanation of the proposed Madison Heller Center Restoration project, noting the building’s history and future plans. The addition of an elevator and updated HVAC, plumbing and electrical systems are also in the reconstruction plans. Details of the construction plan including new ADA restrooms and a new elevator and egress stair at the rear of the building to permit full access to the public. Exterior brick repair, reappointment and sealing are also required. Acting Mayor Range opened the meeting to the public for comments. Since no member of the public wished to be heard, the invitation for comments was closed. Resolution 244-2024 is listed on the Consent Agenda. 09/09/2024-2 ELECTRIC UTILITY CAPACITY PRICES Mr. Burnet provided information on market capacity indicators, noting PJM’s capacity market, called the Reliability Pricing Model (“RPM”), ensures long-term grid reliability by procuring the appropriate amount of power supply resources needed to meet predicted energy demand in the future. The Borough’s capacity charge is based on two factors, the price for capacity and our peak load factor. The peak load factor is the average of the five highest non-coincident peak load days in the prior year. Prices in PJM’s latest capacity auction hit record highs. The spike in capacity prices was driven by fossil power plant retirements, increased load, a supply/demand imbalance and new market rules. The Borough can reduce peaks by residential time of use rates, Borough owned solar, smart meters and voluntary demand response. ORDINANCES FOR HEARING – None INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone PAGE 5 OF 20 Regular Meeting Minutes – September 9, 2024 of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Lydia Chambers; Harding Township, representing the Friends of the Drew Forest, acknowledged the tireless work by the Mayor and Council to reach an agreement to preserve the forest and encouraged Drew University to accept the offer. Amy Fried; Museum of Early Trades and Crafts, spoke regarding introduction of Ordinance 29-2024 and thanked the Mayor and Council for additional funding for repairs to the James Building clock. Steve Sherman; Myrtle Avenue, noted an accident at Main Street and Seaman Street and asked that the timing for cross walks along Main Street be increased. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of September 23, 2024 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Acting Mayor Range called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 28-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $60,000.00 FROM GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF A NEW JEEP VEHICLE AND ACCESSORIES WHEREAS, the Director of Public Works has recommended that the Borough appropriate $60,000.00 from the General Capital Improvement Fund for the purchase of a new Jeep Vehicle and accessories for the Department of Public Works; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $60,000.00 from the General Capital Improvement Fund for the purchase of a new Jeep Vehicle and accessories for the Department of Public Works. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $60,000.00 is hereby appropriated from the General Capital Improvement Fund for the purchase of a new Jeep Vehicle and accessories for the Department of Public Works. PAGE 6 OF 20 Regular Meeting Minutes – September 9, 2024 SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Landrigan moved that Ordinance 28-2024, which the Borough Clerk read by title, be adopted. Mr. Forte seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None ORDINANCE 29-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $3,820.00 FROM THE MUNICIPAL OPEN SPACE, RECREATION AND HISTORIC PRESERVATION TRUST FUND FOR REPAIRS TO THE MUSEUM OF EARLY TRADES & CRAFTS CLOCK WHEREAS, the Borough Council has determined that the Borough should appropriate $3,820.00 from the Open Space, Recreation, and Historic Preservation Trust Fund as a matching grant to repair the historic clock at the James Library Building; and WHEREAS, the Open Space Advisory Committee has unanimously recommended the full funding of this request; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $3,820.00 for this purpose in the Open Space Trust Fund. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $3,820.00 is hereby appropriated from the Open Space, Recreation and Historic Preservation Trust Fund for the restoration of the James Library building’s historic Seth Thomas clock. SECTION 2: This Ordinance shall take effect as provided by law. Ms. Honohan moved that Ordinance 29-2024, which the Borough Clerk read by title, be adopted. Mr. Haralampoudis seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None ORDINANCE 30-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $1,400,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF A NEW ONE CYCLONE COMPRESSED AIR FOAM SYSTEM FIRE ENGINE PAGE 7 OF 20 Regular Meeting Minutes – September 9, 2024 WHEREAS, the Fire Chief has recommended that the Borough appropriate $1,400,000.00 from the General Capital Improvement Fund for the purchase of a new One Cyclone Compressed Air Foam System Fire Engine; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $1,400,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $1,400,000.00 from the General Capital Improvement Fund for the purchase of a new One Cyclone Compressed Air Foam System Fire Engine. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $1,400,000.00 is hereby appropriated from the General Capital Improvement Fund for the purchase of a new One Cyclone Compressed Air Foam System Fire Engine. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Landrigan moved that Ordinance 30-2024, which the Borough Clerk read by title, be adopted. Ms. Ehrlich seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Landrigan moved adoption of the Resolutions listed on the Consent Agenda. Ms. Ehrlich seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None R 241-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ROBERT C. DEITCH TO THE POSITION OF CLASS III SPECIAL LAW ENFORCEMENT OFFICER IN THE MADISON POLICE DEPARTMENT PAGE 8 OF 20 Regular Meeting Minutes – September 9, 2024 WHEREAS, the Madison Board of Education has offered to fully fund a Special Law Enforcement Officer for the 2024-2025 school year to serve elementary schools; and WHEREAS, the Borough Council, after due consideration, has determined to appoint Robert C. Deitch to the position of Class III Special Law Enforcement Officer in the Madison Police Department, effective September 10, 2024, contingent upon receipt of full funding from the Madison Board of Education; and WHEREAS, this appointment is expressly contingent upon the execution of a Shared Service Agreement with the Madison Board of Education (BOE) which provides that the BOE shall fully fund all personnel costs related to said appointment; and WHEREAS, this Resolution and said appointment shall lapse upon the termination of the BOE full funding. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Robert C. Deitch is hereby appointed to the position of Class III Special Law Enforcement Officer in the Madison Police Department, effective September 10, 2024 to be compensated at the rate of $37.00 per hour, fully funded by the Madison Board of Education, with no health benefits provided by the Borough. R 242-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SALARY INCREASE FOR THE CHIEF OF POLICE WHEREAS, John R. Miscia serves as the Chief of Madison Police Department; and WHEREAS, pursuant to N.J. S.A. 40A:14-279, the starting base salary of [a] chief of police … shall be set at a rate that is higher than the highest base salary of the ranking police officer next in command below the chief of police … as appropriate. Thereafter, whenever new base salary ranges are set by the governing body or appointive authority, unless the chief of police… consent[s] to a lesser adjustment, the base salary of the chief of police … shall be adjusted [.]; and WHEREAS, the Borough recently negotiated an updated collective bargaining agreement with the Madison Superior Officers Association Local No. 92 (the “SOA”), which adjusted the base salaries of police officers within the SOA; and WHEREAS, in light of the settlement with the SOA, the Borough intends to adjust the salary of the Police Captain, the ranking police officer next in command below Chief Miscia; and PAGE 9 OF 20 Regular Meeting Minutes – September 9, 2024 WHEREAS, the Borough Administrator has recommended a salary increase for Chief Miscia given the relatively small administrative staff in the Police Department and the increased job responsibilities in the role of Chief of Police; and WHEREAS, in addition, the existing base salary of the Chief of Police in the Borough is below the average for other Chiefs of Police in the County of Morris; and WHEREAS, the Borough Council, after due consideration of the above, has determined to approve a one-time salary increase for Chief Miscia to $195,000.00, retroactive to January 1, 2024; and WHEREAS, the Borough Chief Financial Officer certifies to the availability of funds to cover the salary increase as set forth in this Resolution. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough Council hereby authorizes a one-time salary increase to Police Chief John R. Miscia to $195,000.00, which shall be retroactive to January 1, 2024. R 243-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SALARY INCREASE FOR POLICE CAPTAIN JOSEPH LONGO EXCLUDED FROM UNION COLLECTIVE BARGAINING AGREEMENT WHEREAS, Joseph Longo serves as Captain in the Madison Police Department; and WHEREAS, the Borough recently negotiated an updated collective bargaining agreement with the Madison Superior Officers Association Local No. 92 (the “SOA”), which adjusted the base salaries of police officers within the SOA and removed the Police Captain position from the SOA; and WHEREAS, in light of the settlement with the SOA, the Borough Administrator has recommended a salary increase for Captain Joseph Longo to adjust the compensation for the Police Captain position being removed from the SOA collective bargaining agreement; and WHEREAS, in addition, the salary increase is recommended based on the relatively small administrative staff in the Police Department and the increased job responsibilities in the role of Police Captain; and WHEREAS, the Borough Council has determined to approve a salary increase, pursuant to the below schedule, which aligns with the term of the SOA’s collective bargaining agreement, to Police Captain Joseph Longo, retroactive to January 1, 2022; and WHEREAS, the Borough Chief Financial Officer certifies to the availability of funds to cover the salary increase as set forth in this Resolution, subject to the PAGE 10 OF 20 Regular Meeting Minutes – September 9, 2024 adoption of the 2025, 2026 and 2027 municipal budgets with funding for this purpose and further subject to continued meritorious performance by Captain Joseph Longo. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough Council hereby authorizes a salary increase to Police Captain Joseph Longo, in the amounts listed on the below schedule, which shall be retroactive to January 1, 2022 and shall be effective as of January 1 for each year thereafter: YEAR Salary 2022 $ 163,000.00 2023 $ 166,260.00 2024 $ 169,586.00 2025 $ 177,217.00 2026 $ 180,761.00 2027 $ 184,376.00 R 244-2024 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING PREQUALIFICATION REGULATIONS FOR THE RESTORATION OF THE HELLER CENTER WHEREAS, on September 9, 2024, the Borough Council of the Borough of Madison conducted a public hearing to consider the terms and conditions of the Prequalification Regulations for the restoration of the Madison Heller Center, the former Masonic Lodge; and WHEREAS, the Prequalification Regulations were prepared by the Assistant Borough Engineer and project architect for the project; and WHEREAS, the Borough Council has reviewed the Prequalification Regulations and has made a determination that the requirements will insure that the restoration of the Madison Heller Center is performed by a contractor having knowledge and experience in historic restoration. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Prequalification Regulations attached hereto are hereby approved and adopted. PAGE 11 OF 20 Regular Meeting Minutes – September 9, 2024 R 245-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF A PICKUP TRUCK AND ACCESSORIES FOR THE DEPARTMENT OF PUBLIC WORKS THROUGH THE NEW JERSEY COOPERATIVE PRICING SYSTEM WHEREAS, the Borough of Madison desires to award a contract for the purchase of a pickup truck and accessories through the New Jersey Cooperative Pricing System program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, All American Ford Old Bridge, of Old Bridge New Jersey, has been awarded the New Jersey Cooperative Pricing System contract number T0099, 24-FLEET-77708, Vehicles; Sedans, Sport Utility Vehicles and Trucks; and WHEREAS, the Borough Qualified Purchasing Agenda has recommended that the Borough Council utilize this contract for the purchase of a pickup truck and accessories; and WHEREAS, funds are available in Ordinance 24-2024, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract with All American Ford Old Bridge, of Old Bridge New Jersey for the purchase of a pickup truck and accessories for the Roads Department, in an amount not to exceed $69,018.50 is hereby approved. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to All American Ford Old Bridge, of Old Bridge New Jersey, for the purchase of a pickup truck and accessories for the Department of Public Works, in a form acceptable to the Borough Attorney. R 246-2024 RESOLUTION OF THE BOROUGH OF MADISON SUPPORTING THE MADISON ENVIRONMENTAL COMMISSION ECO HOUSE & GARDEN TOUR WHEREAS, the Madison Environmental Commission wishes to hold an Eco House & Garden Tour on Saturday, September 21, 2024, with a rain date of Sunday September 22, 2024, if necessary, to showcase sustainability and green practices with community members; and PAGE 12 OF 20 Regular Meeting Minutes – September 9, 2024 WHEREAS, an Eco House & Garden Tour, consisting of a self-guided tour at various locations will showcase examples of passive solar, geothermal and zero energy homes, native plants and bees, solar energy and battery storage and organic lawn care in the community. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough of Madison supports the Madison Environmental Commission’s Eco House & Garden Tour and encourage resident participation. R 247-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF MEMORIAL PARK PARKING AREA FOR THE MADISON HIGH SCHOOL ANNUAL “TOURNAMENT OF BANDS” ON OCTOBER 6, 2024 WHEREAS, Madison High School will host the annual “Tournament of Bands” on Sunday, October 6, 2024 from 9:00 a.m. to 7:00 p.m., and has requested permission to use a portion of Memorial Park Parking area; and WHEREAS, the Borough Administrator has recommended this request be approved; and WHEREAS, the Madison High School “Tournament of Bands” has submitted a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Madison Board of Education is hereby given permission to use the parking area at Memorial Park on Sunday, October 6, 2024 from 9:00 a.m. to 7:00 p.m., for the annual “Tournament of Bands”, subject to approval of the Madison Police Department. R 248-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RENEWAL APPLICATION FOR LIVERY OWNER’S LICENSE FOR TRAVELERS TAXI & LIMOUSINE LLC FOR 2024 BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following Livery Owner’s License application be approved for the year 2024: LICENSE NO. NAME Vehicle 2024-4L John J. Patrisco, Jr. 1 Livery Travelers Taxi & Limousine LLC PAGE 13 OF 20 Regular Meeting Minutes – September 9, 2024 R 249-2024 RESOLUTION OF THE BOROUGH OF MADISON RENEWING APPLICATION FOR LIVERY DRIVER’S PERMIT FOR TRAVELERS TAXI & LIMOUSINE, LLC FOR 2024 BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following Livery Driver's permit be approved for the year 2024: LICENSE NO. DRIVER 2024-1D John J. Patrisco, Jr. Travelers Taxi & Limousine, LLC R 250-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MELISSA ALZATE TO THE POSITION OF PER DIEM PUBLIC SAFETY TELECOMMUNICATIONS OFFICER WHEREAS, the Police Chief recommends the appointment of Melissa Alzate to the position of per-diem Public Safety Telecommunications Officer; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Melissa Alzate is hereby appointed to the position of part-time Public Safety Telecommunications Officer effective immediately; and BE IT FURTHER RESOLVED, that Melissa Alzate. be compensated at the hourly rate of $22.50/hour. R 251-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING THOMAS R. HUNT TO THE POSITION OF PER DIEM PUBLIC SAFETY TELECOMMUNICATIONS OFFICER WHEREAS, the Police Chief recommends the appointment of Thomas R. Hunt to the position of per-diem Public Safety Telecommunications Officer; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Thomas R. Hunt is hereby appointed to the position of part-time Public Safety Telecommunications Officer effective immediately; and BE IT FURTHER RESOLVED, that Thomas R. Hunt be compensated at the hourly rate of $22.50/hour. PAGE 14 OF 20 Regular Meeting Minutes – September 9, 2024 R 252-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING SCHOOL CROSSING GUARDS FOR THE 2024-2025 SCHOOL YEAR WHEREAS, N.J.S.A. 40A:9-154.1 provides that municipalities may appoint school crossing guards for terms not exceeding one year. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following school crossing guards are hereby appointed for the 2024-2025 school year commencing September 3, 2024 and ending June 13, 2025, unless the school year is extended due to winter weather closings: PAMELA ALLOCCO DIANE J. HINDS MICHAEL E. ANTONIELLO JAMIE D. LIMONE VIRGINIA G. CERCIELLO NICHOLAS LOSAVIO PATRICIA M. COHEN MARY L. MARANO LORENZO D’AMATO JOSEPH S. MONTAGNA RICHARD DEO ROBERT PETOIA WILLIAM B. DIMARTINO PATRICIA A. PFUEGER CATERINE M. ECKES THOMAS B. RIDDLEBERGER JOAN C. FINELLI MARTIN S. SNOOK GERARDO FRISOLI JR. KENNETH D. SPENCER KEITH M. GATTI RENE STOIA JOHN GIANCAMILLO ROSEANN M. TROMANDA THERESA A.GIORDANO JUANITA L. VAN RYZIN MIROSLAV HADVAB CARMEN G. VASTO JOSEPH HEALY FRANK ZARA R 253-2024 RESOLUTION OF THE BOROUGH OF MADISON RESCINDING RESOLUTION 121-2023 APPROVING THE ISSUANCE OF A PLENARY RETAIL CONSUMPTION LICENSE (THEATER EXCEPTION) WHEREAS, the State of New Jersey promulgates rules and regulations regarding the issuance of licenses for alcohol consumption and distribution; and WHEREAS, the Borough of Madison issued Resolution 121-2023, approving the issuance of a new Theater Exception Plenary Retail Consumption Liquor License following required steps for issuance; and WHEREAS, the Borough Council has determined that the Borough should rescind Resolution 121-2023, as instructed by the State Division of Alcoholic Beverage Control Commission, to comply with procedural requirements. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris and State of New Jersey that Resolution 121-2023, approving the issuance of a Plenary Retail Consumption License (Theater Exception) is hereby rescinded. PAGE 15 OF 20 Regular Meeting Minutes – September 9, 2024 R 254-2024 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A NEW THEATER EXCEPTION PLENARY RETAIL CONSUMPTION LIQUOR LICENSE PURSUANT TO N.J.S.A. 33: 1-12.2 WHEREAS, the Borough of Madison has the authority to issue a new Theater Exception Plenary Retail Consumption liquor license for the sale of alcoholic beverages; and WHEREAS, by Resolution 285-2022, adopted on October 24, 2022, the Borough of Madison authorized the acceptance of applications for the issuance of a Theater Exception Plenary Retail Consumption liquor license and established a process for the receipt and review of submissions by prospective applicants; and WHEREAS, by the date and time for receipt of applications, one application was submitted by The Shakespeare Theatre of New Jersey, 36 Madison Avenue, Madison, NJ 07940; and WHEREAS, completion of the licensing process as required by law includes payment of the State licensing fee, payment of the annual municipal license fee, satisfactory completion of the municipal background checks and satisfactory outcome of an investigation and compliance with the publication, hearing and resolution requirements as may be required by law. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey hereby: 1. Accepts the application of the Shakespeare Theatre of New Jersey as the highest qualified application for the Theater Exception Plenary Retail Consumption liquor license; and 2. Awards the License to The Shakespeare Theatre of New Jersey, subject to satisfaction of the requirements for issuance of a license. R 255-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A 2024 STIPEND OF $3,000.00 FOR BONNIE MULCAHY FOR ASSUMING ADDITIONAL DUTIES TO IMPLEMENT AND ENFORCE THE TREE PROTECTION PERMIT PROCESS WHEREAS, the staff member assigned to the Tree Protection permit process has been out on extended medical leave; and WHEREAS, the staff member received a $3,000.00 annual stipend; and WHEREAS, Bonnie Mulcahy has assumed that responsibility. NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison that Bonnie Mulcahy is hereby awarded a 2024 stipend of PAGE 16 OF 20 Regular Meeting Minutes – September 9, 2024 $3,000.00 for additional services provided to implement and enforce the Tree Protection Permit Process. R 256-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLE LICENSE APPLICATION SUBMITTED BY MADISON HIGH SCHOOL PTSO BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles License, to be held as listed below, be and the same is hereby approved: MADISON HIGH SCHOOL PTSO I.D. No. 274-5-33795 R.A. No. 1591 – On-Premise 50/50 Date of Raffle – October 6, 2024 R 257-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF AN HISTORIC PRESERVATION EASEMENT AGREEMENT WITH THE COUNTY OF MORRIS FOR BLOCK 2001, LOT 17 (HELLER CENTER) IN THE BOROUGH OF MADISON WHEREAS, the Borough Administrator has recommended the execution of a Historic Preservation Easement with the County of Morris for the Heller Center (former Masonic Lodge) as required by the previously executed Grant Agreements and grant awards with the County of Morris; and WHEREAS, the Council of the Borough of Madison agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute a thirty (30) year Historic Preservation Easement between the County of Morris and the Borough of Madison as described herein in a form approved by the Borough Attorney. R 258-2024 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING THE DIRECTOR OF LOCAL GOVERNMENT SERVICES TO APPROVE THE INSERTION OF AN ITEM OF REVENUE IN THE BUDGET OF THE YEAR 2024 WHEREAS, N.J.S.A. 40A:87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any County or Municipality when such items shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; and PAGE 17 OF 20 Regular Meeting Minutes – September 9, 2024 WHEREAS, the Borough of Madison was awarded $27,672.05 in funds from the NJ Drunk Driving Enforcement Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey hereby requests the Director of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2024 as follows: Miscellaneous Revenues Special Items of General Revenue Anticipated with Prior Written Consent of the Director of Local Government Services – Public and Private Revenues Offset with Appropriations: NJ Drunk Driving Enforcement Fund……………….. $27,672.05; and BE IT FURTHER RESOLVED that the like sum of ……………… $27,672.05 is hereby appropriated under the caption of: General Appropriations Operations Excluded from “CAPS" Public and Private Programs Offset by Revenues: NJ Drunk Driving Enforcement Fund; and BE IT FURTHER RESOLVED that the Borough Clerk forward two copies of this resolution to the Director of Local Government Services. R 259-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE BOROUGH OF MADISON AND THE MADISON HOUSING AUTHORITY TO BE THE ADMINISTRATIVE AGENT FOR AFFORDABLE HOUSING UNITS IN THE BOROUGH OF MADISON WHEREAS, the Borough of Madison has a need for housing administrative services for affordable housing units in the Borough of Madison, and: WHEREAS, the Borough has agreed to enter into an agreement with the Madison Housing Authority to be the Administrative Agent for Affordable Housing units in the Borough of Madison; and WHEREAS, the Borough Administrator has recommended that such agreement be executed; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute an agreement with the Madison Housing Authority to be the Administrative Agent for Affordable Housing units in the Borough of Madison. PAGE 18 OF 20 Regular Meeting Minutes – September 9, 2024 R 260-2024 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING THE IRREVOCABLE RETIREMENT OF ELECTRIC UTILITY SUPERINTENDENT JAMES MATTINA EFFECTIVE NOVEMBER 1, 2024 WHEREAS, Electric Utility Superintendent James Mattina, has advised the Borough in writing of his irrevocable retirement on November 1, 2024. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the irrevocable retirement of James Mattina as Electric Utility Superintendent, is hereby acknowledged and accepted with appreciation for his many years of public service. R 261-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLE LICENSE APPLICATION SUBMITTED BY GRACE EPISCOBALCHURCH BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles License, to be held as listed below, be and the same is hereby approved: Grace Episcopal Church I.D. No. 274-1-35285 R.A. No. 1592 – On-Premise Merchandise Date of Raffle – October 19, 2024 R 262-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CHANGE ORDER AND PARTIAL PAYMENT TO CIFELLI & SON GENERAL CONTRACTING, INC. FOR CURB REPLACEMENT IMPROVEMENTS WHEREAS, Resolution 69-2024 awarded a contract to Cifelli & Son General Contracting, Inc., of Nutley, New Jersey in an amount not to exceed $30,000.00 for curb replacement; and WHEREAS, the Assistant Borough Engineer has recommended that the Borough Council amend Resolution 69-2024 to increase the award amount to $71,324.75 for additional curb replacement work; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an additional amount not to exceed a total of $71,324.75, which funds are available in Ordinance 3-2024. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. Resolution 69-2024 is amended to increase the contract award amount from $30,000.00 to $71,324.75. 2. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, an amended purchase order and contract with Cifelli & Son General Contracting, Inc., of Nutley, New Jersey, for curb replacement at a total price not to exceed $71,324.75, in a form acceptable to the Borough Attorney. PAGE 19 OF 20 Regular Meeting Minutes – September 9, 2024 UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Ehrlich, seconded by Mr. Landrigan and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $7,653,067.15 General Capital Fund 352,057.04 Electric Operating Fund 354,103.50 Electric Capital Fund 133,103.03 Water Operating Fund 102,695.45 Water Capital Fund 2,263.76 Trusts 310,353.58 Total $8,907,643.51 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:20 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved September 23, 2024 (EO) PAGE 20 OF 20