Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON September 23, 2024 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 23rd day of September, 2024. Mayor Conley called the meeting to order at 7:00 p.m., in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 12, 2024. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Rachel F. Ehrlich Robert Landrigan Thomas Haralampoudis John J. Forte Absent: Eric P. Range, excused Melissa Honohan, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Marina Stinely, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Range moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) August 12, 2024 September 9, 2024 Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (2) CHIEF FINANCIAL OFFICER/ ASST BOROUGH ADMINISTRATOR Regular Meeting Minutes – September 23, 2024 DIRECTOR OF PUBLIC WORKS Date of public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (1) DREW UNIVERSITY Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Ms. Ehrlich Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for the passing of Madison resident Janet Mae Bruns. APPROVAL OF MINUTES Ms. Ehrlich moved approval of the Executive Minutes of August 12, 2024. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Ehrlich moved approval of the Regular Meeting Minutes of August 12, 2024. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Ehrlich moved approval of the Executive Minutes of September 9, 2024. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Ehrlich moved approval of the Regular Meeting Minutes of September 9, 2024. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC Mayor Conley presented the following proclamation to Madison resident Guillermo Guille: Proclamation of the B o r o u g h o f M a d i s on Proclaiming HISPANIC HERITAGE MONTH SEPTEMBER 15, 2024 - OCTOBER 15, 2024 WHEREAS, in 1968 Hispanic Heritage Week was first celebrated and in 1988 it was expanded to cover a 30-day period starting on September 15 and ending on October 15; and WHEREAS, Hispanic Heritage Month is an opportunity to honor the traditions and countless artistic, scientific, political, and cultural contributions of Madison residents PAGE 2 OF 18 Regular Meeting Minutes – September 23, 2024 who trace their roots to Spain, Mexico, Puerto Rico, and the Spanish-speaking nations of Central America, South America and the Caribbean; and WHEREAS, the U.S. Census Bureau estimates that Hispanic Americans comprise 19.5 percent of the U.S. population, 22.7 percent of New Jersey’s population and approximately 13 percent of Madison’s population; and WHEREAS, Hispanic Americans have fought in every war since the Revolutionary War, and 60 Hispanic Americans have received the Congressional Medal of Honor, our nation’s highest military award for valor in action against an enemy force; and WHEREAS, the national theme of this years Hispanic Heritage Month, Pioneers of Change: Shaping the Future Together, recognizes those of Hispanic descent who have been trailblazers paving the way for future generations; and WHEREAS, members of Madison’s Hispanic population work in areas which provide essential services including health care, retail stores and restaurants; and WHEREAS, this same population contributes greatly to Madison by volunteering their time through churches and other local philanthropic organizations. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim September 15, 2024 to October 15, 2024 as Hispanic Heritage Month. We appreciate and honor the countless achievements of our Hispanic neighbors and continue our efforts to ensure that Madison is a welcoming and inclusive community. _____________________________________ Robert H. Conley, Mayor September 23, 2024 Mayor Conley presented the following proclamation to Council member Forte: Proclamation of the B o r o u g h o f M a d i s on Proclaiming BREAST CANCER AWARENESS MONTH OCTOBER 2024 WHEREAS, the Borough of Madison values the health of all of its citizens; and WHEREAS, an estimated 310,000 women will be diagnosed with breast cancer this year, and 1 in 8 women in America will be diagnosed with the disease in their lifetime; and WHEREAS, breast cancer is the second most common cancer diagnosed in women and also ranks second as a cause of cancer death in women; and PAGE 3 OF 18 Regular Meeting Minutes – September 23, 2024 WHEREAS, there are many health disparities among underserved communities by income, geography, insurance, race, ethnicity, age and gender who are disproportionately affected by this disease; and WHEREAS, certain factors put some women at a higher risk than others, including age, personal or family history of breast cancer, specific genetic mutations and dense breast tissue; and WHEREAS, with routine mammogram screening and follow-up testing, breast cancer can be detected early, when it can more effectively be treated; and WHEREAS, there are more than 4 million breast cancer survivors in the United States including women still being treated. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim October 2024 as Breast Cancer Awareness Month in recognition and support of the patients, families and professionals leading the fight against breast cancer and reaffirm our commitment to supporting breast cancer research and to educating all citizens about its risk factors, detection and treatment. _____________________________________ Robert H. Conley, Mayor September 23, 2024 REPORTS OF COMMITTEES Public Safety Mr. Range, Chair of the Committee, absent. Finance and Borough Clerk Ms. Ehrlich, Chair of the Committee, made the following comments: The Fire Department has been busy training with the medical director to make sure the firefighters and EMTS are up to date with New Jersey Department of Health standards. Last week staff attended a stroke awareness class with the medical director. The medical director is very pleased with the EMS operation out of the Fire Department and has cleared the Madison Fire Department EMS division to expand its scope of practice. We have applied with the state to be able to administer Albuterol, CPAP and PEEP. There will also be a change to let EMTs use glucometers to help recognize diabetic emergencies. All of this means even better care for our residents. In October members will be going to the fire academy to attend flash over training with the Cedar Knolls Fire Department. This training is to help firefighters become aware when flash over conditions are present and how to avoid and escape from it. The Fire Prevention Bureau would also like to remind everyone that October is Fire Prevention Month. The bureau and the Department will visiting all the Borough’s elementary schools to talk about fire safety. During the week of September 16th, two new per-diem Public Safety Tele communicators started at the Police Department. The two “dispatchers” are currently in the field training program which should last approximately two months. Bottle Hill Day planning is well on the way for October 5th. Madison Police Department will be present at a table to meet with visitors to present different programs that Madison PD offers and to answer any questions concerning public safety and community policing. The Tax Collector reminds residents that the deadline to file for the Senior Tax Freeze is November 1st. On Friday September PAGE 4 OF 18 Regular Meeting Minutes – September 23, 2024 16th, the Borough wired $4,067,724.67 to the Board of Education. This is the monthly amount that is required to cover operations and debt. The 2025 municipal budget season has begun, with the administration is working with Department Heads on operating budgets and the five-year capital plan. Public Works and Engineering Mr. Landrigan, Chair of the Committee, made the following comments: The Department of Public Works Mechanics are preparing leaf collection equipment for use, and while leaf collection season is coming, residents are reminded that Yard Waste can still be paced at the curb in bags and containers on designated pickup day. Regular Curbside Yard Waste Collection continues throughout the Borough until December 4th. Free leaf bags are available at the DPW Garage on John Avenue. Logs and branches need to be tied in bundles, no more than 4 foot long; bagged or placed in containers. Parks Department is continuing to work on recreations fields for so fall sports teams have playable areas. The Madison Environmental Commission held an Eco House & Garden Tour on Saturday, September 21, 2024, with 140 tickets sold for the event. Utilities Mr. Haralampoudis, Chair of the Committee, made the following comments: The Electric Department staff has completed work at Cook Avenue Parking Lot reconstruction, ahead of Bottle Hill Day. Water meter replacements continue and the Well B renovation project in now complete. Madison now has five wells working properly. Mr. Haralampoudis reported the following information regarding Community Affairs. Bottle Hill Day 2024 is scheduled for Saturday, October 5th. The Madison Farm & Artisan Market is open for business every Saturday through December 14th in the Prospect Street Parking Lot from 9:00 am until 2:00 pm. The next regular meeting of the Downtown Development Commission will be held on October 17th at 7:15 pm in the 2nd Floor Committee Room in the Hartley Dodge Memorial Building. The public is invited to attend. New Jersey Economic Development Authority’s Support & Resources for Small Businesses, a free seminar open to all, is on Wednesday, October 2nd, at 8 am at the Madison Community Arts Center on Kings Road. The NJEDA team will share products designed to support small businesses. Please pre-register online. The Madison Area Chamber of Commerce and Madison P.B.A. #92 are hosting their 29th Annual Madison Car Show on Saturday, October 5th. This popular event coincides with Madison’s Bottle Hill Day street festival, and Madison Tire & Auto Repair is the primary sponsor. The Madison Car Show will take place in the Prospect Street Parking Lot. The Madison Area Chamber of Commerce 2024 Halloween Parade & Magic Show is scheduled for Saturday, October 26th, from 12:30 pm – to 3:00 pm. Children, and their parents, or guardians, are invited to attend a Halloween costume parade followed by a magic show and trick-or-treating in the downtown business area. Trick or Treating will not be permitted before the end of the magic show. The Chamber and the DDC are presenting a new event called the Rose City Dog Day & Parade this fall. It will be held on Saturday, November 2nd, from 11:00 am until 2:00 pm. Please contact Karen at MadisonChamber@gmail.com or Lisa Ellis at DDC@rosenet.org for more information regarding sponsorships or the event. Community Affairs Ms. Honohan, Chair of the Committee, absent. PAGE 5 OF 18 Regular Meeting Minutes – September 23, 2024 Health Mr. Forte, Chair of the Committee, made the following comments: Mr. Forte provided information regarding a Diabetes Self-Management Program that will be held in Summit, 290 Broad Street. Six sessions every Thursday starting September 26th through October 31st. Stanford University’s Diabetes Self- Management Program (DSMP) is a six session, 2 ½ hour workshop designed for people with diabetes. During the course, participants will learn practical ways to deal with stress and fatigue, discover better nutrition and exercise choices, understand new treatment choices, and learn better ways to talk with their doctor and family about their health. Please contact alewis@westfieldnj.gov or 908789-4070 x4080. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Email dated September 12, 2024 from Molly Poleroy of Fairwood Avenue thanking the Mayor and Council for their continued efforts to save the Drew Forest, noting the forest as a ground water recharge area. INVITATION FOR COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Kristin Wallenstein; Westerly Avenue, on behalf of the Friends of the Drew Forest, applaud the Mayor and Council for consideration of Resolution 271-2024, being officially included in the federal Highlands boundary, noting it as a great funding source. Since no other member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS - None ADVERTISED HEARINGS Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on September 9, 2024, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 28-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $60,000.00 FROM GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF A NEW JEEP VEHICLE AND ACCESSORIES WHEREAS, the Director of Public Works has recommended that the Borough appropriate $60,000.00 from the General Capital Improvement Fund for PAGE 6 OF 18 Regular Meeting Minutes – September 23, 2024 the purchase of a new Jeep Vehicle and accessories for the Department of Public Works; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $60,000.00 from the General Capital Improvement Fund for the purchase of a new Jeep Vehicle and accessories for the Department of Public Works. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $60,000.00 is hereby appropriated from the General Capital Improvement Fund for the purchase of a new Jeep Vehicle and accessories for the Department of Public Works. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 28-2024. Since no member of the public wished to be heard, the public hearing was closed. Mr. Landrigan moved that Ordinance 28-2024, which was read by title, be finally adopted. Mr. Forte seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Haralampoudis, Mr. Forte Nays: None Absent: Mr. Range, Ms. Honohan Mayor Conley declared Ordinance 28-2024 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 29-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $3,820.00 FROM THE MUNICIPAL OPEN SPACE, RECREATION AND HISTORIC PRESERVATION TRUST FUND FOR REPAIRS TO THE MUSEUM OF EARLY TRADES & CRAFTS CLOCK WHEREAS, the Borough Council has determined that the Borough should appropriate $3,820.00 from the Open Space, Recreation, and Historic Preservation Trust Fund as a matching grant to repair the historic clock at the James Library Building; and PAGE 7 OF 18 Regular Meeting Minutes – September 23, 2024 WHEREAS, the Open Space Advisory Committee has unanimously recommended the full funding of this request; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $3,820.00 for this purpose in the Open Space Trust Fund. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $3,820.00 is hereby appropriated from the Open Space, Recreation and Historic Preservation Trust Fund for the restoration of the James Library building’s historic Seth Thomas clock. SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 29-2024. Since no member of the public wished to be heard, the public hearing was closed. Mr. Landrigan moved that Ordinance 29-2024, which was read by title, be finally adopted. Mr. Range seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Haralampoudis, Mr. Forte Nays: None Absent: Mr. Range, Ms. Honohan Mayor Conley declared Ordinance 29-2024 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 30-2024 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $1,400,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF A NEW ONE CYCLONE COMPRESSED AIR FOAM SYSTEM FIRE ENGINE WHEREAS, the Fire Chief has recommended that the Borough appropriate $1,400,000.00 from the General Capital Improvement Fund for the purchase of a new One Cyclone Compressed Air Foam System Fire Engine; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $1,400,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $1,400,000.00 from the General Capital Improvement Fund for the purchase of a new One Cyclone Compressed Air Foam System Fire Engine. PAGE 8 OF 18 Regular Meeting Minutes – September 23, 2024 NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $1,400,000.00 is hereby appropriated from the General Capital Improvement Fund for the purchase of a new One Cyclone Compressed Air Foam System Fire Engine. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 30-2024. Since no member of the public wished to be heard, the public hearing was closed. Mr. Landrigan moved that Ordinance 30-2024, which was read by title, be finally adopted. Mr. Range seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Haralampoudis, Mr. Forte Nays: None Absent: Mr. Range, Ms. Honohan Mayor Conley declared Ordinance 30-2024 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Rich Picone; North Street, noted sewerage back up from the North Street Pump Station during a recent storm and asked the Council for help correcting the issue. Sal Picone; North Street, noted years of flooding and back up during storms. Theresa Nigro; North Street, noted that sewerage back up has happened more than once and asked that the situation be remedied. Joe Paolella; North Street, noted the same issue with sewerage back up and thanked the Council for their help. Steve Miller; North Street, also asked for help with issues from the North Street pump station and thanked the Council for their help. Valerie Triano; North Street, stated residents shouldn’t have to live with sewer back up after each storm Rocco Nigro; North Street, asked if something can be done to improve the system to prevent sewer back up during severe storms PAGE 9 OF 18 Regular Meeting Minutes – September 23, 2024 Antonio Nigro; North Street, stated the entire street has an issue each time there is a storm and asked for the Borough’s help. Since no other member of the public wished to be heard, the invitation for discussion was closed. Mayor Conley noted the Borough will address the problem with the system backs up and Mr. Codey offered tort claim forms for filing of a claim. INTRODUCTION OF ORDINANCES - None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Ehrlich moved adoption of the Resolutions listed on the Consent Agenda. Landrigan seconded the motion. Mr. Haralampoudis abstained from voting on Resolution s 264-2024 and 267-2024. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Haralampoudis, Mr. Forte Nays: None Absent: Mr. Range, Ms. Honohan R 263-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JANE BENNETT TO THE POSITION OF SUBSTITUTE CROSSING GUARD WHEREAS, the Personnel Director has recommended appointing Jane Bennett to the position of Substitute Crossing Guard; and WHEREAS, the Chief Financial Officer has attested that funds are available for this purpose in the 2024 Police Department Budget # 240, Operating Account for Part-time Help #130. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey that upon satisfactory completion of a background check, Jane Bennett is appointed to the position of Substitute Crossing Guard for the Borough of Madison for the 2024-2025 school year. BE IT FURTHER RESOLVED, that Jane Bennett be compensated at the current rate of pay of $21.45/hour. R 264-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING THE ISSUANCE OF A PLENARY RETAIL CONSUMPTION LICENSE (THEATRE EXCEPTION) #1417-37-001-001 FOR THE SHAKESPEARE THEATRE OF NEW JERSEY PAGE 10 OF 18 Regular Meeting Minutes – September 23, 2024 WHEREAS, all fees have been paid, paperwork is complete, and the required background check completed for issuance of a Plenary Retail Consumption License (Theatre Exception) #1417-37-001-001 for The Shakespeare Theatre of New Jersey, 36 Madison Avenue, Madison, New Jersey. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the initial Application of Plenary Retail Consumption (Theatre Exception) License #1417-37-001-001 of The Shakespeare Theatre of New Jersey, 36 Madison Avenue, Madison, New Jersey is hereby approved. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the N. J. Division of Alcoholic Beverage Control Commission. R 265-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING 5K RUN/FUNWALK IN MADISON FOR SATURDAY, NOVEMBER 2, 2024, SPONSORED BY TOREY J SABATINI SCHOOL PTO WHEREAS, the Torey J. Sabatini PTO has requested permission to hold a 5K run/fun walk in Madison on Saturday, November 2, 2024; and WHEREAS, the walk will begin at 9:00 a.m., on Glenwild Road and continue on Loantaka Road, Woodland Road and Green Village Road on the route approved by the Madison Borough Police Chief, said route being approximately 3.1 miles long; and WHEREAS, Police Chief Miscia recommends approval of this request. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request of the Torey J. Sabatini PTO to hold a 5K run/fun walk on Saturday, November 2, 2024, as described herein is hereby approved, subject to any safety requirements imposed by the Madison Police Department. R 266-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING SPECIAL EVENT PERMIT FOR THE “CARS & COFFEE SHOWCASE” TO BE HELD ON KINGS ROAD THURSDAY, SEPTEMBER 29, 2024 WHEREAS, Sunday Motor Co. has requested permission to close a portion of Kings Road to hold a “Cars & Coffee Showcase”, on Sunday, September 29, 2024; and WHEREAS, the event will be held along Kings Road between Green Village Road and 14 Kings Road, during the hours of 6:30 a.m. and 3:00 p.m.; and WHEREAS, Police Chief Miscia recommends approval of this request. PAGE 11 OF 18 Regular Meeting Minutes – September 23, 2024 NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request of Sunday Motor Co. to hold a “Cars & Coffee Showcase” on Thursday, September 29, 2024, as described herein is hereby approved, subject to any safety requirements imposed by the Madison Police Department. A minimum of four (4) uniformed police officers will be required to handle traffic safety issues on site with the cost therefore borne by the applicant. R 267-2024 RESOLUTION OF THE BOROUGH OF MADISON PERMITTING RESTAURANT-BARS AND TAVERNS TO REMAIN OPEN UNTIL 2:00 A.M. ON THURSDAY, NOVEMBER 28, 2024 WHEREAS, as part of the Thanksgiving Holiday Weekend, the Restaurant- Bars of Madison have requested permission to remain open on Wednesday, November 27, 2024, for the sale of alcoholic beverages for consumption on premises, until 2:00 A.M., Thursday, November 28, 2024; and WHEREAS, the Borough Code provides for a weekday closing time of 1:00 A.M.; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that Restaurant-Bars and Taverns shall be permitted to remain open on Wednesday, November 27, 2024, for the sale of alcoholic beverages for consumption on premises, until 2:00 A.M., Thursday, November 28, 2024. R 268-2024 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING THE IRREVOCABLE RETIREMENT OF DIRECTOR OF PUBLIC WORKS KENNETH L. O’BRIEN EFFECTIVE NOVEMBER 1, 2024 WHEREAS, Director of Public Works Kenneth L. O’Brien, has advised the Borough in writing of his retirement on November 1, 2024. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the retirement of Kenneth L. O’Brien as Director of Public Works, is hereby acknowledged and accepted with great appreciation for his many years of public service and dedication to the residents of Madison. R 269-2024 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY THE MADISON ATHLETIC FOUNDATION PAGE 12 OF 18 Regular Meeting Minutes – September 23, 2024 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: MADISON ATHLETIC FOUNDATION I.D. No. 274-5-39298 R.A. No. 1593 – Off-Premise 50/50 Date of Raffle – March 18, 2025 R 270-2024 RESOLUTION OF THE BOROUGH OF MADISON AWARDING AN AGREEMENT TO HUNTER TECHNOLOGIES FOR THE PURCHASE, INSTALLATION AND MAINTENANCE OF A PHONE SYSTEM THROUGH THE NEW JERSEY COOPERATIVE PRICING SYSTEM WHEREAS, the Borough of Madison desires to award a contract for the purchase, installation and maintenance of a phone system under the New Jersey State Contract #T-1316; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Hunter Technologies of Wall Township, New Jersey, has been awarded the New Jersey State Contract number T-1316, Schedule B-11-X-2141; and WHEREAS, the Borough Communications Director and Qualified Purchasing Agent have recommended that the Borough Council utilize this contract for the purchase, installation and maintenance of a phone system; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount to fund the first installment of the five (5) year contract period in the 2024, operating budget; and WHEREAS, this contract is contingent upon subsequent annual installments being funded in the 2025, 2026, 2027, and 2028 municipal budgets. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract with Hunter Technologies of Wall Township, New Jersey for the purchase, installation and maintenance of a phone system for the Hartley Dodge Memorial, Public Safety Complex, Public Works, Water & Electric Plant, MCAC and the Madison Public Library, in an amount not to exceed $160,000.00 over a 5-year period is hereby approved contingent upon adequate funding therefore in subsequent municipal budgets for the term of the contract. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a contract to Hunter Technologies of Wall PAGE 13 OF 18 Regular Meeting Minutes – September 23, 2024 Township, New Jersey, for the purchase, installation and maintenance of a phone system, in a form acceptable to the Borough Attorney. R 271-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING BEING OFFICIALLY INCLUDED IN THE FEDERAL HIGHLANDS BOUNDARY WHEREAS, the Highlands region, encompasses more than three million acres of Pennsylvania, New York, New Jersey, and Connecticut; and WHEREAS, the Highlands region is an area of national significance, possessing substantial natural beauty, containing contiguous forest and productive farmland, numerous cultural and historic sites, plentiful recreation opportunities and the protection and supply of important drinking water sources for over fifteen million people; and WHEREAS, the U.S. Congress, in bipartisanship, passed the Highlands Conservation Act, Public Law 10-421, that was signed into law by the President of the United States on November 30, 2004, designating the Highlands as a significant national conservation priority region; and WHEREAS, the Highlands Conservation Act authorizes the Secretary of the Interior and the Secretary of Agriculture to provide financial assistance to Highlands States to preserve and protect high priority conservation land in the Highlands region; and WHEREAS, the United States Fish and Wildlife Service manages a voluntary grant program to assist Highlands States, local units of government, and private forest and farm landowners in the conservation of land and natural resources in the Highlands region in coordination with willing sellers; and WHEREAS, land preservation efforts in the Highlands region should link the parks, historic sites, wetlands, wildlife habitats, streams, rivers, reservoirs, watershed, trails scenic and natural lands and other protected areas unique to the region for the enjoyment of future generations. NOW, THEREFORE, BE IT RESOLVED that the Borough of Madison supports being officially included in the federal Highlands boundary, as maintained by the U.S. Fish and Wildlife Service for the Highlands Conservation Act grant program, thereby qualifying for financial and technical assistance provided by the U.S. Congress. R 272-2024 RESOLUTION OF THE BOROUGH OF MADISON PERMITTING MADISON LITTLE LEAGUE TO BUILD A GRANDSTAND, PRESS BOX AND BACKSTOP AT SONNY VITALE FIELD PAGE 14 OF 18 Regular Meeting Minutes – September 23, 2024 WHEREAS, the Madison Little League (MLL) has received a substantial, anonymous donation to improve player safety and viewer experience at Sonny Vitale Field; and WHEREAS, the MLL wishes to use said donation to build a small set of ADA accessible stands and press box designed and assembled by Nickerson Corporation of Bay Shore, NY as well as replacing the backstop with a safer, Little League compliant straight vertical net, with this project being detailed in the attached report; and WHEREAS, the MLL has engaged E2 Project Management LLC, an engineering firm, to assist with the project and the MLL has obtained or will obtain boring samples, a topographic map, a ground penetration radar report, and a site survey at their own cost, and WHEREAS, the MLL has agreed to obtain insurance documentation from all involved contractors naming the Borough as an additional insured, and WHEREAS, the MLL shall obtain all necessary permits from the Borough of Madison Building Department for said project, and WHEREAS, the MLL shall provide the Borough with drawings, designs, all necessary documentation as well as the ‘as built’ drawings once the work is completed, and WHEREAS, the MLL has agreed to donate all improvements to the Borough of Madison upon completion of the project, and WHEREAS, the MLL acknowledges and agrees that the Borough has authority to regulate all activities at all municipally owned sports fields including lighting, times of use, as well as the installation, volume and use of any sound system at said fields including Sonny Vitale Field, and WHEREAS, the Borough Parks Advisory Committee and the Recreation Advisory Committee were both given reports and the opportunity to comment on the project and scope, and WHEREAS, the Borough Recreation Director has reviewed all aspects of the project and endorses and supports said project. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey appreciate the efforts of the MLL volunteers and hereby endorses and approves said project, provided the Borough Administration, Construction Department and Engineering Department have final approval of the design as well as jurisdiction over the project including ensuring that MLL contractors operate only during approved times and that they also maintain a safe worksite during the construction; and BE IT FURTHER RESOLVED that the Mayor and Council have pledged Borough resources and the support of Borough staff to help the project including relocating utilities as needed, restriping the parking lot to denote the new ADA parking spaces and that the Borough shall have no other financial obligation beyond the support mentioned above. PAGE 15 OF 18 Regular Meeting Minutes – September 23, 2024 R 273-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING DEBRA GARBEIL TO THE POSITION OF MUNICIPAL REGISTRAR IN THE HEALTH DEPARTMENT WHEREAS, the Personnel Director recommends the appointment of Debra Garbeil, to the position of Municipal Registrar in the Health Department; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that, Debra Garbeil is hereby appointed to the position of Municipal Registrar in the Health Department at an annual salary of $65,000.00, contingent upon a satisfactory background check. R 274-2024 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING PART-TIME PER DIEM EMERGENCY MEDICAL TECHNICIANS (EMT’S) TO THE MADISON FIRE DEPARTMENT WHEREAS, the Chief of the Madison Fire Department recommends the appointment of George Houston, Jason Anzelmo, Christine Perez and Julianna Daudelin to the position of Part-Time Per Diem Emergency Medical Technicians (EMT’s); and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that George Houston, Jason Anzelmo, Christine Perez and Julianna Daudelin are hereby appointed to the position of Part-Time Per Diem EMT’s effective immediately; and BE IT FURTHER RESOLVED, that the Part-Time per diem EMT’s will be compensated at the rate of $30.00 per hour without benefits. R 275-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY HICKORY TREE CHORUS R 276-2024 RESOLUTION OF THE MADISON BOROUGH COUNCIL APPOINTING JOHN WITTNEBERT TO THE POSITION OF PROBATIONARY FIREFIGHTER BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles License, to be held as listed below, be and the same is hereby approved: HICKORY TREE CHORUS I.D. No. 210-5-40159 R.A. No. 1594 – On-Premise 50/50 Date of Raffle – November 16, 2024 PAGE 16 OF 18 Regular Meeting Minutes – September 23, 2024 R 276-2024 RESOLUTION OF THE MADISON BOROUGH COUNCIL APPOINTING JOHN WITTNEBERT TO THE POSITION OF PROBATIONARY FIREFIGHTER WHEREAS, the Madison Fire Chief has recommended the appointment of John Wittnebert to the position of probationary firefighter in the paid division of the Madison Borough Fire Department; and WHEREAS, Chief Wickman has certified that John Wittnebert is a fully qualified firefighter; and WHEREAS, the Mayor and Council have reviewed the recommendation and accept the representations that John Wittnebert has met all requirements to be a probationary firefighter in the paid division. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that John Wittnebert is hereby appointed to the position of probationary firefighter in the paid division of the Madison Borough Fire Department. BE IT FURTHER RESOLVED, that he be compensated in accordance with the terms of the Collective Bargaining Agreement between the Firemen’s Mutual Benevolent Association Local No. 74 and the Borough. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Ehrlich, seconded by Mr. Landrigan and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $4,272,671.30 General Capital Fund 59,969.98 Electric Operating Fund 558,439.47 Electric Capital Fund 440.64 Water Operating Fund 56,011.95 Water Capital Fund 42,902.50 Trusts 31,554.41 Total $5,021,990.25 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Haralampoudis, Mr. Forte Nays: None Absent: Mr. Range, Ms. Honohan NEW BUSINESS - None PAGE 17 OF 18 Regular Meeting Minutes – September 23, 2024 ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:25 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved October 16, 2024 (EO) PAGE 18 OF 18