Mayor & Council

REORGANIZATION MEETING January 2, 2025 at 3:00 p.m. ORDER OF BUSINESS ____________________________________________________________________________ 1. Call to Order and Reading of Open Public Meetings Act Statement 2. Roll Call by Borough Clerk Mayor Robert H. Conley Council Members: Rachel F. Ehrlich Robert E. Landrigan Eric P. Range Thomas Haralampoudis Melissa Honohan John J. Forte 3. Invocation – Pastor Carol Howard, Presbyterian Church of Madison 4. Pledge of Allegiance – Boys Scouts Troop 25 5. National Anthem – “The Star Spangled Banner” performed by Spotlight Kids Company 6. Presentations Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. Kate Bartley John Morris Frank Iannarone Library Trustees Board Downtown Development MAASA 2020-2024 Commission 2010-2024 2019-2024 7. Dignitaries Comments 8. Oath of Office - administered by United States Representative Mikie Sherrill Oath of Council Member Eric P. Range Oath of Council Member Melissa Honohan 9. Roll Call by Borough Clerk Mayor Robert. H. Conley Council Members: Rachel F. Ehrlich Robert E. Landrigan Eric P. Range Thomas Haralampoudis Melissa Honohan John J. Forte 10. Mayor's Message to the Citizens of Madison 11. Election of Council President 12. Adoption of Council Bylaws for 2025 Council PRESIDENT moves that the Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2025. Council Member seconds the motion. The roll call vote is recorded. Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. 13. Mayor's Announcement of Council Standing Committees for the Year 2025. STANDING COMMITTEE CHAIR/OTHER MEMBER Finance and Borough Clerk Rachel Ehrlich/Eric P. Range Public Works and Engineering Eric P. Range/ Melissa Honohan Public Safety Robert Landrigan/Rachel Ehrlich Utilities Thomas Haralampoudis /Robert Landrigan Community Affairs Melissa Honohan/John J. Forte Health John J. Forte/Thomas Haralampoudis Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 14. Appointment of Borough Officials Mayor Conley nominates and appoints the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Michael Pellessier (Annual Appointment) Zoning Officer, Dennis Harrington, (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 15. Mayor Conley appoints Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2027 Corinne Bowen, Regular Member Bridget Daley, Regular Member Two-year term through December 31, 2026 Deanna Schmidt, Alt.1 Member Unexpired two-year term through December 31, 2025 Colette Crescas, Alt. 2 Member One-year term through December 31, 2026 Claire Whitcomb, Chair Ann Huber, Planning Board Rep. Bridget Daley, STMB Rep Associate Members: Stephen Stocker Kate Duignan Trina Mallik One-year term through December 31, 2025 Eric P. Range, Council Liaison Page 2 of 12  Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2028 Adrienne Novack, Class C Regular Jill Rhodes, Class C Regular Tyler Merson, Class A One-year term through December 31, 2025 John J. Forte, Council Liaison (3) PLANNING BOARD Four-year term through December 31, 2028 Patricia Coyle, Class IV Member Council Liaison to the Planning Board is appointed by Council Council President moves the appointment of Eric P. Range, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2025. Council Member seconds the motion. The roll call vote is recorded. 16. Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announces the Mayor’s appointments of the following individuals requiring Council confirmation, all for one-year terms through December 31, 2025: (1) BOARD OF EDUCATION Robert Landrigan, Council Liaison (2) CHAMBER OF COMMERCE Melissa Honohan, Council Liaison (3) HISTORIAN Scott Spelker (4) HOUSING AUTHORITY Rachel Ehrlich, Council Liaison (5) JOINT MEETING FINANCE/ PERSONNEL COMMITTEE Rachel Ehrlich, Finance/ Personnel Committee Thomas Haralampoudis, Finance/ Personnel Committee (6) JOINT MUNICIPAL COURT Robert Landrigan, Member Rachel Ehrlich, Member (7) MUSEUM OF EARLY TRADES & CRAFTS Eric P. Range, Council Liaison (8) MADISON YMCA John J. Forte, Council Liaison (9) SHARED SERVICES – BOARD OF EDUCATION Mayor Robert Conley Robert Landrigan John J. Forte Page 3 of 12  Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. (10) WHIPPANY RIVER WATERSHED ACTION COMMITTEE Rachel Ehrlich, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 17. Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requests that Ms. Ehrlich announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Two-year term through December 31, 2026 Patrice Paolella, Alt. 1 Member One-year term through December 31, 2025 John J. Forte, Council Liaison (2) CLIMATE ACTION COMMITTEE One-year term through December 31, 2025 Sustainable Madison Advisory Committee members Peter Fried Mary Ellen Hennessey-Jones Kathleen Caccavale Madison Environmental Commission members Kirsten Wallenstein One-year term through December 31, 2025 Rachel Ehrlich, Council Liaison (3) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2027 Geoffrey Anderson Alyssa Koekemoer Arline Lloyd Jennifer Marquardt Charles Van Buskirk Unexpired three-year terms through December 31, 2025 Brent Phillippi Katie Sutton One-year term through December 31, 2025 Thomas Haralampoudis, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation: Page 4 of 12 Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. (1) COMPLETE STREETS COMMITTEE One-year term through December 31, 2025 Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Robert Landrigan Engineering Council Liaison, Eric P. Range Assistant Borough Engineer, Dennis Harrington Director of Public Works, Robert Duffy Madison Police Rep, Capt. Joseph Longo Board of Education Representative Public School Representative John Eschmann Director of Business Development, Lisa Ellis Sustainable Madison Member, Kathleen Caccavale Resident, Paul Daly Resident, Doug Willis (2) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2027 Jim Hollenbach, Merchant/Landlord/Owner Christine Kosakowski, Merchant/Landlord/Owner Suzanne Whitehorn, At Large Rep Board of Education Rep. One-year term through December 31, 2025 Melissa Honohan, Council Liaison (3) LIBRARY TRUSTEES Five-year term through December 31, 2029 Linda Sawyer, Trustee One-year term through December 31, 2025 Maureen Byrne, as Alternate to the Mayor Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Range announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) LOCAL EMERGENCY PLANNING COUNCIL FOR 2025 Mayor Robert H. Conley Council Liaison, Robert Landrigan/Rachel Ehrlich Administrator Raymond M. Codey Assistant Borough Administrator/CFO James Burnet Assistant Borough Engineer Dennis Harrington Construction Official Russ Brown Director of Public Works Robert Duffy Electric Utility Superintendent Vincent Patti Fire Chief Kyle Wickman Health Officer Megan Avallone Medical Representative Board of Education Representative Auxiliary Police Samuel DeMarzo Madison Eagle Press Rep Page 5 of 12 Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. MCJM (Sewer) Superintendent Chris Manak Drew University Rep OEM Coordinator Police Chief John Miscia OEM Deputy Coordinator/Public Info Officer Capt. Joseph Longo OEM Assistant Coordinator Mike Shugrue Public Information Michael Pellessier School Resource Officer S.O. Peter G. Frank Secretary Kristy Kiehl (2) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2027 Lisa Ellis, Resident Representative Diane Fastiggi, At Large Adam Reitz, At Large Audra Tonero, Coordinator D & Al One-year term through December 31, 2025 John F. Forte, Council Liaison (3) MUNICIPAL AUDIT COMMITTEE Three-year term through December 31, 2027 David Luber, Regular One-year term through December 31, 2025 Rachel Ehrlich, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Haralampoudis announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2027 Astri Baillie, Regular Unexpired three-year term though December 31, 2026 Corinne Murphy, Regular One-year term through December 31, 2025 Debbie Mantone, Parks Advisory Committee Representative George Limbach, Planning Board Representative Mitchell Horn, Recreation Committee Rep Brian Monaghan, STMB Representative Corrine Bowen, Environmental Comm Rep Tyler Merson, Historic Preservation Comm Rep Mayor Robert H. Conley, Ex-Officio Melissa Honohan, Council Liaison Page 6 of 12 Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. (2) PARKS ADVISORY COMMITTEE One-year term through December 31, 2025 Rebecca Bertrand Thomas Crimmins Debbie Mantone Dan O’Brien John Taylor Geoffrey Thomas Eric P. Range, Council Liaison (3) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2025 Ron DeBiasse James Emaus Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson Ann Lawless Thomas Matyus Michael Piano Victor Schumacher Joseph Nester Robert Landrigan, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Honohan announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2025 Stephanie Berke - Little League Baseball Rep Robert Welter- Softball Nino Coviello - Football Rep Zach Ellis - Ex-Officio, Recreation Director Meghan Garrity - Field Hockey Rep Edward M. Hushon - Ice Hockey Rep Christopher Holland - Basketball Rep Bob Macagnano - Soccer Club Rep Tom Packie - Wrestling Rep Erin Tromonda - Girls Lacrosse Rep Brian Dwyer - Boys Lacrosse Rep Shaun Polke - ADA/PPEC Rep Mitchell Horn - At Large Board of Education Rep Thomas Haralampoudis, Council Liaison (2) SAFETY COMMITTEE One-year term through December 31, 2025 Borough Administrator Borough Engineer Chief Financial Officer / Assistant Borough Administrator Page 7 of 12 Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Personnel Director Recreation Director Director of Public Works Robert Landrigan, Council Liaison (3) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2029 Nancy Bruce, Regular George Limbach, Regular Robin Trynin, Regular Unexpired five-year term through December 31, 2026 Bridget Daley, Alt. #1 Unexpired five-year term through December 31, 2025 Elizabeth Fontaine, Alt. #2 One-year term through December 31, 2025 Eric P. Range, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Forte announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2027 Kathleen Caccavale, Chair, Regular Member Pam Hogan, Regular Member One-year term through December 31, 2025 Board of Education Representative Deanna Schmidt, Environmental Commission Representative Robert Duffy, Director of Public Works Eric P. Range, Council Liaison (2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2027 Alan Sawyer, Regular James Leary, Regular One-year term through December 31, 2025 Thomas Haralampoudis, Council Liaison Page 8 of 12  Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2028 Adrienne Novak, Regular Unexpired four-year term through December 31, 2025 Matthew Salko, Regular Unexpired two year term through December 31, 2025 Nishan Mahbubani, Alt. #1 Two year term through December 31, 2026 Debra Coen, Alt. #2 Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 18. Communications 19. Invitation for Public Comment 20. Consent Agenda Resolutions The Clerk makes the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the Minutes. Council PRESIDENT moves adoption of Resolutions listed on the Consent Agenda. Council Member seconds the motion. Discussion Vote R 1-2025 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2025 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT R 2-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS R 3-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS R 4-2025 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS QUALIFIED PURCHASING OFFICER R 5-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS R 6-2025 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES R 7-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS Page 9 of 12 Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. R 8-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS R 9-2025 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS R 10-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS R 11-2025 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2025 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-20 R 12-2025 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES R 13-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS R 14-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND R 15-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES R 16-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS R 17-2025 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PUBLIC AGENCY COMPLIANCE OFFICER R 18-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2025 R 19-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE NEW JERSEY PUBLIC POWER AUTHORITY BOARD OF DIRECTORS R 20-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2025 R 21-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE R 22-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ASSISTANT ENGINEER DENNIS HARRINGTON AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS Page 10 of 12 Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. R 23-2025 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MANY MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2025 R 24-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW CLARKE AS PROFESSIONAL LAND SURVEYOR FOR TAX MAPS R 25-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION R 26-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION WITH PHOENIX ADVISORS, LLC FOR CONTINUING DISCLOSURE AGENT SERVICES AND APPOINTMENT OF INDEPENDENT REGISTERED MUNICIPAL ADVISOR OF RECORD R 27-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE PUBLIC POWER ASSOCIATION OF NEW JERSEY BOARD OF DIRECTORS R 28-2025 RESOLUTION OF THE BOROUGH OF MADISON, COUNTY OF MORRIS, STATE OF NEW JERSEY, UTILIZING MUNICIPAL PROFESSIONALS FOR THE REVIEW OF DEVELOPMENT APPLICATIONS R 29-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING GOVERNING BODY CERTIFICATION OF COMPLIANCE WITH THE UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION’S R 30-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF MASTER POWER PURCHASE AND SALE AGREEMENTS AND CONFIRMATION TRANSACTIONS THEREUNDER BETWEEN THE BOROUGH AND VARIOUS SUPPLIERS R 31-2025 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR FULL-TIME NON-UNION PERSONNEL R 32-2025 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR PART-TIME NON-UNION PERSONNEL R 33-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS FOR THE JOINT MUNICIPAL COURT OF MADISON, THE CHATHAMS, AND MORRIS TOWNSHIP R 34-2025 RESOLUTION TO AFFIRM THE BOROUGH OF MADISON’S CIVIL RIGHTS POLICY WITH RESPECT TO ALL OFFICIALS, APPOINTEES, EMPLOYEES, PROSPECTIVE EMPLOYEES, VOLUNTEERS, INDEPENDENT CONTRACTORS, AND MEMBERS OF THE PUBLIC THAT COME INTO CONTACT WITH MUNICIPAL EMPLOYEES, OFFICIALS AND VOLUNTEERS Page 11 of 12  Reorganization Meeting - Thursday, January 2, 2025, 3:00 P.M. R 35-2025 RESOLUTION OF THE BOROUGH OF MADISON CLARIFYING THE POWER OF COUNCIL PRESIDENT TO SOLEMNIZE MARRIAGES WHEN THE COUNCIL PRESIDENT IS ACTING IN THE CAPACITY OF ACTING MAYOR OF THE BOROUGH OF MADISON AT SUCH TIMES AS THE MAYOR IS “UNABLE TO PERFORM THE DUTIES” AS DEFINED IN THE LAWS OF THE STATE OR NEW JERSEY R 36-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE SETTLEMENT OF COUNTY TAX BOARD AND STATE TAX COURT APPEALS ON BEHALF OF THE BOROUGH OF MADISON R 37-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE QUALIFIED PURCHASING AGENT TO AWARD CONTRACTS R 38-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BONNIE MULCAHY TO THE POSITION OF OFFICE ASSISTANT IN THE ENGINEERING DEPARTMENT R 39-2024 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE TERMINATION OF THE 2023 DAILY COMPUTER NETWORKING/MAINTENANCE SERVICES AGREEMENT WITH SAI ENTERPRISES, INC. AND THE BOROUGH OF MADISON 21. Adjournment Page 12 of 12