Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON January 13, 2025 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 13th day of January, 2025. Mayor Conley called the meeting to order at 7:00 p.m., in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 9, 2025. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Rachael Ehrlich Robert Landrigan Eric P. Range Thomas Haralampoudis Melissa Honohan John J. Forte Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Gregory Randazzo, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Range moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) November 13, 2024 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (3) GIRALDA 1 MVAC REVALUATION Regular Meeting Minutes – January 13, 2025 Date of the public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (4) MAYOR AND COUNCIL ORIENTATION – M Stinely EQUIPMENT OPERATOR II TELECOMMUNICATIONS OFFICER ENGINEERING STAFF Date of the public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (2) AFFORDABLE HOUSING DREW UNIVERSITY Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Ms. Ehrlich Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for the passing of the following Madison residents: Thelma Trusty Elizabeth “Betty” Iannarone Joanne M. Benedict APPROVAL OF MINUTES Ms. Ehrlich moved approval of the Executive Minutes of November 13, 2024. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Ehrlich moved approval of the Regular Meeting Minutes of November 13, 2024. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC Mayor Conley made the following comments: Employee of the Month for January: The Employees of the Month for January are EMTs Matthew Mauro and Johnalynn Steinheimer for their quick action on a recent call which saved a patient’s life. Mayor’s Hero Legacy Award – Martin Heller Mayor Conley presented the Mayor’s Hero Legacy Award to resident Martin Heller who has made a lasing difference in our community. Mayor Conley note Mr. Heller’s generous contributions to Union Beach residents and Timeout Adult Daycare and saving the Masonic Lodge, now the Heller Center for all Madison residents. REPORTS OF COMMITTEES Finance and Borough Clerk PAGE 2 OF 15 Regular Meeting Minutes – January 13, 2025 Ms. Ehrlich, Chair of the Committee, made the following comments: The Borough Clerk reports that Public Law 2024, c.107 reschedules the 2025 June Primary date from June 3rd to June 10, 2025, in observance of the Jewish Holiday of Shavuot. Candidates for Municipal Office and County Committee must file Nominating Petitions in the office of the Borough Clerk by 4:00 p.m. March 24, 2025, the 71st day next preceding the day of the June primary election for the general election. Cat and dog license renewals are underway. Licenses must be renewed by the end of January. From the Finance Department, the first Quarter property taxes are due February 1st. The Borough has collected 99.64% of the 2024 property taxes. Special thanks to Chrissy and Hattie in the Tax Collection Department for a great job. The Edmunds budget and accounts payable system is currently closed as the year end accounting is finalized. The system will be rolled over and opened by the end of the week. Over the coming weeks, the Finance Department will be working on both the Annual Debt Statement and the Annual Financial Statements. The Debt Statement shows the amount of municipal debt, including school debt, as a percentage of total assessments of property in the Borough. The Annual Financial Statements are the first documents that reflect the actual financial performance of the Borough in the prior year. These documents get further refined and become the Municipal Audit. The Annual Financial Statements or AFS also help during the annual budget process as they give fund balance performance for the prior year. There will be no budget presentations this evening, but on January 27th there will be a presentation from Public Works, Water Utility, Electric Utility and utility fund balances. On February 10th there will be an Initial municipal budget review and presentation from the Fire Department. On February 24th, Department Head will make their presentations. On March 24th, a Final budget presentation as well as a strategic planning discussion and Budget introduction will take place. And finally, on April 28th is the Budget hearing and vote for adoption. As a reminder, this year we are under state review, so it is possible that the introduction and adoption dates may change. Public Safety Mr. Landrigan, Chair of the Committee, made the following comments Police personnel are currently in the process of completing full department training on Use of Force addendum C, which encompasses de-escalation and utilization of a mental health clinician on Use of Force calls with barricaded individuals. The Police Department has installed new interview equipment for both 1st and 2nd floor interview rooms that was part of 2024 Capital Improvement plan. The previous equipment was installed in 2008 and was due for replacement. The Police Department is in possession of two new patrol vehicles that were ordered as part of our 2024 purchase and are currently being outfitted to replace vehicles with high mileage. These vehicles will be assigned to the Patrol Division. The Fire Department reports 2064 incidents in 2024. Public Works and Engineering Mr. Range, Chair of the Committee, made the following comments: The Engineering Department reports that Cook Avenue Parking Lot reconstruction is complete and the lot is open to the public. The proposed rain garden will be completed in the early spring. The MRC solar carport project is moving forward and the DPW Garage truss replacement is complete. The Department of Public Works reports that Christmas trees can be put out to the curb for pick up. Trees are not collected by the garbage truck, they are recycled. Pick up will continue through January 31st. To help us keep the ice at the Rosedale Avenue rink enjoyable for all, we ask that no one throw or leave anything on the Rosedale Skating Pond. If you do clear ice or shovel snow, shovel it to the sides. Please do not leave piles on the ice. PAGE 3 OF 15 Regular Meeting Minutes – January 13, 2025 There was a minor snow event last Monday, January 6th; crews pre-salted the roadways in order to help prevent icing conditions. The Building Department reports that 150 permits have been issued and over 500 inspections completed. Utilities Mr. Haralampoudis, Chair of the Committee, made the following comments: The Water Department continues to replace meters, additionally focusing on the troubled or bad plumbing sites while Metertek continues their scheduled replacements. To date approx. 5,000 meters have been changed, approx. 400 left to go. Curb boxes have been dug and repaired at 7 locations to aid in the replacement of water meters. Testing and Sample Valves are being replaced in the wells as regular maintenance along with air filters. A new cl2 induction line was installed at E well. A 6" water main break was dug and repaired on Hoyt Street, the break was a crack around the main at a service connection due to the ground movement from frost, a repair clamp with service tap was used and service reconnected. Several large meters have been replaced. The Electric Department has completed the lighting at Cook Avenue parking lot and the EV fast charger in Parking Lot 3. Holiday wreaths have been removed from posts and the tree removed from Waverly Place. The Recreation Ski Club has started with 250 students and 40 chaperones participating this season. Spring sports schedules have been distributed and all MRC field use fees have been collected. Community Affairs Ms. Honohan, Chair of the Committee, made the following comments: The 2025 Downtown Development Commission Reorganization Meeting will be held on January 16th at 7:15 pm in the 2nd Floor Committee Room in the Hartley Dodge Memorial Building. The public is invited to attend. Planning is underway for Madison Green & Clean 2025. The event will be held on Saturday, April 26, 2025. Madison Area Chamber of Commerce Comedy Night is scheduled for Friday, January 21st, at the Madison Community Arts Center. The event will feature comedians Doug Karpf, Troy Moore, and Rob Epple. Doors open at 7:00 pm, and the show begins sharply at 8:00 pm. This event is open to the public. For more details, contact the Madison Area Chamber of Commerce at MadisonNJChamber.org or call 973-214-7014. Tickets are $35 and can be purchased online. Rose City Chocolate Walk is scheduled for Saturday, February 8th, at 1:00 pm. Visit MadisonNJChamber.org for more information. The Taste of Madison 2025 is scheduled for Monday, February 24, 2025 at 6:00 pm at the Madison Hotel. Tickets are available at Gary’s Wine & Marketplace and online at GarysWine.com. There is a Red Cross Blood Drive in the Center on Wednesday, January 29th, from noon to 5:00 pm. Health Mr. Forte, Chair of the Committee, made the following comments: Reporting for the Madison Health Department, Mr. Forte noted that pet licenses renewals must be completed by the end of January. Annual respiratory illnesses are on the rise and influenza vaccines are still available. While there is no bird flu in New Jersey, residents are reminded to avoid contact with dead birds and should avoid raw meat and milk. COMMUNICATIONS AND PETITIONS – None INVITATION FOR COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her PAGE 4 OF 15 Regular Meeting Minutes – January 13, 2025 name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 01/13/2025-1 MPD ARRIVE PROGRAM Chief Miscia presented information regarding the ARRIVE Together Program noting the program recognizes the importance of addressing mental health concerns with compassion, understanding, and specialized expertise. The initiative seeks to help police de-escalate situations, provide immediate support to individuals in crisis, and ensure the safety of both the community and the responding officers. The ARRIVE program pairs New Jersey law enforcement with a certified mental health screener to respond together to 9-1-1 calls for behavioral health crises. Once the crisis is safe and secured, the mental health provider will assist the individual. 01/13/2025-2 PARKS MASTER PLAN DESIGN FOLLOW-UP Mr. Tom Salaki of the firm of Square Acre Studio, LLC of Madison, NJ, showcased data collected from the community and concept designs pertaining to the master planning of four parks: Central Green, Delbarton, Livesey Park, and Summerhill. ADVERTISED HEARINGS – None INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of January 27, 2025 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 1-2025 ORDINANCE OF THE BOROUGH OF MADISON ADOPTING AMENDED REDEVELOPMENT PLAN FOR CERTAIN PROPERTY LOCATED AT BLOCK 3303, LOT 2, AS SHOWN ON THE OFFICIAL TAX MAP OF THE BOROUGH OF MADISON, PURSUANT TO THE LOCAL REDEVELOPMENT AND HOUSING LAW, N.J.S.A. 40A:12A-1 TO -89 PAGE 5 OF 15 Regular Meeting Minutes – January 13, 2025 WHEREAS, the Borough of Madison (the “Borough”), in the County of Morris, State of New Jersey, a public body corporate and politic of the State of New Jersey, is authorized pursuant to the Local Redevelopment and Housing Law, N.J.S.A.40A:12A-1 to -89 (the “Redevelopment Law”), to determine whether certain parcels of land within the Borough constitute an area in need of rehabilitation and/or an area in need of redevelopment; and WHEREAS, N.J.S.A. 40A:12A-6 authorizes the governing body of any municipality, by resolution, to have its Planning Board conduct a preliminary investigation to determine whether an area of the municipality is a non- condemnation “area in need of redevelopment” pursuant to the criteria contained in N.J.S.A. 40A:12A-5; and WHEREAS, on February 12, 2024, the Mayor and Borough Council adopted Resolution No. 61-2024, authorizing and directing the Madison Planning Board (the “Planning Board”) to undertake a preliminary investigation, hold a public hearing, and undertake any other necessary steps to determine if certain property identified as Block 3303, Lot 2, as shown on the official Tax Map of the Borough (the “Study Area”), constituted a non-condemnation “area in need of redevelopment” in accordance with the Redevelopment Law; and WHEREAS, on April 16, 2024, the Planning Board held a public hearing, duly noticed under the Redevelopment Law, and reviewed an investigation report titled “1 Giralda Farms (Block 3303, Lot 2) Non-Condemnation Area in Need of Redevelopment Investigation Report” prepared by Susan G. Blickstein, AICP/PP, PhD, dated March 28, 2024 (the “Study”); and WHEREAS, on April 16, 2024, the Planning Board adopted a Resolution recommending that the Study Area be determined by the Borough Council to be a non-condemnation “area in need of redevelopment” under the Redevelopment Law as it relates to Block 3303, Lot 2; and WHEREAS, on May 13, 2024, the Mayor and Borough Council adopted Resolution No. 157-2024, which accepted the Planning Board’s recommendation that the Study Area was found to meet the necessary statutory criteria, designated the entire Study Area as a non-condemnation area in need of redevelopment, and authorized the Planning Board to prepare a Redevelopment Plan and to make recommendations for the Redevelopment Area pursuant to the Redevelopment Law; and WHEREAS, pursuant to N.J.S.A. 40A:12A-7(e) and N.J.S.A. 40A:12A-15 of the Redevelopment Law, Susan G. Blickstein, AICP/PP, PhD, prepared a redevelopment plan for the Redevelopment Area entitled “1 Giralda Farms Redevelopment Plan, Block 3303, Lot 2, Borough of Madison, Morris County, New Jersey,” (the “Redevelopment Plan”) dated July 16, 2024; and WHEREAS, the Redevelopment Plan was referred to the Planning Board to determine if same was not inconsistent with the Master Plan of the Borough of Madison and to make recommendations; and WHEREAS, upon receipt and review of the Planning Board’s review and recommendations relating to the Redevelopment Plan, the Borough Council adopted the Redevelopment Plan pursuant to Ordinance No. 26-2024; and PAGE 6 OF 15 Regular Meeting Minutes – January 13, 2025 WHEREAS, pursuant to N.J.S.A. 40A:12A-7(e) and N.J.S.A. 40A:12A-15 of the Redevelopment Law, Susan G. Blickstein, AICP/PP, PhD and Susan Favate, AICP/PP, prepared an amended redevelopment plan titled “1 Giralda Farms Amended Redevelopment Plan” (the “Amended Redevelopment Plan”), dated January 13, 2025; and WHEREAS, this Ordinance will be referred to the Planning Board to review the Amended Redevelopment Plan, to determine if the Amended Redevelopment Plan is not inconsistent with the Master Plan of the Borough of Madison and to make recommendations; and WHEREAS, upon receipt and review of the Planning Board’s review and recommendations relating to the Amended Redevelopment Plan, the Borough Council desires to adopt the Amended Redevelopment Plan in order to effectuate a plan that is consistent with the goals and objectives of the Borough for the redevelopment of the Redevelopment Area; and WHEREAS, the Borough Council believes that the adoption of the Amended Redevelopment Plan is in the best interest of the Borough for the redevelopment of the Redevelopment Area. NOW THEREFORE BE IT ORDAINED, by the Borough Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: Section 1. The aforementioned recitals are incorporated herein as though fully set forth at length. Section 2. The Amended Redevelopment Plan titled “1 Giralda Farms Amended Redevelopment Plan” (the “Amended Redevelopment Plan”), dated January 13, 2025 attached hereto as Exhibit A, is hereby adopted, pursuant to the terms of N.J.S.A. 40A:12A-7 of the Redevelopment Law. Section 3. The zoning district map in the zoning ordinance of the Borough is hereby amended to include the Property per the boundaries described in the Amended Redevelopment Plan and the provisions thereon. Section 4. If any section, sentence or other part of this Ordinance is adjudged unconstitutional or invalid, such judgment shall not affect, impair or invalidate the remainder of this Ordinance but shall be confined in its effect to the section, portion or other part of this Ordinance directly involved in the controversy in which such judgment shall be rendered. Section 5. All ordinances, or parts thereof, which are inconsistent with the provisions of this ordinance are hereby repealed, but only to the extent of such inconsistencies. Section 6. A copy of this Ordinance and the Amended Redevelopment Plan shall be available for public inspection at the office of the Borough Clerk during regular business hours. Section 7. This ordinance shall take effect immediately upon final passage and publication according to law. Ms. Ehrlich moved that Ordinance 1-2025, which the Borough Clerk read by title, be adopted. Mr. Landrigan seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 7 OF 15 Regular Meeting Minutes – January 13, 2025 Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Ehrlich moved adoption of the Resolutions listed on the Consent Agenda. Mr. Landrigan seconded the motion. Mr. Forte abstained from voting on Resolution 40- 2025. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None R 40-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING TRUCK DRIVER JOSEPH FORTE TO THE POSITION OF EQUIPMENT OPERATOR II WHEREAS, the Director of Public Works and the Personnel Director have recommended promoting Truck Driver Joseph Forte for the position of Equipment Operator II in the Public Works Department; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that Joseph Forte is hereby appointed to the position of Equipment Operator II in the Public Works Department, effective immediately, to be compensated in accordance with the current Collective Bargaining Agreement for Public Works Department Employees. R 41-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING THOMAS R. HUNT TO THE POSITION OF PUBLIC SAFETY TELECOMMUNICATIONS OFFICER WHEREAS, the Chief of Police recommends the appointment of Thomas R. Hunt to the position of Public Safety Telecommunications Officer; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Thomas R. Hunt is hereby appointed to the position of Public Safety Telecommunications Officer PAGE 8 OF 15 Regular Meeting Minutes – January 13, 2025 effective immediately, to be compensated in accordance with the current Collective Bargaining Agreement for the FMBA 911 Tele-communicators Local No. 474. R 42-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RENEWAL OF A SHARED SERVICE AGREEMENT WITH THE SENIOR CENTER OF CHATHAMS TO PROVIDE SOCIAL, RECREATIONAL, EDUCATIONAL AND WELLNESS PROGRAMS TO MADISON RESIDENTS AND AUTHORIZE FUNDING FOR CAPITAL IMPROVEMENTS WHEREAS, the Borough of Madison wishes to renew a Shared Services agreement for the provision of Senior Services, wherein the Senior Center of Chathams provides social, recreational, educational and wellness programs to Madison residents, pursuant to the attached contract with the Senior Center of Chathams; and WHEREAS, the Madison Borough Council has determined to authorize said shared services agreement. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to enter into a Shared Services agreement with the Senior Center of Chathams for the provision of senior services, such agreement to be in a form approved by the Madison Borough Attorney. R 43-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY DREW UNIVERSITY INC. BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: DREW UNIVERSITY INC. I.D. No. 274-5-23707 R.A. No. 1600 – On-Premise 50/50 Dates of Raffles: February 19, 2025 February 22, 2025 March 14, 2025 March 16, 2025 March 22, 2025 March 29, 2025 April 12, 2025 April 16, 2025 PAGE 9 OF 15 Regular Meeting Minutes – January 13, 2025 R 44-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING THE ANNUAL LITTLE LEAGUE PARADE TO BE HELD ON SATURDAY, APRIL 5, 2025 WHEREAS, Madison Little League has requested permission to hold its annual Little League Parade on Saturday, April 5, 2025, to officially start their 2025 season; and WHEREAS, the parade will begin at 12:00 noon and proceed on a route approved by the Madison Borough Police Chief, said route beginning at the intersection of Wilmer Street and Green Village Road, continuing down Green Village Road to Main Street, continuing east on Main Street and turning left onto Greenwood Avenue, continuing down Greenwood Avenue where it will conclude at Dodge Field where there will be a brief ceremony at the conclusion of the parade; and WHEREAS, Police Chief Miscia recommends approval of this request. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request of the Madison Little League to hold its annual Little League Parade in Madison on Saturday, April 5, 2025, as described herein is hereby approved, subject to any safety requirements imposed by the Madison Police Department. R 45-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING AN ANNUAL STIPEND OF $3,000.00 FOR BONNIE MULCAHY FOR ASSUMING ADDITIONAL DUTIES TO IMPLEMENT AND ENFORCE THE TREE PROTECTION PERMIT PROCESS BE IT RESOLVED by the Borough Council of the Borough of Madison that Bonnie Mulcahy is hereby awarded an annual stipend of $3,000.00 for additional services provided to implement and enforce the Tree Protection Permit Process. R 46-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF MEMORIAL PARK PARKING AREA BY KAREN GIORDANO WHEREAS, Ms. Karen Giordano has requested permission to use the parking area at Memorial Park on Thursdays, April 10, 2025 through May 15, 2025 and Thursdays October 30 to December 11, 2025, from 8:45 a.m. to 4:30 p.m.; and WHEREAS, the Borough Administrator has granted such advance permission; and PAGE 10 OF 15 Regular Meeting Minutes – January 13, 2025 WHEREAS, Ms. Karen Giordano has submitted a Special Event Permit Application to the Borough and has provided a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Ms. Karen Giordano is hereby given permission to use the Memorial Park Parking Area on Thursdays, starting April 10, 2025 through May 15, 2025 and October 30 to December 11, 2025, from 8:45 a.m. to 4:30 p.m., for bus trip activities subject to approval of the Madison Police Department. R 47-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CONTRACT FOR MOTOR GASOLINE THROUGH THE MORRIS COUNTY CO- OPERATIVE PRICING COUNCIL WHEREAS, the Borough of Madison desires to enter into a contract for motor gasoline from an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Griffith –Allied Trucking, LLC dba Allied Oil, LLC, of Hillsborough, New Jersey has been awarded Morris County Co-Operative Pricing Council contract #1 Motor Gasoline; and WHEREAS, the Director of Public Works has recommended that the Borough Council utilize this contract for motor gasoline in an amount not to exceed $150,000.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $150,000.00 for this purpose, which funds will be available upon adoption of the 2025 Operating Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for motor gasoline from Allied Oil, LLC, of Hillsborough, New Jersey, at a total price not to exceed $150,000.00 is hereby approved under the Morris County Co-Operative Pricing Council contract #1 Motor Gasoline. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Griffith – Allied Trucking, LLC dba Allied Oil, LLC, of Hillsborough, New Jersey, for motor gasoline at a total price not to exceed $150,000.00, in a form acceptable to the Borough Attorney. PAGE 11 OF 15 Regular Meeting Minutes – January 13, 2025 R 48-2025 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING THE AWARD OF A PURCHASE ORDER/CONTRACT FOR ROCK SALT TO ATLANTIC SALT OF LOWELL, MA, UNDER THE MORRIS COUNTY COOPERATIVE PRICING COUNCIL PROGRAM WHEREAS, the Borough of Madison desires to ratify an award of a purchase/order contract for rock salt to an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by a local contracting unit is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Atlantic Salt of Lowell, MA, has been awarded Morris County Co-Operative Pricing Council Contract # 3 for the purchase of rock salt; and WHEREAS, the Director of Public Works has recommended that the Borough Council utilize this contract for the purchase of rock salt in an amount not to exceed $120,000.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $120,000.00 for this purpose, which funds will be available upon adoption of the 2025 Municipal Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that a purchase order/contract be awarded to Atlantic Salt of Lowell, MA for the purchase of rock salt at a total price not to exceed $120,000.00 under the Morris County Co-Operative Pricing Council Contract #3 and same is hereby ratified and approved. R 49-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CONTRACT FOR DIESEL FUEL THROUGH THE MORRIS COUNTY CO- OPERATIVE PRICING COUNCIL WHEREAS, the Borough of Madison desires to enter into a contract for ultra low sulfur diesel fuel from an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Griffith-Allied Trucking, LLC dba Allied Oil, Hillsborough, N.J., has been awarded Morris County Co-Operative Pricing Council contract #12 #2 Ultra Low Sulfur Diesel Fuel; and PAGE 12 OF 15 Regular Meeting Minutes – January 13, 2025 WHEREAS, the Director of Public Works has recommended that the Borough Council utilize this contract for ultra low sulfur diesel fuel in an amount not to exceed $60,000.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $60,000.00 for this purpose, which funds will be available upon adoption of the 2025 Operating Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for ultra low sulfur diesel fuel from Griffith-Allied Trucking, LLC dba Allied Oil, Hillsborough, N.J., at a total price not to exceed $60,000.00 is hereby approved under the Morris County Co-Operative Pricing Council contract #12 #2 Ultra Low Sulfur Diesel Fuel. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Griffith-Allied Trucking, LLC dba Allied Oil, Hillsborough, N.J. for ultra low sulfur diesel fuel at a total price not to exceed $60,000.00, in a form acceptable to the Borough Attorney. R 50-2025 RESOLUTION OF THE BOROUGH OF MADISON AMENDING RESOLUTION 13-2025, PREVIOUSLY AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS WHEREAS, Resolution 13-2025 approved at the January 2, 2025 Reorganization Meeting of the Borough Council authorizes the establishment of a Petty Cash Fund for several department custodians in the Borough; and WHEREAS, the Director of Public Works has indicated that there is no longer a need for Petty Cash funds in the Public Works Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. Resolution 13-2025 is amended to delete Petty Cash Fund(s) for DPW and correct the name and the amounts of the Petty Cash custodians, as well as petty cash fund amounts. 2. That a corrected resolution be distributed by the Borough Clerk to the Division of Local Government Services in the New Jersey Department of Community Affairs for approval. R 51-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY MADISON HIGH SCHOOL PTSO PAGE 13 OF 15 Regular Meeting Minutes – January 13, 2025 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: MADISON HIGH SCHOOL PTSO I.D. No. 274-5-33795 R.A. No. 1601 – On-Premise 50/50 Date of Raffle – March 12, 2025 R.A. No. 1602 – On-Premise Merchandise Date of Raffle – March 12, 2025 R 52-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING HILLARY BARBOZA TO THE POSITION OF TECHNICAL ASSISTANT TO THE CONSTRUCTION CODE OFFICIAL (TACO) IN THE BUILDING DEPARTMENT WHEREAS, the Personnel Director has recommended appointing Hillary Barboza to the position of Technical Assistant to the Construction Code Official (TACO) in the Office of the Building Department effective upon completion of a background check; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that Hillary Barboza is hereby appointed to the position of Technical Assistant to the Construction Code Official (TACO) in the Building Department, effective upon completion of a background check, to be compensated at the annual salary of $60,000.00. R 53-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING A FILM PERMIT FOR WINGER PRODUCTIONS, INC. WHEREAS, Chapter 98 of the Borough Code permits the Borough Clerk to issue filming permits under certain guidelines ; and WHEREAS, an application was received for a film permit for 159 Garfield Avenue in Madison by Winger Productions, Inc. for filming January 11, 2025; and WHEREAS, upon review, the Borough Clerk and Borough Administrator have recommended issuance of a permit, contingent upon receipt of all fees and insurance. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of Winger Productions to film in the Borough of Madison is hereby approved. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Range, seconded by Ms. Ehrlich and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. PAGE 14 OF 15 Regular Meeting Minutes – January 13, 2025 Current Fund $5,023,778.16 General Capital Fund 171,029.57 Electric Operating Fund 548,103.43 Electric Capital Fund 38,149.00 Water Operating Fund 27,586.75 Water Capital Fund 52,221.25 Trusts 183,725.23 Total $6,044,593.39 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None NEW BUSINESS Mayor Conley announced the following appointment and requests Council confirmation: BOARD OF EDUCATION LIAISON APPOINTMENTS One-year term through December 31, 2025. Complete Streets - David Duran DDC - Dr. Stephen Tindall Emergency Prep - Kelley Browning RAC - Eric Fontes Sustainable Madison - David Duran Ms. Ehrlich moved confirmation of the foregoing appointments. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:35 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved March 10, 2025 (EO) PAGE 15 OF 15