Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON March 10, 2025 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 10th day of March, 2025. Mayor Conley called the meeting to order at 7:00 p.m., in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 9, 2025. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Rachael Ehrlich Robert Landrigan Eric P. Range Thomas Haralampoudis Melissa Honohan John J. Forte Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Marina Stinely, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Range moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) January 13, 2025 Date of public disclosure 60 days after conclusion, if disclosure required. POTENTIAL LITIGATION MATTERS (2) REDEVELOPMENT Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – March 10, 2025 LITIGATION MATTERS (3) AFFORDABLE HOUSING DREW UNIVERSITY PUBLIC SAFETY Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Ms. Ehrlich Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for the passing of residents Deanna Barry and John Colella. APPROVAL OF MINUTES Mr. Ehrlich moved approval of the Reorganization Minutes of January 2, 2025. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Ehrlich moved approval of the Executive Minutes of January 13, 2025. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Ehrlich moved approval of the Regular Meeting Minutes of January 13, 2025. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley noted the passing of Dr. Victor H. Schumacher, a long-time resident of Madison. Dr. Schumacher was a teacher husband father and volunteer. International Day of Forests, March 21, 2025 Mayor Conley present the following proclamation to the Friends of the Drew Forest. Proclamation of the Borough of Madison Recognizing INTERNATIONAL DAY OF FORESTS March 21, 2025 WHEREAS, the United Nations General Assembly proclaimed March 21st the International Day of Forests in 2012; and PAGE 2 OF 18 Regular Meeting Minutes – March 10, 2025 WHEREAS, the goal of this day is to raise awareness and promote sustainable management and conservation of all forests and trees for present and future generations; and WHEREAS, this year’s theme, “Forests and Food” highlights the crucial role of forests in food security, nutrition and livelihoods; and WHEREAS, forests support soil fertility, protect water resources, and offer habitats for biodiversity, including vital pollinators; and WHEREAS, forests absorb CO2 which helps mitigate climate change and in turn, helps protect food systems from climate-related disasters like droughts and floods; and WHEREAS, forests host 80% of terrestrial species supporting ecosystems that sustain healthy, resilient food systems. Protecting forests is crucial for maintaining biodiversity, preventing land degradation and securing food sources, and WHEREAS, more than five billion people worldwide depend on forests and non-timber products for food, medicine and income. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby recognize March 21, 2025 as International Day of the Forests and understand that the value of protecting our forests cannot be overstated. _______ __________ Robert H. Conley, Mayor March 10, 2025 REPORTS OF COMMITTEES Finance and Borough Clerk Ms. Ehrlich, Chair of the Committee, made the following comments: Governor Murphy signed a new law extending Early Voting for the June Primary from 3 to 7 days. All registered voter in Morris County can vote early in the Court Room of the HDM beginning Tuesday, June 3rd. Candidates for Municipal Office and County Committee must file Nominating Petitions in the office of the Borough Clerk by 4:00 p.m. March 24, 2025, the 71st day next preceding the day of the June primary election. Please contact the Borough Clerk with questions. There will be no budget discussion at tonight’s meeting. March 24th is the first formal hearing with the introduction of the 2025 budget scheduled for that date. Public Safety Mr. Landrigan, Chair of the Committee, made the following comments On March 7th, members of the Madison Police Department- Community Relations Unit will be attended a law enforcement fair at Mennen Arena in hopes for visitors to learn about the Madison Police Department and meet our officers. On March 1st, PAGE 3 OF 18 Regular Meeting Minutes – March 10, 2025 members of the police department took part in "Coffee with a Cop" at Delikositas. On February 28th, members of MPD Community Relations Unit met with residents at Sunrise Assisted Living and participated in a social at their location. The purpose was to meet with the elderly and let them know what services the Police Department offers for them. Later this month, department personnel will be taking part in Every 15 Minutes presentation at Madison High School. The purpose is to teach students about the dangers of impaired driving. This presentation is given every two years at MHS. The Madison Fire Department responded to 193 calls and transported 92 patients to the hospital in the Month of February. Fire Inspector reminds residents to empty the lint trap on appliances. The Joint Municipal Court’s caseload increased by approximately 60% in February 2025, up 12.5% compared to the previous month. All four participating municipalities have increased caseloads. Public Works and Engineering Mr. Range, Chair of the Committee, made the following comments: The Department of Public Works has repaired benches and ta les at Dodge Field for the upcoming spring sports. Spring cleanup is also underway, including lining fields. The Mechanics continue maintenance on plow and other equipment. Yard waste removal bags are available to residents. Utilities Mr. Haralampoudis, Chair of the Committee, absent. Community Affairs Ms. Honohan, Chair of the Committee, made the following comments: The next meeting of the Downtown Development Commission will be held on March 20th at 7:15 pm in the 2nd Floor Committee Room in the Hartley Dodge Memorial Building. Planning is underway for Madison Green & Clean 2025. The event will be held on Saturday, April 26, 2025. The event will include an EV Expo, a Vegan Fair, and other environmentally friendly vendors. These will take place in the Prospect Street Parking Lot. There will again be a town wide cleanup. The volunteer and sign-up form is available on the DDC page on rosenet. The 2025 Madison Farm & Artisan Market contracts have been sent to vendors. Prospective vendors should contact Lisa Ellis at ddc@rosenet.org. Health Mr. Forte, Chair of the Committee, made the following comments: The Madison Health Department has inspected food establishments in the borough to safeguard public health and provide to consumers food that is safe, unadulterated, and honestly presented. There are reported cases of measles in the United Stated. Please talk with your health care provider regarding vaccination. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Email dated March 7, 2025, from David Steketee of Fairwood Road regarding legal fees for Drew University litigation. INVITATION FOR COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. PAGE 4 OF 18 Regular Meeting Minutes – March 10, 2025 Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 03/10/2025-1 BOROUGH ARBORIST ANNUAL REPORT Richard Wolowicz, Borough Arborist presented the 2024 Arborist Report, an annual report to Council regarding arborist activities. Madison’s community forest encompasses trees on private and public land. One Hundred seventy nine tree permits were issued, with 398 trees removed. Most common justification for removal is construction with $7,725 in permit fees received. Three hundred twelve trees were inspected. Proposed improvements to the Tree ordinance are currently being reviewed, including a permit for posting at the site of the tree removal. ADVERTISED HEARINGS - None INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Kevin Pflug; 33 Elm Street, raise concern regarding street crossing signs on Green Village Road. Thanked Mayor and Council for their efforts to save the Drew Forest. Since no other member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of March 24, 2025 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 5-2025 ORDINANCE OF THE BOROUGH OF MADISON ESTABLISHING CHAPTER 60 OF THE MADISON BOROUGH CODE ENTITLED “BATTERIES” TO REGULATE THE SALE AND STORAGE OF LITHIUM ION BATTERIES WHEREAS, the Borough of Madison seeks to maintain safety and security in the Borough by regulating the sale and storage of lithium ion batteries; and WHEREAS, the Madison Fire Chief has determined that the public should be protected from the increasing sale of fraudulent e-bikes, scooters and batteries. PAGE 5 OF 18 Regular Meeting Minutes – March 10, 2025 NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Borough of Madison, County of Morris, State of New Jersey, as follows: § Chapter 60 Batteries Article I Sale of Lithium-Ion Batteries § 60-1 Definitions. § 60-2 Sale of second-use lithium-ion batteries prohibited. § 60-3 Unregulated lithium-Ion batteries prohibited. § 60-4 Restrictions for retail stores. § 60-5 Restrictions for specialized bike retailers ("bike shops"). § 60-6 Lithium-Ion battery charging restrictions. § 60-7 Violations and penalties. § 60-8 Enforcement. Article ISale of Lithium-Ion Batteries § 60-1 Definitions. For purposes of this article, the following terms shall be defined as follows: LITHIUM-ION BATTERY Is a storage battery in which an electrical current is generated by lithium-ions embedded in a carbon graphite or nickel metal-oxide substrate placed in a high- viscosity carbonate mixture or gelled polymer electrolyte. POWERED MOBILITY DEVICES Battery-powered transportation devices, including but not limited to E-bikes, E- scooters, and other similarly powered mobility devices. RETAIL STORE Business establishment within the Borough of Madison that is licensed to sell mobility devices, E-bikes, E-scooters, and replacement batteries to consumers. SECOND-USE LITHIUM-ION BATTERY Is a lithium-ion battery that has been assembled, repurposed, reconditioned or renewed using cells removed from used batteries. SPECIALIZED BIKE RETAILER (or BIKE SHOPS) Retail stores within the Borough of Madison that exclusively sell powered mobility devices, related equipment and accessories, including but not limited to E-bikes, E- scooters, replacement batteries, and battery chargers. UNREGULATED LITHIUM-ION BATTERY Is a lithium-ion battery in a mobility device such as an electric bicycle or scooter that is not listed and labeled by a nationally recognized testing laboratory or other approved organization such as the Underwriters Laboratories Mark (UL Mark). PAGE 6 OF 18 Regular Meeting Minutes – March 10, 2025 § 60-2 Sale of second-use lithium-ion batteries prohibited. A. It shall be unlawful to assemble or recondition a lithium-ion battery using cells removed from used storage batteries; and/or B. It shall be unlawful to sell or offer for sale a lithium-ion battery that uses cells removed from used storage batteries. § 60-3 Unregulated lithium-Ion batteries prohibited. A. The sale of batteries for mobility devices such as electric bicycles or scooters is prohibited unless such batteries have been listed and labeled by a nationally recognized testing laboratory or other approved organization such as the Underwriters Laboratories Mark (UL Mark). B. Retail stores and specialized retail stores shall be prohibited from maintaining any unregulated lithium-ion batteries within its inventory located in the Borough of Madison . § 60-4 Restrictions for retail stores. A. Retail stores shall be prohibited from selling any powered mobility device, including but not limited to E-bikes, E-scooters, and replacement lithium-ion batteries for any such mobility devices that have not been listed and labeled by a nationally recognized testing laboratory or other approved organization such as the Underwriters Laboratories Mark (UL Mark). B. The total inventoried stock of all mobility devices stored within a retail store within the Borough of Madison cannot exceed 50 devices at any given time. C. Retail stores shall only be permitted to display one uncharged model of any mobility device powered by a lithium-ion battery at any time. The battery for any such display devices within a retail store shall remain in its original packaging and shall be stored in a secured area within the establishment that complies with all safety requirements set forth in this article for lithium-ion battery storage and charging. D. All mobility devices, E-bikes, E-scooters, or other similar equipment that are powered by a lithium-ion battery must be sold in an uncharged state, in its original packaging. E. All mobility devices, other than display models, within the inventory of a retail store in the Borough of Madison shall remain boxed and safely stored in its original packaging at all times. § 60-5 Restrictions for specialized bike retailers ("bike shops"). A. Specialized bike retailers are prohibited from selling any powered mobility devices, E-bikes, E-scooters, and/or replacement lithium-ion batteries for any such mobility devices that have not been listed and labeled by a nationally recognized testing laboratory or other approved organization such as the Underwriters Laboratories Mark (UL Mark). B. Specialized bike retailers shall install a fire-resistant metal storage cabinet of sufficient size to hold as many E-bike batteries as in stock. The cabinet is required to have self-closing, self-latching doors with flame-arresting vents. C. All lithium-ion batteries stored in a specialized bike retailer are to be stored in the fire-resistant cabinet at all times except when the battery packs are being charged for delivery to customers. PAGE 7 OF 18 Regular Meeting Minutes – March 10, 2025 D. Specialized bike retailers are prohibited from charging any lithium-ion batteries while they are stored inside the fire-resistant storage cabinet. Lithium-ion batteries are only permitted to be charged immediately prior to delivery to the customer. E. Specialized bike retailers are required to have a monitored fire alarm system. If the building is more than one story or of a mixed-use occupancy, the monitored fire alarm system shall extend into the common areas of the building and basement. § 60-6 Lithium-Ion battery charging restrictions. A. Lithium-ion batteries shall be charged within a specialized bike retailer on a wheeled metal cart with a quick-disconnect function from a wall outlet. A surge proof power strip may be secured to the cart to accommodate the charging of additional lithium-ion batteries, if necessary. B. Specialized bike retailers shall have a thirty-two-gallon galvanized pail that is half filled with water, an eight-foot-by-eight-foot fireproof blanket, or a "Cell Block" lithium- ion battery containment tank in the immediate vicinity of the lithium-ion battery charging cart. C. Overnight and/or unattended charging of any lithium-ion batteries is prohibited. D. At least one Class A, B, C fire extinguisher shall be mounted within easy reach of the charging station to extinguish any possible fire extension. § 60-7 Violations and penalties. A person or entity who violates any section within this article or any rule or regulation promulgated thereunder shall be liable for a civil penalty as follows: A. For first violation, a civil penalty of $200. B. For each subsequent violation issued for the same offense within two years of the date of the first violation, a civil penalty of $1,000. § 60-8 Enforcement. A. The Borough of Madison Fire Prevention Bureau shall be responsible for performing inspections of all specialized bike retailers within the Borough of Madison every three months. B. The Borough of Madison Fire Prevention Bureau shall have the authority for the enforcement of all aspects of this article. Section 9. Severability If any provision of this ordinance, or the application of any provision to any person or circumstance, is held invalid, the remainder of this ordinance shall not be affected and shall remain in full force and effect. Section 10. Effective Date This ordinance shall take effect upon final adoption and publication in accordance with the law. Mr. Landrigan moved that Ordinance 5-2025, which the Borough Clerk read by title, be adopted. Ms. Ehrlich seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 8 OF 18 Regular Meeting Minutes – March 10, 2025 Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Haralampoudis ORDINANCE 6-2025 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $500,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR 2025 MILLING AND OVERLAY PROJECTS WHEREAS, the Assistant Borough Engineer has recommended that the Borough appropriate $500,000.00 from the General Capital Improvement Fund for the milling and overlay of East Street, Dogwood Drive and Harwood Drive; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $500,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $500,000.00 from the General Capital Improvement Fund for the milling and overlay of East Street, Dogwood Drive and Harwood Drive. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $500,000.00 is hereby appropriated from the General Capital Improvement Fund for the milling and overlay of East Street, Dogwood Drive and Harwood Drive. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Range moved that Ordinance 6-2025, which the Borough Clerk read by title, be adopted. Ms. Honohan seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Haralampoudis CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Ehrlich moved adoption of the Resolutions listed on the Consent Agenda. Mr. Landrigan seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: PAGE 9 OF 18 Regular Meeting Minutes – March 10, 2025 Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Ms. Honohan, Mr. Forte Nays: None Absent: Mr. Haralampoudis R 96-2025 RESOLUTION OF THE BOROUGH OF MADISON AWARDING THE PREVENTATIVE MAINTENANCE/REPAIR OF HVAC EQUIPMENT BID TO AIR SYSTEMS MAINTENANCE, INC., OF KENILWORTH, NJ WHEREAS, the Borough of Madison publicly advertised for the Preventative Maintenance/Repair of HVAC Equipment (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the Borough received three (3) bids; and WHEREAS, the lowest qualified bid was submitted by Air Systems Maintenance, Inc., Kenilworth, NJ, in the amount of a regular time hourly rate of $140.00 for preventative maintenance for Borough buildings and $210.00/hour for overtime and $280.00/hour for holidays and weekends. The total Basis of the Contract Award is $37,225.00; and WHEREAS, the Qualified Purchasing Agent and Borough Attorney have recommended that the Borough Council award a one (1) year contract for the period April 1, 2025 to March 31, 2026 to Air Systems Maintenance, Inc., Kenilworth, NJ, in the amount of a regular time hourly rate of $140.00 for preventative maintenance for Borough buildings and $210.00/hour for overtime and $280.00/hour for holidays and weekends. The total Basis of the Contract Award is $37,225.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available for this purpose in the 2025-2026 Public Works operating budget or in any other account deemed appropriate by the Chief Financial Officer or his designee. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the Preventative Maintenance/Repair of HVAC Equipment is hereby awarded to Air Systems Maintenance, Inc., Kenilworth, NJ, based upon its bid in the amount of a regular time hourly rate of $140.00 for preventative maintenance for Borough buildings and $210.00/hour for overtime and $280.00/hour for holidays and weekends. The total Basis of the Contract Award is $37,225.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Air Systems, Inc., in a form acceptable to the Borough Attorney. PAGE 10 OF 18 Regular Meeting Minutes – March 10, 2025 R 97-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SPECIAL EVENT PERMIT TO ALLOW THE USE OF SUMMERHILL PARK BY BOY SCOUTS OF AMERICA PATRIOTS PACK 124 ON JUNE 7 - JUNE 8, 2025 WHEREAS, the Patriots’ Pack 124 of Madison has requested permission to use public property on Saturday, June 7, 2025 to Sunday June 8, 2025, for a scouting event; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Patriots’ Pack 124 has submitted a Special Event Permit Application to the Borough and will provide a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Patriots’ Pack 124 of Madison is hereby given permission to use Summerhill Park, Saturday, June 7, 2025 to Sunday, June 8, 2025, for a scouting event, subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 98-2025 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING PERMISSION FOR THE DEDICATION BY RIDER FOR THE JACOB HENRY PERKINS TRUST WHEREAS, permission is required of the Director of the Division of Local Government Services for approval as a dedication by rider of revenues received by a municipality when the revenue is not subject to reasonably accurate estimates in advance; and WHEREAS, N.J.S.A. 40A:4-39 provides that the Director of the Division of Local Government Services may approve the collection and expenditure of monies by dedication by rider; and WHEREAS, N.J.S.A. 40A:5-29 permits local units to accept bequests, legacies and gifts, and to use said monies in the manner set forth in the conditions of the bequest, legacy or gift; and WHEREAS, the Borough receives annual disbursements from the Jacob Henry Perkins Trust, which are to be used to assist Madison families in need of housing assistance, support, or relief as approved by the Governing Body. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough of PAGE 11 OF 18 Regular Meeting Minutes – March 10, 2025 Madison hereby requests permission of the Director of the Division of Local Government Services to pay approved expenditures that are consistent with the purposes of the Jacob Henry Perkins Trust. BE IT FURTHER RESOLVED, that the municipal Clerk is hereby directed to forward two certified copies of this resolution to the Director of the Division of Local Government Services. R 99-2025 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING PERMISSION FOR THE DEDICATION BY RIDER FOR OUTSIDE EMPLOYMENT OF OFF-DUTY LAW ENFORCEMENT OFFICERS REQUIRED BY N.J.A.C. 5:30- 8.6 WHEREAS, permission is required of the Director of the Division of Local Government Services for approval as a dedication by rider of revenues received by a municipality when the revenue is not subject to reasonably accurate estimates in advance; and WHEREAS, N.J.S.A. 40A:4-39 provides that the Director of the Division of Local Government Services may approve the collection and expenditure of monies by dedication by rider; and WHEREAS, N.J.A.C. 5:30-8.6 requires local units to establish a trust fund within which receipts from outside entities or individuals employing off-duty law enforcement officers shall be deposited and expended. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough of Madison hereby requests permission of the Director of the Division of Local Government Services to collect fees and pay expenditures related to the outside employment of off-duty law enforcement officers. BE IT FURTHER RESOLVED, that the municipal Clerk is hereby directed to forward two certified copies of this resolution to the Director of the Division of Local Government Services. R 100-2025 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING PERMISSION FOR THE DEDICATION BY RIDER FOR UNIFORM FIRE SAFETY ACT PENALTY MONEYS REQUIRED BY N.J.S.A. 52:27D-192 ET SEQ WHEREAS, permission is required of the Director of the Division of Local Government Services for approval as a dedication by rider of revenues received by a municipality when the revenue is not subject to reasonably accurate estimates in advance; and PAGE 12 OF 18 Regular Meeting Minutes – March 10, 2025 WHEREAS, N.J.S.A. 40A:4-39 provides that the Director of the Division of Local Government Services may approve the collection and expenditure of monies by dedication by rider; and WHEREAS, N.J.S.A. 52:27D-192 et seq. requires local units to collect fines for various violations of the Uniform Fire Safety Act. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough of Madison hereby requests permission of the Director of the Division of Local Government Services to collect said fines and penalties and pay expenditures related to the enforcement of the Uniform Fire Safety Act. BE IT FURTHER RESOLVED, that the municipal Clerk is hereby directed to forward two certified copies of this resolution to the Director of the Division of Local Government Services. R 101-2025 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING PERMISSION FOR THE DEDICATION BY RIDER FOR TRAIN STATION PARKING FEES WHEREAS, permission is required of the Director of the Division of Local Government Services for approval as a dedication by rider of revenues received by a municipality when the revenue is not subject to reasonably accurate estimates in advance; and WHEREAS, N.J.S.A. 40A:4-39 provides that the Director of the Division of Local Government Services may approve the collection and expenditure of monies by dedication by rider; and WHEREAS, the Borough of Madison collects daily parking fees at the Madison Train Station; and WHEREAS, the Borough intends to use this dedicated revenue to fund rental fees paid to NJ Transit, and to fund the maintenance of the grounds surrounding the Madison Train Station. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough of Madison hereby requests permission of the Director of the Division of Local Government Services to collect parking fees and pay expenditures related to the rental fees and maintenance of the Madison Train Station. BE IT FURTHER RESOLVED, that the municipal Clerk is hereby directed to forward two certified copies of this resolution to the Director of the Division of Local Government Services. PAGE 13 OF 18 Regular Meeting Minutes – March 10, 2025 R 102-2025 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING PERMISSION FOR THE DEDICATION BY RIDER FOR COMMUNITY DEVELOPMENT DONATIONS WHEREAS, permission is required of the Director of the Division of Local Government Services for approval as a dedication by rider of revenues received by a municipality when the revenue is not subject to reasonably accurate estimates in advance; and WHEREAS, N.J.S.A. 40A:4-39 provides that the Director of the Division of Local Government Services may approve the collection and expenditure of monies by dedication by rider; and WHEREAS, N.J.S.A. 40A:5-29 permits local units to accept bequests, legacies and gifts, and to use said monies in the manner set forth in the conditions of the bequest, legacy or gift; and WHEREAS, the Borough receives various donations and gifts for community development purposes, and wishes to expend these funds for such purposes as intended. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough of Madison hereby requests permission of the Director of the Division of Local Government Services to collect donations and gifts for community development purposes and to pay expenditures for said purposes. BE IT FURTHER RESOLVED, that the municipal Clerk is hereby directed to forward two certified copies of this resolution to the Director of the Division of Local Government Services. R 103-2025 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE GOVERNOR’S COUNCIL ON SUBSTANCE USE DISORDER FISCAL GRANT CYCLE OCTOBER 2020-JUNE 2026 WHEREAS, the Governor’s Council on Substance Use Disorder (GCSUD) established the Municipal Alliances for the Prevention of Substance Use Disorder in 1989 to educate and engage residents, local government and law enforcement officials, schools, nonprofit organizations, the faith community, parents, youth and other allies in efforts to prevent substance use disorder in communities throughout New Jersey; and WHEREAS, the Borough Council of the Borough of Madison, County of Morris, State of New Jersey recognizes that substance use disorder is a serious problem in our society amongst persons of all ages; and therefore has an established Municipal Alliance Committee; and PAGE 14 OF 18 Regular Meeting Minutes – March 10, 2025 WHEREAS, the Borough Council further recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent substance use disorder in our community; and WHEREAS, the Borough Council has applied for funding to the Governor’s Council on Substance Use Disorder through the County of Morris. NOW, THEREFORE, BE IT RESOLVED by the Borough of Madison, County of Morris, State of New Jersey hereby recognizes the following: 1. The Borough Council does hereby authorize submission of a strategic plan for the Madison Municipal Alliance grant for fiscal year 2026 in the amount of: GCSUD Grant $5,845.00 Cash Match $1,461.25 In-Kind $4,383.75 2. The Borough Council acknowledges the terms and conditions for administering the Municipal Alliance grant, including the administrative compliance and audit requirements. R 104-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MARK ALLOCCO TO THE POSITION OF SIDEWALK SWEEPER WHEREAS, the Personnel Director recommends the appointment of Mark Allocco to the part-time position of Sidewalk Sweeper effective March 11, 2025; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Mark Allocco is hereby appointed to the part-time position of Sidewalk Sweeper effective March 11, 2025; and BE IT FURTHER RESOLVED, that Mark Allocco be compensated at the hourly rate of $22.00 per hour, with no benefits. R 105-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MARTIN WRITT TO THE POSITION OF RECYCLING MONITOR WHEREAS, the Personnel Director recommends the appointment of Martin Writt to the part-time position of Recycling Monitor effective March 11, 2025; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Martin Writt is hereby appointed to the part-time position of Recycling Monitor effective March 11, 2025; and PAGE 15 OF 18 Regular Meeting Minutes – March 10, 2025 BE IT FURTHER RESOLVED, that Martin Writt be compensated at the hourly rate of $22.00 per hour, with no benefits. R 106-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SPECIAL EVENT PERMIT TO ALLOW THE USE OF SUMMERHILL PARK BY BOY SCOUTS OF AMERICA PATRIOTS PACK, TROOP 7 ON APRIL 25, 2025 WHEREAS, the Patriots’ Pack, Troop 7 of Madison has requested permission to use public property on Friday, April 25, 2025 to Saturday, April 26, 2025, for a scouting event; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Patriots’ Pack, Troop 7 has submitted a Special Event Permit Application to the Borough and will provide a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Patriots’ Pack, Troop 7 of Madison is hereby given permission to use Summerhill Park, Friday, April 25, 2025 to Saturday, April 26, 2025, for a scouting event, subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 107-2025 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A CONTRACT TO WEEDS, INC FOR CONTROL AND REMOVAL OF INVASIVE SPECIES AT THE MADISON RECREATION COMPLEX WHEREAS, the Borough of Madison solicited quotes for control and removal of invasive plant species at the Madison Recreation Center (MRC) (the “Contract”) in accordance with the Local Public Contracts Law; and WHEREAS, the Qualified Purchasing Agent has recommended awarding a contract to Weeds, Inc. for control and removal of invasive plant species at the Madison Recreation Center (MRC), in an amount not to exceed $2,600.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $2,600.00 for this purpose in Ordinance 21-2019. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: PAGE 16 OF 18 Regular Meeting Minutes – March 10, 2025 1. The contract for control and removal of invasive plant species at the Madison Recreation Center (MRC) is hereby awarded to Weeds, Inc., based upon a quote in the amount of $2,600.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Weeds, Inc., in a form acceptable to the Borough Attorney. R 108-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF PUBLIC PARKING LOT NUMBER ONE BY THE ROTARY CLUB OF MADISON FOR A PUBLIC SHREDDING EVENT ON MAY 31, 2025 WHEREAS, the Rotary Club of Madison has requested permission to use public parking lot number one on Saturday, May 31, 2025 between the hours of 8:30 a.m. and 3:00 p.m. for a public shredding event; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Rotary Club has submitted a Special Event Permit Application to the Borough as well as a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Rotary Club of Madison is hereby given permission to hold a public shredding event at Madison public parking lot number one, on May 31, 2025, between the hours of 8:30 a.m. and 3:00 p.m. subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Ehrlich, seconded by Mr. Landrigan and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $322,546.77 General Capital Fund 19,931.30 Electric Operating Fund 123,372.63 Electric Capital Fund 0.00 Water Operating Fund 15,084.02 Water Capital Fund 68.93 Trusts 32,932.91 Total $513,936.56 PAGE 17 OF 18 Regular Meeting Minutes – March 10, 2025 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:01 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved July 28, 2025 (EO) PAGE 18 OF 18