Planning Board

MINUTES PLANNING BOARD OF THE BOROUGH OF MADISON REGULAR MEETING JANUARY 17, 2012 A regular meeting of the Planning Board of the Borough of Madison was held on the 17th day of January 2012 at 8:00 P.M., in Room #140, Hartley Dodge Memorial, 50 Kings Road, Madison, NJ. The meeting was called to order by Planning Board Chairman, Steve Tombalakian Mr. Tombalakian requested the reading of the Public Meeting Notice. Ms. Boardman read the following statement in accordance with the Open Public Meetings Act. “Let the minutes reflect that adequate notice of this meeting has been provided in the following manner: At the reorganization meeting of the Board held on January 3, 2012, the Board by Resolution adopted a schedule of meetings. On January 4, 2012, a copy of the schedule of meetings was posted at the bulletin board at the entrance to the Hartley Dodge Memorial, was sent to the Madison Eagle and the Daily Record, and filed with the Borough Clerk all in accordance with the “Open Public Meetings Act”. The following roll call was recorded: Present: Peter Flemming, Sr., Tom Johnson, Michael Kopas, John Forte, Astri Baillie, Steve Tombalakian, and Jeff Gertler Absent: None Excused: Dr. Vincent Esposito, Mayor Robert Conley, and Vince Loughlin, Esq Also Present: Keith Loughlin, Esq. Substitute Planning Board Attorney Frank Russo, Board Engineer Susan Blickstein, Board Planner Frances Boardman, Board Secretary Approval of Minutes: Copies of the minutes of the January 3, 2012 re-organization and regular meetings were distributed to all Board members for their review prior to this meeting. One correction was noted. Motion to approve the minutes as corrected was made by Mr. Johnson, seconded by Mr. Flemming. The following roll call was recorded: “Aye” – Mr. Johnson, Mr. Forte, Mr. Flemming, Ms. Baillie, Mr. Gertler, Mr. Tombalakian and Mr. Kopas “Nay” - None “Abstain” - None Planning Board January 17, 2012 Comments by the Public: Mr. Tombalakian opened the floor to the public for anyone who wished to be heard on any matter not on this evening’s agenda. There was no public present at the meeting that wished to be heard. NEW BUSINESS – CASE NO. P 11-05 Preliminary & Final Site Plan with Variances Stangle Group, LLC Block 1801, Lot 9 14 Elmer Street Due to insufficient notification of a property owner within 200 ft of the applicant property this case was carried to the February 7, 2012 Planning Board meeting. The applicant’s Attorney was informed that legal notice will need to be republished in the Madison Eagle, and notices sent by certified mail to all property owners. Any member in attendance for this case was advised that the application hearing has been rescheduled for February 7, 2012. OLD BUSINESS - There was no old business before the Board this evening. PLANNING DISCUSSION – • Madison Environmental Commission Environmental Resources Inventory Mr. Gertler, Environmental Commission Representative, spoke to the Board regarding the Environmental Resources Inventory. He began by giving a hand out to the members explaining the ERI. The MEC has completed an updated version of the Borough’s ERI and accompanying maps which are posted on the MEC page of Rosenet. Mr. Russo indicated there were some differences between the recently adopted Well Head Protection Area Map prepared by the Borough and the mapping included in the ERI. Mr. Gertler stated that he would look into this. Further discussion continued and if it is the desire of the MEC to adopt the revisions produced by H2M into the Borough Master Plan than a Master Plan Amendment hearing would need to be noticed. This process would need to be initiated by the Madison Environmental Commission to the Planning Board in order to amend the Plan. Chairman Tombalakian thanked Mr. Gertler for his presentation this evening. Planning Board January 17, 2012 CORRESPONDENCE – CASE NO. P 09-08 Andrew & Joann Lee Block: 701 Lot: 2 194 Rosedale Avenue Request for Extension of Time for Resolution Compliance A letter from Cheryl Ehrgott, Esq. the applicant’s attorney, dated, January 11, 2012 requesting an extension of time for resolution compliance was sent via email to the Board Secretary, Frances Boardman. Correspondence, together with plans was sent to the Borough Attorney, the Board Engineer and the Board Planner for review and approval on December 29, 2011. At this time the applicants are seeking a 60 day extension of resolution compliance so all documents can be reviewed and acted upon by the Borough and Board Professionals. Then an additional sixty (60) days subsequent to the above 60 day time period to allow the Board’s Engineer sufficient time to review and approve the Affidavit of Compliance per resolution condition # 13 in order to record the deed in the Morris County Clerk’s Office. Ms. Boardman informed the Board that there were only three members eligible to vote on this request. Mr. Johnson asked the Board if there was any further discussion on this matter. Seeing none he asked for a motion. A motion was made by Mr. Johnson, to approve the applicants request as submitted in the letter dated, January 11, 2012, seconded by Mr. Forte. The following roll call was recorded: “Aye” – Mr. Johnson, Mr. Forte, and Mr. Flemming “Nay” - None “Abstain” - None Planning Board January 17, 2012 Greenwood Property Group 122 Main Street Block: 1803 Lot: 11 Mr. Russo brought the Board Members up to speed on the site at the above property. He stated that two additional underground storage tanks and impacted soil were found on site near the traffic stanchion on Main Street. He informed the Members of meetings taking place between the property owner and Exxon. Soil movement would be underway immediately to remove the soil currently stockpiled on site. Mr. Russo does not believe that this will delay the project; with the worse case scenario being there is contamination under Main Street and Greenwood Avenue. The tanks will be tested for air tightness. GES, the environmental consultant for Exxon, is taking soil samples and the property owner will be sending updated correspondence to the Borough. These findings will delay the site work construction schedule but should not bring the project to a standstill. Since there was no further business to come before the Board, Mr. Tombalakian made a motion to adjourn the regular meeting at 9:15 P.M.; seconded by Mr. Kopas. A voice vote of “aye” was heard by all members present and carried. Respectfully submitted, Frances Boardman Board Secretary