City Council

MAHTOMEDI CITY COUNCIL MINUTES MARCH 16, 2016 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Lael Ramaley, and Joel Schilling in attendance. Council member Richard Brainerd was absent with prior notice. City Administrator Scott Neilson, City Attorney Bridget Nason, City Engineer Jay Kennedy, City Planner Erin Perdu, Finance Director Scott Schaefer and Account Clerk Jerene Rogers were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Deans moved and Council member Ramaley seconded the motion to approve the agenda as presented. The motion was passed unanimously. CONSIDER APPROVAL OF THE MARCH 2, 2016 CITY COUNCIL MEETING MINUTES Council member Deans moved and Council member Schilling seconded the motion to approve the March 2, 2016 City Council minutes as presented. The motion was passed unanimously. 4. PRESENTATIONS Mayor Marshall said Washington County Commissioner Ted Bearth recently passed away. He said Mr. Bearth was the representative for the southern part of Mahtomedi. On behalf of the entire City Council he would like to extend his condolences to the family and friends of Mr. Bearth. 5. DISCUSSION FROM THE AUDIENCE None 6. CONSENT AGENDA Council member Ramaley moved and Council member Schilling seconded the motion to approve the Consent Agenda as presented. The motion was passed unanimously. a. APPROVAL-Temporary Construction Easement for Phase 2 – Historic District Improvements Temporary Construction Easements for 436 Park Place and 445 Park Place for Phase 2 of the Historic District Improvement Project was approved. CITY COUNCIL MEETING MINUTES -2- MARCH 15, 2016 6. CONSENT AGENDA-Continued. b. APPROVAL-Permanent Trail Easement for School District Education Center Property. A permanent trail easement for the School District Education Center Property for the Hamline Lake Streetcar Improvement Project was approved. c. APPROVAL-Resolution Accepting Donation from the Wildwood Lions Club. A Resolution accepting a $5,000 donation from the Wildwood Lions Club for the Veteran’s Memorial Triangle Park Project was approved. 7. PUBLIC HEARINGS-None 8. STAFF REPORTS 8a. CONSIDER APPROVAL – Request from Luke Michaud for a Conditional Use Permit to allow the demolition of the existing non-conforming deck and construction of a larger deck that would not meet the required corner side yard setback on property located at 1910 Mahtomedi Avenue. City Administrator Scott Neilson said the City is in receipt of a request from Luke Michaud for a Conditional Use Permit to allow the demolition of an existing non- conforming deck and construction of a larger deck at 1910 Mahtomedi Avenue. He said the Planning Commission recommended unanimous approval at their March 9th, 2016 meeting. City Planner Erin Perdu said the applicant’s request for a conditional use permit for a reduction in the corner side setback for the deck in the R-1E Historic District is reasonable and consistent with the City’s Comprehensive Plan and Zoning Code. She stated staff is recommending approval of this request. City Council member Deans moved and City Council member Schilling seconded the motion, to approve Resolution No. 2016-17 Approving a Conditional Use Permit to Allow for a Reduction in the Corner Side Setback Requirement in the R1-E Historic Mahtomedi District for the Purpose of Building a New Deck at the Property located at 1910 Mahtomedi Avenue with the following amendment: Where the Resolution states Now Therefore Be It Resolved the Resolution should say “Conditional Use Permit” not variance and the “s” should be removed from the word requests. The motion passed unanimously with the amendment to the Resolution. CITY COUNCIL MEETING MINUTES -3- MARCH 15, 2016 8b. CONSIDER APPROVAL-Resolution Providing for the Sale of $8,825,000 General Obligation Bonds, Series 2016A and Resolution Declaring the Official Intent of the City of Mahtomedi to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by the City. City Administrator Neilson stated the City Council had a joint work session with the Finance Commission to discuss this item. He said at the City Council meeting on April 5th, 2016 the Council will consider proposals for and awarding the sale of the Bonds. Council member Schilling moved and Council member Ramaley seconded the motion to approve Resolution No. 2016-14, Providing for the Sale of $8,825,000 General Obligation Bonds, Series. The motion passed unanimously. Council member Schilling moved and Council member Deans seconded the motion to approve Resolution No. 2016-15, Declaring the Official Intent of the City of Mahtomedi to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by the City. The motion passed unanimously. 8c. CONSIDER APPROVAL-Resolution Supporting White Bear Lake Augmentation. Council member Schilling stated that the Council had considerable discussion regarding this topic at their last Council meeting. Council member Schilling moved and Council member Deans seconded the motion to approve Resolution No. 2016-16 A Resolution Supporting Inclusion of a Project to Augment White Bear Lake with Surface Water in the Minnesota Legislature’s 2016 Bonding Bill with the following amendment to the Resolution: Under Now Therefore be It Resolved it should state the City of Mahtomedi City Council supports the proposed Augmentation Project in the Legislature’s 2016 Bonding Bill. The motion passed unanimously. Council member Schilling would like copies of the signed Resolution to be sent to Senators Chamberlain and Wiger and Representatives Dean and Fischer. 8d. CONSIDER APPROVAL-Appointments to Advisory Commissions. The recommendations for the appointments to the Advisory Commissions were brought forward from the Council work session held prior to the Council meeting. Two seats are available on the Planning Commission, two seats are available on the Parks Commission, two seats are available on the Environmental Commission with an additional seat that is vacant for a one year term, and four seats are available on the Finance Commission. All appointments are for three year terms. CITY COUNCIL MEETING MINUTES -4- MARCH 15, 2016 8d. Continued- Council member Deans moved, and Council member Ramaley seconded the motion to appoint Brandon Sampair and Mike Hedquist to the Planning Commission, Jeff Charlesworth and Brian Steinke to the Parks Commission, Michael Hermann Jr and Scott Peterson to the Environmental Commission, and Greg Maples and Colin Johnson to the Finance Commission. The motion passed unanimously. 8e. DISCUSSION – Summary of Strategic Priorities for 2016 and 2017. City Administrator Neilson presented the Summary of Strategic Priorities for 2016 and 2017 that were identified during the strategic planning meetings held earlier this year. He said he will provide updates throughout the year regarding the status of these priorities. Council member Ramaley would like this information put in the newsletter. Council member Schilling suggested putting the information on the website. 8f. DISCUSSION – Layout for CSAH 12 Improvements (TH 244 to Wildwood Ave). City Engineer Kennedy stated there is a small portion of the CSAH 12 corridor vision project that is proposed to be completed this year. He said the reason this is proposed for 2016 is directly related to the opening of the Piccadilly Square project. This will be a joint project between the City of Mahtomedi and Washington County. The project area will be the walkable area adjacent to Piccadilly Square east to the Dugout Bar. The project includes narrowing Stillwater Road/CSAH 12 with the intention of widening the sidewalks in this area and a mill and overlay to this portion of roadway. He stated that parking spaces should remain the same and the plan is to have an open house with business and surrounding property owners and the City of Willernie. City Council member Ramaley reiterated the fact that no property will be special assessed for this project. Washington County representative Becky Hayden said they would like to get this project completed this year, however, they have to get approval from MNDOT and she is unsure how long that will take. She said the remainder of the CSAH 12 Corridor project study is in their 2016 Capital Improvement Plan with money available in 2019. 8g. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Schilling seconded the motion to approve the bills as presented. The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -5- MARCH 15, 2016 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said the League of Minnesota Cities annual conference will be held in St. Paul this year on June 15th through June 17th. He said Council member Brainerd is going and asked the remainder of the Council to let him know if anybody else would like to attend. City Engineer Kennedy said Phase 3 of the Historic District Project is getting underway. He said early this summer the Council will be asked to approve a feasibility study. He said the neighborhood will be notified that survey crews will be in their area. He said Phase 3 is scheduled to begin in 2018. 10. COMMENTS FROM THE CITY COUNCIL Council member Schilling stated he will be attending a Metro Cities and Met Council Environmental Services meeting where they will be discussing cost issues for sewer wastewater treatment. Council member Deans thanked the public works staff for filling potholes. 11. CLOSED SESSION – None Scheduled 12. ADJOURNMENT Council member Ramaley moved and Council member Deans seconded the motion to adjourn the meeting at 8:02 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________________ ___________________________ JERENE ROGERS, ACCOUNT CLERK JUD MARSHALL, MAYOR