City Council

MAHTOMEDI CITY COUNCIL MINUTES APRIL 5, 2016 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. City Administrator Scott Neilson, Finance Director Scott Schaefer, City Attorney Jay Karlovich, City Engineer Jay Kennedy and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Schilling moved and Council member Ramaley seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Schilling moved and Council member Ramaley seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS Mayor Jud Marshall presented Jeff Laue with a 10 year service award and Scott Schaefer with a 5 year service award. He thanked both employees for their years of service to the City. 5. DISCUSSION FROM THE AUDIENCE There was no discussion from the audience. 6. CONSENT AGENDA Council member Ramaley moved and Council member Deans seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL-City License Renewals. Each year, licenses for on/off sale, Sunday, intoxicating, 3.2% Off-Sale Malt Liquor and gasoline stations come up for renewal. Staff recommended approval of the license renewals, contingent upon receipt of all appropriate paperwork and certificates of insurance. CITY COUNCIL MEETING MINUTES -2- April 5, 2016 6. CONSENT AGENDA-Continued. b. APPROVAL-Hiring of Firefighter/EMT. Fire Chief Fischer recommended the hiring of David Carroll as a probationary paid-on call firefighter/EMT. This appointment is contingent upon successful completion of psychological assessment, criminal background check, and physical exam. c. APPROVAL-Firefighter Leave of Absence Request. Jake Michaud requested a 90 day leave of absence from the Fire Department effective April 1, 2016. Mr. Michaud is also stepping down as a Captain in the department. d. APPROVAL-Hotel Feasibility Study. In February of this year, the City was approached by a prospective hotel developer interested in the possibility of constructing a hotel in Mahtomedi. Staff met with the developer to discuss the process and potential sites in the City (particularly the area near Century College). It was explained that the first step is to have a feasibility study completed to determine whether the market could support a hotel in the City. Staff is recommending the City enter into an agreement with Hospitality Marketers. They are proposing a two part approach which first consists of a field research marketing report in the amount of $4,950.00. If this report comes back positive, then a Comprehensive Hotel Market Study would be performed at a cost of $3,125.00 for a total cost of $8,075.00. The Council approved the field research marketing report in the amount of $4,950.00. Funds for this item will come from the contingency budget. e. APPROVAL-Receive Bids and Award Contract for Hamline Lake Streetcar Trail. Bids were received for the Hamline Lake Streetcar Trail Project on March 30, 2016 and were opened and read aloud. Four bids were received. The low bidder is Park Construction Company with a total bid amount of $239,925.90. The City Council awarded a contract in the amount of $239,925.90 to Park Construction Company based on the results of the bids received. f. APPROVAL-Purchase of Used Jetter Truck. Public Works received approval to purchase a 2006 used jetter truck from the Flexible Pipe Tool Company in the amount of $90,000 minus trade of the current 1988 jetter truck of $15,000 and a $1,800 trade of the 1988 rodder truck for a total amount of $73,200. CITY COUNCIL MEETING MINUTES -3- April 5, 2016 g. APPROVAL-Agreement to Construct Water Main, Water Service Stub Lines, and Sanitary Sewer Service Stub Lines as Local Improvement Project Pursuant to Minnesota Statutes 429.021. At their November 12, 2015 regular meeting, the Mahtomedi City Council approved the Bruggeman subdivision located on Iris Street. A development agreement was prepared by the City Attorney including a condition requiring the developer to construct a watermain extension from the main located in Mahtomedi Avenue to serve the two parcels abutting Iris Street at their sole expense. The Phase 2 Historic District Improvement Project provided the developer a unique opportunity to have the utility extension completed with the City’s improvements. The developer elected to have the watermain extension included in the improvement project, and agreed to execute an agreement committing to reimburse the City $22,500.00 for the extension. h. APPROVAL-Memorandum of Understanding Between City of Mahtomedi and Local 49 for Career Development Program. For the past year, City staff and the Local 49 Union have been meeting and working together on a Career Development Program for Public Works Maintenance Operator employees. The Personnel Committee recommended approval of the Career Development Program. i. APPROVAL-Memorandum of Understanding Between City of Mahtomedi and Local 49 for Central Pension Fund and Participation Agreement. Local 49 requested approval from the City to allow Public Works Maintenance employees to enroll in the Local 49 Central Pension Fund. Contributions to the fund are from the employees in the form of a wage reduction. The Personnel Committee recommended approval. j. APPROVAL-Appoint Fire Department Paid On-Call Captain. Fire Chief Fischer recommended the appointment of Josh Buck to fill the vacated Paid On-Call Captain position. k. APPROVAL-Authorize Purchase of Wetland Banking Credits for Trail Improvements. For the Hamline Lake Streetcar Trail Improvements and Gosiwin Trail Improvements, the City of Mahtomedi approved the purchase of wetland banking credits to compensate for permanent wetland impacts associated with proposed trail/walk improvements. The cost anticipated with the purchase of these credits is $5,513.11. CITY COUNCIL MEETING MINUTES -4- April 5, 2016 7. PUBLIC HEARINGS-None 8a. CONSIDER APPROVAL- Resolution Awarding the Sale of $8,825,000 General Obligation Bonds, Series 2016A Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing For Their Payment. Finance Director Scott Schaefer said previously the City Council approved a five-year Capital Improvement Plan and certain projects were approved and are being constructed. Bonds are required to be issued to provide financing. The bonds are being issued pursuant to Minnesota Statutes, Chapters 429, 444, 475 and Section 475.67, by the City for the purpose of financing the following projects: o Historic District (Phase II) o Advanced crossover refunding of issue 2007A o Advanced crossover refunding of issue 2008A o Advanced crossover refunding of issue 2008B On March 15, 2016, the City Council authorized the Sale of General Obligation Bonds, Series 2016A. Bruce Kimmel, a representative from Ehler’s and Associates, said there were six bidders for this bond sale and the low bidder was FTN Financial Capital Markets. The amount of the bond sale was $8,640,000. The savings of the Refunding of Bonds, Series 2007A, 2008A and 2008B was $660,000. Mr. Kimmel said the City’s bond rating remained at Aa2 which reflects the city’s moderately sized tax base that benefits from its close proximity to the Twin Cities, stable financial operations supported by healthy General Fund reserves and alternate liquidity and moderate debt levels. The City Council thanked Finance Director Scott Schaefer and staff for a great job with the City’s finances. Council member Brainerd moved and Council member Deans seconded the motion to approve Resolution No. 2016-18 Awarding the Sale of $8,640,000 General Obligation Bonds, Series 2016A. The motion was approved. CITY COUNCIL MEETING MINUTES -5- April 5, 2016 8b. DISCUSSION-Update on 115 Spruce Street. Kelli Ostlie, an attorney for the owners of 115 Spruce Street, provided an update on the progress of the remodeling of the house and thanked the Council for their willingness to work with them to complete the project. Kevin Johnson, the contractor for the home, said they are working on the interior at this time and should finish the construction in 3-4 weeks, weather permitting. He said they also need to obtain a driveway permit, but want to finish the home first. He said they have been in discussions with the property owner next door about the retaining wall, which is partially on the neighbor’s property. He said they hope it will be resolved soon. 8c. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Schilling seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said the Board of Review is scheduled for April 13th at 5:00 PM. He also provided an update on the current legislative activity at the Capital. 10. COMMENTS FROM THE CITY COUNCIL Council member Schilling distributed a letter to the Council he had written to legislature regarding the use of flushable wipes and the issues they are causing to sewer systems. He will be testifying at the Committee Hearing about this issue on Thursday. Council member Brainerd suggested including the City of Mahtomedi in the letter too. Council member Ramaley reminded everyone about the RITE of Spring on Saturday, April 23rd at the District Ed Center. 11. CLOSED SESSION – None Scheduled CITY COUNCIL MEETING MINUTES -6- April 5, 2016 12. ADJOURNMENT Council member Ramaley moved and Council member Schilling seconded the motion to adjourn the meeting at 7:55 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR