City Council

MAHTOMEDI CITY COUNCIL MINUTES APRIL 19, 2016 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer Chris LaBounty, City Planner Erin Perdu, Finance Director Scott Schaefer and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Ramaley moved and Council member Brainerd seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Deans moved and Council member Schilling seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS 4a. Arbor Day/Month Proclamation In 2009, the City filed an application to become a Tree City U.S.A. Currently 140 cities in Minnesota hold this designation. The requirements consist of the City establishing a tree board or department, approving an ordinance on tree care, establishing a tree budget of at least $2.00 per resident, and planning an annual Arbor Day celebration. The City has fulfilled all the requirements of this designation and is requesting approval of a proclamation proclaiming April 29th, 2016, to be Arbor Day and the month of May 2016 to be Arbor Month in Mahtomedi. 5. DISCUSSION FROM THE AUDIENCE Bill Coleman, 1732 Briarwood Avenue, asked the Council to consider revisiting the CIP to take out the utilities portion and move up the road improvement project. Eric Landgrebe, 1782 Briarwood Avenue, said he is installing a new septic system. John Manhsip, said Briarwood is in terrible condition and asked if anything can be done to fix it. Council member Brainerd encouraged the Briarwood neighborhood to have their septic systems inspected sooner than later. CITY COUNCIL MEETING MINUTES -2- APRIL 19, 2016 6. CONSENT AGENDA Council member Ramaley moved and Council member Deans seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL-New liquor license application for Tacos Fresh Sports Cantina. Taco Fresh Sports Cantina/William Sheffield, applied for and received a new on-sale intoxicating and Sunday liquor license. The proposed location is in the former Starbucks location in the Lincoln Square building at 3124 Century Avenue North. The background check on Mr. Sheffield was been completed and no violations were found to prevent him from receiving a license. 7. PUBLIC HEARINGS-None 8. STAFF REPORTS 8a. CONSIDER APPROVAL – A request from B & C Real Estate, LLC, for Site Plan Approval and a 7.5 foot side yard setback variance in order to expand the existing facility located at 910 Wildwood Road. The City is in receipt of an application from B & C Real Estate, LLC for the requests as outlined above. The application has been reviewed by City staff and consultants and is in order for consideration at this time. City Planner Erin Perdu said the Applicant is proposing to construct a forty (40) x forty (40) square foot, one-story addition to the existing building at the property located at 910 Wildwood Road. The existing building is located seven and one-half (7.5) feet from the side property line; the Property Owner was granted a variance allowing this when the existing building was built in 2006. The Applicant is requesting a variance of seven and one-half (7.5) feet to the required minimum side yard setback of fifteen (15) feet. The applicant has also proposed to construct a new trash enclosure. The current enclosure is located where the proposed addition is to be located. The applicant is also proposing to reconfigure the parking lot and connect it to the parcel to the east, which also contributes to the necessity of relocating the trash enclosure. The City’s Ordinance requires the following parking spaces for commercial retail developments: Retail: 1 per 250 sq. ft. gross floor area. Including the new addition, the gross floor area is approximately 5698 sq. ft. This would require 23 parking spaces. CITY COUNCIL MEETING MINUTES -3- APRIL 19, 2016 8a. Continued. The Applicant is proposing to provide 54 parking spaces. Currently on the property there are 48 spaces. 21 of the spaces are on the property, and the remaining 33 will be on the neighboring property. Staff has spoken with staff at the City of White Bear Lake regarding the sharing of parking between the sites. In the attached letter from the White Bear Lake planning department, the combined site contains more than enough parking to accommodate the addition. As stated in that letter, staff agrees that a cross parking agreement be provided and executed as a condition of this site plan approval. The applicant is proposing to plant 4 deciduous trees, 4 deciduous shrubs, 7 evergreen shrubs, and 16 perennials on the site as a whole (including the Mahtomedi and White Bear Lake lots). At this time no new signage is being proposed. The site currently shares access with the 906 Wildwood Rd. parcel, although no shared access agreement was ever executed. As a condition of approval of this site plan, staff recommends that a cross access agreement (as was required during approval of the initial site plan) be submitted to both the City of Mahtomedi and City of White Bear Lake for approval before execution. Further, that agreement must be executed with Washington County prior to the issuance of a certificate of occupancy. During the approval of the initial site plan in 2006, there were several crosswalks that were required to be striped, connecting the buildings at 910 and 906 Wildwood Rd. Those crosswalks were never completed. Therefore staff recommends that the striped crosswalks be completed as a condition of this site plan approval, as indicated in the letter from the White Bear Lake planning department City Engineer LaBounty said the drainage on the southern portion of the site currently flows to a stormwater basin that was constructed with plans submitted in 2006. The proposed grades for the site are directed in the same general pattern as exists today, but the proposed plan includes an increase in impervious area from the existing condition. The developer will be required to submit engineering calculations to show the existing storm basin is adequate to accommodate the proposed development with present day rain data conditions. If the existing basin is unable to accommodate the increased impervious surface, the basin shall be expanded or additional rate/volume control shall be constructed on-site. It appears there is adequate room west of the existing basin to expand if necessary. In addition, the calculations shall include changes proposed to the storm sewer system and any potential impacts of said modifications. The existing site plan includes parcels in both the City of Mahtomedi and City of White Bear Lake. Stormwater management is currently proposed only on the City of CITY COUNCIL MEETING MINUTES -4- APRIL 19, 2016 8a. Continued. Mahtomedi parcel, thus the developer must memorialize a cross drainage agreement between the two parcels prior to approval of the building permit. The proposed site does not appear to impact more than 10,000 sf of impervious surface, thus a Rice Creek Watershed Permit will not likely be required. If at the time of the building permit application a RCWD permit is triggered the developer will be required to obtain a permit from RCWD and furnish a copy to the City prior to issuance of the building permit. If a permit is not required a copy of the Notice of Intent shall be provided to the City. Council member Brainerd suggested a meeting with the City of White Bear Lake regarding the parcel that is in White Bear Lake. Administrator Neilson said he has had a discussion with the new administrator and will follow up with her. Council member Deans moved and Council member Brainerd seconded the motion to approve Resolution No. 2016-19 Approving a Variance to Allow for a Reduction in the Side Setback Requirement in the B-4 District for a Building Addition at 910 Wildwood Road. The motion was approved. Council member Deans moved and Council member Brainerd seconded the motion to approve Resolution No. 2016-20 Approving a Site Plan for an Addition to an Existing Building located at 910 Wildwood Road. The motion was approved. 8b. CONSIDER APPROVAL – An amendment to Chapter 11, Section 11.01 of the Zoning Code relating to Accessory Dwelling Units. The proposed amendment defines an accessory dwelling unit and allows for accessory dwelling units in all the City’s Residential Zoning Districts as a conditional use. A conditional use permit would be required for all accessory dwelling units. City Planner Perdu said the Planning Commission and City Council have considered policy issues surrounding the adoption of an accessory dwelling unit ordinance over the course of several joint work sessions. At the last Planning Commission meeting, there was consensus for moving forward with a draft ordinance that would allow ADUs. The draft ordinance has been reviewed by City staff and consultants and is in order for consideration at this time. The change requested at the March Planning Commission meeting related to the allowance of ADUs on lots without municipal water and sewer service. The consensus from the commission was to allow ADUs on those lots and to include language in the ordinance requiring documentation that the septic system was adequate to support the additional CITY COUNCIL MEETING MINUTES -5- APRIL 19, 2016 8b. Continued. dwelling unit. Staff consulted with Pete Ganzel of the Washington County Department of Public Health and Environment and septic inspector for Mahtomedi. Based on his feedback on the inspection process, this language has been added to the ordinance in section E.2.h. Council member Brainerd moved and Council member Deans seconded the motion to approve Ordinance No. 2016-04 Amending City Code Relating to Accessory Dwelling Units. The motion was approved. 8c. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Schilling seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said Washington County will be holding an open house at Mahtomedi City Hall on Thursday, April 21st at 5:30 p.m. for the proposed Stillwater Road project. The Rite of Spring Event is Saturday, April 23 beginning at 9:00 a.m. 10. COMMENTS FROM THE CITY COUNCIL City Engineer LaBounty provided an update on the Phase 2 project in the Historic District. Construction will begin on May 1st. Engineer LaBounty said a crosswalk at Ash Street will be included in the County Road 12 project. He said they are continuing to work with MnDOT on additional crosswalks for Neptune and Maple Streets. 11. CLOSED SESSION – None Scheduled 12. ADJOURNMENT Council member Ramaley moved and Council member Schilling seconded the motion to adjourn the meeting at 8:00 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR