City Council

MAHTOMEDI CITY COUNCIL MINUTES FEBRUARY 21, 2017 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer Chris LaBounty, Finance Director Scott Schaefer and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Deans moved and Council member Schilling seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Brainerd moved and Council member Ramaley seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS-None 5. DISCUSSION FROM THE AUDIENCE Four Boy Scouts from Troop 433 introduced themselves stating they were attending the meeting to work on their communication badges. 6. CONSENT AGENDA Council member Ramaley moved and Council member Deans seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL-Change Order No. 1 in the amount of $1,515.30 for the Gosiwin Trail Improvement Project. A construction change order in the amount of $1,515.30 for the Gosiwin Trail Improvement Project was approved. b. APPROVAL-Construction Pay Voucher No. 1 & Final in the amount of $54,373.42 for Gosiwin Trail Improvement Project. Construction Pay Voucher No. 1 & Final in the amount of $54,373.42 the Gosiwin Trail Improvement Project for Park Construction was approved. CITY COUNCIL MEETING MINUTES -2- FEBRUARY 21, 2017 6. CONSENT AGENDA-Continued. c. APPROVAL-Solar Garden Assignment Agreements City staff requested and received City Council approval of 19 Solar Garden Subscription Assignment Agreements with Geronimo Energy and BHE Renewables. d. APPROVAL-Budget Transfers for 2016 The budget transfers for 2016 were approved. e. APPROVAL-Resolution of Support for a “Federal Recreational Trail Grant,” and a “Local Trail Connections Grant” for the Construction of the Stillwater Road to Hickory Street portion of the Streetcar Trail. A Resolution of Support for a Federal Recreational Trail Grant and a Local Trail Grant for the construction of the Stillwater Road to Hickory Street portion of the Streetcar Trail was approved. The maximum permissible amount for both trail grants is $150,000. Each grant has a 25% matching requirement. f. APPROVAL-Permission to Advertise for Seasonal Workers. Public Works received Council approval to advertise for up to 3 public works seasonal employees. g. APPROVAL-Resolution Accepting Donation from American Legion Post #507. A Resolution Accepting a $5,000 donation from the American Legion Post #507 for the Veteran’s Memorial Triangle Park Project was approved. 7. PUBLIC HEARINGS-None 8. STAFF REPORTS 8a. DISCUSSION-Dahlia Street Drainage & Utility Easements City Engineer LaBounty said the 2017 Street Improvement Project includes surface improvements on Hickory Street and Dahlia Street between Mahtomedi Avenue and Warner Avenue. In recent years, the property owners have contacted the City with concerns about surface drainage and conditions of the roadways in the project area. CITY COUNCIL MEETING MINUTES -3- FEBRUARY 21, 2017 8a. Continued. On December 6, 2016, a public hearing for the improvement project was held and there was public comment about proposed improvements to drainage issues in the project area. The council approved the improvements as presented in the feasibility study and directed staff to work with property owners to identify additional improvements that could enhance the project. Engineer LaBounty outlined two alternatives for the project: Alternative #1 would involve easement acquisition from adjacent property owners and the construction of outlets into adjacent stormwater facilities. This alternative would include the construction of additional storm sewer facilities within the existing project area and off-site. Easement acquisition would be an additional local improvement cost, and storm sewer improvements could be partially funded through the City’s Municipal State Aid System account. Pros: Lower cost Cons: Requires easement acquisition, more difficult maintenance, project delay Anticipated Cost: $ 70,000 – $ 90,000 Anticipate Schedule: 2018 Construction Alternative #2 would involve the construction of a storm sewer system from the low point in Dahlia Street to the Glendale Park via Warner Avenue. This alternative would include the construction of additional storm sewer facilities, pavement and curb replacement on Warner Avenue, and construction of a stormwater basin in the Glendale Park. The existing storm sewer facility, curb and gutter, and pavement on Warner Avenue are in good condition and have not been indicated for improvement in the City’s CIP. Surface replacement costs would be locally funded, and storm sewer improvements could be partially funded through the City’s Municipal State Aid System account or available grant funds. Pros: Easier to maintain, no easements required Cons: Higher cost, impacts to Warner Avenue infrastructure, late 2017 bidding Anticipated Cost: $ 280,000 - $ 300,000 Anticipate Schedule: 2017 Construction The City applied for a Rice Creek Watershed District grant as a source for additional funding for a portion of Alternative #2. As of this date of this meeting, the watershed district has not indicated if the project will be funded by this round of grants. Staff recommends Alternate #1. CITY COUNCIL MEETING MINUTES -4- FEBRUARY 21, 2017 8a. Continued. Council member Brainerd asked what would make Alternate #1 not work. Engineer LaBounty said if homeowners are unwilling to grant an easement we would have to look at Alternate #2. Council member Brainerd asked where the funding would come from. Engineer LaBounty said the stormwater fund, State Aid money and possibly a grant. Council member Ramaley asked if the Glendale Pond would increase with Alternate #2. Engineer LaBounty said it would approximately double in size. Council member Deans said if Alternate #2 is chosen, he would like input from the Parks Commission about it. He also asked what if we do nothing at this time. Engineer LaBounty said not doing a project is certainly an option for the Council. He said the City could just do the Hickory Street portion of the project too. There was general consensus to do Alternate #1 and work with the homeowners to find solutions for the drainage issues. 8b. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Deans seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said Washington County will be holding an open house for the County Road 12 corridor project on Wednesday, February 22 from 4-6 PM at the High School Commons. Administrator Neilson said Piccadilly Square is almost fully rented, there are four apartments remaining for rent. Engineer LaBounty said a seal broke on water tower #2 and the repairs to the tower should be finished this week. CITY COUNCIL MEETING MINUTES -5- FEBRUARY 21, 2017 10. COMMENTS FROM THE CITY COUNCIL Council member Brainerd commented that there are a lot of issues at the legislature that are of interest to cities. Council member Schilling said he attended Transportation Day at the Capital recently. He also noted the bill regarding disposable wipes probably won’t be heard this year. 11. CLOSED SESSION – None Scheduled 12. ADJOURNMENT Council member Ramaley moved and Council member Schilling seconded the motion to adjourn the meeting at 8:00 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR