City Council

MAHTOMEDI CITY COUNCIL MINUTES MARCH 21, 2017 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. Council member Tim Deans was absent with prior notice. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer Chris LaBounty, City Planner Erin Perdu and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Staff Report item 8e. Resolution Supporting Street Funding was added to the agenda. Council member Schilling moved and Council member Brainerd seconded the motion to approve the agenda as amended. The motion was approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Ramaley moved and Council member Brainerd seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS-None 5. DISCUSSION FROM THE AUDIENCE There was no discussion from the audience. 6. CONSENT AGENDA Council member Ramaley moved and Council member Brainerd seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL-Resolution Approving and Authorizing the Execution of MN/DOT Contract No. 1027448 Regarding the Cost and Maintenance of a Flashing Beacon System. As part of the CSAH 12 Improvement project, the City of Mahtomedi will be installing a Rectangular Rapid Beacon pedestrian crosswalk signage system at the intersection of Mahtomedi Avenue and Ash Street. This system is proposed to be constructed within the MnDOT TH 244 right of way, but be owned and operated by the City of Mahtomedi. Agreement No. 1027448 which outlines the City’s responsibilities with respect to this proposed system was approved. CITY COUNCIL MEETING MINUTES -2- MARCH 21, 2017 6. CONSENT AGENDA-Continued. b. APPROVAL-Agreement with SL-SERCO for Meter Reading and Deployment Support Services for 2017. The agreements with SL-SERCO for meter reading and support services was approved. c. APPROVAL- Award Contract for Phase 1- White Bear Lake Outlet Improvements-Pipe Only. Quotes were received for Phase 1 – White Bear Lake Outlet Improvement Project. Three quotes were received. The low quote was Larson Contracting, Oakdale, MN, with a total quote in the amount of $39,200.00. The City Council approved a contract for the base bid plus alternate 1 in the amount of $39,200.00 based on the results of the quotes received. d. APPROVAL- Award Contract for Phase 1- White Bear Lake Outlet Improvements-Lining of Pipe. Quotes were received for Phase 1 – White Bear Lake Outlet Improvement Project-Lining of Pipe. The lining portion of the project was bid separately. Three quotes were received. The low quote was Lametti & Sons, Hugo, MN, with a total quote in the amount of $20,600.00. The City Council approved a contract for the base bid $20,600.00 based on the results of the quotes received. 7. PUBLIC HEARINGS-None 8. STAFF REPORTS 8a. CONSIDER APPROVAL – Request from Jason and Julie Deans for a height variance of 1.5’ in order to construct the loft space for a previously approved garage that exceeds the maximum height requirements, for property located at 368 Warner Avenue South. The Applicant’s request for a height variance is in addition to the variances previously approved for size, rear and side setbacks for the detached garage under construction. This additional variance is necessary because the roof trusses to support the loft space in the garage added approximately 2 feet in height to the overall structure. The approved building plans show a height to the midpoint between the peak and eave of 14.75 feet. However, that height calculation does not include the height of the trusses shown on the plans. The discrepancy was discovered when the building official conducted an inspection during construction. CITY COUNCIL MEETING MINUTES -3- MARCH 21, 2017 8a. Continued. At their regularly scheduled meeting on March 8, 2017 the Planning Commission recommended approval of the variance as requested. No public comment was offered during the public hearing. Council member Brainerd moved and Council member Schilling seconded the motion to approve Resolution No. 2017-08 Approving a Variance to Allow for an Increase in the Allowable Height for an Accessory Building at 368 Warner Avenue. The motion was approved. 8b. CONSIDER APPROVAL-Mahtomedi Beach Operations Agreement Between the City of Mahtomedi and YMCA of Greater Twin Cities. Last year, the YMCA took over all of the City of Maplewood Aquatic programs including the Maplewood Community Center. In 2016, lifeguarding at Mahtomedi Beach was performed by the YMCA and they are proposing to continue to staff the beach. The agreement for 2017 is to staff the beach with lifeguard services from Friday, June10th until Sunday, August 20th for 7 days a week. The beach hours will be from 12:00 p.m. to 7:00 p.m. The cost for the 2017 services will be $23,500 which is a slight increase from $23,300 in 2016. Executive Director Shane Hoefer was present to update the Council on YMCA activities. He said approximately 25% of Mahtomedi households are active members at the Y. He said some of the Y’s most significant leaders have come from Mahtomedi and several residents are currently active members on the YMCA Board. He thanked the City for the current partnership in providing lifeguard services at Mahtomedi Beach. Mr. Hoefer was asked to come back later to provide an update on the number of users at the beach during the summer. Council member Schilling moved and Council member Brainerd seconded the motion to approve the agreement between the YCMA and City to provide lifeguard services at the beach. The motion was approved. 8c. CONSIDER APPROVAL-Feasibility Report for Historic District Improvements – Phase 3. City Engineer Chris LaBounty said the proposed improvements for the Phase 3 – Historic District Improvements consist of roadway reconstruction, roadway reclamation, mill and overlay improvements, placement of concrete curb and gutter on a street by street basis, water main replacement, minor sanitary sewer repairs, and storm sewer utility improvements. CITY COUNCIL MEETING MINUTES -4- MARCH 21, 2017 8c. Continued. Roadways included are Park Avenue south of Dahlia Street, the alleyway between Dahlia Street and Crocus Street, Crocus Street, Birch Street, Ash Street, the alleyway connecting Ash Street and Trunk Highway 244, Wildwood Beach Road, Wildwood Beach alleyway from Ash Street north, Doover Lane, Halcyon Lane, and the Trunk Highway 244 Service Road from Ash Street to Doover Lane. He said roadway considerations will be to utilize drive-over curb to provide access along street and create consistent roadway width where feasible. The Environmental Commission recommendations were to minimize street widening unless necessary from a safety or maintenance standpoint and to install drive-over curb along narrow streets or alleyways only where necessary to control runoff and protect adjacent properties. The project cost is $2,950,000, with funding from Street Improvement Funds $1,699,700, Water Utility Funds $686,000, Sanitary Sewer Utility Funds $140,000, Storm Sewer Utility Funds $180,000, Grant Funds $50,000 and Special Assessments $194,300. The special assessments will be $5,200/unit for complete reconstruction, $2,700/unit for roadway reclamation and $800/unit for roadway mill/overlay. Multi-Family/Tax-Exempt (Per Front Foot) Complete Reconstruction: $76.47/ft, Roadway Reclamation: $39.70/ft and Urban Roadway Mill/Overlay: $11.76/ft. The project is scheduled for construction in the summer of 2018, with the assessment hearing for the project held in the fall of 2018. Mayor Marshall commented on discouraging people from passing on the right at the Ash Street intersection. Council member Brainerd commented on keeping the street width as wide as possible on the streets that are narrow and make sure the drainage issue at Ash Street and Highway 244 is taken care of. He said there are a lot of things going on at that intersection and wants to make sure it’s as safe as possible. Council member Schilling noted that portions of the watermain is outside of the right-of- way in the area of Ash Street and asked how that will be worked on. Engineer LaBounty said the Homeowners Association is working with the City to provide an easement to do the work. Council member Ramaley and Council member Schilling seconded the motion to approve Resolution No. 2017-09 Receiving the Feasibility Report and Calling for a Public Hearing for Project 2018-01, Phase 3-Historic District and Authorizing the Plans and Specifications. The motion was approved. CITY COUNCIL MEETING MINUTES -5- MARCH 21, 2017 8d. CONSIDER APPROVAL-Appointment of Advisory Commission Members. The recommendations for the appointments to the Advisory Commissions were brought forward from the Council work session held prior to the Council meeting. Three seats are available on the Planning Commission, two seats are available on the Parks Commission, three seats are available on the Finance Commission, and three seats are available on the Environmental Commission. Council member Brainerd moved and Council member Ramaley seconded the motion to appoint Dan Soler, Alex Rogosheske and Tracy Jones to the Planning Commission, Stacey Fischer and Tom Eldredge to the Parks Commission, Kimberly Byrd, Kevin Toskey and Christine Ahman-Maples to the Environmental Commission, and Matt Hermann, Luke Schlegel and Mike Bromelkamp to the Finance Commission. The motion passed unanimously. 8e. CONSIDER APPROVAL-Resolution Supporting Dedicated State Funding for City Streets. Administrator Neilson said the resolution is in support of funding for municipal streets. The money for the funding would come from a surcharge on motor vehicle license tabs and would provide approximately $49,000 annually to Mahtomedi. Council member Schilling moved and Council member Brainerd seconded the motion to approve Resolution No. 2017-10 Supporting Dedicated State Funding for City Streets. The motion was approved. 8d. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Brainerd seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said the terms of Gene Alstatt and Mark Ganz on the White Bear Lake Conservation District Board are up at the end of May. They will submit a letter stating their interest in continuing to serve on the board. CITY COUNCIL MEETING MINUTES -6- MARCH 21, 2017 9. Continued. Engineer LaBounty gave an update on the County Road 12 project. He said there will be a workshop meeting in April with Washington County Staff to discuss goals and other items about the project. He said the City received a $50,000 grant from the Rice Creek Watershed District for the Edgecumb stormwater project. 10. COMMENTS FROM THE CITY COUNCIL Council members Richard Brainerd and Joel Schilling along with Administrator Neilson will be attending Legislative Day on March 23rd. Administrator Neilson said this week new water meters will be installed in Willernie as part of the agreement that was recently approved with the City of Willernie. 11. CLOSED SESSION – None Scheduled 12. ADJOURNMENT Council member Schilling moved and Council member Brainerd seconded the motion to adjourn the meeting at 8:15 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR