City Council

MAHTOMEDI CITY COUNCIL MINUTES APRIL 18, 2017 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Bridget Nason, City Engineer Chris LaBounty, Fire Chief Terry Fischer and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Deans moved and Council member Ramaley seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Ramaley moved and Council member Schilling seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS-None 5. DISCUSSION FROM THE AUDIENCE John Sickmeyer, a Grant resident, was present to express his concerns about the crosswalk on Maple Street. He feels it’s unsafe and would like the City to look at making it more pedestrian friendly. He also has concerns about the guardrail along highway 244 on the east side of the road, he would like the City to remove it as it is also a safety issue. 6. CONSENT AGENDA Council member Ramaley moved and Council member Schilling seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL-Resolution Accepting Donation from the Wildwood Lions Club. A Resolution Accepting a $5,000 donation from the Wildwood Lions Club for the Veteran’s Memorial Triangle Park Project was approved. b. APPROVAL-Resolution Approving the Updated Automatic Aid Agreement Between the Cities of Mahtomedi and White Bear Lake for Use of Fire Personnel and Equipment. A Resolution Approving the Updated Automatic Aid Agreement between the cities of Mahtomedi and White Bear Lake for the use of personnel and equipment was approved. CITY COUNCIL MEETING MINUTES -2- APRIL 18, 2017 6. CONSENT AGENDA-Continued. c. APPROVAL-Consider Bids and Award Contract for CSAH 12 Improvements. Bids were received for the above-referenced project on Tuesday, March 28, 2017, and were opened and read aloud. Five bids were received. The low bidder was T.A. Schifsky and Sons, Inc. with a total bid in the amount of $477,496.16. The City Council approved awarding a contract in the amount of $477,496.16 to T.A. Schifsky. d. APPROVAL-Grant Agreement with Rice Creek Watershed District for Edgecumbe Drive Storm Drainage Improvements. On February 22, 2017, the Rice Creek Watershed District Board of Managers approved a $50,000 cost-share grant offer with the City of Mahtomedi for the Edgecumbe Drive Storm Drainage Improvements. The City identified the project in the Capital Improvement Plan for construction in 2017, and authorized the preparation of plans and specifications for the project on March 7, 2017. e. APPROVAL-Construction Pay Voucher No. 2 for Metering & Technology Solutions in the amount of $14,947.77 for Mahtomedi/Willernie Water Meter Replacement Project. Construction Pay Voucher No. 2 for Metering & Technology Solutions in the amount of $14,947.77 for Mahtomedi/Willernie Water Meter Replacement Project was approved. f. APPROVAL-Hiring of Paid-On Call EMS Only Personnel. Fire Chief Fischer received approval for the hiring of Lehi Calvo for a Paid-On Call EMS Only position. The hiring is contingent on successful completion of the City’s psychological assessment, criminal background check, and physical assessment. 7. PUBLIC HEARINGS 7a. CONSIDER APPROVAL-Resolution Ordering Public Improvement Project 2018-01, Phase 3 – Historic District Improvements, Authorizing Preparation of Final Plans and Specifications, Authorizing the Advertisements for Bids, and Authorizing Preparation of Preliminary Proposed Assessment Roll for Pending Assessment Reporting Purposes. CITY COUNCIL MEETING MINUTES -3- APRIL 18, 2017 7a. Continued. Engineer LaBounty said on March 21, 2017, the City Council passed a Resolution which received the feasibility study recommendations of the City’s consultant City Engineer and called for a public improvement hearing for Project 2018-01, Phase 3 – Historic District Improvements, which includes the following roadways: Ash Street, Birch Street, Crocus Street, Doover Lane, Halcyon Lane, Park Avenue, Wildwood Beach Road, State TH 244 Service Road, and associated alleyways. He said the Environmental Commission recommendations for the project will include drive-over curb to provide access along streets and to create consistent roadway width where feasible. A roadway realignment is proposed at the intersection of the Highway 244 service road and Ash Street where it meets Highway 244. Creating a right angle intersection at these two locations will allow for better driver and pedestrian visibility and safer pedestrian crossing. The City noticed a public hearing on Project 2018-01, Phase 3 Historic District Improvements for April 18, 2017. A notice of public hearing was published by the City’s Official Newspaper and was mailed to affected property owners pursuant to Minnesota Statute 429.031, Subd. 1 (a). The project cost is $2,950,000, with funding from Street Improvement Funds $1,699,700, Water Utility Funds $686,000, Sanitary Sewer Utility Funds $140,000, Storm Sewer Utility Funds $180,000, Grant Funds $50,000 and Special Assessments $194,300. The special assessments will be $5,200/unit for complete reconstruction, $2,700/unit for roadway reclamation and $800/unit for roadway mill/overlay. Multi-Family/Tax-Exempt (Per Front Foot) Complete Reconstruction: $76.47/ft, Roadway Reclamation: $39.70/ft and Urban Roadway Mill/Overlay: $11.76/ft. The project is scheduled for construction in the summer of 2018, with the assessment hearing for the project held in the fall of 2018. Mayor Marshall opened the public hearing at 7:33 p.m. Roger Lyle, 100 Halcyon, said he is concerned about the street width on Halcyon and Wildwood Beach Road. He would like it as wide as possible, as people park along the road and it’s hard to get through. He also would like to see a hydrant at the end of Halcyon. He said his sewer freezes in the winter and asked if that can be fixed too. He also has concerns about cars speeding on the narrow roads. Tom Solberg, 90 Halcyon, also wanted Halcyon to go to a full 20 foot width, because if someone parks on the street, it’s hard to get through. CITY COUNCIL MEETING MINUTES -4- APRIL 18, 2017 7a. Continued. Kay Ellingwood, 76 Birch Street, asked who is responsible for the one on one meetings with the neighborhood residents. Engineer LaBounty said the hydrant locations will be reviewed again with public works. He said surmountable curb and flat ribbon curb will be installed on Halcyon so the curb can be driven over. He also said a 18 foot width is proposed for Halcyon and will try to maximize it as much as possible. The intersection at Wildwood Beach Road and Ash Street will be reviewed and will try to narrow it in order to reduce speeding cars. The sewer issue at 100 Halcyon will be looked at. The one on one meetings will be handled by WSB Staff, and residents will be notified by letter with contact information. Council member Ramaley asked if the traffic had been looked at in the area of Willernie Beach. Engineer LaBounty said they will take a look at it this summer. Council member Schilling moved and Council member Deans seconded the motion to approve Resolution No. 2017-15 Ordering Public Improvement Project 2018-01, Phase 3 Historic District Improvement Project. The motion was approved. 8a. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Deans seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said two Park Commission members are leaving, Ben Reiss and Brian Stenke. The Rite of Spring if April 29th at the District Education Center. 10. COMMENTS FROM THE CITY COUNCIL Council member Ramaley asked why the pond on the south side of Highway 244 is so green. Administrator Neilson said it was due to the early warm weather and the algae is actually from the bottom of the pond. 11. CLOSED SESSION – None Scheduled CITY COUNCIL MEETING MINUTES -5- APRIL 18, 2017 12. ADJOURNMENT Council member Ramaley moved and Council member Schilling seconded the motion to adjourn the meeting at 8:00 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR