City Council

MAHTOMEDI CITY COUNCIL MINUTES MAY 2, 2017 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling and Lael Ramaley in attendance. Council member Richard Brainerd was absent with prior notice. City Administrator Scott Neilson, City Attorney Bridget McCaulty Nason, City Engineer Jay Kennedy and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Items 6d. APPROVAL-Authorization to Hire Public Works Seasonal Employees and 8a. APPOINTING-Parks Commission member were added to the agenda. Council member Schilling moved and Council member Deans seconded the motion to approve the agenda as amended. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Ramaley moved and Council member Deans seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS 4a. Presentation of 2016 Audit Chris Knopik and Lucas Chase from CliftonLarsonAllen presented the audit for Fiscal Year ending December 31, 2016. Some of the highlights are as follows: • The City had a “Clean Opinion” on the 2016 financial statements • The City again received the award for “Excellence in Financial Reporting” from GFOA for 2015, this is the 25th consecutive year the City has received the award • There were no findings of noncompliance for 2016 • There were no exceptions noted in internal controls • The financial statements include the impact of the adoption of GASB Statement No. 72 which is related to the recognition of the City’s investments and share of PERA, both the General Fund and the Police and Fire Fund, net pension liability. Mr. Knopik also outlined emerging GASB issues for 2017 and later. Council member Deans moved and Council member Ramaley seconded the motion to accept the Audit for 2016. The motion was approved. Several members of Cub Scout Pack 89 were present working on their badges. CITY COUNCIL MEETING MINUTES -2- MAY 2, 2017 5. DISCUSSION FROM THE AUDIENCE A member of Cub Scout Pack 89 asked why there are only two trash cans and no recycling containers at Wildwood Park. 6. CONSENT AGENDA Item 6d. APPROVAL-Authorization to Hire Public Works Seasonal Employees was added to the Consent Agenda. Council member Deans moved and Council member Schilling seconded the motion to approve the Consent Agenda as amended. The motion was unanimously approved. a. APPROVAL- Authorize Preparation of Feasibility Report for Ideal Avenue Improvements. City staff received authorization from the City Council to begin preparation of the feasibility report for Ideal Avenue Utility Improvements. b. APPROVAL-Auditor Proposal for 2017-2019. The proposal for auditing services from CliftonLarsonAllen for 2017-2019 was approved. The fees will remain the same for 2017 and increase by $500.00 for 2018 and 2019. c. APPROVAL-Hiring of Probationary Paid On Call Firefighter/EMT. Fire Chief Fischer received approval to hire Nathan Peterson as a Probationary Paid On Call Firefighter/EMT. The hiring is contingent on the successful completion of the psychological assessment, criminal background check and physical assessments. d. APPROVAL-Authorization to Hire Public Works Seasonal Employees.- added The Council approved the hiring of 3 seasonal public works employees contingent upon successful completion of driver’s license checks, drug test, criminal background check, and physical exam. 8a. DISCUSSION – Quarterly Budget Report and Fund Balance Transfers. Finance Director Scott Schaefer presented the Quarterly Budget Report through March 31, 2017. CITY COUNCIL MEETING MINUTES -3- MAY 2, 2017 8a. Continued. Finance Director Schaefer said the General Fund revenues and expenditures are approximately the same 2016’s first quarter. He said that is typical for the first quarter of the year as a lot of it is a timing issue. Council member Deans moved and Council member Ramaley seconded the motion to approve the quarterly budget reports as presented. The motion was approved. 8b. APPOINTING-Parks Commission Member Council member Ramaley moved and Council member Deans seconded the motion to appoint Steve Wolgamot to the Parks Commission. The motion passed unanimously. 8c. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Deans seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said Piccadilly Square received an award for redevelopment excellence. It is a nationwide award and only given to a select few. The City survey will be presented at the June 6th City Council meeting. Administrator Neilson said the Rite of Spring was very well attended again. 606 cars drove through the hazardous waste drop off, 45,000 pounds of electronics were collected, 4 tons of paper along with 350 gallons of oil and 40 cubic yards of paint. The medication drop off was very successful too. City Engineer Jay Kennedy said Chris LaBounty had taken a job with the City of Minnetonka and will be replaced by Monica Heil and John Sachi. 10. COMMENTS FROM THE CITY COUNCIL Mayor Marshall said he may have someone interested in becoming a Parks Commissioner. 11. CLOSED SESSION – None Scheduled CITY COUNCIL MEETING MINUTES -4- MAY 2, 2017 12. ADJOURNMENT Council member Ramaley moved and Council member Deans seconded the motion to adjourn the meeting at 8:00 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR