City Council

MAHTOMEDI CITY COUNCIL MINUTES AUGUST 15, 2017 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineers John Sachi, Jay Kennedy and Nick Guilliams and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Brainerd moved and Council member Deans seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Ramaley moved and Council member Schilling seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS 1.) Century College 50TH Anniversary Proclamation. Mayor Marshall read a proclamation declaring September 18, 2017, to be Century College Day in the City of Mahtomedi. Century College is celebrating their 50th year. 2.) Josie Reil, Fire Department Paid On Call EMS Only. Fire Chief Fischer introduced Josie Reil who is a Paid On-Call EMT. 3.) Introduction of Nick Gwilliams, WSB and Associates City Engineer Jay Kennedy introduced Nick Guilliams, who will be the lead project engineer for the City of Mahtomedi. 5. DISCUSSION FROM THE AUDIENCE Brandon Iwaszke, 355 Quail, said he thought the land the City offered to sell him for his septic system was priced too high. Mr. Iwaszko will meet with Administrator Neilson to discuss other options. 6. CONSENT AGENDA Council member Ramaley moved and Council member Schilling seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -2- AUGUST 15, 2017 6. CONSENT AGENDA-Continued. a. APPROVAL-Schedule Council Work Session for September 19, 2017 at 5:30 p.m. for Update on CSAH 12 Study. A work session was scheduled for September 19, 2017 at 5:30 p.m. for an update on the CSAH 12 Study. b. APPROVAL-Acknowledge Completion of Probationary Period for Josie Reil Paid On Call EMS Only. Fire Department employee Josie Reil has completed the required training and fulfilled the requirements of the department’s probationary period. Chief Fischer recommended Ms. Reil have her employment status changed to Paid On-Call EMS Only provider. c. APPROVAL-Drainage and Utility Easement Agreement 936 Park Avenue- White Bear Lake Outlet Improvement Project. A Permanent Easement Agreement for 936 Park Avenue for the White Bear Lake Outlet Improvement Project was approved. d. APPROVAL-Construction Pay Voucher No. 12 in the amount of $17,741.10 for T.A. Schifsky and Sons, Inc. for Phase 2 Historic District Improvements. Construction Pay Voucher No. 12 in the amount of $17,741.10 for Phase 2 Historic District Improvement Project for T.A. Schifsky was approved. e. APPROVAL-Construction Pay Voucher No. 3 in the amount of $37,151.55 for T.A. Schifsky and Sons, Inc. for CSAH 12 Improvements. Construction Pay Voucher No. 3 in the amount of $37,151.55 for CSAH 12 Improvement Project for T.A. Schifsky was approved. f. APPROVAL-Memorandum of Understanding Between the City of Mahtomedi and I.U.O.E. Local No. 49 Regarding Interim Public Works Supervisor. A Memorandum of Understanding between the City and Local 49 appointing Bob Goebel as the “Interim Public Works Supervisor” until such time that a permanent Public Works Director is hired was approved. During the period, Mr. Goebel will be compensated at $38.00 per hour for the additional responsibility. The increase will be retroactive to August 1, 2017 when the Public Works Director retired. Currently, Mr. Goebel is the Lead Maintenance Operator. CITY COUNCIL MEETING MINUTES -3- AUGUST 15, 2017 6. CONSENT AGENDA-Continued. g. APPROVAL-Change Order #2 for CSAH 12 Improvements. A change order for the cost for the contractor to remove and replace the ramp at the entrance of the Coffee Cottage to meet all Minnesota State Building Code requirements for ADA access was approved. The cost was $23,829. WSB will provide the City with a credit in the same amount associated with the Phase III Historic District Improvements. h. APPROVAL-Resolution Approving Rice Creek Watershed District’s License Agreement for Access and Use of the District’s Modeling Tools and Products. A resolution and agreement approving a license agreement with the Rice Creek Watershed District for the use of certain RCWD GIS and hydraulic modeling information was approved. WSB uses this information in developing the City’s Storm Water Management Plan, reviewing and submitting certain RCWD permit requirements, and reviewing development plans. 7. PUBLIC HEARINGS-None 8. STAFF REPORTS 8a. CONSIDER APPROVAL-Interim Route Signs for Lake Links Trail. Steve Wolgamot with Lake Links Association requested permission to install signs outlining the interim Lake Links Route. The interim route will be in place until permanent improvements are made. In Mahtomedi, the permanent route is expected to follow Briarwood, Streetcar Trail to Neptune, Mahtomedi Avenue to Ash, Wildwood Beach Road and Birchwood Roads to the Birchwood line. The interim route will differ only in that it will follow Maple Street, Locust Street and Park Avenue. The Parks Commission recommended approval, however some members of the Commission were concerned about roadwork for 2018 and 2019. At this time the request is to only install signs along Streetcar Trail from Streetcar Park to Maple Street. Council member Ramaley commented she would like to see as few signs as possible. Council member Brainerd moved and Council member Deans seconded the motion to approve the installation of the Interim Route Signs for the Lake Links Trail. The motion was approved. CITY COUNCIL MEETING MINUTES -4- AUGUST 15, 2017 8b. DISCUSSION AND DIRECTION – Edgecumbe Drive Storm Drainage Improvement Engineer Kennedy provided a brief background on the the Edgecumbe Drive Storm Drainage project. He said the project was bid and eleven bids were received. The low bid received was from Peterson Companies, Inc. for $278,794.91. Engineer Kennedy said the proposed project will resolve the drainage issue. However, the project cost that was in the 2017 CIP was considerably lower than the bid amount. He said the council can choose to reject the bids or proceed with the construction. Council member Schilling asked if the project could be combined with another project in 2018, as there are several projects in 2018. Engineer Kennedy said the scope of the project could be reviewed to see if anything could be done to reduce the cost of the project. Council member Brainerd said this will put pressure on the Stornwater Fund and was comfortable with rejecting the bids and looking at it again when the 2018 CIP is discussed. Council member Ramaley asked how it could get better cost wise. If we look at it again this fall, it could get left out. Finance Director Schaefer said it could be included in the 2018 bonding cycle. Council member Schilling moved and Mayor Marshall seconded the motion to approve the rejecting of the bids for the Edgecumbe Storm Sewer Improvements and to include it in the 2018 CIP discussion. The motion was approved 3-2 with Council members Ramaley and Deans voting no. 8c. CONSIDER APPROVAL-Bill List Council member Deans moved and Council member Schilling seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson gave an update on the new meter installation. He said 680 meters have been purchased and have started the installation process. He said the Willernie meters were installed in about a week and it was noted there was a 9% increase in water consumption for Willernie. CITY COUNCIL MEETING MINUTES -5- AUGUST 15, 2017 9. Continued. Administrator Neilson said there will be a Lake Area Water Quality meeting on September 21st, beginning at 6:30 at the White Bear Lake City Hall. 10. COMMENTS FROM THE CITY COUNCIL There were no comments from the Council. 11. CLOSED SESSION – Attorney-Client Privileged Discussion of Hague, et al v City of Mahtomedi Council member Brainerd moved and Council member Ramaley seconded the motion to recess the regular meeting at 8:05 p.m. to go into Closed Session to discuss Attorney Client Privileged information regarding the Hague, et al v City of Mahtomedi lawsuit. Mayor Marshall, Council members Brainerd, Ramaley, Deans and Schilling were in attendance along with Administrator Neilson, City Attorney Karlovich and City Clerk Mary Solie. Following the Closed Session, Council member Brainerd moved and Council member Ramaley seconded the motion to reconvene the regular meeting. The motion was approved. 12. ADJOURNMENT Council member Brainerd moved and Council member Schilling seconded the motion to adjourn the meeting at 9:30 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR