City Council

MAHTOMEDI CITY COUNCIL MINUTES SEPTEMBER 5, 2017 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Joel Schilling and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer John Sachi, Finance Director Scott Schaefer and Accounting Clerk Jerene Rogers were also in attendance. City Council members Richard Brainerd and Timothy Deans were absent with prior notice. CONSIDER APPROVAL OF AGENDA Council member Ramaley moved and Council member Schilling seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF THE AUGUST 15, 2017 CITY COUNCIL MEETING MINUTES Council member Schilling moved and Council member Ramaley seconded the motion to approve the August 15, 2017 City Council minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS None scheduled. 5. DISCUSSION FROM THE AUDIENCE - None 6. CONSENT AGENDA Council member Schilling moved and Council member Ramaley seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL - Schedule Public Hearing to Consider Certification of Delinquent Utility Accounts to Washington County for Collection with 2018 Property taxes for September 19, 2017 at 7:00 p.m. A public hearing was scheduled for September 19, 2017 at 7:00 p.m. to consider certification of delinquent utility accounts to Washington County for collection with 2018 property taxes. b. APPROVAL-2017-18 Safety Management Program Contract with MMUA. CITY COUNCIL MEETING MINUTES -2- SEPTEMBER 5, 2017 6. Continued The 2017-18 Safety Management Program Contract with MMUA was approved. The amount of the contract is increasing from $8,000 to $8,500. c. APPROVAL-Award contract for White Bear Lake Outlet Improvements. The contract with New Look Contracting, Inc. for the White Bear Lake Outlet Improvements in the amount of $36,800 was approved. d. APPROVAL-DataLink Implementation. The WSB and Associates DataLink implementation was approved. This allows the City to move forward with the investment in GIS and Asset Management technology. e. APPROVAL-Award Contract for Katherine Abbott Park Improvements- Phase 2. The contract with G.L. Contracting, Inc. for the Katherine Abbott Park Improvements- Phase 2 in the amount of $101,510.40 for the base bid and the add Alternate 2 in the amount of $69,384 for a total project construction amount of $170,894.40 was approved. f. APPROVAL-Replacement of the Graco LineLazer Paint Sprayer. Staff requested and received permission to replace the Graco LineLazer Paint Sprayer with a new model from Sherwin Williams in the amount of $5,585.00. g. APPROVAL-Disposition of Surplus Equipment. Staff requested and received permission for the disposition of surplus materials no longer useable, needed or not operable through the State of Minnesota action process. h. APPROVAL-Construction Pay Voucher No. 4 for Metering & Technology Solutions in the amount of $20,061.75 for the Mahtomedi/Willernie Water Meter Replacement Program. Construction Pay Voucher #4 in the amount of $20,061.75 for Metering & Technology Solutions was approved for the Mahtomedi/Willernie Water Meter Replacement Program. CITY COUNCIL MEETING MINUTES -3- SEPTEMBER 5, 2017 7. PUBLIC HEARINGS 7a. CONSIDER APPROVAL-Preliminary 2018 General Fund Budget, Certification of 2018 Levy to Washington County, Schedule Public Hearing for Consideration of Final Budget Approval and Certification for December 5, 2017 at 7:00 p.m. and Schedule Public Hearing for 2018-2022 Capital Improvement Plan for November 6, 2017. Finance Director Schott Schaefer said the Finance Commission and City Council held a joint meeting on August 15, 2017 to review and discuss the preliminary budget and levy being proposed for 2018. General Fund Revenues and Expenditures are proposed to decrease 0.02% from the 2017 Budget, with budgeted revenue and expenditures of $5,490,522. The 2018 General Fund Tax Levy proposed is $2,924,229, a 1.29% increase from 2017. The 2018 Special Levy proposed is $1,170,661, a 4.76% decrease from 2017. The 2018 Total City Levy proposed is $4,094,890, a 0.52% decrease from 2017. The 2018 Proposed Levy must be certified to Washington County by October 2, 2017. The City Council may lower, but may not increase the amount of the proposed certified levy when it adopts the Final 2018 General Fund Budget and establishes the Final Certified Levy in December. The City Council is being asked to schedule the public hearing for final budget and levy consideration on Tuesday, December 5, 2017 at 7:00 p.m. The public hearing will be held and action on the 2018 budget and levy will be taken at this meeting. The City Council is also being asked to schedule a public hearing to discuss the 2018- 2022 Capital Improvement Plan at the City Council meeting held on Monday, November 6, 2017 at 7:00 p.m. Mayor Marshall opened the public hearing at 7:15 p.m. Tony Yarusso, 125 Spruce Street, asked what the decrease in the Communications Budget consists of. He also said the City has done a better job improving the parks and trails. The public hearing was closed at 7:20 p.m. Finance Director Schaefer said the decrease in the Communications Budget is due to the fact the City-wide survey was completed in 2017. Council member Schilling commented this is an outstanding budget. He applauds staff for their effort. CITY COUNCIL MEETING MINUTES -4- SEPTEMBER 5, 2017 7a. Continued. Council member Schilling moved and Council member Ramaley seconded the motion to approve Resolution No. 2017-26 Approval of the Proposed 2018 Annual Budget for the General Fund of $5,490,522, and schedule a public hearing for consideration of the 2018 City Budget and Final Levy Certification for Tuesday, December 5, 2017, at 7:00 p.m. and schedule a public hearing for consideration of the 2018-2022 Capital Improvement Plan on Monday, November 6, 2017. The motion was approved. Council member Schilling moved and Council member Ramaley seconded the motion to approve Resolution No. 2017-27 Approval of the Proposed Tax Levy for 2018 and Cancellation of Debt Levy in the Amount of $1,145,944 for Taxes Payable in 2018. The motion was approved. 8. STAFF REPORTS 8a. DISCUSSION AND DIRECTION-Cost Sharing Agreement for Wildwood Apartment Pond Project. City Engineer John Sachi said last year the City Council approved a 36-unit apartment complex south of Aldi’s. As part of the Rice Creek Watershed District approval of the apartment’s application, the applicant is required to make upgrades to the existing pond into which the storm water from the project will flow. The need to upgrade the pond is based on a few different factors. There are new standards imposed by the Rice Creek Watershed District since the original construction of the pond in 2005. There will be an increase in impervious surface for the apartment project verses the original planned daycare in this location and required maintenance on the pond that is the City’s responsibility, which has not occurred to date. It is estimated the City would have to spend an estimated $25,000 to $30,000 in pond maintenance costs to bring the pond up to current Rice Creek Watershed District standards. Engineer Sachi recommends the City Council consider a 50/50 cost sharing agreement with the developer for the upgrade of the pond as required by the Rice Creek Watershed District, not to exceed $30,000. Council member Ramaley moved and Council member Schilling seconded the motion to have the City Attorney and City Administrator work with the developer to create a cost sharing agreement with the developer for the upgrade of the pond as required by the Rice Creek Watershed District. The cost sharing should be limited to 50% of the costs of the upgrade not to exceed $30,000. The motion was approved. CITY COUNCIL MEETING MINUTES -5- SEPTEMBER 5, 2017 8b. APPROVAL-Bill list. Council member Ramaley moved and Council member Schilling seconded the motion to approve the bill list as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said there would be an open house for the CASH 12 Study will be held on September 12, 2017 from 4:00-6:00 p.m. at the Mahtomedi High School Commons. There will be a water quality meeting held at the White Bear Lake City Hall on September 21, 2017 at 6:30 p.m. Century College will celebrate their 50th Anniversary on September 18, 2017 at 11:00 a.m. 10. COMMENTS FROM THE CITY COUNCIL Council member Ramaley read a section of the 2011-2020 Housing Action Plan stating the City will continue to ensure development of land for all. She feels this statement fits into the properties we currently own in the Briarwood area. 11. CLOSED SESSION – To discuss Non-public Real Property Appraisal Data pursuant to Minn. Stat. Sec. 13.44, Subd. 3, for City owned Real Property Identified as Washington County Property I.D. No. 17.030.21.34.0028, Property ID. No. 17.030.21.34.0029 and Property I.D. No. 17.030.21.34.0033. Council member Schilling moved and Council member Ramaley seconded the motion to adjourn the regularly scheduled meeting and go into Closed Session to discuss the Non- public Real Property Appraisal Data pursuant to Minn. Stat. Sec. 13.44, Subd. 3, for City owned Real Property Identified as Washington County Property I.D. No. 17.030.21.34.0028, Property I.D. No. 17.030.21.34.0029 and Property I.D. No. 17.030.21.34.0033 at 7:45 p.m. The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -6- SEPTEMBER 5, 2017 12. ADJOURNMENT Council member Ramaley moved and Council member Schilling seconded the motion to adjourn the meeting at 8:35 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ JERENE ROGERS, JUD MARSHALL, ACCOUNTING CLERK MAYOR