City Council

MAHTOMEDI CITY COUNCIL MINUTES SEPTEMBER 19, 2017 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Richard Brainerd, Timothy Deans, Lael Ramaley, and Joel Schilling in attendance. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer John Sachi, City Planner Erin Perdu, and Account Clerk Jerene Rogers were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Schilling moved and Council member Deans seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF THE SEPTEMBER 5, 2017 CITY COUNCIL MEETING MINUTES Council member Ramaley moved and Council member Schilling seconded the motion to approve the September 5, 2017 City Council minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS-None 5. DISCUSSION FROM THE AUDIENCE-None 6. CONSENT AGENDA Council member Schilling moved and Council member Brainerd seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL-Agreement with Water Conservation Services, Inc. The agreement for a water system survey for both the City of Mahtomedi and the City of Willernie was approved. This is a requirement of the Water supply agreement signed with the City of Willernie. b. APPROVAL-Construction Pay Voucher No. 13 in the amount of $61,891.50 for T.A. Schifsky and Sons, Inc. for Phase 2 Historic District Improvements. Construction Pay Voucher No. 13 in the amount of $61,891.50 for Phase 2 Historic District Improvement Project for T.A. Schifsky was approved. CITY COUNCIL MEETING MINUTES -2- SEPTEMBER 19, 2017 6. CONSENT AGENDA-Continued. c. APPROVAL-Agreements to Convey Easements for the Cedarleaf Development. As part of the Cedarleaf Development, the owners of 909, 927 and 999 Arcwood Road, have conveyed their private easement rights to the City where the plat of Cedarleaf Point will dedicate Arcwood Road right-of-way. The easements were approved. d. APPROVAL-Agreement with MnDOT for a Limited Use Permit. A Limited Use Permit is required by MnDOT for constructing and/or maintaining a non- motorized trail or sidewalk within MnDOT Highway 244 right-of-way. The agreement was approved. e. APPROVAL-Cedarleaf Point Development Contract, Cedarleaf Development Contract Escrow and Disbursing Agreement and the Temporary Cul-De-Sac Easement Agreement. The Development Agreement, Development Contract Escrow and Disbursing Agreement and the Temporary Cul-De-Sac Easement Agreement for the Cedarleaf Point Subdivision were approved. f. APPROVAL-Construction Pay Voucher No. 4 in the amount of $48,161.20 for T.A. Schifsky and Sons, Inc. for CSAH 12 Improvements. Construction Pay Voucher No. 4 in the amount of $48,161.20 for CSAH 12 Improvement Project for T.A. Schifsky was approved. g. APPROVAL-Maintenance Agreement with Rice Creek Watershed for pond on Outlet A, Wedgewood Addition. A maintenance agreement with the RCWD for the existing ponds located within Outlot A of Wedgewood Addition and within Lot 27, Block 1 of Woodland Estates was approved. h. APPROVAL-Extending the Application Review Period for a Request for a Minor Lot Split and lot combination of property identified as 20.030.21.12.0034 and attach a portion to 1502 Bryant Avenue and 115 Kenwood Street. A letter extending the application review period for a request for a minor lot split and lot combination of property identified as 20.030.21.12.0034 and attach a portion to 1502 Bryant Avenue and 115 Kenwood Street was approved. CITY COUNCIL MEETING MINUTES -3- SEPTEMBER 19, 2017 7. PUBLIC HEARINGS 7a. CONSIDER APPROVAL – Consider a Resolution Ordering Certification of Unpaid Utility Charges Pursuant to Minnesota Statutes § 444.075, Subd. 3e, and § 443.29 for Collection with Payable 2018 Property Taxes Administrative Support Specialist Patty McGing said letters were sent to 159 property owners whose utility accounts were delinquent in the amount of $115,548.86. They were asked to pay their bills in full, make arrangements for payment, or appear before the City Council on September 19, 2017. As of September 18, 2017, 106 delinquent accounts remain unpaid, totaling approximately $83,000. Of the remaining accounts, 26 customers have made arrangements and/or payments. Mayor Marshall opened the Public Hearing at 7:13 p.m. There was no public comment and the public hearing was closed. Council member Brainerd moved and Council member Deans seconded the motion to approve Resolution No. 2017-29 Ordering Certification of Delinquent Utility Accounts to Washington County for collection with the 2018 taxes. The motion was approved. 8. STAFF REPORTS 8a. CONSIDER APPROVAL – Request from Hugh and Darla Matt for a variance to the corner side setback requirement for an accessory structure on the property located at 189 Hanson Road. The request is to allow for the construction of a detached two-car garage located 10.7’ from the corner side property line where a 30’ setback is required. Administrator Scott Neilson said the City is in receipt of an application from Hugh and Darla Matt for the request outlined above. The application has been reviewed by City staff and consultants and is in order for consideration at this time. At the Planning Commission meeting the Commission unanimously recommended approval of a reduced variance of 17 feet from the required 30-foot corner side setback. Staff had recommended a reduced variance of 12.3 feet. City Planner Perdu said the Applicant has proposed a new two-car garage to replace the former one-car garage on the property. The former garage had been condemned prior to the Applicant purchasing the property. The Applicant wishes to use the existing concrete slab for the new garage; that and the narrowness of the lot and its location on the corner of Hanson Road and Griffin Avenue create the need for the variance. The garage is proposed to be twenty-four (24) feet wide by twenty-two (22) feet deep. CITY COUNCIL MEETING MINUTES -4- SEPTEMBER 19, 2017 8. STAFF REPORTS - Continued City Engineer Sachi said at the Planning Commission meeting there was some concern regarding water issues in that area. He stated the new owner of the property has installed a new culvert under the driveway to help ease the water issue. He also said the Public Works department is planning to clean the culvert next week and that will help with the water issue. City Attorney said Items 3 and 4 on the resolution approving the variance should be amended to reflect a 17-foot variance, not the 12.3-foot variance as noted on the resolution. Council member Brainerd moved and Council member Deans seconded the motion to approve Resolution No. 2017-30 Approving a Variance for Minimum Corner Side Setback for the Construction of a Detached Garage on the Property Located at 189 Hanson Road., PID 20.030.21.43.0032 with Item numbers 3 and 4on the Resolution amended to say a 17’ variance. The motion passed unanimously. 8b. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Schilling seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR City Administrator Neilson said the City has installed 163 new meters so far this year with the goal being 400 meters. There will be a Briarwood neighborhood meeting on September 26, 2017 at 6:00 p.m. to discuss the project for 2018. 10. COMMENTS FROM THE CITY COUNCIL Council member Schilling mentioned the recent Supreme Court decision regarding public comments. Council member Brainerd mentioned a couple other lawsuits in the area as well. CITY COUNCIL MEETING MINUTES -5- SEPTEMBER 19, 2017 11. CLOSED SESSION – None Scheduled 12. ADJOURNMENT Council member Ramaley moved and Council member Schilling seconded the motion to adjourn the meeting at 7:40 p.m. The motion was approved. ATTESTED: APPROVED: ___________________________ ___________________________ JERENE ROGERS, JUD MARSHALL, ACCOUNTING CLERK MAYOR