Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, DECEMBER 18, 2017 AT 200 HIGHLANDS BOULEVARD DRIVE 1. CALL TO ORDER Mayor David L. Willson called the Regular Board of Aldermen meeting to order at 7:00 p.m. 2. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Clement, Alderman Nolte, Alderman Hamill, Alderman Ottenad, Alderman Baumann, Alderman Diehl, Mayor Willson and Attorney Gunn. A quorum was present. 3. APPROVAL OF THE MINUTES: a. Minutes of the Regular Board of Aldermen meeting of Monday, December 4, 2017 Alderman Clement made the motion to approve the Minutes of the Regular Board of Aldermen meeting of Monday, December 4, 2017. The motion was seconded by Alderman Ottenad and carried unanimously, without objection. 4. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Alderman Clement made the motion to approve the Order of Items on the Agenda as submitted. The motion was seconded by Alderman Nolte and carried unanimously, without objection. 5. CONSIDERATION OF PETITIONS AND COMMENTS FROM THE PUBLIC a. New Liquor License: 1. Cheer’s, 61 Nationalway Regular Board of Aldermen 12/18/2017 Page 1  Alderman Clement made the motion to approve the liquor license for Cheer’s, subject to the business license being issued. The motion was seconded by Alderman Ottenad and carried unanimously, without objection. b. Discussion of Class Action Settlement regarding Ameren City Attorney Patrick Gunn stated that, as with all utilities over the years, there have been ongoing past due taxes, as required under the Utility Tax Ordinance. As in the past, the Municipal League of Metropolitan St. Louis has asked that the City contribute some of the monies received under protest. He said he wanted to ask the Board if it desires to participate. Attorney Gunn advised that $1307 has been received as of September 8, and certainly there are more monies that will come in. Staff is suggesting that the City should contribute 10% of what is received from the delinquent payments, the payments under protest, but with a minimum contribution of $500. Alderman Clement made the motion to make the contribution to the Municipal League of Metropolitan St. Louis. The motion was seconded by Alderman Hamill, and carried unanimously, without objection. c. Comments from the Public Mr. Tom Ratski, 923 Castle Pines Drive, expressed thanks for the pickleball court at Schroeder Park. He said there are usually 20 to 30 people there every morning during the summer, and many play in the morning and then go out to lunch and give some taxes back to the City. He said the pickleball players have a good relationship with the tennis players. He stated that pickleball is about the only competitive sport that can be played by all ages; it is currently the fastest growing sport in America, and as more people start playing, there will be a need for more pickleball courts. He stated it is a very social, very family friendly type of event. 6. REPORTS FROM THE MAYOR a. Mayoral Report Mayor Willson reported that City Administrator Perney and he met with Ms. Page Selby from Ameren, and they talked for about an hour about what is going on with Ameren. He said there is a new App that can be downloaded on your phone to show if your electric is out. He said that Ameren Missouri is looking into utilizing wind power. Mayor Willson reported that on December 6, City Administrator Perney and he went to the Parkway “Rise and Shine” event at the Doubletree. He said it was a recognition breakfast, and they were guests of Barrett’s School. Mayor Willson reported that on December 8, the City held the “Employee Recognition” luncheon where employees were recognized for their years of service and officers were recognized for their shooting abilities. Mayor Willson stated that on December 10, the “Trees for Vets” event was held at the Enterprise Bank. He said that the President of Enterprise Bank wants Manchester to host this event every year at the Manchester Enterprise Bank. Regular Board of Aldermen 12/18/2017 Page 2  Mayor Willson reported that the Planning and Zoning Commission meeting took place on December 11, and after the meeting, he attended the Lafayette Industries Christmas Program at Manchester United Methodist Church. Mayor Willson stated that the Senior Luncheon was held on December 14 at the First Evangelical Free Church on Carman Road. He said this luncheon is for City residents who are age 65 or older, and the event is hosted by the Parks and Recreation Department. b. Introduction of Boy Scout Mayor Willson introduced Boy Scout, Nick Gottfried, who is working on the Citizenship in the Community Merit Badge. Scout Gottfried asked a question about what is being done about the issue of mailbox smashings. Chief Walsh answered that the officers look for them all the time; sometimes they catch the people causing the destruction, and sometimes they don’t. 7. REPORTS FROM THE CITY ADMINISTRATOR a. List of Paid Bills (Warrant dates of December 3 – December 16, 2017) There were no questions. b. City Staff Complimented City Administrator Larry Perney stated that Melanie Rippetoe and Dave Fox were being complimented for their excellent assistance involving a stormwater runoff issue. c. City Administrator Larry Perney stated that the City’s offices will be closed on December 25 and 26 for the holidays. He also advised that the next Board of Aldermen meeting will be held on Tuesday, January 2. 8. REPORTS FROM COMMITTEES a. Planning and Zoning Commission Alderman Clement stated that he also was at the Lafayette Industries Concert. He said there was a big crowd of family and friends. Alderman Clement reported that at the last Planning and Zoning Commission meeting, there were four new cases. He said one was a request for a Special Use Permit for a restaurant in the City; however, the owner did not attend, so no action was taken. Alderman Clement stated that the second case was a site plan approval for Office Depot at Lafayette Center, and then there were also two text amendments which have been approved. These will be coming to the Board at the second meeting in January. 9. ACTION ON OLD BILLS a. BILL # 17-2314 – AN ORDINANCE APPROVING THE 2018 BUDGET Regular Board of Aldermen 12/18/2017 Page 3  Alderman Ottenad read for the second time Bill # 17-2314, entitled: “AN ORDINANCE ADOPTING AND APPROVING THE BUDGET FOR THE CITY OF MANCHESTER FOR THE YEAR JANUARY 1, 2018 THROUGH DECEMBER 31, 2018, AND APPROPRIATING SUCH SUMS AS SET FORTH HEREIN FOR ALL DEPARTMENTS AND ACCOUNTS THEREIN SPECIFIED”, by title only. Alderman Ottenad made the motion that Bill # 17-2314 become Ordinance # 17-2199. The motion was seconded by Alderman Clement. A poll of the Board showed: Alderman Clement - aye Alderman Nolte - aye Alderman Hamill - aye Alderman Diehl - aye Alderman Baumann - aye Alderman Ottenad - aye Mayor Willson reported that the Bill passed by a vote of 6 – 0, with no objections. b. BILL # 17-2316 – AN ORDINANCE ENGAGING SERVICES REGARDING ISSUANCE OF GENERAL OBLIGATION BONDS Alderman Nolte read for the second time Bill # 17-2316, entitled: “AN ORDINANCE ENGAGING THE SERVICES OF GILMORE & BELL, P.C., AS BOND COUNSEL, IN CONNECTION WITH THE ISSUANCE OF GENERAL OBLIGATION BONDS OF THE CITY”, by title only. Alderman Nolte made the motion that Bill # 17-2316 become Ordinance # 17-2200. The motion was seconded by Alderman Hamill. A poll of the Board showed: Alderman Nolte - aye Alderman Hamill - aye Alderman Diehl - aye Alderman Baumann - aye Alderman Ottenad - aye Alderman Clement - aye Mayor Willson reported that the Bill passed by a vote of 6 - 0, with no objections. c. BILL # 17-2317 – AN ORDINANCE CALLING A BOND ELECTION Alderman Clement read for the second time Bill # 17-2317, entitled: “AN ORDINANCE CALLING A BOND ELECTION IN THE CITY OF MANCHESTER, MISSOURI”, by title only. Alderman Clement then read part of the Bill, as follows: Regular Board of Aldermen 12/18/2017 Page 4  “WHEREAS, the Board of Aldermen of the City of Manchester, Missouri (the “City”) finds it necessary and hereby declares its intent to borrow $16,000,000 for the purpose of constructing, reconstructing, extending, repairing and improving the City’s streets and sidewalks, including acquiring any land or right-of-way necessary for (the “Project”) and to evidence such borrowing by the issuance of general obligation bonds of the City in the amount of $16,000,000. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF MANCHESTER, MISSOURI, AS FOLLOWS: Section One: A special election is hereby ordered to be held in the City on April 3, 2018, on the following proposition: PROPOSITION ___ Shall the City of Manchester, Missouri, issue its general obligation bonds in the amount of $16,000,000 for the purpose of constructing, reconstructing, extending, repairing and improving the City’s streets and sidewalks, including acquiring any land or right-of-way necessary therefor?” Alderman Clement made the motion that Bill # 17-2317 become Ordinance # 17- 2201. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Hamill - aye Alderman Diehl - aye Alderman Baumann - aye Alderman Ottenad - aye Alderman Clement - aye Alderman Nolte - aye Mayor Willson announced that the Bill passed by a vote of 6 – 0, with no objections. d. BILL # 17-2318 – AN ORDINANCE ADJUSTING THE 2017 BUDGET Alderman Baumann read for the second time Bill # 17-2318, entitled: “AN ORDINANCE AMENDING ORDINANCE NO. 16-2167 ADOPTING AND APPROVING THE BUDGET FOR THE CITY OF MANCHESTER FOR THE YEAR JANUARY 1, 2017 THROUGH DECEMBER 31, 2017, BY (1) INCREASING THE ESTABLISHED BUDGET FOR THE SANITARY SEWER REPAIR FUND BY FIFTY THOUSAND DOLLARS ($50,000.00), AND (2) REDUCING THE SANITARY SEWER REPAIR FUND BALANCE FOR THE BEGINNING OF 2018 BY FIFTY THOUSAND DOLLARS ($50,000.00)”, by title only. Alderman Baumann made the motion that Bill # 17-2318 become Ordinance # 17-2202. The motion was seconded by Alderman Clement. A poll of the Board showed: Alderman Diehl - aye Alderman Baumann - aye Regular Board of Aldermen 12/18/2017 Page 5  Alderman Ottenad - aye Alderman Clement - aye Alderman Nolte - aye Alderman Hamill - aye Mayor Willson announced that the Bill passed by a vote of 6 – 0, with no objections. 10. INTRODUCTION OF NEW BILLS a. RESOLUTION AUTHORIZING IMPOSITION OF A FEE FOR COLLECTION AND DISPOSAL OF WASTE Alderman Clement read proposed Resolution # 17-0607, entitled: “A RESOLUTION AUTHORIZING THE IMPOSITION OF A FEE FOR THE COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID WASTE, YARD WASTE AND RECYCLABLE MATERIALS IN THE CITY OF MANCHESTER”, by title only. Alderman Clement read part of the Resolution, as follows: “WHEREAS, the City currently pays all costs associated with the collection and disposal of residential solid waste, yard waste and recyclable materials; and, WHEREAS, the City has determined it appropriate, and in the City’s best interests, that residential property owners be responsible for a portion of such costs. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF MANCHESTER, STATE OF MISSOURI, AS FOLLOWS: Section One: The City’s service to homeowners under its current contract with the City’s refuse collector will continue to include the collection, removal and final disposition of all solid waste, yard waste and recyclable materials which have been stored in accordance with the provisions of (1) Chapter 240 of the City’s Code of Ordinances, (2) the duly enacted regulations with respect thereto and (3) the provisions of the current contract with the City’s refuse collector. Section Two: The City shall pay for such services pursuant to such contract, except that, from and after the effective date hereof, the owners and occupants of residential properties shall be jointly and severally responsible to the City’s refuse collector for the following fees: A. Single-family dwellings (solid waste, yard waste and recyclable materials): $6.00 per month. B. Condominiums/per unit (solid waste and recyclable materials): $6.00 per month. Section Three: The City Administrator shall establish procedures for property owners who claim a financial hardship in the payment of the fees established herein. Section Four: Such fees shall be subject to redetermination by the Board of Aldermen as a part of its annual budget deliberations.” Regular Board of Aldermen 12/18/2017 Page 6  Alderman Clement made the motion for approval of Resolution # 17-0607. The motion was seconded by Alderman Hamill, and carried by a vote of 5 – 1. b. RESOLUTION CONTRACTING WITH CIVICPLUS FOR REDESIGN, SUPPORT, AND MAINTENANCE OF THE CITY’S WEBSITE Alderman Hamill read Proposed Resolution # 17-0608, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH CIVICPLUS FOR THE FURNISHING OF ALL TOOLS, LABOR, EQUIPMENT, AND MATERIALS FOR THE PERFORMANCE OF ALL WORK NECESSARY FOR THE RE-DESIGN, TRAINING, HOSTING, SUPPORT, AND MAINTENANCE OF THE CITY’S WEBSITE”, by title only. City Administrator Larry Perney stated that this was one of the topics discussed at the Work Sessions. He said it is a much better way to communicate, and when the information is posted on the website, it will hit all social media. Alderman Hamill made the motion for approval of Resolution # 17-0608. The motion was seconded by Alderman Clement, and carried unanimously, without objection. c. RESOLUTION AUTHORIZING A SUBSCRIPTION PROPOSAL FOR THE PURCHASE AND INSTALLATION OF BUILDING PERMIT AND CODE ENFORCEMENT SOFTWARE Alderman Clement read Proposed Resolution # 17-0609, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO EXECUTE A SUBSCRIPTION PROPOSAL WITH MYGOV FOR THE PURCHASE AND INSTALLATION OF BUILDING PERMIT AND CODE ENFORCEMENT SOFTWARE FOR USE BY THE CITY’S DEPARTMENT OF PLANNING, ZONING AND ECONOMIC DEVELOPMENT”, by title only. City Administrator Larry Perney stated that this was one of the topics discussed at the Work Sessions. Alderman Clement made the motion for approval of Resolution # 17-0609. The motion was seconded by Alderman Hamill, and carried unanimously, without objection. d. RESOLUTION ACCEPTING A BID FOR THE PURCHASE OF TWO POLICE INTERCEPTOR VEHICLES FOR USE BY THE POLICE DEPARTMENT Alderman Ottenad read Proposed Resolution # 17-0610, entitled: “A RESOLUTION ACCEPTING THE BID OF BOMMARITO FORD, INC. IN THE AMOUNT OF FIFTY-SEVEN THOUSAND THREE HUNDRED THIRTY-SIX DOLLARS ($57,336.00) FOR THE PURCHASE OF TWO (2) 2018 FORD POLICE INTERCEPTOR UTILITY VEHICLES AND AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ISSUE A PURCHASE ORDER THEREFOR”, by title only. Regular Board of Aldermen 12/18/2017 Page 7  Alderman Ottenad made the motion for approval of Resolution # 17-0610. The motion was seconded by Alderman Clement, and carried unanimously, without objection. e. RESOLUTION ACCEPTING A BID FOR THE PURCHASE OF ONE 2018 FORD F250 3/4 TON PICKUP FOR USE BY THE PUBLIC WORKS DEPARTMENT Alderman Diehl read Proposed Resolution # 17-0611, entitled: “A RESOLUTION ACCEPTING THE BID OF MCLARTY CMFO, LLC,, DOING BUSINESS AS JOE MACHENS FORD LINCOLN, IN THE AMOUNT OF TWENTY-EIGHT THOUSAND FIFTEEN DOLLARS ($28,015.00) FOR THE PURCHASE OF ONE (1) 2018 FORD F250 ¾ TON PICKUP TRUCK FOR USE BY THE PUBLIC WORKS DEPARTMENT AND AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ISSUE A PURCHASE ORDER THEREFOR”, by title only. Alderman Diehl made the motion for approval of Resolution # 17-0611. The motion was seconded by Alderman Clement, and carried unanimously, without objection. f. ORDINANCE ADJUSTING THE 2017 BUDGET Alderman Baumann introduced Bill # 17-2319, entitled: “AN ORDINANCE AMENDING ORDINANCE NO. 16-2167 ADOPTING AND APPROVING THE BUDGET FOR THE CITY OF MANCHESTER FOR THE YEAR JANUARY 1, 2017 THROUGH DECEMBER 31, 2017, BY (1) INCREASING THE ESTABLISHED BUDGET FOR THE PARKS AND STORM WATER PROJECTS FUND BY ONE MILLION THREE HUNDRED FIFTY EIGHT THOUSAND NINE HUNDRED DOLLARS ($1,358,900.00), AND (2) REDUCING THE BALANCE FOR THE PARKS AND STORM WATER PROJECTS FUND BEGINNING OF 2018 BY ONE MILLION THREE HUNDRED FIFTY EIGHT THOUSAND NINE HUNDRED DOLLARS ($1,358,900.00)”, by title only. There was discussion that out of the funds originally budgeted in 2016 for the project, only $355,000 was spent out of that budget; therefore, the additional monies were actually spent in 2017, causing the need for this budget adjustment. Alderman Baumann stated that emergency legislation had been requested, so he made a motion for emergency legislation. The motion was seconded by Alderman Clement, and carried unanimously, without objection. Alderman Baumann read for the second time Bill # 17-2319, entitled: “AN ORDINANCE AMENDING ORDINANCE NO. 16-2167 ADOPTING AND APPROVING THE BUDGET FOR THE CITY OF MANCHESTER FOR THE YEAR JANUARY 1, 2017 THROUGH DECEMBER 31, 2017, BY (1) INCREASING THE ESTABLISHED BUDGET FOR THE PARKS AND STORM WATER PROJECTS FUND BY ONE MILLION THREE HUNDRED FIFTY EIGHT THOUSAND NINE HUNDRED DOLLARS ($1,358,900.00), AND (2) REDUCING THE BALANCE FOR THE PARKS AND STORM WATER PROJECTS FUND BEGINNING OF 2018 BY ONE MILLION THREE HUNDRED FIFTY EIGHT THOUSAND NINE HUNDRED DOLLARS ($1,358,900.00)”, by title only. Alderman Baumann made the motion that Bill # 17-2319 become Ordinance # 17-2203. The motion was seconded by Alderman Clement. Regular Board of Aldermen 12/18/2017 Page 8  A poll of the Board showed: Alderman Baumann - aye Alderman Ottenad - aye Alderman Clement - aye Alderman Nolte - aye Alderman Hamill - aye Alderman Diehl - aye Mayor Willson announced that the Bill passed 6 – 0, with no objections. 11. COMMENTS FROM THE PUBLIC: Ms. Mary Book, 798 Whispering Meadows, a resident of Ward II, stated that she was unable to attend the deer management meeting on November 14, because she was out of town. She asked about future plans. Alderman Clement stated that it was a good meeting; the sentiment tended to say the City needs to do something. He said there is the ability for bow hunters, but that is fairly restricted. He said the City has heard from some bow hunters since that meeting, so maybe next year there will be discussion with hunters and look at restrictions, and see if there is interest in the subdivisions with large enough parcels of common ground to allow hunting there. He said there will be comparisons with what other cities are planning. Alderman Clement stated that there will likely be another meeting again probably in January or February. Ms. Book asked if additional members are being accepted in the team. Alderman Clement stated that one of the concerns is that St. Louis County refuses to do anything in their parks. The larger areas around here are Queeny Park and the Museum of Transportation. Alderman Clement stated that the City of Manchester is hoping to put together something with additional cities in this area to furnish to St. Louis County. He said the City of Manchester keeps track of deer encounters, including the number of accidents with deer, and the number of deer found in back yards. He advised that the change in deer population since the beginning of this year is from 46 deer per square mile versus 42 deer per square mile at the beginning of the year. Mayor Willson stated that all eight mayors in the Lafayette Mayors’ Organization are on board to submit a Resolution to Councilman Mark Harder on the St. Louis County Council. 12. ADJOURNMENT At 7:35 p.m., there being no further business, Alderman Clement made the motion to adjourn. The motion was seconded by Alderman Hamill and carried unanimously, without objection. The meeting adjourned at 7:35 p.m. Respectfully submitted, Ruth E. Baker, MMC/MPCC City Clerk Regular Board of Aldermen 12/18/2017 Page 9 Note: This is a journal of the Board of Aldermen meeting of December 18, 2017 (summary); not a verbatim transcript. If a recording of the meeting is desired, please contact City Hall. Regular Board of Aldermen 12/18/2017 Page 10